I hereby give notice that an ordinary meeting of the Community Development and Safety Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 17 May 2018

9.30am

Room 1, Level 26,

135 Albert Street
Auckland

 

Komiti Whanake Hapori me ōna Kaupapa Āhuru /

Community Development and Safety Committee

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Dr Cathy Casey

 

Deputy Chairperson

Cr Fa’anana Efeso Collins

 

Members

Cr Josephine Bartley

 

 

Cr Alf Filipaina

 

 

Cr Richard Hills

 

 

Cr Daniel Newman, JP

 

 

Cr Dick Quax

 

 

Cr Greg Sayers

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

IMSB Member

Tony Kake

 

 

Dennis Kirkwood

 

Ex-officio

Mayor Hon Phil Goff, CNZM, JP

 

 

Deputy Mayor Bill Cashmore

 

 

(Quorum 7 members)

 

 

 

Sonja Tomovska

Governance Advisor

14 May 2018

Contact Telephone: 890 8022

Email: sonja.tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


Terms of Reference

Responsibilities and key projects

 

The committee is responsible for regional community development and safety, including:

·         grants for regional events, arts and cultural organisations

·         arts, culture and heritage

·         alcohol harm reduction strategy (recommendation to Environment and Community Committee)

 

Powers

 

All powers necessary to perform the committee’s responsibilities.

 

 

Except:

 

(a)        powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)        where the committee’s responsibility is limited to making a recommendation only

(c)        where a matter is the responsibility of another committee

(d)        the approval of expenditure that is not contained within approved budgets

(e)        the approval of expenditure of more than $2 million

(f)        the approval of final policy

(g)        deciding significant matters for which there is high public interest and which are controversial

(h)        the commissioning of reports on new policy where that policy programme of work has not been approved by the Environment and Community Committee

(i)         the power to establish sub-committees.

 

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 

 


Community Development and Safety Committee

17 May 2018

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                7

8          Notices of Motion                                                                                                          8

9          Regional Arts & Culture Grants Rd 2 2017/2018                                                        9

10        Information Report - 17 May 2018                                                                              21  

11        Consideration of Extraordinary Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Community Development and Safety Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 February 2018, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

8          Notices of Motion

 

There were no notices of motion.

 


Community Development and Safety Committee

17 May 2018

 

Regional Arts & Culture Grants Rd 2 2017/2018

 

File No.: CP2018/05552

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve grants to regional arts organisations and artists through round two of the 2017/2018 Regional Arts and Culture Grants Programme.

Whakarāpopototanga matua / Executive summary

2.       The Regional Arts and Culture Grants Programme has been developed in accordance with Auckland Council’s Community Grants Policy as adopted at the Regional Strategy and Policy Committee meeting on 4 December 2014 (REG/2014/134).

3.       The regional sector investment budget for arts and culture for 2017/2018 is $1,887,553. The investment programme for arts and culture comprises:

·            the contestable Regional Arts and Culture Grants Programme, which includes project grants and strategic relationship grants - $832,433

·            asset-based term grants with regional organisations Q Theatre and Te Tuhi -$983,120

·            a term grant for the Auckland Festival of Photography -$72,000.

4.       The Regional Arts and Culture Grants Programme is designed to enable organisations, communities and artists to deliver arts and culture projects and activities across the Auckland region. Grants delivered through this programme support the implementation of Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan.

5.       The contestable programme has a budget of $832,433 for 2017/2018. The scheme allocates $420,433 to strategic relationship grants and $412,000 to project grants through two funding rounds each year.

6.       Staff received a total of 84 applications in round one, requesting funding of $1,798,348.93. $456,100 was recommended for allocation in round one.  

7.       Staff received a total of 35 applications in round two, requesting funding of $647,360.  $354,642 is recommended for allocation in this funding round.  

8.       Of the 35 applications:

·    22 were for audience development project grants

·    7 were for business and capacity development project grants

·    6 were for strategic relationship grants

 

Ngā tūtohunga / Recommendation/s

That the Community Development and Safety Committee:

a)      approve the following allocation of funding to arts organisations for the projects, amounts and terms outlined:

 

Organisation

 

Activity

Funding

Allocation ($)

 

Audience development and programming grants

 

Audience development and programming project grants

Touch Compass

InMotion Matariki

25,000

 

Te Rēhia Theatre Company

Ngā tini reo o Te Pou, plays in four languages

20,000

 

Taki Rua Productions Society Incorporated

Te Reo Māori season tours

25,000

 

Te Pou Theatre Trust

Kōanga Festival

20,000

 

Indian Ink Theatre Company

Mrs Krishnan's Party

6,000

 

Storylines Children's Literature Charitable Trust of New Zealand

Auckland Festival Story Tour

8,400

 

The Conch

Premiere of new work "A Boy called Broke"

6,142

 

Short and Sweet Festival

Festival of short works in theatre and dance

10,000

 

Little Green Man Productions

Heaven and Earth: Rangi and Papa regional tour

14,000

 

Plumb Productions

New NZ work Bright Star

7,500

 

Waiheke Art Gallery

Education programme – Headland Sculpture on the Gulf

5,000

 

Massive Company Trust

Season of ‘Sightings’

10,000

 

 

Total

157,042

 

Business  and capacity project grants

 

 

 

The Dust Palace

Audience development and business infrastructure plan and implementation

10,000

 

NZ Dance Festival Trust - Tempo

Digital business strategy and website development

10,000

 

The Operating Theatre Trust (Tim Bray Productions)

Strategic plan and design costs

12,600

 

 

Total

32,600

 

Strategic relationship grants                       Operational support to                  Term            Amount                                                                     

 

 

 

Objectspace

Provide exhibitions, programming and development focused on contemporary craft, design and architecture

3 years

50,000

 

Show Me Shorts

Deliver a festival platform that provides support and showcasing and development opportunities for short films and film practitioners 

2 years

20,000

 

New Zealand Dance Advancement Trust (The New Zealand Dance Company)

Create high calibre dance productions, grow audiences for dance, and provide ongoing career opportunities, mentoring and training for artists, technicians and arts managers

3 years

50,000

 

The New Zealand Comedy Trust

Deliver a festival platform for comedy including mentoring and skill development opportunities for artists

3 years

25,000

 

Manukau Orchestral Society Inc.

Provide high quality, engaging orchestral concerts and development for artists from throughout the region

1 year

20,000

 

 

Total

165,000

 

 


 

Horopaki / Context

9.       Regional Arts and Culture Grants Programme

·        Audience development and programming project grants: These grants support the delivery of a wide range of high quality arts and cultural experiences that would not otherwise be economically viable. These projects should be capable of attracting audiences from across the Auckland region.

·        Business and capacity development project grants: These grants are intended to increase the professionalism and build the sustainability of regional arts and culture organisations through the development of strategic, business and marketing plans; feasibility studies; organisational development and digital/web development activities.

·        Strategic relationship grants: These grants are single or multi-year funding relationships with a small number of strategic organisations operating at the regional level. These organisations are, or are capable of becoming, the ‘cornerstones’ of a thriving arts and culture sector in Auckland.

Table one shows requests for each type of grant for 2017/18.

Table One: Grant Types 2017/ 2018

  Grant Type

Number of Apps

 

Round 1

Amount requested  (nearest $)

 

Round 1

Funding approved

 

Round 1

Number of Apps

 

Round 2

Amount requested

 

Round 2

Funding proposed

 

Round 2

Amount requested

 

Year to date

Funding approved/ proposed

Year to date

Project Grants Audience development & programming

44

$662,118

$152,000

22

$321,408

$157,042

$983,526

$309,042

Project Grants Business and capacity development

25

$391,230

$54,100

7

$85,952

$32,600

$477,182

$86,700

Strategic relationship grants

15

$745,000

$250,000

6

$240,000

$165,000

$985,000

$415,000

Total

84

$1,798,348

$456,100

35

$647,360

$354,642

$2,445,708

$810,742

 

Tātaritanga me ngā tohutohu / Analysis and advice

10.     Staff and external arts sector professionals assessed the applications and have made recommendations based on the assessment criteria (Attachment B: Arts and Culture Assessment Matrix).

11.     Staff have provided guidance to applicants and potential applicants with in-person or phone consultations. The assessors were a mixture of staff and sector professionals. Following initial assessments against the assessment matrix (Attachment B), a moderation meeting with the eight assessors prioritised the applications.

12.     Applicants for strategic relationship grant submitted an Expression of Interest (EOI) to the fund, based on the Regional Arts and Culture Grants Programme policy.  Eight EOIs were received and assessed by staff. Of these:

·         two were referred to audience development and business and capacity development project grants

·         six were accepted and made full strategic relationship applications in round one.

 

13.     The Community Grants policy notes the intention to enter multi-year funding relationships with a small number of strategic organisations operating at the regional level. The strategic relationship applications in this round were assessed with this in mind, and grant recommendations made accordingly. The term lengths are staggered to ensure an even and cyclic renewal opportunity for partners and to enables better long term predictability of funding and planning.

Recommendations for funding

14.     Twenty applications are recommended for funding and 14 are recommended to be declined. One application received in round one was ineligible as it did not meet funding criteria.

15.     Annually, the reasons for not recommending applications for funding are varied, but fall into the following areas:

·         projects that do not align sufficiently with the priorities and aims of the Regional Arts and Culture grants programme policy

·         projects that do not show a clear focus on the programme or project they are applying to i.e. a strong focus on audience or building business capacity

·         applications and projects that require further development

·         applications more closely aligned with priorities for other council grant funds are referred to these programmes

·         requests for grants exceed the available funds

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16.     Local boards have expressed that there are organisations that do not qualify for local board funding who need a regional funding option. Local boards have also expressed that there are exceptional circumstances at a local level where organisations should be able to apply to a regional fund. These circumstances occur when the activity or project is so specialised or unique to the region that it is considered to be regional, and therefore should be eligible for the Regional Arts and Culture Grants Programme.

Tauākī whakaaweawe Māori / Māori impact statement

17.     This funding supports both Māori and non-Māori organisations and artists helping to deliver arts and culture outcomes for Māori. One of the eight assessors for this funding round I s Māori.

18.     All applications were assessed for delivery of Māori outcomes.

19.     In this round, three audience development grants were recommended for organisations identifying as Māori.

20.     Four out of five applications recommended for strategic relationship grants deliver Māori outcomes through work with Māori practitioners.

21.     The delivery of Māori outcomes will be included in the funding agreements for all approved strategic relationship grants.

Ngā ritenga ā-pūtea / Financial implications

22.     The recommended grants allocations are within the approved budget envelope.

23.     The recommended allocations for the audience development and programming grants total $157,042.

24.     The recommended allocations for the business and capacity project grants total $32,600.

25.     The recommended allocations for the strategic relationship grants total $165,000.

Ngā raru tūpono / Risks

26.     There are no significant risks associated with this report. Ongoing relationship management with applicants will continue to manage expectations and provide advice on future applications.

Ngā koringa ā-muri / Next steps

27.     Once funding allocation decisions have been confirmed, funding agreements will be prepared in line with current Auckland Council standard practice.

28.     When grants are awarded that do not meet the full amount requested, appropriate outcomes for the level of funding will be negotiated with the recipients and reflected in the funding agreement.

29.     The funding agreements will include key performance indicators based on regional priorities and the content of the application. All funding agreements will require recognition of Auckland Council on marketing collateral appropriate and proportionate to the investment made by Auckland Council via the grant scheme.

30.     All applicants will be offered the opportunity to discuss their application and be coached on areas for future development.

Input from elected members for future direction

31.     The Community Grants Policy is a tool for delivering outcomes determined through the Auckland Plan and sector-specific strategies, policies and plans. It is intended to be sufficiently flexible to give effect to elected members’ responsibility to represent their communities and respond to their needs. Elected members may highlight specific priorities within overall policy priorities to guide decision-making and inform the implementation of regional grant programmes.

32.     The demands on each of the three Regional Arts and Culture grant types will be monitored and reviewed annually. Any recommendations to change the amounts allocated to each of the grant types will be reported to the Community Development and Safety Committee as part of the development of future Arts and Culture Work Programmes.

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Regional Arts & Culture Grants Summary

15

b

Arts & Culture Assessment Matrix 2017

19

      

Ngā kaihaina / Signatories

Author

Catherine George – Regional Funding Advisor

Authorisers

Richard McWha - Manager Sector Engagement and Production

Graham Bodman - General Manager Arts, Community and Events

Ian Maxwell - Director Community Services

 



Community Development and Safety Committee

17 May 2018

 


Community Development and Safety Committee

17 May 2018

 


Community Development and Safety Committee

17 May 2018

 



Community Development and Safety Committee

17 May 2018

 


 


Community Development and Safety Committee

17 May 2018

 

Information Report - 17 May 2018

 

File No.: CP2018/07820

 

  

 

Purpose

1.       To approve the updated Community Development and Safety Committee Programme of Meetings for 2018/2019 (Attachment A).

2.       To provide a public record of memos, workshop or briefing papers that have been distributed for the Committee’s information since 4 April 2018.

Executive summary

3.       This is regular information-only report which aims to provide public visibility of information circulated to committee members via memo or other means, where no decisions are required.

4.       The workshop papers from the 4 April 2018 workshop on the Community safety across Auckland are attached in Attachment B of this report.

5.       Note that, unlike an agenda decision report, staff will not be present to answer questions about these items referred to in this summary. Committee members should direct any questions to the authors.

 

Recommendation/s

That the Community Development and Safety Committee:

a)      approve the updated Community Development and Safety Committee Programme of Meetings for 2018/2019.

 

 

Attachments

No.

Title

Page

a

2018/2019 Programme of meetings

23

b

Workshop documents - 4 April 2018

25

     

Signatories

Author

Sonja Tomovska - Governance Advisor

Authoriser

Ian Maxwell - Director Community Services

 


Community Development and Safety Committee

17 May 2018

 


 


Community Development and Safety Committee

17 May 2018