I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 25 July 2018

4:00pm

Eden Room,
Epsom Community Centre,
200-202 Gillies Avenue,
Epsom

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

19 July 2018

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Albert-Eden Local Board

25 July 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Victoria Carter, Cityhop                                                            5

9.2     Public Forum - Mary Inomata, Mt Albert Historical Society                            6

9.3     Public Forum - Debbie Wade and Simon Jones, Epsom Avenue residents group                                                                                                                      6

9.4     Public Forum - Irene Collins and Philip Norton, View Road Community Centre 7

10        Extraordinary Business                                                                                                7

11        Approval of the  2018/2019 Albert-Eden Local Board Community Facilities Work Programme                                                                                                                     9

12        Fowlds Park Upgrade Report                                                                                     27

13        Governance Forward Work Calendar                                                                        41

14        Governing Body Members' Update                                                                            49

15        Chairperson's Report                                                                                                  51

16        Board Members' Reports                                                                                            53

17        Albert-Eden Local Board Workshop Notes                                                              65  

18        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 27 June 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Victoria Carter, Cityhop

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Victoria Carter, Founder, Cityhop, will be in attendance to deliver a Public Forum presentation outlining some of the Cityhop’s latest developments in the car share space, including collaboration with Auckland Transport and parking spaces in Mt Eden for its car share vehicles.

3.       Cityhop has two car share vehicles located in the Daisy Building which services up to 3000 local people and businesses.  Cityhop would like to seek the board’s advice regarding identifying other possible locations in the local board area that would be suitable for car-share vehicles and benefit residents.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      thank Victoria Carter, Founder, Cityhop, for her attendance and Public Forum presentation.

 

 

 

9.2       Public Forum - Mary Inomata, Mt Albert Historical Society

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Mary Inomata, on behalf of the Mt Albert Historical Society, will be in attendance to deliver a Public Forum presentation regarding the society’s interest in the lease of office rooms at Ferndale House.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      thank Mary Inomata, Mt Albert Historical Society, for her attendance and Public Forum presentation.

 

 

 

9.3       Public Forum - Debbie Wade and Simon Jones, Epsom Avenue residents group

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Debbie Wade and Simon Jones, on behalf of the Epsom Avenue residents group, will be in attendance to deliver a Public Forum presentation to convey the resident group’s concerns regarding the proposed publicly notified development by Epsom Retirement Village along Epsom Avenue.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      thank Debbie Wade and Simon Jones, on behalf of the Epsom Avenue residents group, for their attendance and Public Forum presentation.

 

 

 

9.4       Public Forum - Irene Collins and Philip Norton, View Road Community Centre

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Irene Collins and Philip Norton, View Road Community Centre, will be in attendance to deliver a Public Forum presentation to express their interest in extending the current lease for the premises.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      thank Irene Collins and Philip Norton, View Road Community Centre, for their attendance and Public Forum presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Albert-Eden Local Board

25 July 2018

 

 

Approval of the  2018/2019 Albert-Eden Local Board Community Facilities Work Programme

 

File No.: CP2018/12251

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve the 2018/2019 Community Facilities Work Programme for the Albert-Eden Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2.       The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3.       The Albert-Eden Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4.       The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

I.    $4,512,745 of asset-based services capital funding

II.   $574,500 of local board initiative capital funding

III.  $26,000 of local board initiative operational funding.

5.       The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6.       Once approved by the Albert-Eden Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      approve the Albert-Eden Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A.

 

 

Horopaki / Context

7.       Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8.       The 2018/2019 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9.       Investment in the capital programme will ensure that council facilities and parks open spaces in Albert-Eden Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

 

Locally Driven Initiative

Renewal

Growth and development

Coastal Renewals

Basis for amount of budget allocated to each local board

As per the local board funding policy:

·    90% population

·    5% deprivation

·    5% land.

In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.

To specific projects identified as priority projects to meet the needs of new and future residents.

To specific projects identified as priorities by the coastal specialist team.

Type of projects that can be paid for

Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.

Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.

Development budgets are used for specific projects approved by the Governing Body.

Growth budgets can only be used for specific projects that are required by and benefit new and future residents.

Renewal of and enhancement where required, to existing coastal structures

Degree of local board discretion on allocation to projects

Full discretion

Broad discretion - can be allocated to any renewal project

Limited discretion – must be allocated to the specific project.

Local board discretion on scope and design of project within available budget.

Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets.

Please note that coastal renewals projects are allocated regionally.

10.     The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

• Number of projects: 46

• Indicative cost for proposed projects: $10,504,762

Leasing work programme

11.     Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12.     The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13.     Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·    increasing the long-term durability of Community Facilities assets

·    improving the safety of Community Facilities assets

·    ensuring the enjoyment of Community Facilities assets by the users

15.     Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts.  The Finance and Performance Committee approved these contracts on 30 March 2017.

16.     In the 2018/2019 Community Facilities Work Programme, there are three line item dedicated to all maintenance in the local board area:

·    Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

·    Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance

·    Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves.

 

17.     Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18.     The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19.     The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in Attachment A.

20.     The Community Facilities work programme supports the achievement of the following 2017 Albert-Eden Local Board Plan outcomes:

·    Our community spaces are well used by everyone

·    We respect and protect our environment

·    Our parks are enjoyed by all

·    Our natural and cultural heritage is valued.

Tauākī whakaaweawe Māori / Māori impact statement

21.     The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

22.     Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

23.     The proposed 2018/2019 Community Facilities work programme will see the allocation of $574,500 of the board’s locally driven initiatives capital budget, $4,512,745 of the board’s asset based services capital budget, and $5,391,517 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

24.     If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

25.     The work programme will be implemented as part of Community Facilities’ usual business practice.

26.     Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Community Facilities Work Programme 18_19

15

b

Albert-Eden Community Leases Work Programme 18_19

23

      

Ngā kaihaina / Signatories

Author

Angie Bennett – Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

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Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

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Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

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Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

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Albert-Eden Local Board

25 July 2018

 

 

Fowlds Park Upgrade Report

 

File No.: CP2018/12569

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Albert-Eden Local Board to proceed with the upgrade of Fowlds Park as per the detailed drawings and staging plan presented in this report.

Whakarāpopototanga matua / Executive summary

2.       In July 2017 the Albert-Eden Local Board endorsed the upgrade of the playing surfaces of the existing No.1, No.2 and No.3 fields to hybrid turf with lights to increase sports field capacity at Fowlds Park.

3.       Staff have consulted with mana whenua, user and stakeholder groups, and local residents regarding the proposed development.

4.       The main points of contention have revolved around the lighting design and the installation of a permanent softball fence.

5.       There is now general approval from all parties to the agreed lighting design shown in Attachment A.

6.       Options have been assessed in regards to the layout of the softball diamonds and the installation of a permanent softball fence. The lower platform at Fowlds Park is too small to accommodate both a full size softball diamond with permanent fence and a minimum sized rugby league field and the safety zones required around the fields.

7.       Staff recommend retaining the existing rugby league field and softball diamond dimensions.

8.       Softball will continue to operate at Fowlds Park as it has previously with the Softball Club installing temporary fencing panels that remain in place for the summer season.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      Approve the upgrade of Fowlds Park as per Attachments A and B.

b)      Acknowledge that the lower platform at Fowlds Park is not large enough to accommodate a full size softball diamond and permanent backstop fence without major earthworks, tree removal and retaining walls.

c)      Approve Option 4 in Table One - the Auckland United Softball Club will continue to operate as per the status quo and that a permanent backstop fence is not installed as part of this project.

d)      Approve Council staff continuing to work with the Auckland United Softball Club to install a more permanent storage location for the temporary fencing panels on site.

e)      Approve fields two and three to be constructed in the 2018/2019 construction season and field one in the 2019/2020 construction season. The lights will be installed on all three fields in the 2018/2019 construction season.

 

 

 

 

Horopaki / Context

Issue

9.       In July 2017 the Albert-Eden Local Board endorsed the upgrade of the playing surfaces of the existing No.1, No.2 and No.3 fields to hybrid turf with lights to increase sports field capacity at Fowlds Park.

10.     The board requested that Auckland Council staff consult with mana whenua, user and stakeholder groups and residents adjacent to Fowlds Park in relation to the upgrades of all three fields and then report back the findings from the Fowlds Park consultation prior to seeking approval of a preferred sports field development option.

11.     Three stakeholder meetings have occurred in August 2017, March 2018 and May 2018 respectively where plans have been presented and feedback sought from various parties. The main points of contention have revolved around the lighting design and the installation of a permanent softball fence.

12.     Mana Whenua have been consulted at the Parks and Recreation South/Central Mana Whenua Engagement Forum held in May 2018.  No objections were received from Mana Whenua in regards to the proposed upgrade.

Decision-making authority

13.     The board has the decision-making authority over recreation facilities and initiatives including the specific location, design, build and fit out of new local recreation and sports facilities within budget parameters agreed with the governing body and the use of local recreation facilities and initiatives including leasing and changes of use.

Links to strategies, policies and plans

14.     An upgrade to Fowlds Park will contribute to achieving two main sporting targets in the Auckland Plan:

·    Increase the number of Aucklander’s actively participating in recreation and sport every week from 79 to 90 per cent by 2040; and

·    Increase the number of council sports field that are useable throughout the year from 80 to 90 per cent by 2020.

15.     It will also meet one of the outcomes of the Albert-Eden Local Board Plan to continue the parks capital development and renewals programme and look for opportunities to use whole-of-park and community-led approaches.

Tātaritanga me ngā tohutohu / Analysis and advice

Lighting Design

16.     The lighting design prepared by Stephenson and Turner recommends that all existing lighting poles are removed and new poles installed with LED lights. Spill calculations have been prepared and compliance with the Unitary Plan can be achieved in respect to light spill.

17.     Based on feedback received from Friends of Fowlds Park (FOFP) the number of lighting poles to be installed has been reduced from 16 to 14 poles. This is the number of poles required to effectively light the three fields and the netball courts to an average lux level of 100lux.

18.     The way the lights are to be mounted on the poles has also been modified based on feedback from FOFP. The lights will be stacked vertically as opposed to horizontally to reduce the visual effect.

19.     The lighting pole locations and mounting arrangement of the lights are shown in Attachment B.

 

Permanent Softball Fence

20.     Currently there are two softball diamonds (slightly undersized) on the lower platform at Fowlds Park. Temporary wire mesh fence panels are installed by the Softball Club over the summer months as back stop fences.

21.     The original upgrade proposal for Fowlds Park was to install an artificial turf on the number three field. This involved a large retaining wall which increased the platform size and allowed for the installation of a full sized softball diamond with a permanent backstop fence on the upper platform.

22.     The desire from the Auckland United Softball Club and the local board was to try and accommodate the full size diamond and backstop fence as part of the revised upgrade approved in July 2017.

23.     It has become apparent that due to the limited size available on the lower platform at Fowlds Park it is very difficult to fit in a full size softball diamond with permanent fence whilst still being able to accommodate minimum sized rugby league fields and the safety zones around the fields.

24.     Numerous options have been investigated as to how to accommodate the full size diamond and permanent fence. These have included modifying the landform (installing retaining walls and tree removal), reconfiguring and reducing the size of the softball diamond and league fields and using removable fence options.

25.     There are four options available, which are summarised in the table below:

Table One: Options for Softball Diamond and Fence

 

Pros

Cons

Option 1 –  Use existing diamond configuration and install permanent softball fence

·     No removal of trees or modification of bank.

·     Retains amphitheater style viewing of softball diamond as spectators can still sit on slope.

·     Balls will continue to be hit to middle of the park. Whilst there will usually be spectators on the banks in the middle of the park they are generally there watching the softball games and paying more attention.

·     No ongoing opex cost to install and remove and no storage requirements.

·     Much more resilient to vandalism. Has a much longer asset life, minor ongoing opex cost for maintenance.

·   Not supported by Mt Albert Rugby League Club.

·   Not supported by Friends of Fowlds Park. 

·   Full size softball outfield not achieved.

·   Number two rugby league field needs to be reduced to below minimum size. Will affect the ability of competition games to be scheduled.  

·   CAPEX Cost: $165k (based on installation cost for fence at Victor Eaves in 2017).

 

 

Option 2 – Reorientate diamond configuration and install temporary fence option (netting)

·     Enables a full size softball diamond.

·     No impact on size of rugby league fields.

·     No removal of trees or modification of bank.

·     Requires installation and removal each season. High OPEX cost. Equipment also needs to be stored somewhere over winter months.

·     Nets more susceptible to wear and tear and vandalism.

 

·   Not supported by Auckland United Softball Club or Auckland Softball

·   Still requires a concrete mowing strip that would be inside league field safety buffer zone

·   Players would be hitting towards perimeter path and surrounding houses. Whilst it is unlikely balls would travel this far there is still a health and safety risk

·   CAPEX cost for option A: $33,000NZD (shipped from USA) + $7,000 to install permanent sleeves
TOTAL Estimate - $40k.

Option 3 – Enlarge size of lower platform by cutting into bank and building a retaining wall. Retain current diamond configuration and install permanent backstop fence

·     Enables a full size softball diamond.

·     No impact on size of rugby league fields.

 

·   Requires a retaining wall approx. 100m long and up to 4m high (if diamond outfield of 72m is achieved)

·   Some removal of trees required on bank

Option 4 – Status Quo retain existing diamond layout and continue using temporary fence panels supplied by Softball Club

·     No impact on size of rugby league fields.

·     No increased visual impact from fence.

·   Doesn’t address the softball clubs request for a full size diamond with fence.

 

 

26.     Council staff recommends that Option 4 is adopted as the lower platform is just not large enough to accommodate a full size softball diamond with permanent fence whilst still being able to accommodate minimum sized rugby league fields and the safety zones required around the fields.

27.     Council staff do not support the installation of a large scale retaining wall as this was one of the main points of opposition to the original artificial turf proposal.

28.     The softball club will benefit from a new hybrid playing surface and council staff are investigating installing concrete pads to one side of the softball shed to more easily store the existing temporary fences.

Staging Plan

29.     From a scheduling point of view, the recommendation is for fields two and three to be constructed in the 2018/2019 construction season and field one the following year. The lights will be installed on all fields in the 2018/2019 construction season due to economies of scale with the lighting crews.

30.     The main reason for the staging recommendation is to minimise disruption to user groups and to focus on doing the fields in worst condition first.

31.     Council staff will work with the Auckland United Softball Club to minimise disruption to their season and see if alternative field arrangements can be made over the 2018/2019 summer season.

Stakeholder impacts and views

32.     There are three main stakeholders impacted by the proposed upgrades: Mt Albert Rugby League Club, Auckland United Softball Club and Friends of Fowlds Park.

33.     Based on information collected as part of the 2017 Supply and Demand Analysis Mt Albert Rugby League (MARL) currently has 15 teams (3 senior and 15 junior) and Auckland United Softball (AUS) 30 teams (5 senior and 25 junior). The senior softball teams and some of the older junior teams would use the permanent fence if it was installed on the #1 field.

34.     MARL uses the fields for around 22 weeks season (31/3/18 to 26/08/18). AUS also use the fields for around 22 weeks (21/10/18 to 18/03/18).

35.     Installing the permanent backstop cage requires the reduction of the size of the #2 league field. Two rugby league games are typically booked each Saturday during winter on this field. Depending on the final dimension of field two, it is likely that some of these games could no longer be played on field #2.

36.     In the softball season four games are typically booked on the #1 diamond each Saturday which would benefit if the permanent fence was be installed. However, these games would still be able to be played if the permanent fence was not installed.

Mt Albert Rugby League Club

37.     The Mt Albert Rugby League Club Committee have provided written feedback (16 May 2018) outlining the impact of the permanent fencing design for softball on the placement and size of the rugby league fields. They oppose the proposal to change the rugby league field sizes to accommodate a permanently placed fence to be erected for softball.

Friends of Fowlds Park

38.     Friends of Fowlds Park have provided written feedback on 1 August 2017, 18 April 2018, 30 April 2018, 4 May 2018 and 16 May 2018.

39.     Friends of Fowlds Park do not support permanent fencing based on their experiences of having seen such fences and understanding the significant, permanent, adverse effect such a fence would have on the currently high amenity of Fowlds Park.

40.     They believe a permanent fence would permanently divide and despoil what is currently one of the most pleasant and popular parts of the park. They suggest that “people can walk, sit and play in the open area at the east end of Field 2 and walk, sit and play under the magnificent trees in the south east corner of Field 2 all the while enjoying uninterrupted views of and access to the rest of Fowlds Park. This part of the park would be unappealing and would be avoided if a 55 metre long up to six metre high permanent chain link fence with 10 metre long 2.5 metre wide and high covered dugout structures, to be used for storage, were built right through the middle of it”.

41.     Friends of Fowlds Park have suggested temporary demountable options that both are located at the base of the bank (as shown in Attachment C).

42.     Council staff agree that due to limitations on space a temporary fence is a better option.   However, they do not support FOFP suggestions for this site. Council’s preference is to continue using the temporary fence and the existing diamond configuration as this restricts balls being hit back towards the newly installed perimeter paths.

 

 

 

Auckland United Softball Club

43.     The Auckland United Softball Club and Auckland Softball have steadfastly supported the installation of a permanent backstop fence with dugouts on the number 1 diamond in its current configuration.

44.     They were prepared to compromise on a reduced outfield size if it enabled the installation of a permanent fence.

45.     They have provided written feedback on 31 May 2018 expressing their disappointment that the permanent fence is not supported by Council staff and have withdrawn their support of a reduced outfield size.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

46.     This project was included in the three year work programme and was approved in principle in the Albert-Eden Local Board 2017-2020 Community Facilities capital works programme (Resolution number AE/2017/69).

Tauākī whakaaweawe Māori / Māori impact statement

47.     Consultation was undertaken with Parks and Recreation – Central/ South Mana Whenua Engagement meeting held on 30 May 2018 and no major objections were raised.

Ngā ritenga ā-pūtea / Financial implications

48.     The cost to deliver this project has been most recently estimated at $3.4M and is to be fully funded from Growth Programme funding.

49.     The current status of budget availability is as follows:

Financial Year

Budget

Budget Status

2017/2018

$150,000

Confirmed and spent

2018/2019

$500,000

Included in 2018/2019 work programme to be resolved in July 2018

2019/2020

$3,050,000

Budget to be confirmed in 2019/2020 annual plan process. Some of this will be brought  forward into financial year 2018/2019

Ngā raru tūpono / Risks

50.     N/A

Ngā koringa ā-muri / Next steps

51.     Subject to the board’s approval, the following will be undertaken:

·     lodge resource consent application

·     complete detailed design

·     prepare tender documents

·     undertake physical works of fields two and three, anticipated to commence in October 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Fowlds Park combined drain and irrigation concept plan

35

b

Lighting pole layout and arrangement

37

c

Site Plan showing two location options and example of permanent fence

39

     

Ngā kaihaina / Signatories

Author

Kris Bird – Manager, Sports Park Design and Programme

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


 


Albert-Eden Local Board

25 July 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/13162

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Albert-Eden Local Board with its updated governance forward work calendar which is a schedule of items that will come before the board at business meetings and workshops over the next 12 months.

 

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      note the Albert-Eden Local Board Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board Governance Forward Work Calendar - July 2018

43

     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 

Governing Body Members' Update

 

File No.: CP2018/01444

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity to provide for the local ward area Governing Body Members to update the board on Governing Body issues they have been involved with since the previous meeting.

Whakarāpopototanga matua / Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body Members to update their local board counterparts on regional matters of interest to the board.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive Governing Body Members Christine Fletcher and Cathy Casey’s verbal updates.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

25 July 2018

 

 

Chairperson's Report

 

File No.: CP2018/01454

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The Chairperson will update the board on projects, meetings and other initiatives relevant to the board’s interests.

Whakarāpopototanga matua / Executive summary

2.       In accordance with Standing Order 2.4.7, the Chairperson will update the board members by way of verbal or written report, at a meeting of the board.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Chairperson’s report.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

25 July 2018

 

 

Board Members' Reports

 

File No.: CP2018/01464

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for board members to give updates on projects, events-attended since the previous meeting and discuss other matters of interest to the board.

Whakarāpopototanga matua / Executive summary

2.       This is an information item.  A written report must be provided for inclusion on the agenda, if the board wishes to pass a resolution requesting an action taken under this item.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Board Member Reports for July 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Member Rose - Board Member Report July 2018

55

     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

25 July 2018

 

 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

25 July 2018

 

 

Albert-Eden Local Board Workshop Notes

 

File No.: CP2018/01474

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       For the board to receive the records of its recent workshops held following the previous month’s business meeting.

Whakarāpopototanga matua / Executive summary

2.       In accordance to Standing Order 12.1.4 the board shall receive a record of the general proceedings of its local board workshops held over the past month following the previous business meeting.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Notes for the workshops held on 20 June and 4 and 18 July 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board Workshop Notes - 20 June 2018

67

b

Albert-Eden Local Board Workshop Notes - 4 July 2018

71

c

Albert-Eden Local Board Workshop Notes - 18 July 2018

73

      

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018

 

 


Albert-Eden Local Board

25 July 2018