Appointments, Performance Review and Value for Money Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments, Performance Review and Value for Money Committee held in the Room 1, Level 26, 135 Albert St, Auckland on 5/07/2018 at 9.34am.

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Members

Cr Josephine Bartley

 

 

Cr Ross Clow

 

 

Cr Richard Hills

From 10.16am, Item C2

 

Cr Penny Hulse

From 9.37am, Item C1

 

Cr Desley Simpson, JP

 

 

 

 

Ex-officio

IMSB Member David Taipari

 

 

ABSENT

 

 

Hon Christine Fletcher, QSO

For leave of absence

 

 

Deputy Mayor Bill Cashmore

 

 

 

Cr Chris Darby

 

 

                       

ALSO PRESENT

 

 

Cr Cathy Casey

 

 

 

 

 

 

 

 

 

 

 


Appointments, Performance Review and Value for Money Committee

5/07/2018

 

 

 

1          Apologies

  

Resolution number APP/2018/37

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments, Performance Review and Value for Money Committee:

a)         accept the apologies from Cr C Darby for absence and Deputy Mayor B Cashmore for absence on council business.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number APP/2018/38

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Appointments, Performance Review and Value for Money Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 7 June 2018, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 


 

 

8

Update report for appointments to Auckland Council's council-controlled organisations and external partnerships for 2018

 

Resolution number APP/2018/39

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments, Performance Review and Value for Money Committee:

a)      note that three confidential reports are included on today’s committee agenda that provide information to:

i)          make decisions on the directors on Auckland’s council-controlled organisations whose terms of appointment is due to end on 31 October 2018

ii)         make decisions on the preferred candidates for the chairs of Auckland Tourism, Events and Economic Develop, Regional Facilities Auckland and Panuku Development Auckland 

iii)        make decisions on the process for appointing directors to Tamaki Redevelopment Company Limited

iv)        note that the reports include the skill requirements for any vacancies created and that each report is confidential due to the personal information contained in it.

b)      note that the confidential report for director appointments also contains information on membership for the 2016-2019 pool of councillors for board appointments to council-controlled organisations.

CARRIED

 

 

 

9          Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 10       Procedural motion to exclude the public

Resolution number APP/2018/40

MOVED by Mayor P Goff, seconded by IMSB Member D Taipari:  

That the Appointments, Performance Review and Value for Money Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

C1       Confidential: Tamaki Redevelopment Company Limited : Board Appointment

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about board members on the Tamaki Redevelopment Company Limited Board.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Confidential: Appointment of candidates for chair vacancies on Auckland Council's Council Controlled Organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidates who have applied for the three chair vacancies on Auckland Council's council-controlled organisations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       Confidential: Programme for appointment of directors to council-controlled organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about the board members of Auckland Council's council-controlled organisations and their potential retirement or reappointment.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

9.37 am           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

11.34 am         The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Confidential: Tamaki Redevelopment Company Limited : Board Appointment

 

Resolution number APP/2018/40

MOVED by Mayor P Goff, seconded by IMSB Member D Taipari:  

Restatement

e)     agree that the report and attachments will remain confidential due to the private information relating to all candidates who have applied, been reviewed and/or interviewed for the board appointment on the Tamaki Redevelopment Company Limited.

f)        agree that the appointment decisions will be made publicly available at the completion of the board vacancy appointment process and once the due diligence requirements and reference checks have been satisfied.

 

 

C2

Confidential: Appointment of candidates for chair vacancies on Auckland Council's Council Controlled Organisations

 

Resolution number APP/2018/41

MOVED by Mayor P Goff, seconded by Cr R Clow:  

Restatement

f)    agree that the report and attachments will remain confidential due to the private information relating to all candidates who have applied, been reviewed and/or interviewed for the three chair vacancies on Auckland Council’s council-controlled organisations

g)   agree that the appointment decisions will be made publicly available at the completion of the chair vacancy appointment process and once the due diligence requirements and reference checks have been satisfied.

 

 

C3

Confidential: Programme for appointment of directors to council-controlled organisations

 

Resolution number APP/2018/42

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

Restatement

j)        agree that the report and attachments will remain confidential until the conclusion of the appointment process after which the decisions will be made publicly available.

k)      agree that the report must remain confidential due to the private information relating to individuals contained in the report.

 

 

 

 

 

 

11.35 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments, Performance Review and Value for Money Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................