Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Tuesday, 15 May 2018 at 1:03pm.

 

present

 

Chairperson

Izzy Fordham

 

Members

Jeff Cleave

Up to 3.48 pm, item 17

 

Susan Daly

 

 

Shirley Johnson

 

 

ABSENT

 

Deputy Chairperson

Luke Coles

 

 

 

IN ATTENDANCE

 

 

Kathy Cumming

Barrier Bulletin

 

 

 

 

 

 

 


Great Barrier Local Board

15 May 2018

 

 

 

1          Welcome

 

Chairperson IM Fordham opened the meeting and welcomed everyone present. Member J Cleave led the meeting in a karakia.

 

 

2          Apologies

 

Resolution number GBI/2018/47

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)         accept the apology from Deputy Chairperson L Coles for absence.

 

CARRIED

 

 

3          Declaration of Interest

Chairperson IM Fordham declared an interest in respect of the following local funding applications at item 13 – Great Barrier Local Grants Round Two 2017-2018 grant allocations report:

a)    Dark Sky Advisory Group

b)    Glenfern Sanctuary Trust

c)    Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Inc

d)    Kaitoke School

e)    Aotea Family Support Group (events application only)

Member J Cleave declared an interest in respect of the Motairehe Marae Trust’s capital grant funding application at item 13 – Great Barrier Local Grants Round Two 2017-2018 grant allocations report.

Member S Daly declared an interest in respect of the Dark Sky Sanctuary Advisory Group’s local grant funding application at item 13 – Great Barrier Local Grants Round Two 2017-2018 grant allocations report.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2018/48

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 8 May 2018, including the confidential status of attachment d to Item 12 – Feedback on Rates Remission and Postponement Policy report, as true and correct.

 

CARRIED

 


 

 

5          Leave of Absence

 

 

Resolution number GBI/2018/49

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)         approve the request for leave of absence from Member S Johnson for the period 18 June 2018 to 30 July 2018 inclusive.

 

CARRIED

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

 

Resolution number GBI/2018/50

MOVED by Member S Daly, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)         note the Public Forum presentations.

b)        thank the following for their Public Forum presentations:

i.              Matt Way – Great Barrier Island Environmental Trust

ii.            Richard Somerville-Ryan – Dark Sky Advisory Group

iii.           Norm Winger – Kotuku Peninsula Charitable Trust

iv.           Chris Giblin and Sarah Matthew Glenfern Sanctuary Trust

v.            Gendie Somerville-Ryan – Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Inc

vi.           Anna Davis Kaitoke School and Island Screens movie club

vii.          Sue Thompson – Tryphena Community Hall Society Incorporated

viii.        Ngaire Avery – Wharf to Wharf 2018 and Tryphena Community Hall Society Incorporated

ix.           David Speir – North Barrier Residents and Ratepayers Association Inc

x.            Rendt Gorter and Lisa Eves – Aotea Family Support Group -

xi.           Miriama Rosen – for Elaine Ngawaka – Aotea Time for Women conference

xii.          Joss Bellerby – Barrier Social Club Incorporated

xiii.        Adele Robertson – Great Barrier Island Community Health Trust.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Environmental agency and community group reports

 

Judy Gilbert from Windy Hill - Rosalie Bay Catchment Trust and Kate Waterhouse from Great Barrier Island Environmental Trust were in attendance to speak to their respective reports.

 

 

Resolution number GBI/2018/51

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      receive the following reports:

i.          Biosecurity local board general update March – April 2018

ii.         Biodiversity/biosecurity report March – April 2018

iii.        Department of Conservation operations report (DOC-5473201)

iv.        Goodnature Trap Project Report #9 – April 2018

v.         Great Barrier Island Environmental Trust (GBIET) strategic plan, activities and priorities report

b)      thank Judy Gilbert and Kate Waterhouse (via teleconference) for their attendance and presentations.

 

CARRIED

 

 

13

Great Barrier Local Grants Round Two 2017-2018 grant allocations

 

Chairperson IM Fordham declared an interest in this item and took no part in the discussion or voting on item 13 a) in particular regarding the following funding applications:

a)    Dark Sky Advisory Group

b)    Glenfern Sanctuary Trust

c)    Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Inc

d)    Kaitoke School

e)    Aotea Family Support Group (events application only).

Member J Cleave declared an interest in this item and took no part in the discussion or voting on item 13 a) in particular regarding Motairehe Marae Trust’s funding application.

Member S Daly declared an interest in this item and took no part in the discussion or voting on item 13 a) in particular regarding Dark Sky Advisory Group’s funding application.

 

Resolution number GBI/2018/52

MOVED by Member S Johnson, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      agree to fund, part-fund or decline each application in Great Barrier Local Grants for 2017/2018, listed in Table One and Two.

Table One: Great Barrier Capital Grants: Round Two applications

App ID

Applicant

Project

Amount requested

Board’s decision

LG1804-202

Great Barrier Island Community Health Trust

Towards the driveway access for the Nurses Cottage

$33,520.00

$33,520.00

LG1804-210

Kawa Part 3 Maori Reservation Trust AKA Ngatiwai O Aotea Kawa Marae Trust

Towards the marae maintenance and power saving projects

$45,496.00

Defer to ordinary business meeting on 19 June 2018

LG1804-213

Barrier Social Club Incorporated

Towards the cost of sanding the theatre/dining lounge floor

$17,408.00

Defer to ordinary business meeting on 19 June 2018

LG1804-217

Motairehe Marae Trust

Towards the cost of refurbishment of the bathroom, including removing and replacing the drainage

$62,500.00

Defer to ordinary business meeting on 19 June 2018

LG1804-220

Aotea Family Support Group

Towards the cost of equipment and installation for batteries, a charge controller and solar panels.

$10,215.00

$10,215.00

LG1804-222

Great Barrier Island Community Heritage and Arts Village Trust

Towards material costs for the pathway construction and grounds development

$4,893.00

$1,839.55

LG1804-223

North Barrier Residents and Ratepayers Association Inc

Towards the Port FitzRoy reclamation, health and safety upgrade

$5,167.00

$5,167.00

Total requested:

$179,199.00

$50,741.55

 

Table Two: Great Barrier Local Grants: Round Two applications

Main focus

App ID

Applicant

Project

Amount requested

Board’s decision

Arts and culture

LG1804-215

Island Screens Incorporated

Towards weekly screening fees for “Island Screens 2018”

$3,967.00

$3,967.00

Arts and culture

LG1804-219

Elise Bishop

Towards gallery fees, promotion and transport of the work for “Te Ahumata: Moving the Mountain”

$750.00

Decline, application does not align with local board priorities

Community

LG1804-203

Elaine Ngawaka

Towards the travel cost and venue hire for the 'Aotea Time for women' conference.

$2,000.00

$652.04

Community, Events

LG1804-207

Dark Sky Advisory Committee

Towards the outreach and festival costs for the 'Stars in Your Eyes' programme

$12,800.00

Decline. Funding for this application will be provided from the board’s community response fund (refer to item 16).

Community

LG1804-218

Tryphena Community Hall Society Incorporated

Towards the insurance cost for the Tryphena Community Hall

$2,400.00

$2,400.00

Environment

LG1804-201

Murray Staples
under the umbrella of Windy Hill Rosalie Bay Catchment Trust

Towards the purchase of toxin, parafin wax, monitoring cards and freight for the “Rat A Tack” programme

$6,779.00

Defer to next funding round

 

Environment

LG1804-206

Great Barrier Island Environmental Trust

Towards the printing costs for four Bush Telegraph and two Environmental News editions, two bird checklists and eight Aotea Ecosystem resources

$3,078.00

$2,676.52

Environment

LG1804-208

Kotuku Peninsula Charitable Trust

Towards the purchase of 800 traps, 800 trap boards and 3000 bolts and nuts to attach to the traps

$6,614.00

$6,298.00

Environment

LG1804-209

Glenfern Sanctuary Trust

Towards the cost of purchasing native plants, potting mix, herbicide and nursery propagation equipment (fertilizer and trays).

$2,000.00

$2,000.00

Events

LG1804-205

Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Inc

Towards the event costs for 'No Barriers - small island, big ideas panel discussion: Time'

$2,650.00

$2,650.00

Events

LG1804-211

Kaitoke School

Towards event expenses for the Great Barrier Island Barry Mouat Memorial Wharf to Wharf 2018 event

$5,000.00

$5,000.00

Events

LG1804-212

Aotea Family Support Group

Towards the organising and running expenses of two events: New Year’s Picnic and Fitzroy Family Festival, Summer 2019.

$16,970.00

$15,000.00

Sport and recreation

LG1804-214

Roger Bright under the umbrella of Blue Light Ventures Incorporated - Auckland Central Branch

Towards “2018 Great Barrier Island Kids Hunter National Training Scheme” expenses

$2,245.00

$2,245.00

Community

LG1804-132

AoteaOra Community Trust

Towards project development and specialist model development

 

$45,000.00

$5,000.00 for Stage 1

 

 

 

Total requested:

$112,253.00

$47,888.56

 

CARRIED

 

 

14

Aotea Boardriders Club Incorporated – Grant of an Agreement to Lease - Sandhills Reserve Great Barrier Island

 

Resolution number GBI/2018/53

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      grant an agreement to lease to the Aotea Boardriders Club Incorporated for part of the Sandhills Reserve at the eastern end of Sandhills Road described as Lot 9 DP 61572 (Attachment A to the agenda report) subject to the following terms and conditions:

i)       Term -  three (3) years commencing 15 May 2018

ii)      Rent - $1.00 per annum if demanded

iii)     the Aotea Boardriders Club Incorporated raising sufficient funds for the project

iv)     the Aotea Boardriders Club Incorporated obtaining all the required approvals to undertake the project (including landowner approval and other regulatory consents)

v)      the Aotea Boardriders Club Incorporated completing the project on the site and obtaining a code compliance certificate for the proposed clubrooms.

b)      agree that if the requirements of the agreement to lease are not satisfied by 14 May 2021 the agreement will end.

c)      note that a draft community lease will be attached to the agreement to lease subject to the following terms and conditions:

i)       Term – ten (10) years plus one right of renewal for ten (10) years commencing 15 May 2021

ii)      Rent - $1.00 per annum if demanded.

d)      All other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

 

15

Grant of a new community lease to the Great Barrier Island Community Health Trust 80 Hector Sanderson Rd Claris

 

Resolution number GBI/2018/54

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      grant a new community lease to the Great Barrier Island Community Health Trust for the site at 80 Hector Sanderson Road (Attachment A to the agenda report) subject to:

i)       term – ten (10) years with one right of renewal of ten (10) years commencing 15 May 2018

ii)      rent - $1.00 per annum if demanded

iii)     a community outcomes plan being negotiated with the group to be approved by the chair and deputy chair of the board and attached to the community lease as a schedule

iv)     the new lease containing a clause indicating the land may be required for treaty settlement purposes in the future

v)      all other terms and conditions will be in accordance with Auckland Council Community Occupancy Guidelines 2012.

b)      delegate authority to the chair and deputy chair to approve the agreed community outcomes plan by way of memorandum.

 

CARRIED

 

 

16

Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for quarter three, 1 January - 31 March 2018

 

Jacqui Fyers – Local Board Advisor was in attendance to speak to the Great Barrier Local Board reagrding the Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for quarter three, 1 January – 31 March 2018 report.

 

Resolution number GBI/2018/55

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)         note the performance report for the financial quarter ending 31 March 2018.

b)        allocate $15,000 from the Community Response Fund to the Dark Sky Sanctuary budget line, managed by Auckland Tourism, Events, and Economic Development, to make a variation to the existing funding agreement with Destination Great Barrier Island to manage the Matariki festival.

c)         allocate $866 from the Community Response Fund to AoteaOra Ltd to scope the Off the Grid 2019-2020 event, noting that $1,634 funds remaining from the past Off the Grid funding agreement will also be allocated to this purpose.

 

CARRIED

 

 

17

Auckland Transport May 2018 update to the Great Barrier Local Board

 

Resolution number GBI/2018/56

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)         receive the Auckland Transport May 2018 update report and note the new template for its ease of reading.

b)        advocate for traffic to slow down through settlement areas and request a speed engineer to workshop with the board.

 

CARRIED

 

 

Member J Cleave left the meeting at 3.48 pm.

 

 

18

Review of Auckland Council’s representation arrangements for the 2019 elections

 

Resolution number GBI/2018/57

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)        delegate the Chairperson in discussion with other board members to provide its formal written feedback after the board’s representation review workshop scheduled on 29 May.

b)        recommend adding ‘Aotea’ to its name to acknowledge the Treaty of Waitangi settlement with Ngāti Rehua - Ngātiwai ki Aotea.

 

CARRIED

 

 

19

Governance Forward Work Calendar

 

Resolution number GBI/2018/58

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)      note the governance forward work calendar as at May 2018.

 

CARRIED

 

 

20

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2018/59

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)      note the record of proceedings for the workshop held on 10, 17, 23 and 24 April 2018.

 

CARRIED

 

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

4.05 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................