Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Onehunga Community Centre, 83 Church Street, Onehunga on Tuesday, 22 May 2018 at 4:00pm.

 

present

 

Chairperson

Chris Makoare

 

 

 

Deputy Chairperson

Debbie Burrows

 

 

 

Members

Don Allan

 

 

 

 

Bernie Diver

 

 

 

 

Nerissa Henry

 

 

 

 

 

 

 

 

 

ABSENT

 

Member

Alan Verrall

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

22 May 2018

 

 

 

1          Welcome

 

            Chairperson C Makoare opened the meeting and welcomed everyone.

 

2          Apologies

  

Resolution number MT/2018/61

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:   

 

That the Maungakiekie-Tāmaki Local Board:

 

a)    accept the apology from Member A Verall for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MT/2018/62

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 24 April 2018 and the extraordinary minutes of its meeting, held on Tuesday, 8 May 2018, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

Secretarial note: Item 8.1 deferred to next business meeting

 

8.1

Ruapotaka Marae Redevelopment Design Team

 

 

 

 

9          Public Forum

 

9.1

Mr Kit Parkinson - Orākei Local Board Chair

 

Providing Chair K Parkinson and Deputy Chair C Claridge the opportunity to introduce themselves as the new Chair and Deputy Chair of Orākei Local Board to the board.

 

Resolution number MT/2018/63

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

 

a)      thank Chair K Parkinson and Deputy Chair C Claridge for their attendance.

 

CARRIED

 

9.2

Ron Muavae - Oranga Christmas Festival

 

A document was provided, a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2018/64

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

 

a)    thank Ron Muavae for his attendance.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Governing Body Member's Update

 

A document was provided, a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2018/65

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

 

a)      receive the Governing Body Member’s update.

 

CARRIED

 

 

 

 

13

Chairperson's Report

 

Resolution number MT/2018/66

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

 

a)      receive the Chairperson’s report.

 

CARRIED

 

 

14

Board Member's Reports

 

Resolution number MT/2018/67

MOVED by Chairperson C Makoare, seconded by Member N Henry: 

That the Maungakiekie-Tāmaki Local Board:

 

a)         receive Deputy Chair D Burrows verbal report

b)         receive board member D Allan verbal report

c)         receive board member B Diver verbal report

 

CARRIED

 

 

15

Maungakiekie-Tamaki Local Grants Round Three 2017/2018 grant allocations

 

Resolution number MT/2018/68

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the applications listed below to the amount in Column D for community funding:

Application ID

Organisation

Requesting funding for

Column D

Comments

LG1811-301

Tongan Health Society Incorporated

Towards the Pacific elderly day programme, including transportation, food, resources, speakers, exercise instructors and advertising

$4,000.00

LG1811-307

The Synergy Project Trust

Towards facilitator and tutor fees for music and dance workshops, venue hire and administration costs.

$3,000.00

LG1811-341

Kids Safe With Dogs Charitable Trust

Towards the printing of activity books, administration and instructor fees

$3,193.00

 

LG1811-309

Panama Road School

To purchase a sterilizer for the school kitchen.

$4,000.00

 

LG1811-317

Chinese New Settlers Services Trust

Towards the employment assistance programme including resources and promotion.

$3,000.00

 

LG1811-318

Saint Marys School Board of Trustees

Towards a fleet of bikes and a secure storage facility and an integrated bike track.

$2,500.00

 

LG1811-329

Glen Innes Chinese Friendship Group Incorporated.

Towards hall rental for the groups’ activities including English study, dancing, physical fitness, and games also costumes for Chinese culture events.

$2,500.00

 

LG1811-332

Dance Therapy NZ

Towards “Arts 4 Us’ arts initiative for children including art therapist facilitation costs, facilitation assistant costs, the programme co-ordination salary

$5,000.00

 

LG1811-334

Onehunga District Council Of Social Services (ODCSS)

Towards a logo designer and a new logo for the Onehunga District Council of Social Services.

$1,000.00

 

LG1811-337

Auckland Action Against Poverty

Towards operating costs, wages, printing and advocacy training for the advocacy service.

$2,500.00

Secretarial note: Board member B Diver abstains from this item

LG1811-343

Ruapotaka Marae Society

Towards the site scope, a health and safety report,
‍workshops,
‍a concept design and production plan, mural production,
materials and
‍ladder platforms for a mural.

$5,000.00

 

LG1811-338

LifeKidz Trust

Towards support worker wages and resources for after school and school holiday programme care for children with disabilities and special needs.

$3,000.00

 

Total

 

 

$38,693.00

 

 

CARRIED

 

 

 

 

Resolution number MT/2018/69

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

 

c)  decline the following applications listed for community funding:

 

Application ID

Organisation

 

Comments

LG1811-320

Communicare-Civilian Maimed Association (Auckland) Incorporated

Towards the rental costs for the Communicare office in Royal Oak.

 

LG1811-325

Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland

Towards wages for three staff for the “Kiwi Can” programme in the Maungakiekie-Tamaki area.

LG1811-308

The Parenting Place

Towards the cost of delivering 17 mental health and wellbeing presentations, plus providing 'Hardwired' a drug and alcohol education handbook

 

LG1811-321

Youthline Auckland Charitable Trust

Towards triage clinical staff costs for the youth crisis intervention support service

LG1811-331

Auckland Basketball Services Limited

Towards hall hire costs and three coaching sessions

 

LG1815-212

Project Litefoot Trust

Towards the overall cost of the project, tagged towards the cost of materials, equipment, advertising and promotion.

 

LG1805-226

Age Concern Auckland Incorporated

Towards the provision of health promotion, accredited visitor service and field social support services across west and central Auckland.

 

LG1807-314

Bhartiya Samaj Charitable Trust

Towards the cost of running an elderly support programme, specifically volunteer travel reimbursement, venue, bus hire, festival celebrations and guest speakers

 

LG1806-234

Kelly Group (NZ)

Towards coaching fees and resource kits to deliver a traditional Maori games programme to 29 schools in Auckland.

 

LG1818-114

One Green Nut

Towards initial set up and trial phase of four reverse vending machines

 

LG1809-132

Maggie Gould

Towards musicians’ fees, hire of equipment, venue hire, publicity costs, media promotion costs, travel and printing of material for student workshops

 

 

CARRIED

 

 

 

16

Auckland Transport May 2018 Update

 

Resolution number MT/2018/70

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie Tamaki Local Board:

a)      receive the Auckland Transport May 2018-update report;

b)      Request $700,000 from the transport capital fund be available for Auckland Council community facilities to contribute to the upgrade of Jubilee Bridge in Panmure;

c)      Request a rough order of cost for a speed table on Quadrant Road (between Arthur Street and Grey Street);

d)      Request a rough order of cost of installation of a driver feedback sign on Grey Street (by Golden Grove School), Apirana Avenue (between Castledine Crescent and St Heliers Bay Road), Elstree Avenue and Kings Road;

e)      Request a rough order of cost for a raised crossing on Tripoli Road (between Matapan Road and Stuart Avenue;

f)       Request a rough order of cost for the installation of a roundabout on Barrack Road (between numbers 20 -28).

 

CARRIED

 

 

 

 

17

Riverside Community Centre future governance and management

 

Resolution number MT/2018/71

MOVED by Chairperson C Makoare, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the co-delivery operational model with the Panamasians for the governance and management of Riverside Community Centre.

b)      approve the allocation of $20,000 from the local board Locally Driven Initiative (LDI) budget  to support continued local engagement, development and support of the Panamasians at the Riverside Community Centre.

c)      note that a 36-month capacity and capability plan to support the development of the Panamasians will be reported  to the local board in quarter one of the 2018/2019 financial year.

 

CARRIED

 

18

Business Improvement District (BID) Programme Compliance Report to Maungakiekie-Tāmaki Local Board for FY 2016-2017

 

Resolution number MT/2018/72

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      Recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2018-2019 for the following BID programmes:

·      $166,000 for Glen Innes Business Association;

·      $405,000 for Onehunga Business Association; and

·      $422,759 for Panmure Business Association.

 

CARRIED

 

19

Review of Auckland Council’s representation arrangements for the 2019 elections

 

Resolution number MT/2018/73

MOVED by Chairperson C Makoare, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)      endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b)      endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i.        that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii.       that the current number of members in each ward is retained

iii.      that the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option

iv.      that the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

v.       that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and that the Rodney Local Board is invited to provide feedback on the alternative options for subdivision arrangements.

c)      endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i.        that the Botany subdivision non-complying variance (population per member) should be addressed by moving the southern boundary of the Howick ward southwards and that the Howick Local Board is invited to provide feedback on the two alternative options

ii.       that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

iii.      that the Waitematā Local Board consider whether subdivisions within the board area are appropriate

iv.      that the Upper Harbour Local Board consider whether subdivisions within the Board area are appropriate.

d)      provide any other feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

e)      delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

 

CARRIED

 

20

Record of Maungakiekie-Tamaki Local board Workshops

 

Resolution number MT/2018/74

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      note the local board record of workshops held on 1, 8 and 15 May 2018.

 

CARRIED

 

21

Governance Forward Work Calendar

 

Resolution number MT/2018/75

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      note the attached Governance Forward Work Calendar.

 

CARRIED

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

23        Procedural motion to exclude the public

Resolution number MT/2018/76

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

 

a)       exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Unlock Panmure: FY2019-2021 Work Programme

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report outlines the forward work programme which contains timing for strategic acquisitions and site disposals that are commercially sensitive.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

4.50pm            The public was excluded.

 

 

Secretarial note: meeting adjourned at 4.50pm

 

Secretarial note: meeting reconvened at 4.59pm

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes. Item C1 is publicly available.

 

 

5.10pm            The public was re-admitted.

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Unlock Panmure: FY2019-2021 Work Programme

 

Resolution number MT/2018/77

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      agree that the above decision only be restated in the open minutes.

 

CARRIED

 

Resolution number MT/2018/77

MOVED by Chairperson C Makoare, seconded by Member B Diver: 

 

That the Maungakiekie-Tāmaki Local Board:

 

b)      endorse the Unlock Panmure work programme for FY2019-2021 subject to the following resolutions;

c)      endorse planning and investigation for the redevelopment of the site at 7-13 Pilkington Road, Panmure but continues to reserve its position on the issue of disposal of any local community facility in Panmure until plans for redevelopment of the Community hub space have been completed;

d)      notes that disposal of local community facilities are currently not on the agenda but wishes to make its position known as this is an issue that is causing concern in the community;

e)      continue to work with Panuku to ensure there is adequate provision of carparking for the Panmure town centre as part of the redevelopment project;

f)       requests Panuku to provide a copy of their 3 year work programme, with confidential information removed, to the community for their information;

g)      notes its commitment to working with Panuku and the community to maintain public trust and confidence in the Unlock Panmure project and ensure that community outcomes are determined through good community engagement.

.

CARRIED

  

 Secretarial note: meeting adjourned at 5.12pm

 

Secretarial note: meeting reconvened at 5.20pm

 

Public Excluded

Resolution number MT/2018/78

MOVED by Chairperson C Makoare, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

b)        exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C2       CONFIDENTIAL:  Ngāti Paoa - Treaty Settlement redress (Covering report)

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between hapū / iwi and the Crown. If confidential information is made available, it will rejudice both those negotiations and the provision of similar information to council in the future

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

7.05pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C2

Ngati Paoa Settlement redress

 

Resolution number MT/2018/79

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      agree that these decisions and report will not be restated in the open section of the minutes until advised by the Crown that the obligation of confidentiality is removed.

 

CARRIED

 

 

 

 

 

 

 

7.08 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON     

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................