Franklin Local Board

 

OPEN Minutes

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 24 April 2018 at 9.30am.

 

present

 

Chairperson

Angela Fulljames

 

 

 

Deputy Chairperson

Andrew Baker

 

 

 

Members

Malcolm Bell

 

 

 

 

Alan Cole

 

 

 

 

Brendon Crompton

 

 

 

 

Sharlene Druyven

 

 

 

 

Amanda Hopkins

 

 

 

 

Murray Kay

 

 

 

 

Niko Kloeten

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Franklin Local Board

24 April 2018

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed everyone present.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number FR/2018/39

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Baker:  

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 27 March 2018, including the confidential section, as  true and correct.

b)         CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Coastguard Maraetai - Christine Maslowski

 

Resolution number FR/2018/40

MOVED by Member M Bell, seconded by Chairperson A Fulljames:  

That the Franklin Local Board:

a)      receive the verbal presentation from Coastguard Maraetai and thank Christine Maslowski and Michael Sommerville for their attendance.

 

CARRIED

 


 

 

9          Public Forum

 

9.1

Public Forum - Sunkist Bay consultation - Paul Hebditch

 

Resolution number FR/2018/41

MOVED by Chairperson A Fulljames, seconded by Member M Bell:  

That the Franklin Local Board:

a)      thank Paul Hebditch for his attendance and presentation regarding the Sunkist Bay consultation process.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Franklin Local Board Community Grants Programme 2018/2019

 

Resolution number FR/2018/42

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)      adopt the Franklin Local Board Community Grants Programme 2018/2019.

 

CARRIED

 

13

Franklin Local Board Quick Response Round Three 2017/2018 grant applications

 

Resolution number FR/2018/43

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      agree to fund, part-fund or decline each application in Franklin Quick Response, Round Three 2017/2018, listed in Table One.   

Table One: Franklin Quick Response Grants 2017/2018, Round Three Applications

Application Number

Applicant

Requesting funding for

Total Requested

Decision

QR1803-319

Show Me Shorts Film Festival Trust

Towards designing, printing advertising and programming costs for staging “Show Me Shorts” at Pukekohe Cinemas.

$1987.00

$1987.00

QR1803-324

South Auckland Performing Arts Competitions Society (SAPACS) Incorporated

Towards venue hire costs for the Salvation Army Centre and Franklin Baptist Church hall in Pukekohe to host SAPACS Performing Arts Festival 2018.

$2456.00

0

Application over cap

QR1803-325

Papakura East and Hunua Presbyterian Church

Towards costs of different art materials needed to create an awareness art piece about road safety and the environment.

$1000.00

$1,000.00

QR1803-327

Mapura Studios, a division of Panacea Arts Charitable Trust

Towards costs of venue hire, specialist art therapist wages and art material.

$1565.00

0

Low ratepayer benefit

QR1803-320

Franklin Silver Lining Trust

Towards venue hire costs for Pukekohe Indian Centre (PIA) to host the “Franklin Fight Night for Mind Health” function.

$2000.00

$2,000.00

QR1803-312

Adult Literacy Franklin Incorporated

Towards wages and operating costs to deliver two learning programmes to enhance literacy, numeracy and digital competencies.

$2000.00

0

Lower priority (wages)

QR1803-323

Franklin Tourism Group Incorporated

Towards the costs of advertisement placement for the Auckland South and East Tourist Map, and development of a second Tourist Trail Map for Franklin covering the Pukekohe Subdivision.

$2000.00

$595.00

Towards design and banner exhibition

QR1803-329

Whitford Playcentre

Towards repair and maintenance costs for a door lock, gutter and playground.

$1177.00

$220.00

For playground cleaning.

 

QR1803-317

Pukekohe Community Action Charitable Trust

Towards costs of interactive developmental resources and educational tools.

$2000.00

0

Lower priority

QR1803-326

Life Education Trust Counties Manukau

Towards costs of seven diabetes awareness resource kits.

$730.00

730.00

QR1803-302

Business and Professional Women Franklin Incorporated.

Towards venue hire, signage, newsletters, advertising, flyers and attendance subsidies for unemployed or low income participants for a sexual abuse awareness workshop.

$896.00

0

Lower priority (Social Services)

QR1803-308

Bloom Pukekohe

Towards the purchase of a pop-up tent with a printed logo.

 

 

 

$2000.00

$2,000.00

QR1803-306

The Scout Association of New Zealand (Counties Zone)

Towards travel expenses for four trainers to deliver health and safety training for 156 scout leaders.

 

$2000.00

0

Low priority

QR1803-303

Parenting Place Charitable Trust

Towards additional fee subsidies for low income participants, course handbooks, and volunteer facilitator expenses.

 

$1983.00

0

Low priority

QR1803-321

Youthline Auckland Charitable Trust

Towards a portion of the overall phone bill for the free crisis helpline.

$1552.00

$1,552.00

QR1803-310

Royal Forest and Bird Protection Society Of New Zealand Incorporated.

Towards costs of pest control tools including traps, bait, bait stations, tracking tunnels, tracking cards.

$2000.00

$2,000.00

QR1803-315

Hunua Ararimu Paparimu Valley Residents Association (HAPVRA)

Towards the purchase of plants for the Hunua Triangle beautification project.

$2000.00

$2,000.00

QR1803-307

One 4 One Limited

Towards recycling costs of baby car seats.

$2000.00

0

Low priority

QR1803-322

Lions Club of Bucklands Beach Cycle for Life Charitable Trust

Towards costs of event insurance, Saint John Ambulance and additional toilets for the annual cycle ride event.

$2000.00

0

Out of Local Board area

QR1803-305

Yorkshire Society of New Zealand

Towards costs of advertising material and entertainment activities including the Auckland Youth Brass Band hire for Yorkshire Day 2018.

$750.00

$630.00

Expenses without cake and quiz items

QR1803-313

Waiau Pa Netball Club

Towards event running costs including traffic management, trophies, insurance, advertising, signage and promotion for the annual fun run.

$840.00

$740.00

QR1803-316

New Netball Team Limited

Towards the cost of hiring the Pulman Arena in Takanini to host Northern Stars Super Sunday netball match.

$6643.00

0

Supporting other teams

QR1803-301

Alfriston School

Towards first aid training and wages for seven swimming pool attendants.

$2000.00

0

Apply to Swimming Pool round

QR1803-309

Pukekohe Pythons Community Sports Club Incorporated

Towards the purchase of rugby league resources, equipment and two temporary shelters.

$1850.00

$749.98

Towards gazebo

 

 

 

Total requested

 

$45,429.00

 

$16,203.98

 

 

CARRIED

 

 

14

Franklin Local Board Coastal Sea Rescue Services Fund 2017-2018 grant applications

 

Resolution number FR/2018/44

MOVED by Deputy Chairperson A Baker, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      re-allocates $3,252.03 from the Franklin Local Board locally driven initiatives ‘Community Response’ operational fund 2017/2018 to the Franklin Local Board Coastal Sea Rescue Services fund 2017/2018.

b)      agree to fund, part-fund or decline each application in Franklin Local Board Coastal Rescue Services Fund 2017/2018, as listed in Table One.  

Table One: Franklin Local Board Coastal Rescue Services Fund 2017/2018 grant applications

Application Number

Applicant

Requesting funding for

Total Requested

Decision

CR1803-101

Coastguard Maraetai Incorporated

Towards the operating costs for twelve-month period including rent, training expenses, fuel, equipment maintenance, administrative expenses, and equipment replacement. In addition to a contribution towards the mid-life refit of the rescue vessel.

$60,000.00

$40,000.00

CR1803-102

Surf Life Saving Kariaotahi Incorporated

Towards the purchase of three digital radios, ‘ATV radio’ unit, three handheld Global Positioning System (GPS) units and sixteen emergency flares.

$8,252.03

$8,252.03

 

 

Total requested

$68,252.03

$48,252.03

 

 

CARRIED

 


 

 

15

Sunkist Bay, Beachlands Concept Plan Approval

 

Resolution number FR/2018/45

MOVED by Member M Bell, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)    approve the concept design for the Sunkist Bay Reserve (Attachment A to the report entitled “Sunkist Bay, Beachlands, Concept Plan Approval’) in principle to the future development of the reserve.

 

b)    note that prior to any works being undertaken in the area immediately above the eastern section of the seawall, the current failing seawall is renewed.

 

c)    note that the concept plan will be used to inform the detailed design of new or renewed features, once funding becomes available.

 

 

CARRIED

 

 

16

Concept design for the playground development at Constellation Park, Beachlands

 

Resolution number FR/2018/46

MOVED by Member M Bell, seconded by Deputy Chairperson A Baker:  

That the Franklin Local Board:

a)      approve $88,000 LDI funding for a figure 8 scooter and bike track and additional path connections, being stages 2A and 2B of the developed concept design for Constellation Park Playground in Beachlands.

CARRIED

 

 

17

Waiau Pa Recreational Reserve Storage Container

 

Resolution number FR/2018/47

MOVED by Member A Cole, seconded by Deputy Chairperson A Baker:  

That the Franklin Local Board:

a)    approve LDI capital funding of $5,510.00 for the purchase and delivery of one green 20-foot shipping container built from heavy gauge steel.

 

b)    council officers to consult with the Waiau Pa Reserve user groups on beautification of the container.

c)    CARRIED

 

 

18

Auckland Transport Update to the Franklin Local Board -  April 2018

 

Resolution number FR/2018/48

MOVED by Member A Cole, seconded by Deputy Chairperson A Baker:  

That the Franklin Local Board:

a)    receive the report entitled ‘Auckland Transport update to the Franklin Local Board – April 2018’.

 

 

b)    request Auckland Transport to commission a full building investigation/structural report on the old station building and, if the building is deemed possible to relocate, also estimated costs for both relocating the building and reinstating it on a new site with upgrades as necessary to comply with building code standards.

 

c)    request Auckland Transport to provide any previous assessment reports on track placement behind bus location, to allow station to remain in current position.

 

CARRIED

 

19

Delegation for formal local board views on notified resource consents, plan changes and notices of requirement

 

Resolution number FR/2018/49

MOVED by Member A Cole, seconded by Member M Bell:  

That the Franklin Local Board:

a)      delegate the authority to Local Board Chair Angela Fulljames to prepare and submit local board views and speak those local board views at any hearings on:

·    Notified resource consents

·    Notified plan changes

·    Notices of requirement.

b)      appoint Deputy Chairperson Andrew Baker as the alternate spokesperson to           act         under delegated authority from the Chairperson, in recognition of the           large      workload arising from the size of the Franklin Local Board area and the           significant growth planned.

CARRIED

 

 

20

Franklin Local Board workshop records

 

Resolution number FR/2018/50

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)      receive the workshop records for 20 March 2018, 27 March 2018, and 10 April 2018.

CARRIED

  

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

22        Procedural motion to exclude the public

Resolution number FR/2018/51

MOVED by Deputy Chairperson A Baker, seconded by Chairperson A Fulljames:  

That the Franklin Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

         

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of land for open space - Drury

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information about land acquisition for open space

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information about land acquisition for open space

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.34 am         The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.35 am         The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Acquisition of land for open space - Drury

 

That the Franklin Local Board:

c)      confirm that there be no restatement of this confidential report, attachments, or resolutions for the acquisition of land for public open space in the Stage 3 Bremner Road Drury sub-division until the settlement, and only then is the resolution to be restated.

   


 

 

10.35 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................