Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Eden Room, Epsom Community Centre, 200-202 Gillies Avenue, Epsom on Wednesday, 25 July 2018 at 4:03pm.

 

present

 

Chairperson

Peter Haynes

 

Members

Lee Corrick

 

 

Graeme Easte

Entered the meeting at 4.05pm.

 

Ben Lee

Left the meeting at 5.56pm.

 

Jessica Rose

Entered the meeting at 4.13pm and left the meeting at 5.55pm.

 

Margi Watson

 

 

ABSENT

 

Deputy Chairperson

Glenda Fryer

 

Member

Rachel Langton

 

 

 


Albert-Eden Local Board

25 July 2018

 

 

 

1          Welcome

 

 

2          Apologies

  

Resolution number AE/2018/237

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         accept the apologies from Member Langton and Deputy Chairperson Fryer for absence and the apologies Members Easte and Rose for lateness and notes the apologies from Governing Body Members Fletcher and Casey for absence.

 

CARRIED

 

Note:   Member Easte entered the meeting at 4.05pm.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number AE/2018/238

MOVED by Member B Lee, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 27 June 2018, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

 

9          Public Forum

 

9.1

Public Forum - Victoria Carter, Cityhop

 

Victoria Carter, Founder, Cityhop, was in attendance to deliver a Public Forum presentation outlining some of Cityhop’s latest developments in the car share space including collaboration with Auckland Transport and parking spaces in Mt Eden for its car shar vehicles.

 

Member Rose entered the meeting at 4.13pm.

 

Resolution number AE/2018/239

MOVED by Member L Corrick, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      thank Victoria Carter, Founder, Cityhop, for her attendance and Public Forum presentation.

CARRIED

 

 

9.2

Public Forum - Mary Inomata, Mt Albert Historical Society

 

Mary Inomata and Tony Mayes, Mt Albert Historical Society, were in attendance to deliver a Public Forum presentation regarding the society’s interest in the lease of office rooms at Ferndale House.

 

A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/240

MOVED by Member M Watson, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      thank Mary Inomata and Tony Mayes, Mt Albert Historical Society, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     20180725 Albert-Eden Local Board - Item 9.2 Public Forum - Mary Inomata, Mt Albert Historical Society - Tabled Document

 

 

9.3

Public Forum - Debbie Wade and Simon Jones, Epsom Avenue residents group

 

Debbie Wade and Simon Jones, Epsom Avenue residents group, were in attendance to deliver a Public Forum presentation to convey the resident group’s concerns regarding the proposed publicly notified development by Epsom Retirement Village along Epsom Avenue.

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/241

MOVED by Member L Corrick, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      thank Debbie Wade and Simon Jones, Epsom Avenue residents group, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     20180725 Albert-Eden Local Board - Item 9.3 Public Forum - Debbie Wade and Simon Jones, Epsom Avenue residents group - Powerpoint Presentation

 

 

9.4

Public Forum - Irene Collins and Philip Norton, View Road Community Centre

 

Irene Collins and Alex Lavrinovich, View Road Community Centre (Jigsaw Childcare Centre), were in attendance to deliver a Public Forum presentation to express their interest in extending the current lease for the premises.

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/242

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      thank Irene Collins and Alex Lavrinovich, View Road Community Centre (Jigsaw Childcare Centre), for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     20180725 Albert-Eden Local Board - Item 9.4 Public Forum - Irene Collins and Philip Norton, View Road Community Centre - Powerpoint Presentation

b     20180725 Albert-Eden Local Board - Item 9.4 Public Forum - Irene Collins and Philip Norton, View Road Community Centre - Jigsaw Childcare Centre Information

 

 

9.5

Public Forum – Friends of Fowlds Park

 

Will McKenzie and Brian Carter, Friends of Fowlds Park, were in attendance to deliver a Public Forum presentation in regards to the group’s interest in the Fowlds Park Upgrade Report (Item 12 of the July 2018 agenda).

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/243

MOVED by Chairperson P Haynes, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)         thank Will McKenzie and Brian Carter, Friends of Fowlds Park, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     20180725 Albert-Eden Local Board - Item 9.5 Public Forum - Friends of Fowlds Park - Powerpoint Presentation

 

 

9.6

Public Forum – Theresa Morrisey, Mt Albert Rugby League Club

 

Theresa Morrisey, Mt Albert Rugby League Club, was in attendance to deliver a Public Forum presentation in regards to the group’s interest in the Fowlds Park Upgrade Report (Item 12 of the July 2018 meeting agenda).

 

Resolution number AE/2018/244

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         thank Theresa Morrisey, Mt Albert Rugby League Club, for her attendance and Public Forum presentation.

CARRIED

 

 

9.7

Public Forum – Gareth Teahan, Auckland Softball Association

 

Gareth Teahan, General Manager, Auckland Softball Association, was in attendance to deliver a Public Forum presentation in regards to the group’s interest in the Fowlds Park Upgrade Report (Item 12 of the July 2018 meeting agenda).

 

Resolution number AE/2018/245

MOVED by Member G Easte, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)         thank Gareth Teahan, General Manager, Auckland Softball Association, for his attendance and Public Forum presentation.

CARRIED

 

 

10        Extraordinary Business

 

10.1

Consideration of extraordinary item of business - Enforcement of bylaws limiting parking on berms

 

Pursuant to Standing Order 2.4.5 the board agreed to discuss an item of extraordinary business during Item 18 of the meeting to relating to the matter of enforcement of bylaws limiting parking on berms and to seek consultation with relevant Auckland Council and Auckland Transport staff and provide feedback concerning the board’s view on the need to amend current rules in order to allow Auckland Transport to enforce berm parking bylaws without signage.

The matter is considered urgent noting that the deadline for submissions is Friday, 24 August 2018.  Whilst the board’s next business meeting is scheduled on Wednesday, 22 August 2018, the board resolutions will need to be made during this month’s meeting to enable sufficient time for staff to adequately respond.

 

Resolution number AE/2018/246

MOVED by Chairperson P Haynes, seconded by Member M Watson:  

That Albert-Eden Local Board:

a)         consider an item of extraordinary business during Item 18 of agenda.

CARRIED

 

 

Note:   Item 12 - Fowlds Park Upgrade Report and Item 11 - Approval of the  2018/2019 Albert-Eden Local Board Community Facilities Work Programme were heard in this order and prior to Item 13 – Governnce Forward Calendar.

 

 

11

Approval of the  2018/2019 Albert-Eden Local Board Community Facilities Work Programme

 

Jacqui Thompson-Fell, Work Programme Lead, and Katrina Morgan, Manager Community Led and LDI Projects, were in attendance to speak to this report.

Member Lee left the meeting at 5.56pm.

 

Resolution number AE/2018/247

MOVED by Member M Watson, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      approve the Albert-Eden Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A, subject to the following change:

          i.             Line 2379 ‘Marivare Reserve Improvements’ – delete the following wording from the activity description –‘ installation of a swing and climbing equipment towards the rear of the park’.

b)      approve the Albert-Eden Local Board 2018/2019 Community Facilities Leases Work Programme as detailed in Attachment B, subject to the following changes:

          i.             Line 2519 ‘50 Western Springs Road, Mt Albert: Lease to Auckland’ – delete the words ‘building and’ from the activity description and request staff to provide a copy of the building ownership documentation for the Auckland Irish Society building.

          ii.            Delete Line 2675 ‘Fowlds Park 1 Rocky Nook Avenue, Mt Albert, lease to’ noting that it is a duplication of Line 2509 ‘Fowlds Park, 1 Rocky Nook Avenue, Mt Albert: Lease to Rugby League Football Club Inc’.

          iii.           Delete Line 2672 ‘Phyllis Park, 22A Phyllis Street, Mt Albert: Lease to Akarana Dog Obedience Association Inc’ and Line 2674 ‘Phyllis Reserve, 22A Phyllis Street, Mt Albert’, noting that the renewals of lease are on hold due to the investigation and design of the new building for Phyllis Reserve.

c)      request advice from community leases staff regarding the groundsman shed at Fowlds Park on the condition and the progression of a community lease.

d)      request an update on the View Road Community Lease and its incorporation in to the board’s community lease programme if due for a renewal or a new lease.

e)      thank Jacqui Thompson-Fell, Work Programme Lead, and Katrina Morgan, Manager Community Led and LDI Projects, for their attendance.

CARRIED

 

 

12

Fowlds Park Upgrade Report

 

Kris Bird, Manager Sports Parks Design and Programme, was in attendance to speak to this report.

Chairperson Haynes adjourned the meeting at 5.30pm and reconvened the meeting at 5.45pm.

Member Rose left the meeting at 5.55pm.

 

Resolution number AE/2018/248

MOVED by Member M Watson, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      approve the upgrade of Fowlds Park as per Attachments A and B.

b)      acknowledge that the lower platform at Fowlds Park is not large enough to accommodate a full size softball diamond and permanent backstop fence without major earthworks, tree removal and retaining walls.

c)      approve Option 1 in Table One – installing a permanent softball backstop fence in the current configuration on the condition that the number one league field dimensions are not changed.

d)      approve fields two and three to be constructed in the 2018/2019 construction season and field one in the 2019/2020 construction season (the lights will be installed on all three fields in the 2018/2019 construction season).

e)      thank Kris Bird, Manager Sports Parks Design and Programme, for his attendance.

CARRIED

 

 

13

Governance Forward Work Calendar

 

Resolution number AE/2018/249

MOVED by Member L Corrick, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      note the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

 

 

14

Governing Body Members' Update

 

This item was withdrawn.

 

 

15

Chairperson's Report

 

Resolution number AE/2018/250

MOVED by Member L Corrick, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      receive the Chairperson’s verbal report.

CARRIED

 

 

16

Board Members' Reports

 

Resolution number AE/2018/251

MOVED by Chairperson P Haynes, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      receive the Board Member Reports for July 2018.

b)      receive Members’ Corrick and Easte’s verbal Board Member Reports for July 2018.

CARRIED

 

 

17

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2018/252

MOVED by Member L Corrick, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Notes for the workshops held on 20 June and 4 and 11 July 2018.

CARRIED

 

 

18        Consideration of Extraordinary Items

 

18.1

Enforcement of bylaws limiting parking on berms

 

A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/253

MOVED by Chairperson P Haynes, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)         delegate the Chair, in consultation with the transport leads and Auckland Transport officers to write to the Chief Executive of the Ministry of Transport clearly stating the need to amend the rules in order to allow Auckland Transport to enforce berm parking bylaws without signage.

b)         delegate the Chair to meet with the appropriate committee chair to discuss Auckland Council’s response to the request for feedback on the proposed rule changes.

c)         request its local board staff to circulate the resolutions and relevant material to all local boards to draw their attention to the proposed rule changes.

CARRIED

 

Attachments

a     Enforcement of bylaws limiting parking on berms

  

 

6.43 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................