I hereby give notice that an ordinary meeting of the Pukekiwiriki Paa Joint Management Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 10 April 2018

11.00am

Papakura Local Board Chambers
Level 1
Papakura Service Centre
35 Coles Crescent
Papakura

 

Pukekiwiriki Paa Joint Management Committee

 

OPEN AGENDA

 

MEMBERSHIP

Chairperson

Karen Wilson

Te Akitai Waiohua

Deputy Chairperson

Brent Catchpole

Papakura Local Board

 

 

 

Members

Bill McEntee

Papakura Local Board

 

Felicity Auva’a

Papakura Local Board

 

Gavin Anderson

Ngati Whanaunga

 

Hon. George Hawkins, QSO

Papakura Local Board

 

Jonathan Billington

Ngai Tai ki Tamaki Trust

 

Karl Flavell

Ngati Te Ata Waiohua

 

Katrina Winn

Papakura Local Board

 

Mahu Rawiri

Ngati Paoa Trust

 

Michael Turner

Papakura Local Board

 

Ted Ngataki

Ngati Tamaoho

 

 

 

Alternate Members

Edith Tuhimata

Ngati Te Ata Waiohua

 

 

 

(Quorum 3 members Papakura Local Board Members and 3 Iwi Representatives)

 

 

Paula Brooke

Local Board Democracy Advisor

 

5 April 2018

 

Contact Telephone: (09) 295 1331

Email: Paula.Brooke@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Pukekiwiriki Paa Joint Management Committee

 

Terms of Reference

 

Members:

 

Papakura Local Board:                Brent Catchpole (Chairperson)

                                                            Felicity Auva’a (Deputy Chairperson)

                                                            Bill McEntee

                                                            Hon. George Hawkins

                                                            Michael Turner

                                                            Katrina Winn

 

Iwi Representatives:         

Ngāti Tamaoho                                   Ted Ngataki

Ngāti Te Ata                                        Karl Flavell

Te Akitai Waiohua                               Karen Wilson

Ngāti Whanaunga                               Gavin Anderson

Ngāti Paoa                                          Mahu Rawiri

Ngāi Tai ki Tāmaki                              Jonathan Billington

 

Alternate members:

Ngāti Tamaoho                                  

Ngāti Te Ata                                        Edith Tuhimata

Te Akitai Waiohua                              

Ngāti Whanaunga                              

Ngāti Paoa                                         

Ngāi Tai ki Tāmaki                             

 

Where an iwi representative cannot attend a meeting, the alternate member for that iwi representative may attend the meeting on behalf of that iwi representative.

 

Background:

The Pukekiwiriki Paa Reserve Joint Management Plan (“the Plan”) was prepared by the former Papakura District Council and Te Roopu Kaitiaki o Papakura and contains long-term objectives and detailed implementation actions for the effective management of Pukekiwiriki Paa.

The Plan was adopted by Papakura District Council on 11 May 2010 following a public process which began in June 2008.  The Plan was approved pursuant to the provisions of section 41(1) of the Reserves Act 1977 and to a delegation from the Minister of Conservation.

One of the Plan’s objectives is to ensure that mana whenua and council work together in partnership to manage the reserve.  To give effect to this objective and implement the Plan, Papakura Local Board has established the Pukekiwiriki Paa Joint Management Committee, comprising representatives of the local board and mana whenua.  The local board has delegated its Reserves Act powers and responsibilities for the Pukekiwiriki Paa reserve management to the joint management committee.


Purpose:

To implement the visions, principles, goals and objectives outlined in the Plan whilst recognising the integrity and policies of each party, and working together in the spirit of partnership. To exercise delegated powers under the Reserves Act 1977.

Goal:

To co-manage the Pukekiwiriki Paa Reserve according to the vision, principles and objectives of the Plan, in accordance with the Reserves Act 1977.

 

 

Chairperson and deputy chairperson:

 

The committee will appoint the chairperson and the deputy chairperson at the first meeting. The term of the chairperson and deputy chairperson will be up to one year, or until a new chairperson and the deputy chairperson is appointed (whichever is longer).

 

 

Decision making:

 

The committee will aspire to make all decisions by consensus.

 

 

Quorum:

 

Three iwi representatives (or alternates) and three local board representatives.

 

 

Meeting Frequency:

 

Meetings of the committee will be held twice a year unless otherwise resolved by the committee.

The committee will agree upon a meeting schedule at its first meeting.

 

 

Funding:

 

Auckland Council will be responsible for funding the implementation of the Reserve Management Plan and resourcing the committee to give effect to its decisions.  Papakura Local Board will make annual provision for ongoing implementation, maintenance and management of the reserve within the capital and operating budgets allocated to local parks services.

 

 


Responsibilities:

 

The Pukekiwiriki Paa Joint Management Committee has responsibility for the administration and management of the Pukekiwiriki Paa Historic Reserve, as outlined in the Pukekiwiriki Paa Reserve Management Plan/Ta Mahere Whakahaere o Pukekiwiriki.

 

The Pukekiwiriki Paa Joint Management Committee is responsible for the iimplementation and monitoring of the Pukekiwiriki Paa Reserve Management Plan at a governance level.  The Committee has the decision making authority regarding allocation of the Papakura Local Board budget for implementation of the Reserve Management Plan.

 

Powers may include, but are not limited to:

 

 

 

 

 

Note: relevant legislation includes but is not limited to:

Local Government Act 2002

Local Government (Auckland Council) Act 2009

Reserves Act 1977

 

 

 

 


Pukekiwiriki Paa Joint Management Committee

10 April 2018

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Karakia / Mihi / Welcome

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence

6          Acknowledgements and Tributes

7          Petitions                                                                                                                          5  

8          Deputations                                                                                                                    5

9          Extraordinary Business                                                                                                5

10        Notices of Motion                                                                                                          6

11        24 October 2017 Pukekiwiriki Paa Joint Management Committee minutes           7

12        Pukekiwiriki Paa Historic Reserve Access Renewal Improvement Option          15  

13        Consideration of Extraordinary Items 

 

 


1          Karakia / Mihi / Welcome

 

A member will lead the meeting in a karakia (prayer).

 

 

2.         Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Pukekiwiriki Paa Joint Management Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 24 October 2017, as a true and correct record.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements and Tributes

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Pukekiwiriki Paa Joint Management Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

 


 

 

9          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

10        Notices of Motion

 

There were no notices of motion.

 


Pukekiwiriki Paa Joint Management Committee

10 April 2018

 

24 October 2017 Pukekiwiriki Paa Joint Management Committee minutes

 

File No.: CP2018/04915

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Attaching a copy of the 24 October 2017 Pukekiwiriki Paa Joint Management Committee minutes for members’ information.

 

Secretarial note:  The minutes will be approved under item 4 of the agenda.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

24 October 2017 Pukekiwiriki Paa Joint Management Committee minutes

9

      

Ngā kaihaina / Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Pukekiwiriki Paa Joint Management Committee

10 April 2018

 


 


 


 


 


Pukekiwiriki Paa Joint Management Committee

10 April 2018

 

Pukekiwiriki Paa Historic Reserve Access Renewal Improvement Option

 

File No.: CP2018/03496

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To recommend to the Pukekiwiriki Paa Joint Management Committee the preferred option to improve and make safe pedestrian access into Pukekiwiriki Paa.

Whakarāpopototanga matua / Executive summary

2.       The pedestrian access into and through Pukekiwiriki Paa Reserve and onto the summit of the Paa has been in a poor state of disrepair for some time.

3.       The Pukekiwiriki Paa Joint Management Committee requested that staff investigate the renewal and upgrade of the current access from Red Hill Rd and also investigate the feasibility of developing other alternative entrances.

4.       Frame Group Ltd (FGL) were subsequently engaged to undertake the investigation work and they have provided a report (as attached) on the considered options and estimates of cost on the two most viable options.

5.       The Community Facilities Department has assessed the health and safety risk of the current entrance into Pukekiwiriki Paa Historic Reserve and has provided a budget to implement the necessary entrance path renewal and upgrade to improve access to the summit of the Paa.

 

 

Ngā tūtohunga / Recommendations

That the Pukekiwiriki Paa Joint Management Committee:

a)      approve option one of the attached Pukekiwiriki Paa Feasibility Report from Frame Group Ltd to renew and upgrade the current access into the Pukekiwiriki Paa Historic Reserve off Red Hill Rd.

b)      request that the Community Facilities Department proceed with this track renewal and that this be funded from the Community Facilities Department renewal programme.  This approval to proceed is conditional upon on the following conditions:

i)        Detailed design should avoid archaeological sites and sites of cultural significance where possible.  If it is shown, through detailed design, that the objectives cannot be achieved without impacting on these sites then mana whenua representatives on the Pukekiwiriki Paa Joint Management Committee shall be advised and given the opportunity to provide feedback on detail design options. 

ii)       Mana whenua, with an interest in the site, be offered the opportunity to undertake cultural monitoring.  

iii)      Mana whenua, with an interest in this site, shall be invited to jointly input to the tender documentation and evaluate tenders.  The tender document shall include criteria that evaluate and support businesses that have an understanding of the values of the site and the significance to mana whenua.

c)      note that this committee is a co-governance committee who have been delegated decision making power, by the Papakura Local Board, to determine priorities for implementation of the Pukekiwiriki Paa Reserve Management Plan, manage the implementation of actions of the Plan, monitor the progress and effects of implementation on the land.   It is made up of representatives of the Papakura Local Board, Ngāi Tai ki Tāmaki, Ngāti Tamaoho, Ngāti Te Ata, Te Akitai Waiohua and Ngāti Whanaunga.  Ngāti Paoa Iwi Trust has formally withdrawn their membership from the committee noting that they have a secondary interest in Pukekiwiriki Paa and the Papakura area and fully support other mana whenua and the committee.  This decision therefore reflects the collective views of those mana whenua listed above. 

 

Horopaki / Context

6.       At the 24 October hui of the Pukekiwiriki Paa Joint Management Committee informal direction was provided in respect to the future development priorities for the site.  Staff were asked to report back on options for making the access to the Paa safe including looking at alternative access routes.  Committee members also noted the desire to ensure the nature of any track development was appropriate to the setting and did not set an expectation of an easy grade/universally accessible route. 

7.       FGL, a specialist in track design with an in depth knowledge of the national track and outdoor visitor structure standards, were commissioned to carry out this assessment.  Their report is attached (attachment A).   The following objectives were set for their work:

·    Provide a safe and secure track that is easily navigable and enjoyable for a range of visitors.

·    Provide a track that is consistent with the ‘Short Walk’ classification as per SNZ HB8630:2004 (standard for designing, constructing, maintaining, and/or managing tracks and outdoor visitor structures).

·    Provide a track surface that is durable, has a low environmental impact and a low future maintenance cost.

·    Develop a track that is well drained and provides good all year round use for a wide range of visitors.

·    Minimise damage or disturbance to historic and natural features on this sensitive site in the vicinity of the track.

8.       Given the topography of Pukekiwiriki Paa, the site and the extremely steep sided nature of the site there are only two road frontage locations where access to the Paa is realistically feasible.

Option 1

Renew and make safe the existing entrance track and access to the summit of the Paa – by upgrading the existing 91m long southern route track from Red Hill Road; including re-shaping and surfacing the track, the installation of new boxed steps overtop of the existing worn out stone steps, and the installation of a new 9m long timber staircase with two flights. (estimated cost of construction and professional services - $109,000 excluding GST) 

Option 2

Formation of a new Northern route off Tanah Merah Drive into the reserve connecting to the summit of the Paa. This would involve the build of a new 199m long northern route track including new track benching and surfacing, the installation of new boxed steps through vegetated areas, and the installation of a new 44m long timber staircase with nine flights. (estimated cost of construction and professional services - $332,000 excluding GST).

9.       Council’s Community Facilities Department determined that the existing path entrance and access to the summit of the Paa warranted renewal funding to eliminate the health and safety risks which now exist.

Tātaritanga me ngā tohutohu / Analysis and advice

10.     FGL has produced a summary of the two feasible options, highlighting the advantages and disadvantages of both (page four of the feasibility report and as set out below) and recommended that option one be the preferred method to renew and improve the access into the Pukekiwiriki Paa Historic Reserve.

 

Summary of Options

Option

Description

Advantages

Disadvantages

1

Upgrade the existing 91m long southern route track from Red

Hill Road; including re-shaping and surfacing the track, the installation of new boxed steps overtop of the existing worn out stone steps, and the installation of a new 9m long timber staircase with two flights to avoid the steepest section.

·      Lower estimated costs for both construction and professional services.

·      Minimal disturbance to vegetation.

·      No re-alignment of track bench required.

·      Recommended staircase re-alignment is on piles and

·      will have minimal impact to the area below (easy construction possible from existing track).

·      No new track excavations are required (no new stabilisation issues).

·      Small slip that is present can be avoided (no geotechnical issues).

·      Existing parking present at reserve entrance adjacent to Red Hill Road.

·      Private encroachments issues at north end of site do not impact works.

·      Can install handrails and barriers to eliminate fall risk

·      Some impact to stone steps and known archaeological features.

·      Large roots on existing tracks (to be covered with fill).

2

Formation of a new 199m long northern route track from

Tanah Merah Drive, including new track benching and surfacing, the installation of new boxed steps through vegetated areas, and the installation of a new 44m long timber staircase with nine flights.

·      Avoids the exposed archaeological features that are present at the south end of the site.

·      Can install handrails and barriers to eliminate fall risk.

·      Higher estimated costs for both construction and professional services.

·      New benching and vegetation removal required for new track location. Significant vegetation present (Pohutukawa etc.) in close proximity to the works.

·      Possible stability issues (Geotechnical engineering report required).

·      New staircase and benching will be visible from adjacent properties and Red Hill Road.

·      Close to private encroachment at east end of site.

·      Large staircase structure necessary with difficult construction access and specialist abseil team required.

·      The entire reserve area is noted as an archaeological site. Accidental discovery likely during excavations.

·      Limited existing parking present near Tanah Merah Drive. Street is narrow and residents will be impacted by increased user numbers.

·      Greater resource consent requirements.

 

11.     It is recommended to the Pukekiwiriki Paa Joint Management Committee that option one is approved enabling immediate repairs and installation of new steps to be undertaken. On approval the Community Facilities Department will be advised of this decision to enable the necessary design and physical work to be implemented. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     The Papakura Local Board is aware of the disrepair and safety issues related to the entrance into Pukekiwiriki Paa and have advocated for this matter to be resolved.

13.     Option one will ensure that the entrance to Pukekiwiriki Paa Historic Reserve will be repaired and improved to ensure safe public access into the reserve and onto the Paa summit.

Tauākī whakaaweawe Māori / Māori impact statement

14.     The Pukekiwiriki Paa Joint Management Committee is a co-governance committee of Auckland Council involving iwi and the Papakura Local Board. The role of this committee is to determine governance and operational decisions in the management of Pukekiwiriki Paa Historic Reserve, a significant cultural site for iwi.

Ngā ritenga ā-pūtea / Financial implications

15.     Community Facilities Department have confirmed that funding has been allocated to enable repairs and improvements to be made to the Pukekiwiriki Paa Historic Reserve entrance path and access to the Paa summit for health and safety reasons.

Ngā raru tūpono / Risks

16.     The current access route is navigable by fit individuals with appropriate footwear and with confidence navigating steep uneven off road routes.  It is not advisable that larger groups use this route unless taking care to use in single file.  It is not considered safe to navigate in very wet conditions due to mud and slippery rock faces combined with the steep incline along parts of the route. 

17.     A sign is being placed on site to warn users of these limitations but as a publicly accessible site it is not possible to prevent visitors who are not appropriately attired or physically capable from using the current route.  It is therefore recommended that, if option one is not approved, then it would be appropriate to prevent people from accessing the summit of the Paa over the wet winter months or until such time as the renewal project or a new access has been completed. 

Ngā koringa ā-muri / Next steps

18.     Should the Pukekiwiriki Paa Joint Management Committee approve the proposed renewal project then the Community Facilities Department will be advised of the decision and asked to commence the necessary design, consenting and construction work outlined in the FGL Pukekiwiriki Track Feasibility Report.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Pukekiwiriki Pā Track Feasibility Report - Frame Group Ltd

21

b

Pukekiwiriki Pā Options Plan

31

     

Ngā kaihaina / Signatories

Authors

Greg Lowe - Parks and Places Specialist (Parks Services)

Authorisers

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Mace Ward - General Manager Parks, Sports and Recreation

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Pukekiwiriki Paa Joint Management Committee

10 April 2018

 


 


 


 


 


 


 


 


 


 


Pukekiwiriki Paa Joint Management Committee

10 April 2018