Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 16 November 2017 at 2.00pm.

 

present

 

Chairperson

Beth Houlbrooke

until 3.25pm (item 12)

 

 

Deputy Chairperson

Phelan Pirrie

 

 

 

Members

Brent Bailey

 

 

 

 

Tessa Berger

 

 

 

 

Cameron Brewer

 

 

 

 

Louise Johnston

 

 

 

 

Allison Roe, MBE

 

 

 

 

Colin Smith

 

 

 

 

ABSENT

 

 

Member Brenda Steele

 

 

 

ALSO PRESENT

 

 

Councillor Sayers

(until 3.25pm, item 12)

 

 

 

 

 

 

 

 

 

 


Rodney Local Board

16 November 2017

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number RD/2017/177

MOVED by Member B Bailey, seconded by Member T Berger:  

That the Rodney Local Board:

a)         accept the apology from Member B Steele for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2017/178

MOVED by Deputy Chairperson P Pirrie, seconded by Member L Johnston:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 19 October 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Proposal for interpretation signage on Mahurangi Riverbank, Warkworth

 

Les Buckton and David Little from Warkworth Lions were in attendance to discuss a proposal for installing interpretative signage around Warkworth and in the first instance along the Mahurangi riverbank. Mr Little and Mr Buckton sought approval and funding for the project.

 

Resolution number RD/2017/179

MOVED by Deputy Chairperson P Pirrie, seconded by Member T Berger:  

That the Rodney Local Board:

a)      thank the representatives from the Lions Club of Warkworth for their presentation on a proposal to install interpretative signage depicting historical buildings, places, events and prominent identities spaced at intervals along the Mahurangi Riverbank in Warkworth.

 

CARRIED

 

 

8.2

Save Te Arai Incorporated and the NZ Fairy Tern Trust

 

Heather Rogan of the NZ Fairy Tern Trust and Aaron McConchie of Save Te Arai Incorporated were in attendance to discuss matters in relation to Te Arai, in particular the installation of a weir and the impact that has had on the food source for the fairy terns. Ms Rogan and Mr McConchie gave Powerpoint presentations, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/180

MOVED by Member C Smith, seconded by Member A Roe:  

That the Rodney Local Board:

a)      thank the representatives from the New Zealand Fairy Tern Charitable Trust and Save Te Arai Incorporated for their presentation.

 

CARRIED

 

Attachments

a     Fairy Tern Trust presentation

b     Fairy Tern Trust supporting information

c    Save Te Arai presentation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.3

Kumeu Huapai Residents and Ratepayers Association

 

Pete Sinton and Graeme Hammond of Kumeu Huapai Residents and Ratepayers Association were in attendance to address the local board on various matters including a structure plan for Kumeu, the imminent decision on Rodney governance by the Local Government Commission, the Kumeu Centre Plan and transport matters including an unspent portion of a grant allocated to the association in 2016/2017. Mr Sinton and Mr Hammond tabled a written document which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/181

MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey:   

That the Rodney Local Board:

a)      thank the representatives from the Kumeu Huapai Residents and Ratepayers Association for their presentation.

 

CARRIED

 

Attachments

a     Kumeu Huapai Residents and Ratepayers Association tabled document

 

 

8.4

Northland Waste

 

Ray Lambert of Northland Waste was in attendance to discuss Auckland Council’s Waste Management and Minimisation Plan.

 

Resolution number RD/2017/182

MOVED by Chairperson B Houlbrooke, seconded by Member C Smith:  

That the Rodney Local Board:

a)      thank Ray Lambert from Northland Waste on his presentation in regard to the council’s proposed Waste Management and Minimisation Plan.

 

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

 

 

 

 

 

 

12

Panuku Development Auckland Local Board Six-Monthly Update 1 April to 30 September 2017

 

Carlos Rahman (Senior Engagement Advisor) and Katerina Marinkovich (Commercial Property Manager) of Panuku Development Auckland were in attendance for this item.

 

Resolution number RD/2017/183

MOVED by Member B Bailey, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      receive the Panuku Development Auckland Local Board update for 1 April to 30 September 2017.

 

CARRIED

 

 

Secretarial Note:         Chairperson Houlbrooke retired from the meeting during Item 12, at 3.25pm, on other local board business and the Deputy Chairperson, Phelan Pirrie, resumed the chair.

 

 

13

Auckland Council's Quarterly Performance Report: Rodney Local Board for quarter one, 1 July - 30 September 2017

 

Kathryn Martin (Senior Local Board Advisor), Jonathan Hope (Local Board Advisor) and Jestine Joseph (Lead Financial Advisor) in attendance for this item.

 

Resolution number RD/2017/184

MOVED by Member B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2017.

b)      remove line item 1427 ‘Kumeu Childrens’ Art Club’ from the community leases work programme as this lease is no longer required by the applicant.

 

CARRIED

 

 

14

Input to the Review of Citizens Advice Bureaux services

 

Resolution number RD/2017/185

MOVED by Member B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      does not have a view on the draft options for supporting the future provision of           Citizens Advice Bureaux services to Auckland’s communities as it considers           this a regional function that should be addressed by the governing body.

 

CARRIED

 

 

 

 

 

 

15

Changes to the Rodney Local Board committees' terms of reference

 

Secretarial Note: Deletions struck through, additions underlined.

 

Resolution number RD/2017/186

MOVED by Member B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      note the outcomes of the Rodney Local Board committee review undertaken by local board members on 5 October 2017 and the following proposed changes to the committees setup:

i)       the committee terms of reference are to be amended to reflect activity types instead of departmental structure;

ii)      that responsibility for greenways to move to the Parks and Recreation Committee; and,

iii)     that current delegations to the chairperson and deputy chairperson of the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee be amended to the chairperson.

b)      amend the delegations made in resolution RD/2016/176 b) on 15 December 2016 to the following:

“delegate authority to the Parks and Recreation Committee to deal with all matters relating to the following departments, work programmes and areas:

i)       Parks, Sports and Recreation (including local parks, and sports facilities) (excluding greenways)

ii)      Arts Community and

iii)     Events

iv)     Community empowerment and community-led initiatives (including community development)

v)      Community leases

vi)     Venues for hire and rural halls

vii)    Community grants

viii)   Greenways

ix)     Libraries and Information

c)      amend the delegations made in resolution RD/2016/176 c) on 15 December 2016, to the following:

“delegate to the Transport, Infrastructure and Environment Committee to deal with all matters relating to the following departments, work programmes and areas:

i)       Infrastructure (i.e. stormwater, wastewater disposal and telecommunications) and Environmental Services

ii)      Environment (i.e. waste, recycling and natural environment)

iii)     Planning (i.e. town centre planning such as structure plans, plan changes and heritage matters) Plans and Places

iv)     Transport (being Auckland Transport and greenways)

v)      Business Improvement District Partnership (being all matters relating to Business Improvement Districts) and Economic Development

v)      Community Facilities

d)      approve the amended terms of reference for the Parks and Recreation Committee set out in Attachment A to the agenda report and dated 10 November 2017.

e)      approve the amended terms of reference for the Transport, Infrastructure and Environment Committee set out in Attachment B to the agenda report and dated 10 November 2017.

f)       recommend that the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee amend their current delegations in order to give effect to the change referred to in resolution a) iii) above at their next business meeting.

CARRIED

 

 

16

Additional meeting in December and adoption of the Rodney Local Board Meeting Schedule for 2018

 

Resolution number RD/2017/187

MOVED by Member T Berger, seconded by Member C Brewer:  

That the Rodney Local Board:

a)         approve an additional business meeting on 5 December 2017 at 1.00pm in order to consider Long-term plan related matters in order to meet the timeframes for feedback prior to the Governing Body meeting on 11 December 2017.

b)         adopt its meeting schedule for the period 2018 as follows:

DATE

TIME

VENUE

Thursday, 15 February 2018

2.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Thursday, 15 March 2018

2.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Thursday, 19 April 2018

2.00pm

Warkworth Town Hall

Cnr Neville and Alnwick streets

Warkworth

Thursday, 17 May 2018

2.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Thursday, 21 June 2018

2.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Thursday, 19 July 2018

2.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Thursday, 16 August 2018

2.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Thursday, 20 September 2018

2.00pm

Waimauku War Memorial Hall, 24 Waimauku Station Road, Waimauku

Thursday, 18 October 2018

2.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Thursday, 15 November 2018

2.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Thursday, 13 December 2018

 

2.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

 

b)         notes that dates and times for meetings, public engagement and any hearings             and deliberations for Long-term Plan and local board agreements are yet to             be finalised.

 

CARRIED

 

 

17

Ward Councillor Update

 

Councillor Sayers provided a written update which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/188

MOVED by Member L Johnston, seconded by Member T Berger:  

That the Rodney Local Board:

a)      thank Cr Sayers for his update to the Rodney Local Board on the activities of the Governing Body.

 

CARRIED

 

Attachments

a     Councillor Update for October- November

 

 

18

Rodney Local Board Chairperson's Report

 

Resolution number RD/2017/189

MOVED by Member C Brewer, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      note the chairperson’s report.

 

CARRIED

 

 

 

 

 

19

Governance Forward Work Programme

 

Resolution number RD/2017/190

MOVED by Member T Berger, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

 

CARRIED

 

 

20

Deputation/Public Forum Update

 

Resolution number RD/2017/191

MOVED by Member L Johnston, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the Deputation/Public Forum Update for the Rodney Local Board.

 

CARRIED

 

 

21

Rodney Local Board Workshop Records

 

Resolution number RD/2017/192

MOVED by Deputy Chairperson P Pirrie, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      note the workshop record for Thursday, 26 October 2017.

 

CARRIED

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

3.50 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................