Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Totara Room, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 12 December 2017 at 5.00pm.

 

present

 

Deputy Chairperson

Ross Robertson, QSO, JP

Presiding

 

 

Members

Apulu Reece Autagavaia

 

 

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

 

 

Mary Gush

 

 

 

 

Donna Lee

 

 

 

 

Dawn Trenberth

 

 

 

 

ABSENT

 

Chairperson

Lotu Fuli

 

 

 

ALSO PRESENT

 

Councillors

Alf Filipaina

 

 

 

Efeso Collins

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

12 December 2017

 

 

 

1          Welcome

 

Deputy Chairperson R Robertson led the meeting in prayer.

 

2          Apologies

 

Resolution number OP/2017/207

MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)         accept the apology from Chairperson L Fuli for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2017/208

MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 November 2017,  as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Presentation - Papatoetoe Historical Society

 

Resolution number OP/2017/209

MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board thank Jenny Clark and Gary Troup for their presentation on behalf of the Papatoetoe Historical Society.

CARRIED

 

 

 

 

9          Public Forum

 

9.1

Presentation - Upper North Island Scouts New Zealand

 

Resolution number OP/2017/210

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board thank Trevor Miller and Carol Chamley from the Upper North Island Scouts NZ – One Team for their presentation.

CARRIED

 

 

9.2

Presentation - Willie's Boxing Fitness

 

Resolution number OP/2017/211

MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board thank Mets Matutu of Willie’s Boxing Otara for his presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Manukau Ward Councillors Update

 

Resolution number OP/2017/212

MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board receive the verbal reports from the Manukau Ward Councillors.

CARRIED

 

 

13

Board Members' Report

 

Board Member D Trenberth tabled her written report.

A copy of the tabled report has been placed on the file copy of the minutes and can be

viewed at the Auckland Council website.

 

Resolution number OP/2017/213

MOVED by Member A Choudhary, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and verbal reports.

CARRIED

 

Attachments

a     Member D Trenberth's Report

 


 

14

Chairperson's Announcements

 

The presiding chairperson R Robertson tabled his written report and the Board’s Achievements Register for 2017.

A copy of the tabled report and the Achievements Register have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number OP/2017/214

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board

a)         receive the Chairperson’s written report.

b)         request a report on the current status of the application from Eventing Auckland for storage space at Puhinui Reserve.

CARRIED

 

Attachments

a     Presiding Chairperson R Robertson's Report

b     Otara-Papatoetoe Local Board Achievements Register 2017

 

 

15

Auckland Transport Update – December 2017 to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2017/215

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Auckland Transport update December 2017 report.

b)      approve the production and installation of an illuminated ‘Welcome to Otara’ sign and allocate $55,000 from its Local Board Transport Capital Fund for this purpose.

CARRIED

 

 

16

Ōtara-Papatoetoe Quick Response Round Two 2017/2018 grant applications

 

Resolution number OP/2017/216

MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the Quick Response Round Two 2017/18 grant applications listed in Table One below:

Table One:  Ōtara-Papatoetoe Quick Response Round Two applications

Application No.

Organisation Name

Project

Amount Requested

Amount Granted

QR1813-200001

Inner Wheel of Howick

Purchase of wool, materials and toiletries for babies in Middlemore Hospital.

$1,000.00

$1,000.00

QR1813-200005

Aaron Taylor Afamasaga

Towards venue hire and “Zumba” instructor fees.

$1,500.00

$900.00

 

QR1813-200008

South East Auckland Senior Citizens Association Inc

Towards transport to the Waitangi Treaty Grounds and accommodation in the Bay of Islands

$2,225.00

$1,500.00

 

Application No.

Organisation Name

Project

Amount Requested

Amount Granted

QR1813-200009

Pasifika Migrant Services Charitable Trust

Venue hire for the Otahuhu Town Hall and materials for the weekly workshops involving 10 to 20 Kiribati women in Papatoetoe

teaching skills on how to make tibuta, a national top for Kiribati women

$1,845.00

$925.00

QR1813-200011

Connect The Dots Charitable Trust

Towards the cost of printing postcards for our participants for the "Making Moments " programme.

$378.00

$378.00

QR1813-200012

Te Hui Amporangi ki Te Tai Tokerau Trust Board

Make and install a bar gate at the entrance to the carpark of the Early Childhood Education Centre and the Epiphany Church carpark

$1552.00

$1,500.00

QR1813-200014

World Council of Sikh Affairs Incorporated

Towards uniforms for the Otara Indian wardens

$2000.00

$1,500.00

QR1813-200015

Papatoetoe Gymnastics Club Incorporated

Towards four excursions and replacement of equipment and arts and craft material for the GymCity Holiday Programme from 16 April to 20 July 2018.

$1900.00

$800.00

QR1813-200016

Kolmar Charitable Trust

Marketing and promotions and

venue hire for the "Have a go Day" on 24 March 2018.

$1700.00

$540.00

QR1813-200019

Papatoetoe Adolescent Christian Trust Incorporated

Towards an upgrade of the play equipment for the church grounds.

$1800.00

$1,500.00

QR1813-200024

P F Bacino Moore

Towards paint and artist fees to paint three “Chorus” boxes in Otara and Papatoetoe for the “#IAMREAL Cabinet Painting Project”

$2022.00

$2,000.00

QR1813-200025

Deaf Wellbeing Society Incorporated

Funding towards a coordinator for the art and craft lessons at the Melville Cricket Pavilion

$1400.00

$700.00

 

 

Total

$28,046.00

$13,243.00

 

b)         decline the Quick Response Round Two 2017/18 grant applications listed in Table Two below:

Table Two:  Ōtara-Papatoetoe Local Grants Round One applications

Application No.

Organisation Name

Project

Amount Requested

Reason for decline

QR1813-200018

Chanting Wheel Culture Exchange and Buddhist Charitable Organisation

Towards costs for a gardening workshop for families at the Botanical Gardens on 17 February 2018

$544.00

Outside the local board area

 

QR1813-200021

Te Hui Amorangi Ki Te Tai Tokerau Trust Board

Towards floodlights for the Epiphany Church carpark

$1180.00

Private property           

QR1813-200022

The Kindness Institute Charitable Trust

Towards a specialist youth stress management coach to work with three marginalised young people from Otara-Papatoetoe over six months in the "Atawhai" youth program.

$2000.00

Outside the local board area

QR1813-200023

Lijun Guan

Towards venue hire and purchasing of games for the “Games are Fun” Day on 3 February 2018

$1000.00

Low local board priority

QR1813-200026

Life Education Trust Counties Manukau

Towards "A PAT" (A Pull Apart Torso) to help deliver Life Education's preventative health messages in local schools

$1500.00

Outside the local board area

QR1813-200003

Peniamina Faimasasa

Towards the “Auckland Samoa Soccer 7s” tournament on 11 November 2018 in Pakuranga.

$2,500.00

Event has already occurred

CARRIED

 

17

New Road Name Approval for the residential subdivision by Pal Construction 2014 Limited at 18 Lambie Drive, Manukau Central

 

Resolution number OP/2017/217

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Otara-Papatoetoe Local Board:

a)         pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road name “Sohum Place”, proposed by the Applicant, for the new road created by way of subdivision at 18 Lambie Drive, Manukau Central.

b)         request a report on options for the Board to workshop and have input into proposed road names prior to them being reported.

c)         note that future applications for road naming will not be considered without prior consultation.

CARRIED

Secretarial Note: Member D Lee recorded her vote against motion a) above.

Member D Trenberth recorded her vote against motion c) above.

 

 

18

Ōtara-Papatoetoe Open Space Network Plan

 

Resolution number OP/2017/218

MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board approve the scope of work for the development of an open space network plan.

CARRIED

 

 

19

Hayman Park stage one development design

 

Resolution number OP/2017/219

MOVED by Member M Gush, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the developed design (attachment A to the agenda report) for implementation of stage one of the development of Hayman Park.

b)      approve the removal of the tile maze in Hayman Park and request conservation of tiles where possible.

c)      request that the Hakiri Tower in stage 2 be workshopped with the Board prior to design being developed.

CARRIED

 

 

20

10-year Budget 2018-2028 consultation

 

Resolution number OP/2017/220

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      agree, subject to approval by the governing body, to hold the following spoken interaction events during the consultation period:

i)       Have Your Say – Manukau 13 March 2018

ii)      Drop in Session – Papatoetoe 19 March 2018

iii)     Drop in Session  – Ōtara  21 March 2018

iv)     An additional drop in session, if required, date and details at the discretion of the Chair.

b)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken/NZ sign language interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028:

i)       Local Board Members and Chair;

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor;

iii)     any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

 

c)      Adopt agenda report attachments A the local content for consultation and attachment B local supporting information for consultation, including their key advocacy project.

d)      Propose to consult on funding of adult entry to swimming pools without charge, through a local targeted rate of $29.94 per household in 2018-2019.

e)      Delegate authority to the local board chair to approve any final minor changes required following review by council’s legal team and/or Audit NZ, of the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content, and should any changes be made they are to be reported to the next business meeting.

CARRIED

 

21

Eye on Nature- Manukau Beautification Trust

 

Resolution number OP/2017/221

MOVED by Deputy Chairperson R Robertson, seconded by Member D Lee:  

That the Ōtara-Papatoetoe Local Board approve $10,000 from the Community Response Fund to the Manukau Beatification Charitable Trust Eye on Nature event for 2018.

CARRIED

 

22

Decision-making allocation update

 

Resolution number OP/2017/222

MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board endorse the proposed allocation of non-regulatory decision-making as attached to the agenda report.

CARRIED

 

23

LB feedback on Rates remission and postponement policy review

 

Resolution number OP/2017/223

MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)        support option 1, to integrate remissions and postponements with grants schemes with three-year transition.

b)      request information and analysis of the feedback received from public consultation on this proposal.

CARRIED

 

24

Revising the Local Board Standing Orders

 

Resolution number OP/2017/224

MOVED by Deputy Chairperson R Robertson, seconded by Member D Lee:  

That the Ōtara-Papatoetoe Local Board adopt the standing orders detailed in Attachment A to the agenda report, entitled “Auckland Council Standing Orders of the Local Board”, in replacement of its current standing orders.

CARRIED

 

 

25

Regional Facilities Auckland first quarter report for 2017/2018 financial year

 

Resolution number OP/2017/225

MOVED by Member M Gush, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board note the Regional Facilities Auckland first quarter report for the 2017/2018 financial year.

CARRIED

 

 

26

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2017/226

MOVED by Member R Autagavaia, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board receive the workshop notes from 7, 14 and 28 November 2017.

CARRIED

 

 

27

Governance Forward Work Calendar

 

Resolution number OP/2017/227

MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board notes the Governance Forward Work Calendar.

CARRIED

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.44 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................