Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 17 July 2018 at 4.02pm.

 

present

 

Chairperson

George Wood, CNZM

 

 

 

Deputy Chairperson

Dr Grant Gillon

 

 

 

Members

Mike Cohen, QSM, JP

 

 

 

 

Jennifer McKenzie

 

 

 

 

Jan O'Connor

 

 

 

 

Mike Sheehy

 

 

 

 


Devonport-Takapuna Local Board

17 July 2018

 

 

 

1          Welcome

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Member J O’Connor declared an interest in item 12, Public notification and proposed granting of a new community lease to North Shore Theatre and Arts Trust at Killarney Park, 2a Manurere Road, Takapuna.

 

Member M Cohen declared an interest in item 17, 2018/2019 Community Facilities Work Programme, ID: 1633, Belmont Park car park.

 

4          Confirmation of Minutes

 

Resolution number DT/2018/104

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 19 June 2018, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

11

New community lease to North Shore Waka Ama Incorporated, Takapuna Beach Reserve, The Promenade, Takapuna

 

Ron Johnson, Senior Community Lease Advisor and Zella Morrison, Senior Advisor Māori Relationships, were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/105

MOVED by Member M Sheehy, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      grant a new community lease to North Shore Waka Ama Incorporated for approximately 234m2 being part of Takapuna Beach Reserve described as Part Lot 3 DP18501 Takapuna as set out in Attachment A of this agenda report, subject to the following terms and conditions:

i)       term: 10 years commencing 17July 2018 with one 10 year right of renewal

ii)      rent: $1.00 plus GST per annum if requested

iii)     the North Shore Waka Ama Incorporated Community Outcomes Plan as approved is attached to the community lease document as set out in Attachment B of this agenda report

iv)     that all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

 

12

Public notification and proposed granting of a new community lease to North Shore Theatre and Arts Trust at Killarney Park, 2a Manurere Road, Takapuna.

 

Ron Johnson, Senior Community Lease Advisor and Maureen Buchanan, Local Board Advisor, were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/106

MOVED by Member M Cohen, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)      approve engagement with iwi and public notification of Auckland Council’s intention to grant a new community lease with provision for a licence to occupy for the café to the North Shore Theatre and Arts Trust for the Pumphouse complex at Killarney Park 2a Manurere Road Takapuna sited on Lot 1 DP 84317 and portions of Part Lots 7 and 8 DP 1128 and Part Lots 2 and 3 DP 1558 (Attachment A to the agenda report) based on the following terms and conditions:

i)       term - ten years with one ten year right of renewal

ii)      rent -  $1.00 plus GST per annum if demanded

iii)     subsidised operational fee - $500.00 plus GST per annum

iv)     the term of the café licence being concurrent with the term of the lease

v)      all other terms and conditions in accordance with Lake Pupuke- Pupukemoana Reserve Management Plan as adopted July 2005 and the Auckland Council Community Occupancy Guidelines July 2012.

 

b)      approve the public notification of the proposal to amend the hours of operation of the café as follows:

·   Current hours

Monday – Friday: 7.30am – 4.30pm

Weekends: 8.00am - 4.30pm

·   Proposed hours

Monday – Sunday: 8.00am -10.00pm.

c)      nominate a hearings panel consisting of the Chairperson, Deputy Chairperson and Member M Cohen to consider any submissions or objections received following the public notification process.

d)      request that council staff report back to the local board following the public notification process. 

e)      grant (subject to there being no adverse submissions) a new community lease with the provision for a licence to occupy for the café to North Shore Theatre and Arts Trust for the Pumphouse complex at Killarney Park, 2a Manurere Road, Takapuna sited on Lot 1 DP 84317 and portions of Part Lots 7 and 8 DP 1128 and Part Lots 2 and 3 DP 1558 on the terms and conditions publicly notified.

f)       surrender the existing deed of lease between the former North Shore City Council and North Shore Theatre and Arts Trust dated 8 August 2003 and subsequent deed of renewal and variation dated 31 October 2013, effective on execution of the proposed new community lease.

 

CARRIED

 

Secratrial note: Member J O’Connor declared an interest in item 12, Public Notification and proposed granting of a new community lease to North Shore Theatre and Arts Trust at Killarney Park, 2a Manurere Road, Takapuna and did not vote or participate on this item.

 

13

Key Moves for the Devonport-Takapuna Local Board Open Space Network Plan

 

Sam Noon, Principal Policy Analyst was in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/107

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)      approve four key moves to guide the development of the Devonport-Takapuna Open Space Network Plan, as follows:

i.        treasuring our natural and cultural areas

ii.       connecting and sharing open spaces

iii.      optimising and increasing utilisation

iv.      sport and recreation for the enjoyment of all.

b)        declare as a matter of policy,  that it does not support the disposal of park land (or part thereof) within the local board area, whether it is gazetted reserve land, or land currently used as (or access to) park land.

 

c)         append the policy declared in resolution number DT/2018/107 b) to the Devonport-Takapuna Open Space Network Plan and Devonport-Takapuna Open Space Management Plan documents once completed.

d)        notes concerns regarding any commercialisation of our open space, reserves or parks.

 

e)         request advice on an additional key move which outlines the community, sports clubs and the arts connection to open space.

 

f)          requests advice from staff on methods to acquire open space in areas which will experience population growth.

 

CARRIED

 

Deputy Chairperson G Gillon returned to the meeting at 4.19 pm.

Deputy Chairperson G Gillon left the meeting at 4.21pm.

 

14

Auckland Transport monthly update - July 2018

 

Marilyn Nicholls, Elected Member Relationship Manager was in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/108

MOVED by Member J McKenzie, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receive the Auckland Transport July 2018 monthly update report and thank Marilyn Nicholls, for her presentation and attendance.

 

CARRIED

 

 

15

Local Board Services monthly report - July 2018

 

Tristan Coulson, Senior Local Board Advisor, Marilyn Nicholls, Elected Member Relationship Manager and Kaitlyn White, Senior Renewals Coordinator, were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/109

MOVED by Deputy Chairperson G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      allocate $180,000 from the 2017/2018 local board transport capital fund to the investigative work for four new cycling and walking routes in the Devonport Peninsular.

b)      allocate $130,000 from the 2018–2021 locally driven initiatives (LDI) capital fund to deliver the Lyford Reserve Track project.

c)      grant land owner consent for a park bench at Sylvan Park, Milford.

d)      provide the following feedback on Ports of Auckland 30-year Masterplan:

i)       support the overarching principles guiding the 30-year Masterplan

ii)      support the key transformative projects, which include:

·      automating our container terminal and rail grid facilities to increase capacity and reduce our environmental impact

·      improving the look of the port by developing a new head office building and engineering workshop

·      developing Bledisloe Wharf to accommodate larger ships to help support Auckland’s growth

·      creating a car handling building to increase capacity and hide most cars from view on the waterfront

·      opening additional areas of the port to provide more public access to the waterfront, including a public park and a ‘hotel-type’ complex.

iii)     note concerns about the effects of any berth and channel deepening to accommodate larger container ships and cruise ships as it may create negative impacts along the coastline.

iv)     support opportunities to collaborate with Ports of Auckland to inform and   engage the community where projects will impact or benefit the local area.

CARRIED

 

 

Defer item to another meeting

Resolution number DT/2018/110

MOVED by Deputy Chairperson G Gillon, seconded by Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)         agree that Item 15 – Patuone Reserve Walkway be deferred until the next meeting of the Devonport-Takapuna Local Board scheduled to be held 21 August 2018 at 4pm.

 

CARRIED

 

 

16

Seaweed Management Matrix

 

Cherie Veza, Stakeholder Advisor,  Dr Jarrod Walker, Principal Coastal Specialist and Matthew McNeil, Senior Coastal Specialist, were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/111

MOVED by Member J McKenzie, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)      adopt and implement the proposed Seaweed Management Matrix,  as set out in Attachment B of the agenda report,  to inform operational responses to seaweed deposition events.

b)      note that community level communications highlighting the adopted approach to seaweed, and the ecological reasons for it, will be developed across appropriate media channels with the local board’s input.

 

CARRIED

 

 

Deputy Chairperson G Gillon left the meeting at 5.59 pm.

Deputy Chairperson G Gillon returned to the meeting at 6.02 pm.

 

Chairperson G Wood vacated the chair in favour of Deputy Chairperson G Gillon at 6.04 pm.

Chairperson G Wood returned to the meeting and resumed the chair at 6.06 pm.

 

Member M Sheehy left the meeting at 6.05 pm.

Member M Sheehy returned to the meeting at 6.08 pm.

 

17

Approval of the  2018/2019 Devonport-Takapuna Local Board Community Facilities Work Programme

 

Angie Bennett, Work Programme Lead and Cherie Veza, Stakeholder Advisor were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/112

MOVED by Chairperson G Wood, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      approve the Devonport-Takapuna Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A and B of the agenda report. 

b)      notes that $200,000 from the local board’s LDI capital fund is being used towards key local projects.

 

 

CARRIED

 

Member J McKenzie left the meeting at 6.15 pm.

Member J McKenzie returned to the meeting at 6.17 pm.

 

Secretarial Note: Member M Cohen declared an interest in item 17, 2018/2019 Community Facilities Work Programme, ID: 1633, Belmont Park car park.

 

 

18

New Road Name for Subdivision at 10 Purchas Road, Hauraki

 

Resolution number DT/2018/113

MOVED by Deputy Chairperson G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)       approve the road name Tuaone Court, for the private road constructed for the subdivision and unit development being undertaken by Solution Street Limited at 10 Purchas Road, Hauraki in accordance with section 319(1)(j) of the Local Government Act 1974.

 

A division was called for, voting on which was as follows:

For

Member M Cohen

Deputy Chairperson G Gillon

Member J McKenzie

Member M Sheehy

Chairperson G Wood

Against

Member J O'Connor

Abstained

 

The motion was declared carried by 5 votes to 1.

 

CARRIED

 

19

Regional Facilities Auckland - Third Quarter 2017/18 Report

 

Resolution number DT/2018/114

MOVED by Chairperson G Wood, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)       receive the Regional Facilities Auckland Third Quarter 2017/18 report.

 

b)       request a workshop with Senior Management of Regional Facilities Auckland to discuss strategic priorities to improve financial performance.

 

 

CARRIED

 

20

Chairpersons' Report

 

Chairperson G Wood tabled the agenda and supporting documentation from the 9 July 2018 Local Board Chairs Forum.  A copy of these documents have been attached to the official minutes and can be viewed on the Auckland Council website.

 

 

Resolution number DT/2018/115

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson G Wood for his verbal report.

 

CARRIED

 

Attachments

a     Chairperson G Wood report

 

21

Elected Members' Reports

 

A written report from Deputy Chairperson G Gillon was tabled. A copy of this report has been attached to the official minutes and can be viewed on the Auckland Council website.

 

 

Resolution number DT/2018/116

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)     receive and thank Deputy Chairperson G Gillon for his written report.

 

b)     recommend to the Governing Body, that delegations that provide staff the authority to move assets from Service to Non-Service be restored to the relevant local board with effect as from the 1st January 2017.

 

c)     request that officers follow-up on resolution number DT/2018/84 passed in June 2018 regarding,  3 Victoria Road, Devonport with particular emphasis on clarifying:

 

i.              the status of the budget to undertake earthquake strengthening at 3 Victoria Road, Devonport

ii.            clarification on the governance role of local boards during the process to transfer an asset from the service to non-service portfolio.

 

CARRIED

 

 

Resolution number DT/2018/117

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

d)        signal that the circumstances surrounding the decision-making at 3 Victoria Road, Devonport, could warrant initiating a further dispute with the Governing Body.

 

A division was called for, voting on which was as follows:

For

Member M Cohen

Deputy Chairperson G Gillon

Member J McKenzie

Member J O'Connor

Member M Sheehy

Against

Chairperson G Wood

Abstained

The motion was declared carried by 5 votes to 1.

 

 

CARRIED

 

Resolution number DT/2018/118

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

e)         consider any sale/disposal proposal involving reserve, park, open space, service and non-service assets in the local board area, to require a full public consultation process.

 

f)          request officers advise of the process for declaring a reserve and whether any costs could be mitigated by combining with other local boards in a group action or whether this is better achieved via a strengthened Open Space Management Plan or some other means.

 

CARRIED

 

Member M Cohen provided a verbal report to the board.

 

 

Resolution number DT/2018/119

MOVED by Member M Cohen, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

g)       receive and thank Member M Cohen for his verbal report. 

h)        support in principal, the establishment of an all-weather pump track on Woodall Park, Devonport, noting the following:

 

                  i.         staff will work with Member M Cohen and relevant stakeholders, including Devonport Rotary Club to progress this local board plan initiative, which forms part of the 2018/2019 Parks, Sport and Recreation work programme.

                ii.         a report on the proposed project will be presented to the board at a future business meeting.

 

CARRIED

 

Attachments

a     Deputy Chairperson G Gillon report

 

22

Ward Councillors Update

 

This item was withdrawn.

 

 

 

23

Devonport-Takapuna Local Board - Record of Workshops June 2018

 

Resolution number DT/2018/120

MOVED by Deputy Chairperson G Gillon, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in June 2018.

 

CARRIED

 

Secretarial Note: Under Standing Order 1.9.7 Member M Cohen requested that his dissenting vote for Item 23 be recorded.

 

 

24

Governance Forward Work Calendar

 

Resolution number DT/2018/121

MOVED by Chairperson G Wood, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for July 2018, as set out in Attachment A of this agenda report. 

 

CARRIED

  

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

7.30 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................