I hereby give notice that an ordinary meeting of the Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 20 March 2018

1:00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Great Barrier Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Jeff Cleave

 

 

Susan Daly

 

 

Shirley Johnson

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Local Board Democracy Advisor

 

13 March 2018

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Great Barrier Local Board

20 March 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Funding request to establish a community-led zero waste programme on Aotea/Great Barrier Island                                                                                                                  7

13        2018 Local Government New Zealand Conference and Annual General Meeting 15

14        Correspondence                                                                                                          23

15        Environmental agency and community group reports                                           33

16        Governance Forward Work Calendar                                                                       45

17        Great Barrier Local Board Workshop Proceedings                                                51  

18        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member J Cleave will lead a karakia.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 February 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Great Barrier Local Board

20 March 2018

 

 

Funding request to establish a community-led zero waste programme on Aotea/Great Barrier Island

 

File No.: CP2018/02982

 

  

Te take mō te pūrongo / Purpose of the report

1.       To request funding to establish a community-led zero waste programme on Aotea/Great Barrier Island through the Zero Waste Network Aotearoa (ZWN).

Whakarāpopototanga matua / Executive summary

2.       The community-led zero waste steering group received a proposal from the Zero Waste Network Aotearoa (ZWN).

3.       The steering group would like to progress with stage one of the proposal to establish a community-led zero waste programme on Aotea/Great Barrier Island. The programme aligns with the Aotea Great Barrier Local Board Plan 2017 objective to support island-based groups to reduce what goes to landfill on our pathway to zero waste. The cost of stage one is $14,000 plus GST.

4.       Auckland Council waste solutions is supportive of the community-led zero waste programme as it aligns with the Tīkapa Moana Hauraki Gulf Waste Strategy. As such, waste solutions has agreed to match fund any board funding allocated to support the project. Therefore, the local board is being requested to fund $7000 plus GST.

5.       Waste solutions are able to manage the funding contract with ZWN on behalf of the Aotea Great Barrier Island zero waste steering committee.

6.       Further details on this project, including the ZWN proposal, can be located in the report by Joanne O’Reilly, Waste Coordinator (Attachment A). The completed strategy will be presented to the board.

 

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a)      allocate $7000 plus GST from its Community Response Fund to establish a community-led zero waste programme

b)      note that regional funding is available to match any local funding allocated to the community zero waste programme.

 

 

Ngā tāpirihanga / Attachment

No.

Title

Page

a

Zero Waste Network steering group request and proposal

9

      

Ngā kaihaina / Signatories

Author

Jacqueline Fyers - Local Board Advisor Great Barrier

Authoriser

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

20 March 2018

 

 

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2018 Local Government New Zealand Conference and Annual General Meeting

 

File No.: CP2018/02977

 

  

Te take mō te pūrongo / Purpose of the report

1.       To inform local boards about the Local Government New Zealand Annual Conference and General Meeting in Christchurch Sunday 15 July 2018 to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua / Executive summary

2.       The Local Government New Zealand Annual Conference and General Meeting take place at Christ’s College from 12 noon on Sunday 15 July 2018 to 1pm on Tuesday 17 July 2018. 

3.       Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.

4.       In addition to the official delegates, Local Government New Zealand requires prior notice of which local board members plan to attend the Annual General Meeting. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April 2018 so that this information can be provided to Local Government New Zealand.

 

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a)      nominate one elected member to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday 15 July 2018 to Tuesday 17 July 2018.

b)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c)      note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team by Friday 13 April 2018 to ensure that they are registered with Local Government New Zealand.

 

 

Horopaki / Context

5.       This year the Local Government New Zealand (LGNZ) conference and Annual General Meeting (AGM) will be held at the Christ’s College, Christchurch, from Sunday 15 July 2018 to Tuesday 17 July 2018.  The AGM will commence at 12.00pm on Sunday 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday 17 July 2018. 

6.       The conference programme has the theme “We are firmly focused on the future:  Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.

7.       The AGM takes place on the first day of the conference.  The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

8.       Elected members who hold LGNZ roles are:

Mayor Phil Goff

Metro Sector representative on the National Council

Councillor Penny Hulse

Chair of Zone One and Zone One representative on National Council, Member Conference Committee

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

Councillor Wayne Walker

Auckland Council representative on Zone One

Councillor Alf Filipaina

LGNZ Te Maruata Roopu Whakahaere

Councillor Richard Hills

Member Policy Advisory Group

Waitemata Local Board Chair Pippa Coom

Member Governance and Strategy Advisory Group

9.       Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles.

10.     The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

·        two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

·        one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

11.     Delegates in 2017 were:

·        Mayor Phil Goff

·        Deputy Mayor Bill Cashmore

·        Councillor Penny Hulse

·        Local board chairperson Pippa Coom

12.     The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other Governing Body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six Governing Body members can attend the conference.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.

14.     This means that a maximum of 27 Auckland Council elected members would attend the conference.

15.     Delegates who attend are encouraged to report back to their local boards.

16.     In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17.     LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April 2018 so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18.     The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.

Tauākī whakaaweawe Māori / Māori impact statement

19.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes.  It also provides support for councils in building relationships with iwi, hapu and Māori groups.  Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee.  Te Maruata will hold a hui on 14 July 2018.

Ngā ritenga ā-pūtea / Financial implications

20.     The normal registration rate is $1,410 (early bird) or $1,510 (standard).

21.     Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kawana Programme.

Ngā raru tūpono / Risks

22.     The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights. 

Ngā koringa ā-muri / Next steps

23.     Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

 

Ngā tāpirihanga / Attachment

No.

Title

Page

a

Conference Programme

19

     

Ngā kaihaina / Signatories

Author

Linda Gifford, Kura Kāwana Programme Manager

Authorisers

Kerri Foote, Local Board Services Improvements Manager

Louise Mason, General Manager Local Board Services

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


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20 March 2018

 

 

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Correspondence

 

File No.: CP2018/03114

 

  

Te take mō te pūrongo / Purpose of the report

1.       To inform the Great Barrier Local Board of the correspondence sent and received for the month of February 2018.

Whakarāpopototanga matua / Executive summary

2.       The attached correspondence have been received and sent for the Great Barrier Local Board’s information.

 

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a)      note the correspondence received and sent for the month of February 2018:

i.    Letter from Hon Nikki Kaye, MP for Auckland Central

ii.    Letter of 19 February 2018 to Auckland Transport re Vector Pathways on Aotea Great Barrier Island

iii.   Letter of 21 February 2018 to Ngāti Rehua – Ngātiwai ki Aotea Trust

iv.  Letter of 7 March 2018 to Andrew Baucke, Department of Conservation re Rakitu Island.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Correspondence from Hon Nikki Kaye, MP for Auckland Central

25

b

Letter to Auckland Transport re vector pathways dated 19 February 2018

27

c

Letter to Ngati Rehua Ngatiwai ki Aotea dated 21 February 2018

29

d

Letter to Andrew Baucke re Rakitu Island dated 7 March 2018

31

     

Ngā kaihaina / Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

20 March 2018

 

 

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Environmental agency and community group reports

 

File No.: CP2018/02936

 

  

Te take mō te pūrongo / Purpose of the report

1.       To provide a place where Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Great Barrier Local Board, can have items considered as part of the board’s business meeting.

Whakarāpopototanga matua / Executive summary

2.       The Great Barrier Environment Committee has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have the report included in the agenda.

3.       Inclusion of items on the agenda is at the discretion of the Great Barrier Local Board Chairperson in discussion with the Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a)      receive the following reports:

i.     Biodiversity/biosecurity report January – February 2018

ii.     Biosecurity report January – February 2018

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Biodiversity/biosecurity report January – February 2018

35

b

Biosecurity report January – February 2018

41

     

Ngā kaihaina / Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


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20 March 2018

 

 

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Governance Forward Work Calendar

 

File No.: CP2018/02975

 

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Great Barrier Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a)      note the governance forward work calendar as at March 2018.

 

 

Ngā tāpirihanga / Attachment

No.

Title

Page

a

Great Barrier Local Board Governance Forward Work Calendar - March 2018

47

     

Ngā kaihaina / Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 



Great Barrier Local Board

20 March 2018

 

 

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Great Barrier Local Board Workshop Proceedings

 

File No.: CP2018/02976

 

  

Te take mō te pūrongo / Purpose of the report

1.       To note the Great Barrier Local Board proceedings taken at the workshop held on 7, 13, 14 and 27 February 2018.

Whakarāpopototanga matua / Executive summary

2.       Under the current Standing Orders of the Great Barrier Local Board 12.1, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received and nature of matters discussed.  No resolutions are passed or decisions reached but are solely for the provision of information and discussion. This report attaches the workshop record for the period stated above.

 

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a)      note the record of proceedings for the workshop held on 7, 13, 14 and 27 February 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Great Barrier Local Board Workshop Record - 7 February 2018

53

b

Great Barrier Local Board Workshop Record - 13 February 2018

55

c

Great Barrier Local Board Workshop Record - 14 February 2018

57

d

Great Barrier Local Board Workshop Record - 27 February 2018

59

     

Ngā kaihaina / Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


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20 March 2018

 

 

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