Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 13 December 2017 at 6.00pm.

 

present

 

Chairperson

Tracy Mulholland

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Catherine Farmer

 

 

 

 

Duncan Macdonald, JP

 

 

 

 

Te'eva Matafai

 

 

 

 

David Whitley

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

13 December 2017

 

 

1          Welcome

 

Chairperson Mulholland opened the meeting and welcomed everyone present.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·           New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·           Chinese Oral History Foundation – Committee member

·           The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·           Whau Coastal Walkway Environmental Trust –Trustee

·           New Lynn Tennis Club – Patron

·           West Lynn Gardens – Patron

·           Tag Out Trust – Chairman

·           New Lynn Bowling Club - Patron

·           Avondale RSA - Member

Catherine Farmer

·           Avondale-Waterview Historical Society – Member

·           Blockhouse Bay Historical Society – Member

·           Portage Licensing Trust – Trustee

·           Blockhouse Bay Bowls – Patron

·           Forest and Bird organisation - Member

Duncan Macdonald

·           Avondale Business Association – Chairman

·           Avondale Community Society – Chairman

·           Avondale RSA – Committee Member

·           Avondale-Waterview Historical Society - Member

·           Avondale Jockey Club – Member

Te’eva Matafai

·           Pacific Events and Entertainment Trust - Co-Founder

·           Miss Samoa NZ - Director

·           Malu Measina Samoan Dance Group - Director/Founder

·           Pasifika Festival ATEED - Samoa Village Coordinator

·           Aspire Events – Director

David Whitley

·           Rosebank Business Association - Member

·           Pathways to the future  - Past trustee

·           REINZ - Member

·           Don Oliver Youth Sports Foundation  - Past trustee

·           Chamber of Trade - Mentor

·           Lopdell House - Trustee

·           West Auckland Enterprise, Skills & Training (WEST) – CEO

·           Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

 

Secretarial note:  Member David Whitley noted that he’s a trustee of the Amalgamated Hardware Merchants Apprenticeship Trust.

           

4          Confirmation of Minutes

 

Resolution number WH/2017/150

MOVED by Member T Matafai, seconded by Member D Whitley:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 22 November 2017, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

Secretarial note:  Chair Tracy Mulholland gave a verbal notice she’ll be on leave from 15 December 2017 to 19 January 2018 and Deputy Chair Susan Zhu will Chair at this time.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Ward Councillor’s Update

           

             Apology from Councillor Clow for absence was noted.

 

8          Deputations

 

8.1

Deputation - Dean and Colleen Jamieson – ITEM WITHDRAWN

 

8.2

Deputation:  Ageing - A growing Reality

 

An opportunity for Kevin Lamb to provide an overview of Age Concern in th elast year, with a focus on how they envisage working the local board to empower vulnerable older Aucklanders.

 

 

 

A presentation was provided.  A copy has been placed o the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

Resolution number WH/2017/151

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:  

That the Whau Local Board:

a)      receive the deputation from Kevin Lamb – CEO of Age Concern Auckland and thank him for attending the Whau Local Board meeting.

CARRIED

 

Attachments

a     Age Concern General Presentation  

 

 

8.3

Deputation:  The Auckland Performing Arts Centre

 

Tricia Reade the Chair of TAPAC and Sally Anne Kerr to present information about TAPAC and the issues it currently faces oer its ongoing sustainablility seeks a closer, supportive relationship with the Whau Local Board.

 

 

 

A presentation was provided.  A copy has been placed o the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

Resolution number WH/2017/152

MOVED by Member D Macdonald, seconded by Member D Whitley:  

That the Whau Local Board:

a)      receive the submission from Sally-Anne Kerr and Patricia Reade from The Auckland Performing Arts Centre and thank them for attending the Whau Local Board meeting.

CARRIED

 

Attachments

a     The Auckland Performing Arts Centre presentation

 

 

9          Public Forum

 

9.1           

John Stowell from Participatory Budgeting in Auckland was in attendance to answer any questions on his presentation at the previous Whau Local Board meeting held on the 22 November 2017 regarding the idea of Participatory Budgeting in Auckland to the Whau Local Board.

9.2

Angela Calvert, Kelston Community Trust was in attendance and spoke about:

·          Acknowledged the Whau Local Board for the funding received.

·          Kelston Community Trust Archibald Park Development - to inform the Local Board of the Kelston Community Trusts Story desire to be well informed about the Archibald  Park development, any changes to budget allocation for this project and what the Trust can do to further support the community consultation process

OUTCOME:  requested a Council representitive to the Kelston Community Trust monthly meeting – starting February 2017 for an update on Archibald Park developments

9.3

Simon Gaines was in attendance and spoke about:

·          Commercial kitchen exhurst preventing fresh air to MQ2 Apartments, 38 McCraeway, New Lynn

 

OUTCOME:  Prevent commercial kitchen exhaust fumes from Mexicali and Elegenance Restaurant.

 

9.4           

Nina Patel & Lisa Truttman were in attendance and spoke about:

·          Improving heritage outcomes in Avondale

9.5           

Anna Xue Yang from Future Business Solutions was in attendance and spoke about:

·          History of Whau Chinese New Year

·          Whau Chinese New Year 2018 FOCUS leading up activations

·          Main Event

 

OUTCOME:  Would like the council to have a general idea of what the event would be like and what goals can be achieve for this year.  Would also like the Local board to support this event financially.

 

That the Whau Local Board:

Resolution number WH/2017/153

MOVED by Member T Matafai, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive the public forum submissions from John Stowell, Angela Calvert, Simon Gaines, Nina Patel, Lisa Truttman and Anna Xue Yang and thank them for attending the Whau Local Board meeting.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Disposal recommendation report

 

Resolution number WH/2017/154

MOVED by Member D Whitley, seconded by Member D Battersby:  

That the Whau Local Board:

a)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 156 Blockhouse Bay Road, Avondale.

CARRIED

 

 

13

SH16/20 joint budget expenditure plan

 

Resolution number WH/2017/155

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:  

That the Whau Local Board:

a)    Approve the allocation of $164,000 from the SH 16/20 joint budget to the Holly Street to Heron Park boardwalk top up

b)    Support the allocation of the balance of the funds to the Albert/Eden Local Board nominated projects, namely:

             i)      Anderson Park improvement top-up - $100,000

            ii)      Development Te Auaunga (Oakley Creek) middle catchment action plan - $10,000

          iii)      Contribution to implement Te Auaunga (Oakley Creek) middle catchment action plan - $60,000

          iv)      Summer Carnival event Kukuwai Park   - $20,000

            v)      Weed control Albie Turner Field shared path - $10,000

CARRIED

 

 

14

Landowner approval for construction of the Central Interceptor sewer tunnel in Miranda Reserve

 

Resolution number WH/2017/156

MOVED by Member D Battersby, seconded by Chairperson T Mulholland:  

That the Whau Local Board:

a)      approves the Land Owner Approval conditions for the Central Interceptor project works within Miranda Reserve as set out in the body of this report, and

b)      grants Land Owner Approval to Watercare Services Ltd for temporary occupation and any easements required for permanent infrastructure and future access for the Central Interceptor project works  within Miranda Reserve as set out on the plans appended to this report.

CARRIED

 

 

15

Whau Heritage activities update

 

Resolution number WH/2017/157

MOVED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board:

a)      receive the Whau Heritage activities update report.

CARRIED

 

 

16

10-year Budget 2018-2028 consultation

 

 

 

A copy of Attachment A – Local content for consultation and Attachment B – Local supporting information for consultation were tabled at the meeting.  A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachment.

 

 

 

Resolution number WH/2017/158

MOVED by Deputy Chairperson S Zhu, seconded by Member C Farmer:  

That the Whau Local Board:

a)        agree, subject to approval by the governing body, to hold the following Have Your Say spoken interaction event during the consultation period

i)          St Ninians Church Hall Have Your Say event, Wednesday 21 March 6:30pm.

b)      Note the following additional information activities

i)          New Lynn Library static display (entire month, New Lynn Library)

ii)         Local Board Office static display (entire month, New Lynn Library)

iii)       Seniors Day Out (Thursday 8 March 2:30 pm, New Lynn RSA)

iv)       New Windsor Drop In (Saturday 10 March, 10 am, Alan Wood Reserve)

v)         Green Bay Market Drop In (Friday 23 March, 5 pm, Barron Green)

c)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken/NZ sign language interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028:

i)       Local Board Members and Chair

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer

d)      adopt local content for consultation and local supporting information for consultation, including their key advocacy project (tabled).

e)      delegate authority to the local board chair to approve any final minor changes required following review by council’s legal team and/or Audit NZ, of the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content, and should any changes be made they are to be reported to the next business meeting.

CARRIED

 

Attachments

a     Local content for consultation

b     Local supporting information for consultation

 

 

17

Decision-making allocation update

 

Resolution number WH/2017/159

MOVED by Member D Battersby, seconded by Member T Matafai:  

That the Whau Local Board:

a)      endorse the proposed allocation of non-regulatory decision-making as attached to this report.

CARRIED

 

 

18

LB feedback on Rates remission and postponement policy review

 

Resolution number WH/2017/160

MOVED by Member D Battersby, seconded by Member D Macdonald:  

That the Whau Local Board:

a)     Option one – Integrate remissions and postponements with grants schemes with three year transition (excluding the Manukau postponement scheme for sports clubs)

b)     agree that the confidential Attachment D remain confidential

CARRIED

 

 

19

Governance Forward Work Calendar

 

Resolution number WH/2017/161

MOVED by Member D Whitley, seconded by Member C Farmer:  

That the Whau Local Board:

a)      note the Whau Local Board Governance Forward Work Calendar – December  2017.

CARRIED

 

 

20

Confirmation of Workshop Records: 15 & 29 November 2017

 

Resolution number WH/2017/162

MOVED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board:

a)      confirm the records of the workshops in Attachments A and B held on the following dates: 

15 November 2017

29 November 2017

CARRIED

  

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

23

Whau Local Board Plan 2014 - 2017 Achievement Report

 

Resolution number WH/2017/163

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive the Whau Local Board Plan 2014 - 2017 Achievement Report.

CARRIED

 

 

 

 

 

7.28 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................