Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 29 March 2018 at 9:34am.

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

 

 

Cr Dr Cathy Casey

 

 

Cr Ross Clow

From 10.36am, Item 10.

 

Cr Linda Cooper, JP

 

 

Cr Alf Filipaina

 

 

Cr Richard Hills

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

From 9.38am, Item 8

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 9.37am, Item 8

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

ABSENT

 

 

Cr Efeso Collins

 

 

Cr Chris Darby

 

 

Cr Hon Christine Fletcher, QSO

 

 

Cr Mike Lee

 

 

Cr Penny Hulse

 

 

Cr Dick Quax

For leave of absence

 

Cr Desley Simpson, JP

 

 

 


Governing Body

29 March 2018

 

 

 

1          Affirmation

 

His Worship the Mayor read the affirmation.

 

 

2          Apologies

  

Resolution number GB/2018/62

MOVED by Cr W Walker, seconded by Cr R Hills:  

That the Governing Body:

a)         accept the apologies from Cr E Collins and Cr C Darby for absence on council business, and Cr C Fletcher and Cr P Hulse for absence, Cr Clow for lateness; and Cr D Simpson for absence due to a previously registered conflict of interest.

CARRIED

Note:   A subsequent apology was received from Cr Lee, for absence on council business.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Petitions

 

There was no petitions section.

 

 

5          Public Input

 

There was no public input section.

 

 

6          Local Board Input

 

There was no local board input section.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 

 

Cr J Walker entered the meeting at 9.37 am.

Cr G Sayers entered the meeting at 9.38 am.

 

The meeting adjourned at 9.38am and reconvened at 10.36am.

 

Cr R Clow entered the meeting at 10.36am.

9

America's Cup 2021 - decision on location and infrastructure requirements

 

A PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   Changes to the original recommendations were incorporated under clauses a) and b), with the agreement of the meeting.

 

Resolution number GB/2018/63

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      approve the Wynyard Hobson proposal (extension of Hobson Wharf, use of Viaduct Events Centre for Emirates Team New Zealand’s base, and five bases on the landside of Wynyard Point) for lodgement as a resource consent to replace the Wynyard Basin resource consent application

b)      authorise the Chief Executive to withdraw the Wynyard Basin resource consent application at the appropriate time

c)      approve:

·   the Host City Appointment Agreement entered into between the Crown, Auckland Council and Emirates Team New Zealand, and

·   the cost-sharing agreement between the Crown and Auckland Council

d)      delegate to the Mayor and Chief Executive authority to:

·   agree minor changes to the Host City Appointment Agreement

·   approve the Host Venue Agreement within the approved Council Funding Contribution (including any business-as-usual and existing budget lines)

·   approve any consequential changes to Council-Controlled Organisation Statements of Intent to reflect their roles and responsibilities in relation to the 36th America’s Cup delivery

e)      delegate to the Chief Executive authority to make decisions relating to the operational delivery and expenditure of approved funding for the following matters:

·   exercise council’s rights and obligations under the Host City Appointment Agreement (and in due course, the Host Venue Agreement), including finalising the allocation of roles and responsibilities under those agreements within the council group, and directing Council-Controlled Organisations accordingly

·   finalise and enter into the Interim Project Alliance Agreement and the Project Alliance Agreement (collectively, “the Alliance Agreements”) for the design and construction of the AC36 Physical Works, including any amendments and variations thereto, within the Council Funding Contribution

·   exercise the Council’s role, rights and responsibilities, including Council’s Discretions, as defined in the Alliance Agreements

·   decide, on behalf of the council group, all matters relating to the procurement and strategy of delivery, including finalised scope of works packages to maximise interface opportunities with other council group procurement

f)       approve $57.2 million of capital expenditure, and $41.3 million of operating expenditure – a total of $98.5 million – as the council’s share of the $212.4 million budgeted to host the America’s Cup, with this expenditure being incorporated into the 2018-28 Long-term Plan

g)      note that other programmed capital projects and renewals in the central city and waterfront will be required to be brought forward into the first three financial years (2018/19 to 2020/21), to prepare the city in advance of the America’s Cup and Asia Pacific Economic Cooperation (APEC) Leaders’ meeting in 2021, and decisions on this expenditure will be taken as part of the Long-term Plan in late May 2018

h)      acknowledge that the costs required for planning, consenting and procurement of the approved option and associated infrastructure across the city centre and waterfront have already commenced in this financial year

i)       note the AC36 Infrastructure Alliance is now in operation and will begin early-works investigations and design activities operating under its current contracts with Panuku which will be novated to Council and then undertaken by alliance under the Alliance Agreements

j)       agree to a lease being granted to Emirates Team New Zealand for the use of the Viaduct Events Centre for their base for two America’s Cup cycles (AC36 and AC37), whether Emirates Team New Zealand participates as a Defender or a Challenger, and with Emirates Team New Zealand being required to vacate the Viaduct Events Centre within three months of the completion of AC37

k)      note that a rent concession will be in place for Emirates Team New Zealand from the commencement of the Viaduct Events Centre lease to 1 March 2022, with Regional Facilities Auckland being compensated by council for the loss in commercial revenues

l)       request quarterly updates on the programme

m)     refer these resolutions to Chief Executives and Board Chairs of all Council-Controlled Organisations

CARRIED UNANIMOUSLY

 

Attachments

a     29 March 2018, Governing Body:  Item 9 - America's Cup 2021 - decision on location and infrastructure requirements, Presentation

 

 

10        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

12.39 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................