Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 13 December 2017 at 4.01pm.

 

present

 

Chairperson

Danielle Grant

 

 

 

Deputy Chairperson

John Gillon

 

 

 

Members

Paula Gillon

 

 

 

 

Ann Hartley, JP

 

 

 

 

Kay McIntyre, QSM

 

 

 

 

Anne-Elise Smithson

 

 

 

 

Adrian Tyler

 

 

 

 

Lindsay Waugh

Until 7.36pm, Item 17

 

ALSO PRESENT

 

Councillor

Chris Darby

 

 

Councillor

Richard Hills

 

 

 


Kaipātiki Local Board

13 December 2017

 

 

 

1          Welcome

 

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2017/179

MOVED by Member K McIntyre, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 15 November 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Bruce Urlich

 

Bruce Urlich was in attendance to discuss road works in Beach Haven.

 

Resolution number KT/2017/180

MOVED by Deputy Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        thank Bruce Urlich for his public forum presentation.

 

CARRIED

 


 

 

9.2

Janet Cole and Jo Knight – Pest Free Kaipātiki

 

Janet Cole and Jo Knight of Pest Free Kaipātiki were in attendance to discuss engagement initiatives of Pest-free Kaipātiki.

 

Resolution number KT/2017/181

MOVED by Chairperson D Grant, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)        thank Janet Cole, Jo Knight and Pest Free Kaipātiki for their public forum presentation.

 

CARRIED

 

 

9.3

Bruce Stanton – Chelsea Regional Park Association

 

Bruce Stanton, Chair of the Chelsea Regional Park Association was in attendance to speak regarding options for the Chelsea Estate Heritage Park Reserve Management Plan.

 

Resolution number KT/2017/182

MOVED by Member A Smithson, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)        thank Bruce Stanton and the Chelsea Regional Park Association for their public forum presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 


 

 

12

Options for Chelsea Estate Heritage Park Reserve Management Plan

 

Tania Utley, Service and Asset Planning Specialist, Community Services was in attendance to discuss the Options for Chelsea Estate Heritage Park Reserve Management Plan report.

 

MOVED by Chairperson D Grant, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        note that the Service and Asset Planning team are working on an open space management framework and programme to roll out open space management plans across all 21 local board areas.

b)        agree to include Chelsea Estate Heritage Park into a multi-park open space management plan for the Kaipātiki Local Board area.

c)        note the board will be provided with the opportunity to include funding for a multi-park open space management plan into the 2018/2019 and 2019/2020 local board work programme at a cost of $80,000 in the 2018/2019 financial year and $40,000 in 2019/2020 financial year, from the local board’s locally driven initiative budget.

 

 

 

MOVED by Deputy Chairperson J Gillon, seconded by Member A Smithson:  

Moved an amendment to the original motion as follows:

That the Kaipātiki Local Board:

a)        note that the Service and Asset Planning team are working on an open space management framework and programme to roll out open space management plans across all 21 local boards, and that funding is being sought from the Governing Body as part of the Long Term Plan process.

b)        agree to a multi-park open space management plan for the Kaipātiki Local Board area, exempting Chelsea Estate Heritage Park and parks with established Reserve Management Plans, such as Little Shoal Bay and LeRoy’s Bush.

c)        continue the Chelsea Estate Heritage Park Reserve Management Plan process begun by North Shore City Council, by agreeing to option 1b in the report; namely to re-notify the intent to prepare the Reserve Management Plan and engage with key stakeholders and mana whenua prior to finalising the draft Reserve Management Plan for public notification.

d)        indicate a desire for a political working party to be established to progress Reserve Management Plan /open space management plans, to be determined when the 2018/19 work programme is confirmed.

 

The amendment was put to the vote by a show of hands and was declared EQUAL.

 

The Chairperson exercised their casting vote against so the motion was LOST.

LOST

 

Secretarial Note: Clause d) of the amendment was incorporated in to the substantive motion with the agreement of the meeting.

 

The Chairperson put the substantive motion.

 

 

 

 

 

 

Resolution number KT/2017/183

MOVED by Chairperson D Grant, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)         note that the Service and Asset Planning team are working on an open space management framework and programme to roll out open space management plans across all 21 local board areas.

b)        agree to include Chelsea Estate Heritage Park into a multi-park open space management plan for the Kaipātiki Local Board area.

c)         note the board will be provided with the opportunity to include funding for a multi-park open space management plan into the 2018/2019 and 2019/2020 local board work programme at a cost of $80,000 in the 2018/2019 financial year and $40,000 in 2019/2020 financial year, from the local board’s locally driven initiative budget.

d)        indicate a desire for a political working party to be established to progress Reserve Management Plan /open space management plans, to be determined when the 2018/19 work programme is confirmed.

The substantive motion was declared

CARRIED

 

 

13

Endorsement of the greenway high level concept design and principles

 

Carlos Rahman of Panuku Development Auckland, and Giles Bramwell and Kaaren Goodall of Homes. Land. Community. were in attendance to discuss the Endorsement of the greenway high level concept design and principles report.

 

Resolution number KT/2017/184

MOVED by Chairperson D Grant, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)        endorse the high level concept design and principles for the Northcote Awataha greenway project as encapsulated in Attachment A to the agenda report.

b)        note the level of past and recent engagement and consultation with the community and stakeholders that has been undertaken to inform the development of the Northcote Awataha greenway concept design, as articulated in the engagement summary presented within Attachment B to the agenda report.

 

CARRIED

 


 

 

14

Kaipātiki Local Grants, Round Two 2017/2018 grant applications

 

Caroline Teh , Senior Community Grants Advisor, Operations - Commercial and Finance, and Challen Wilson, Strategic Broker, Arts, Community and Events were in attendance to discuss the Kaipātiki Local Grants, Round Two 2017/2018 grant applications.

An amended application from the Marlborough Park Tennis Club Incorporated was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number KT/2017/185

MOVED by Chairperson D Grant, seconded by Member K McIntyre:  

a)        agree to fund, part-fund or decline the applications for Kaipātiki Local Grants, Round Two 2017/2018 as listed in the table below:

Application No.

Organisation Name

Project

Total Granted

Comments (including reason for decline)

LG1808-121

Northart Society Incorporated

Towards purchasing one laptop and nine months months salary for the Chinese community liaison officer between January 2018 to September 2018.

$12,400

Tagged to salary for nine months and $700 towards laptop.

LG1808-211

New Zealand Dance Advancement Trust

Towards venue hire, dancers and artistic teams salaries and transport for the Youth Engagement Programme delivery to schools within the Kaipātiki area.

$3,000

 

LG1808-212

Kaipātiki Public Arts Trust

Towards promotion, event management and administration of the “Short Shorts 2018” film contest.

$6,744

Kaipātiki Public Arts Trust are contributing an additional $2,000

LG1808-201

Royal New Zealand Plunket Society Incorporated

Towards rent, resources and consumables for the Birkenhead and Beach Haven playgroups for January to June 2018.

$500

Inline with previous funding from Kaipātiki Local Board in previous years.

LG1808-203

Northcote Point Community Crèche Incorporated

Towards operational costs, dance and playball fees, recruitment costs, and purchasing a replacement dishwasher and vacuum cleaner for the Northcote Point Community Crèche.

$0

Application  is unclear.

LG1808-205

Nepalese Cultural Centre New Zealand Incorporated

Towards venue hire, stationary, resources, koha for speakers, promotion, transport, refreshments, decoration and reception for language and dance classes and “Orientation Programme for Kiwis”.

$0

Lower priority  as outside the Kaipātiki Local Board area

LG1808-207

Shakti Asian Women's Centre Incorporated

Towards venue hire, coordinator, facilitators, stationary, promotion and volunteer petrol for “Project ReachOut: building community resilience against family violence”.

$4,000

Venue hire of Birkdale Hall will be paid via internal transfer and not to the applicant

LG1808-210

Beach Haven Scout Group

Towards supply and installation of an air conditioning unit at the Beach Haven Scout Den.

$2,500

 

LG1808-213

North Shore Group Riding for the Disabled Incorporated

Towards insurance costs for 2018.

$2000

 

LG1808-217

New Zealand Centre for Gifted Education Limited

Towards a specialist educator salary to deliver the MindPlus North Shore programme.

$0

Responsibility of Ministry of Education.

LG1808-220

Kids Safe With Dogs Charitable Trust

Towards instructors, administration and printing for the “Kids Safe With Dogs” to be delivered in the Kaipātiki area.

$0

Insufficient information in application.

Board would like to see this application again once school interest is confirmed.

LG1808-222

Helen Fergusson

Towards venue hire and instructor fee for the MBODY movement free workshop series in Kaipātiki.

$0

Individuals not eligible for funding.

LG1808-216

Babylon Charitable Trust

Towards venue hire, equipment hire for the “Babylon Trust Family Day”.

$2,132

For hall hire and Carlton Party Hire costs.

 

LG1808-221

Lijun Guan

Towards venue hire, purchasing games and printing for the “Games are Fun” event.

$0

Individuals not eligible for funding.

LG1808-206

Badminton North Harbour

Towards shuttle cocks and trophies for the Badminton North Harbour International Badminton Tournament.

$2,000

 

LG1808-214

Gymnastics Community Trust

Towards a coach salary for” Kindy, Schools, Special Needs and Recreational Gymnastics” programmes.

$10,000

 

LG1808-219

Shepherds Park Squash Club Incorporated

Towards purchasing a pool table for the Shepherds Park Squash Club.

$0

Item requested is a lower priority

 

 

 

Total Granted

$45,276

 

 

b)        agree to fund, part-fund or decline the deferred applications Kaipātiki Local Grants, Round One 2017/2018 as listed in the table below:.

Application Number

Organisation Name

Project

Total Granted

Comments (including reason for decline)

LG1808-116

Birkdale Beach Haven Community Project Incorporated

Towards purchasing marquees, laptops, modem and repair of existing sewing machines for Beach Haven and Birkdale Community Houses

$9,783

 

LG1808-109

Marlborough Park Tennis Club Incorporated

Towards coaching fees for Club Night Coaching Program for term one and two 2018

$2,800

 

 

 

Total Granted

$12,583

 

 

CARRIED

 

Attachments

a     Amended application from Marlborough Park Tennis Club Incorporated

 


 

 

15

Kaipātiki Local Board Community Grants Programme 2017/2018 updated

 

Caroline Teh , Senior Community Grants Advisor, Operations - Commercial and Finance was in attendance to discuss the Kaipātiki Local Board Community Grants Programme 2017/2018 updated report.

 

Resolution number KT/2017/186

MOVED by Chairperson D Grant, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)         adopt the amended Kaipātiki Local Board Community Grants Programme 2017/2018.

 

CARRIED

 

 

16

Auckland Transport Monthly Update - December 2017

 

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport was in attendance to discuss the Auckland Transport Monthly Update - December 2017.

An email titled ‘Onewa Rd T3 lane’ from Nikki Flint was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

MOVED by Deputy Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        note the Auckland Transport Monthly Update Kaipātiki Local Board December 2017.

b)        request Auckland Transport consider alternating the direction of the one-way lane through roadworks on Beach Haven Road, between Lancaster Road to Birkdale Road, in line with morning and afternoon traffic flows, to help alleviate the resulting congestion appearing on Birkdale Road, Verrans Corner and Highbury Bypass in the afternoon/evening.

c)        request Auckland Transport acknowledge their response to significant concern from the community over the extension of the Onewa Road and Lake Road (Northcote) transit times by confirming their decision to:

i.           urgently defer the extended transit lane times for Onewa Road and Lake Road due to begin 20th December, aligning them with the introduction of the New Northern Bus Network;

ii.          reassess the need for the change in transit times during the deferment period, taking into account the flow-on effect of increased congestion in the non-transit lane;

iii.         investigate introducing a clearway in the west-to-east Onewa Road transit lane, between the morning and evening transit lane periods; and

iv.        investigate dynamic lane control on Onewa Road during peak times, so that there are three lanes for each peak flow.

d)        receive the email from local resident Nikki Flint concerning the Onewa Road transit time changes as tabled.

 

 

 

 

 

 

MOVED by Member L Waugh, seconded by Member A Hartley:  

Moved an amendment to the original motion as follows:

That the Kaipātiki Local Board:

a)         amends the above motion by:

              i.             replacing motion c) with ‘endorse the introduction of extended hours for the transit lanes in Onewa and Lake Roads on December 16 2017 to continue to optimise public transport and car pool vehicle movements.’

             ii.             addition to motion d) with ‘and note that the board has received  emails from local residents Arisa Pam Whalley, Tom Balzat, Whitney Adam, Chris Balzat, Damien Light, Tim Robinson, Sam Hood, Luke Adams, Andy White, Aaron Schiff, Mat Collins, Duncan Laidlaw expressing their concerning that the transit lane time changes could be deferred.’

            iii.             additional motion e) to note that prioritising public transport through extended hours aligns with the Local Board Plan.

 

The Chairperson put the amendment in parts.

 

 

 

MOVED by Member L Waugh, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)        amends the above motion by:

              i.          replacing motion c) with  ‘endorse the introduction of  extended hours for the transit lanes in Onewa and Lake Roads on December 16 2017 to continue to optimise public transport and car pool vehicle movements.’

 

A division was called for, voting on which was as follows:

For

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Deputy Chairperson J Gillon

Member P Gillon

Chairperson D Grant

Member A Smithson

Member A Tyler

Abstained

 

The amendment was declared lost by 3 votes to 5.

LOST

 

 

 

MOVED by Member L Waugh, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)         amends the above motion by:

             ii.          addition to motion d) with ‘and note that the board has received  emails from local residents Arisa Pam Whalley, Tom Balzat, Whitney Adam, Chris Balzat, Damien Light, Tim Robinson, Sam Hood, Luke Adams, Andy White, Aaron Schiff, Mat Collins, Duncan Laidlaw expressing their concerning that the transit lane time changes could be deferred.’

 

A division was called for, voting on which was as follows:

For

Chairperson D Grant

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Deputy Chairperson J Gillon

Member P Gillon

Member A Smithson

Member A Tyler

Abstained

 

The amendment was declared EQUAL.

 

 

Secretarial  Note:       Discussion on amendment a) ii continued after the board considered amendment a) iii.

 

MOVED by Member L Waugh, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)        amends the above motion by:

            iii.          additional motion e) to note that prioritising public transport through extended hours aligns with the Local Board Plan.

 

A division was called for, voting on which was as follows:

 

For

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Deputy Chairperson J Gillon

Member P Gillon

Chairperson D Grant

Member A Smithson

Member A Tyler

Abstained

 

The amendment was declared lost by 3 votes to 5.

LOST

 

 

 

Secretarial note:         After further discussion on amendment a) ii, the amendment was put again.

 

MOVED by Member L Waugh, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)        amends the above motion by:

             ii.          addition to motion d) with ‘and note that the board has received emails from local residents Arisa Pam Whalley, Tom Balzat, Whitney Adam, Chris Balzat, Damien Light, Tim Robinson, Sam Hood, Luke Adams, Andy White, Aaron Schiff, Mat Collins, Duncan Laidlaw expressing their concerning that the transit lane time changes could be deferred.’

 

A division was called for, voting on which was as follows:

For

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Deputy Chairperson J Gillon

Member P Gillon

Chairperson D Grant

Member A Smithson

Member A Tyler

Abstained

 

The motion was declared lost by 3 votes to 5.

LOST

 

 

The Chairperson put the original motion in parts.

 

Resolution number KT/2017/187

MOVED by Deputy Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        note the Auckland Transport Monthly Update Kaipātiki Local Board December 2017.

b)        request Auckland Transport consider alternating the direction of the one-way lane through roadworks on Beach Haven Road, between Lancaster Road to Birkdale Road, in line with morning and afternoon traffic flows, to help alleviate the resulting congestion appearing on Birkdale Road, Verrans Corner and Highbury Bypass in the afternoon/evening.

 

CARRIED

 

 

Resolution number KT/2017/188

MOVED by Deputy Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

c)        request Auckland Transport acknowledge their response to significant concern from the community over the extension of the Onewa Road and Lake Road (Northcote) transit times by confirming their decision to:

i.          urgently defer the extended transit lane times for Onewa Road and Lake Road due to begin 20th December, aligning them with the introduction of the New Northern Bus Network;

ii.         reassess the need for the change in transit times during the deferment period, taking into account the flow-on effect of increased congestion in the non-transit lane;

iii.        investigate introducing a clearway in the west-to-east Onewa Road transit lane, between the morning and evening transit lane periods; and

iv.        investigate dynamic lane control on Onewa Road during peak times, so that there are three lanes for each peak flow.

A division was called for, voting on which was as follows:

For

Deputy Chairperson J Gillon

Member P Gillon

Chairperson D Grant

Member A Smithson

Member A Tyler

Against

Member A Hartley

Member L Waugh

Abstained

Member K McIntyre

 

The motion was declared carried by 5 votes to 2.

 

CARRIED

 

 

 

 

 

 

 

 

 

Resolution number KT/2017/189

MOVED by Deputy Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

d)        receive the email from local resident Nikki Flint concerning the Onewa Road transit time changes as tabled.

A division was called for, voting on which was as follows:

For

Deputy Chairperson J Gillon

Member P Gillon

Chairperson D Grant

Member A Hartley

Member K McIntyre

Member A Smithson

Member A Tyler

Member L Waugh

Against

Abstained

 

The motion was declared carried by 8 votes to 0.

 

CARRIED

 

Attachments

a     Email from Nikki Flint regarding Onewa Road T3 lane

 

 

17

10-year Budget 2018-2028 consultation

 

Paul Edwards, Senior Local Board Advisor Kaipātiki, Local Board Services and Daniel Han Local Board Advisor Upper Harbour, Local Board Services were in attendance to discuss the 10-year Budget 2018-2028 consultation report.

Two documents titled ‘Consultation document Local board priorities’ and ‘Kaipātiki Local Board supporting information’ were tabled. Copies of these documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

MOVED by Deputy Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        agree, subject to approval by the Governing Body, to hold the following spoken interaction events during the consultation period:

i.              Have your Say at Families in Parks, Sunday 4 March, 3pm-4pm at Monarch Park, Hillcrest.

ii.             Have your Say at the Beach Haven Fun Run, Sunday 11 March, 10am-12pm at Shepherds Park, Beach Haven.

iii.            Have your Say at EcoFest North, Saturday 24 March, 10am-2pm at 17 Lauderdale Road, Birkdale.

iv.           Have your Say roundtable event, Tuesday 27 March, 5:30pm-8pm at Northcote Citizens Centre, Northcote.

 

 

 

 

b)        delegate to the following elected members and staff the power and responsibility to hear from the public through spoken/ New Zealand sign language interaction in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028:

i.           Local Board Members and Chairperson;

ii.          General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor; and

iii.         any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

c)        adopt the local content for consultation and local supporting information for consultation, as tabled including the key advocacy project with the following amendments:

i.           replace the third priority in the consultation document with “Continuing to deliver the priority walking and cycling projects identified within the Kaipātiki Connections Network Plan including a coastal walking and cycling link between Tui Park and Shepherds Park in Beach Haven.”

ii.          replace the fourth question under the heading ’What do you think’ in the supporting information document with “Do you support continuing the delivery of the Kaipātiki Connections Network Plan, including a coastal walking and cycling link between Tui Park and Shepherds Park in Beach Haven.”

d)        delegate authority to the Chairperson, in consultation with the Deputy Chairperson, to approve any final minor changes required following review by council’s legal team and/or Audit New Zealand, of the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content, and should any changes be made they are to be reported to the next business meeting.

 

 

 

 

The meeting was adjourned at 7.21pm and reconvened at 7.31pm.

 

MOVED by Member K McIntyre, seconded by Member L Waugh:  

Moved an amendment to the original motion as follows:

That the Kaipātiki Local Board:

a)        delete the words ‘with the following amendments’ and clauses i and ii of motion c).

 

The amendment was put to the vote by a show of hands and declared lost 3 votes to 5

 

LOST

 

The Chairperson put the original motion.

 

Resolution number KT/2017/190

MOVED by Deputy Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        agree, subject to approval by the Governing Body, to hold the following spoken interaction events during the consultation period:

i.             Have your Say at Families in Parks, Sunday 4 March, 3pm-4pm at Monarch Park, Hillcrest.

ii.            Have your Say at the Beach Haven Fun Run, Sunday 11 March, 10am-12pm at Shepherds Park, Beach Haven.

iii.           Have your Say at EcoFest North, Saturday 24 March, 10am-2pm at 17 Lauderdale Road, Birkdale.

iv.           Have your Say roundtable event, Tuesday 27 March, 5:30pm-8pm at Northcote Citizens Centre, Northcote.

b)        delegate to the following elected members and staff the power and responsibility to hear from the public through spoken/ New Zealand sign language interaction in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028:

i.          Local Board Members and Chairperson;

ii.         General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor; and

iii.        any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

c)        adopt the local content for consultation and local supporting information for consultation, as tabled including the key advocacy project with the following amendments:

iii.        replace the third priority in the consultation document with “Continuing to deliver the priority walking and cycling projects identified within the Kaipātiki Connections Network Plan including a coastal walking and cycling link between Tui Park and Shepherds Park in Beach Haven.”

iv.        replace the fourth question under the heading ’What do you think’ in the supporting information document with “Do you support continuing the delivery of the Kaipātiki Connections Network Plan, including a coastal walking and cycling link between Tui Park and Shepherds Park in Beach Haven.”

d)        delegate authority to the Chairperson, in consultation with the Deputy Chairperson, to approve any final minor changes required following review by council’s legal team and/or Audit New Zealand, of the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content, and should any changes be made they are to be reported to the next business meeting.

The motion was declared

CARRIED

 

Attachments

a     Consultation document Local board priorities

b     Kaipātiki Local Board supporting information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18

Local board feedback on rates remission and postponement policy review

 

Eric Perry, Relationship Manager, Local Board Services and Paul Edwards, Senior Local Board Advisor Kaipātiki, Local Board Services were in attendance to discuss the Local board feedback on rates remission and postponement policy review.

 

Resolution number KT/2017/191

MOVED by Member K McIntyre, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)            does not support the recommended option one, to integrate with the contestable grants scheme due to the following concerns:

i.          there is no assurance to local boards that the funding provided to local boards through the grant scheme will be increased in line with rates increases so that the proportion of rates relief available to eligible parties also increases and is commensurate; and

ii.         the current remission scheme is inequitable because not all former legacy council areas had such a scheme in place and integrating this with the contestable grants scheme does not address this inequity.

b)           considers that the recommended option one does not address outstanding equity issues because:

i.          where community halls and other facilities are owned and maintained by local communities they provide a service to the community without cost to council;

ii.         the current remissions policy goes a small way to address the differential between community operated facilities and those facilities that are fully council funded in other areas, by providing rates relief to communities who would otherwise receive no funding; this is fair given the service the community operated facilities provide;

iii.       adjusting the remissions policy to require that groups apply for an annual grant is inequitable in light of the funding available in other areas, and worsens the situation instead of improving it by removing the certainty for communities and making their funding subject to annual decision making; and

iv.       if the equity issues are to be properly addressed, all community halls and other facilities which rely on rates remissions should be fully funded on the same basis as those halls and facilities in other legacy council areas.

c)            request an additional option be investigated for the development of a region-wide scheme, which may have some local decision-making, that supports community and sporting organisations and natural and historic heritage assets as all current options identified seek to deal with legacy schemes rather than setting a holistic policy to achieve agreed outcomes through this investment.

d)           support option two in the interim to retain the legacy remission and postponement schemes (status quo) until further investigation is undertaken on the option of a region-wide scheme, noting the following comments:

i.          section 98 of the Auckland Council Community Grants Policy states that rates rebates, rates remissions and rates postponements are out of scope for the Community Grants Policy.

ii.         the grant system being suggested is only for a three year period which means that there is no certainty for those community groups owning and operating halls that the arrangement would continue beyond that three year period.

iii.       the proposal states “this will be smoothed over time by the Local Board Funding Policy” but it is unclear how legacy areas where the rates remission type of arrangement was in place will be impacted or affected in the future and how this improves upon current inequities.

iv.       the limitations with the Smarty Grants system already has many community groups expressing concerns on how onerous it can be to apply for a grant and the local board expresses its concern regarding the use of this process for rates remissions.

v.         there are unresolved concerns that have been raised previously by the northern local boards regarding funding gaps identified for community houses, community centres and art facilities due to inequitable levels of funding and the use of local board’s operational Locally Driven Initiatives budget to fund these centres where Asset Based Services funding is not adequately provided.

vi.       it is unclear whether this Rates Remission and Postponement Policy Review is taking into account the Sports Facility Investment Plan, which is looking to take a systematic approach to regional investment in a network of sport facilities and moving away from an ad hoc and inconsistent investment across legacy councils and as the draft Sports Facility Investment Plan looks for increased revenue opportunities while moving away from removal of rates remissions and postponements.

e)            request the governing body form a political working party made up of governing body and local board members to review the policy and recommend an equitable way forward.

 

CARRIED

 

 

19

Decision making allocation

 

Eric Perry, Relationship Manager, Local Board Services was in attendance to discuss the Decision making allocation report.

 

Resolution number KT/2017/192

MOVED by Deputy Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        endorse the proposed allocation of non-regulatory decision-making as attached to the agenda report but requests a thorough comprehensive review of the allocation of non-regulatory decision-making in due course.

 

CARRIED

 

Secretarial Note:        Under Standing Order 3.15.5 Member Anne-Elise Smithson requested her dissenting vote be recorded.

 

 

 

 

 

 

 

 

 

 

20

Local Board Services Monthly Report - December 2017

 

Eric Perry, Relationship Manager, Local Board Services, Paul Edwards, Senior Local Board Advisor Kaipātiki, Local Board Services and Andy Roche, Local Board Advisor Kaipātiki, Local Board Services were in attendance to discuss the Local Board Services Monthly Report - December 2017.

 

Resolution number KT/2017/193

MOVED by Deputy Chairperson J Gillon, seconded by Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        agree to repurpose $5,000 within the 2017/2018 ‘KFCT Delivered Events - Kaipātiki project line’ of its work programme to the Celebration of Families in Marlborough event in February 2018 as the Marlborough Park Christmas Gala was unable to be delivered in 2017 as the park was unavailable due to site works.

b)        request staff report back at the earliest opportunity with a review of the current Kaipātiki Connection Network Plan projects at the consent and construction phase, with a view to possible reallocation of funding.

c)        endorse the use of funding provided by Kaipātiki Local Board as part of its 2017 'Allocation of response funds’ to the Kaipātiki Project for the proposed scheme as outlined within the report to support volunteer projects, subject to:

                  i.        the name of the scheme changing due to the nature of support available being wider than grants and includes technical advice or support;

                 ii.        the funding being retained by Kaipātiki Project until expended and all accountability is completed; and

               iii.        the scheme is trialled for the current financial year and reassessed for continuation beyond that period.

d)        appoint Member John Gillon as the liaison representative to the Kaipātiki Youth Development Trust.

 

CARRIED

 

 

21

Governing Body and Independent Maori Statutory Board Members' Update

 

A document titled ‘Kaipātiki Local Board update’ was tabled. A copy of this document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number KT/2017/194

MOVED by Member P Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        note the written update from Councillor Darby and Councillor Hills.

 

CARRIED

 

Attachments

a     Kaipātiki Local Board update

 

 

 

 

 

22

Kaipātiki Local Board Chairperson's Report

 

Resolution number KT/2017/195

MOVED by Chairperson D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         note the chairperson’s report.

b)        thank officers from Auckland Council, Auckland Transport and Watercare who provided updates at the 7 December 2017 public meeting regarding Rawene Road carpark.

 

CARRIED

 

 

23

Members' Reports

 

Resolution number KT/2017/196

MOVED by Member A Smithson, seconded by Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         note the report from Member Anne-Elise Smithson.

 

CARRIED

 

 

24

Governance Forward Work Calendar

 

Resolution number KT/2017/197

MOVED by Deputy Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)        note the Kaipātiki Local Board governance forward work calendar – December 2017.

 

CARRIED

 

 

25

Workshop Records - Kaipātiki Local Board, held on 8 and 22 November 2017

 

Resolution number KT/2017/198

MOVED by Deputy Chairperson J Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        note the records for the Kaipātiki Local Board workshops held on Wednesday 8 November 2017, and Wednesday 22 November 2017.

 

CARRIED

 

 

 

 

 

 

 

 

26

Revising the local board Standing Orders

 

Blair Doherty, Democracy Advisor, Local Board Services was in attendance to discuss the Revising the local board Standing Orders report.

 

Resolution number KT/2017/199

MOVED by Deputy Chairperson J Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        adopt the standing orders detailed in Attachment A to the agenda report, entitled “Auckland Council Standing Orders of the Local Board”, in replacement of its current standing orders.

 

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

8.35pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................