I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 22 March 2018

5.15pm

Local Board Office
10 Belgium Street
Ostend
Waiheke

 

Waiheke Local Board

 

OPEN ADDENDUM AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Paul Walden

 

Deputy Chairperson

Cath Handley

 

Members

Shirin Brown

 

 

John Meeuwsen

 

 

Bob Upchurch

 

 

(Quorum 3 members)

 

 

 

Safia Cockerell

Democracy Advisor - Waiheke

 

16 March 2018

 

Contact Telephone: 021 283 8212

Email: safia.cockerell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Waiheke Local Board

22 March 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

    

23        Artworks Complex (cinema building) renewal projects – start projects in 2017/2018 using budget from 2018/2019                                                                                                  5 

 

      


Waiheke Local Board

22 March 2018

 

 

Artworks Complex (cinema building) renewal projects – start projects in 2017/2018 using budget from 2018/2019

 

File No.: CP2018/03563

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve the start of two renewal projects at the Artworks Complex (Cinema Building) in 2017/2018 using budget from 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       Three projects are planned for the Artworks Complex (cinema building) over the next two years.   This report requests that two projects from the 2018/2019 work programme are brought forward to start in 2017/2018.  Renewals funding of 95,000 from the 2018/2019 allocation will be used in 2017/2018.  This will enable similar projects to start at the same time.  It will also enable detailed investigation to take place so that water damaged and non-compliant elements of the building structure can be replaced sooner.

 

Ngā tūtohunga / Recommendations

That the Waiheke Local Board:

a)      approve the renewal of two toilets in the Artworks Complex (cinema building) in 2017/2018 using $70,000 of renewal budget from 2018/2019

b)      approve the investigation for the renewal of the exterior facade, deck and electrical cables in 2017/2018 using $25,000 of renewal budget from 2018/2019.

 

 

Horopaki / Context

3.       A project to renew the downstairs toilets for the Artworks Complex (cinema building) has been identified in the renewals work programme for 2018/2019. The toilets are untidy and have regular maintenance problems. There will be reduced costs and a better outcome if this project can be completed at the same time as a project to repaint the entrance foyer that will take place in 2017/2018.

4.       Another project to renew the damaged parts of the exterior façade and improve the non-compliant access ramp and outdoor electrical cabling has also been identified in the renewals work programme for 2018/2019.  This project needs an investigation budget in 2017/2018 so physical works can start in 2018/2019.

Tātaritanga me ngā tohutohu / Analysis and advice

5.       The project to repaint the entrance foyer in the Artworks Complex (cinema building) is already prepared and is ready to go ahead in 2017/2018.  A project to renew the toilets is prepared and is funded to go ahead in 2018/2019.

6.       There will be advantages if the toilet renewal and the entrance foyer are completed at the same time.  The advantages include:

·    there will be only one site set up and only one project management cost

·    the building users will be disrupted only once

·    there will be a consistent appearance to painted surfaces

·    the foyer painting will not be damaged by the plumbing and carpentry works in the toilet.

7.       The project to renew the damaged parts of the exterior façade and improve the non-compliant access ramp and outdoor electrical cabling needs detailed investigation to fully scope the project. 

8.       There will be advantages if the investigation of the exterior renewal can be started earlier.  The advantages include:

·    subject matter experts can be engaged to investigate the problems

·    the scope and budget requirements will be accurate

·    the physical work will start promptly in 2018/2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

9.       These projects all align with the Waiheke Local Board Plan Outcome to provide vibrant places for people that reflect the character of the island.

10.     The Waiheke Local Board have previously indicated their support of completing the toilet renewal at the same time as the repainting of the entrance foyer.

Tauākī whakaaweawe Māori / Māori impact statement

11.     These renewal projects will be of equal benefit to all users of the building by providing a safe, compliant and healthy environment.

Ngā ritenga ā-pūtea / Financial implications

12.     The total budget for these projects will remain the same.  The budget from 2018/2019 will be spent early.  The cost savings are discussed in the analysis and advice section.

Ngā raru tūpono / Risks

13.     There will be on-going maintenance costs, on-going public complaints and further deterioration of the building structure until these projects are completed.

Ngā koringa ā-muri / Next steps

14.     The Artworks Complex (cinema building) toilet renewal will be awarded to a contractor and physical works will start within two months.

15.     Subject matter experts will be engaged to investigate the exterior façade, the access ramp and the outdoor electrical cabling.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Hayley Dauben - Renewals Coordinator

Authorisers

Rod Sheridan - General Manager Community Facilities

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards