I hereby give notice that an ordinary meeting of the Finance and Performance Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 24 July 2018

9.30am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Komiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Cr Ross Clow

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Josephine Bartley

IMSB Member Terrence Hohneck

 

Cr Dr Cathy Casey

Cr Penny Hulse

 

Deputy Mayor Bill Cashmore

Cr Mike Lee

 

Cr Fa’anana Efeso Collins

Cr Daniel Newman, JP

 

Cr Linda Cooper, JP

Cr Greg Sayers

 

Cr Chris Darby

Cr Sharon Stewart, QSM

 

Cr Alf Filipaina

IMSB Chair David Taipari

 

Cr Hon Christine Fletcher, QSO

Cr Sir John Walker, KNZM, CBE

 

Mayor Hon Phil Goff, CNZM, JP

Cr Wayne Walker

 

Cr Richard Hills

Cr John Watson

 

(Quorum 11 members)

 

 

 

Sandra Gordon

Senior Governance Advisor

 

18 July 2018

 

Contact Telephone: (09) 890 8150

Email: sandra.gordon@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


 


 

Terms of Reference

 

Responsibilities

 

The purpose of the Committee is to:

(a)  control and review expenditure across the Auckland Council Group to improve value for money

(b)  monitor the overall financial management and performance of the council parent organisation and Auckland Council Group

(c)   make financial decisions required outside of the annual budgeting processes

 

Key responsibilities include:

·         Advising and supporting the mayor on the development of the Long Term Plan (LTP) and Annual Plan (AP) for consideration by the Governing Body including:

o   Local Board agreements

o   Financial policy related to the LTP and AP

o   Setting of rates

o   Preparation of the consultation documentation and supporting information, and the consultation process, for the LTP and AP

·         Monitoring the operational and capital expenditure of the council parent organisation and Auckland Council Group, and inquiring into any material discrepancies from planned expenditure

·         Monitoring the financial and non-financial performance targets, key performance indicators, and other measures of the council parent organisation and each Council Controlled Organisation (CCO)  to inform the Committee’s judgement about the performance of each organisation

·         Advising the mayor on the content of the annual Letters of Expectations (LoE) to CCOs

·         Exercising relevant powers under Schedule 8 of the Local Government Act 2002, which relate to the Statements of Intent of CCOs

·         Exercising Auckland Council’s powers as a shareholder or given under a trust deed, including but not limited to modification of constitutions and/or trust deeds, granting shareholder approval of major transactions where required, exempting CCOs, and approving policies relating to CCO and CO governance

·         Approving the financial policy of the Council parent organisation

·         Establishing and managing a structured approach to the approval of non-budgeted expenditure (including grants, loans or guarantees) that reinforces value for money and an expectation of tight expenditure control

·         Write-offs

·         Acquisition and disposal of property, in accordance with the long term plan

·         Recommending the Annual Report to the Governing Body

·         Te Toa Takatini

 

 

 

 


 

Powers

 

(a)  All powers necessary to perform the committee’s responsibilities, including:

a.    approval of a submission to an external body

b.    establishment of working parties or steering groups.

(b)  The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(c)   The committee does not have:

a.    the power to establish subcommittees

b.    powers that the Governing Body cannot delegate or has retained to itself (section 2).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·           Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·           Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·           Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·           In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·           The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·           However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·           All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·           Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·           Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·           All staff supporting the meeting (administrative, senior management) remain.

·           Other staff who need to because of their role may remain.

 

Local Board members

 

·           Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·           Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 

 


Finance and Performance Committee

24 July 2018

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        9

2          Declaration of Interest                                                                                                   9

3          Confirmation of Minutes                                                                                               9

4          Petitions                                                                                                                          9  

5          Public Input                                                                                                                    9

6          Local Board Input                                                                                                          9

7          Extraordinary Business                                                                                              10

8          Disposal recommendations report July 2018                                                          11

9          Recommendation from the Environment and Community Committee - Proposed land exchange at Harlow Place, Glen Innes and Taniwha Reserve                       33

10        Te Tiriti o Waitangi Report 2018                                                                                 49  

11        Consideration of Extraordinary Items 

 

 


1          Apologies

 

An apology from Councillor S Stewart has been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 19 June 2018, including the confidential section, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Finance and Performance Committee

24 July 2018

 

Disposal recommendations report July 2018

 

File No.: CP2018/07950

 

  

Te take mō te pūrongo / Purpose of the report

1.       To obtain approval to dispose of four council-owned sites that Panuku Development Auckland (Panuku) considers suitable for sale.

Whakarāpopototanga matua / Executive summary

2.       For the 2018/2019 financial year, Panuku’s statement of intent (SOI) requires it to identify properties from within council’s portfolio that may be suitable for potential sale to a combined value of $30 million, and to sell $24 million of property by 30 June 2019.

3.       132 Green Lane East, Greenlane is an off-street car park that has been identified through the rationalisation process with development potential for an intensified mixed use housing and urban renewal development given its size, location and proximity to the public transport nodes. Consultation with council departments and CCOs, iwi authorities and the Albert-Eden Local Board has now taken place. The board previously resolved that its preferred outcome was to retain the site for future town centre development and requested first right of refusal provisions to iwi. Following further consultation with the board to address the issues raised in its resolution, the board has since advised that it will not oppose the disposal when the site is presented to the Finance and Performance Committee. Panuku recommends the disposal of this site with appropriate legal controls to achieve strategic housing and urban renewal purposes with predetermined development outcomes in line with the Panuku SOI development objectives.

4.       28 Lockwood Avenue, Papakura, is a residential property that is the residue from land originally acquired for a works depot, parks staff residence and bulk-water supply. Council’s Regional Parks team has reviewed the property and consider that it is no longer required for open space purposes or as a regional park asset. The property was recommended for sale to the Finance and Performance Committee at its 24 October 2017 meeting.  At that meeting, the Finance and Performance Committee deferred a decision in order for Panuku to formulate an appropriate response to feedback received from Te Akitai Waiohua during iwi consultation undertaken in 2016. Panuku subsequently followed up with Te Akitai Waiohua and the interest has been withdrawn. As no alternative service uses were identified through the rationalisation process and the feedback previously received was supportive of the proposed disposal, Panuku recommends it be divested.

5.       Adjacent 1/18 Edwin Freeman Place, Ranui and adjacent 18 Parrs Cross Road, Henderson are vacant sites that have been identified as potentially surplus to council requirements when assessed against council’s Parks and Open Space Acquisition Policy and Open Space Provision Policy. The sites are both reserves subject to the Reserves Act 1977. Consultation with council departments and CCOs, iwi authorities and the Henderson-Massy Local Board about the sites has now taken place. No alternative service uses were identified through the rationalisation process and feedback received was supportive of the proposed disposals. Accordingly, Panuku recommends that the reserve status for both sites be revoked and that they be divested. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.


 

 

Ngā tūtohunga / Recommendation/s

That the Finance and Performance Committee:

a)      approve subject to the satisfactory conclusion of any required statutory processes:

i)        the disposal of the land at 132 Green Lane East, Greenlane, comprised of an estate in fee simple more or less being Part Lot 22 DP 12290 contained in computer freehold register NA337/209 (part-cancelled) subject to appropriate legal controls to achieve predetermined strategic housing and urban renewal development outcomes;

ii)       the disposal of the land at 28 Lockwood Road, Papakura, comprised of an estate in fee simple more or less being Lot 1 DP 198461 Block II Opaheke, Papakura contained in computer freehold register NA127B/725;

iii)      the revocation of the reserve status of the land at adjacent 1/18 Edwin Freeman Place, Ranui, more or less being Lot 95 DP 104330, as it is no longer required by Auckland Council for reserve purposes when assessed against council’s open space acquisition and provision policies;

iv)      the disposal of the land at adjacent 1/18 Edwin Freeman Place, Ranui, more or less being Lot 95 DP 104330, as it is no longer required by Auckland Council for reserve purposes when assessed against council’s open space acquisition and provision policies;

v)      the revocation of the reserve status of the land at adjacent 18 Parrs Cross Road, Henderson, more or less being Lot 9 DP 71587 contained in computer freehold register NA3B/776 (cancelled), as it is no longer required by Auckland Council for reserve purposes when assessed against council’s open space acquisition and provision policies;

vi)      the disposal of the land at adjacent 18 Parrs Cross Road, Henderson, more or less being Lot 9 DP 71587 contained in computer freehold register NA3B/776 (cancelled), as it is no longer required by Auckland Council for reserve purposes when assessed against council’s open space acquisition and provision policies; and

b)      agree that final terms and conditions be approved under the appropriate delegations.

Horopaki / Context

6.       Panuku is required to undertake ongoing review of council’s property assets. This includes identifying properties from within council’s portfolio that are no longer required for council service purposes and may be suitable for other public works and/or potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Long-term Plan 2018-2028 (LTP) and the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

7.       Once a property has been identified as potentially no longer being required for council service purposes, Panuku engages with council departments and its CCOs through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by the Panuku Board before a final recommendation is made to the Finance and Performance Committee. 

 

 

Tātaritanga me ngā tohutohu / Analysis and advice

8.       Property specific information is included in the Tātaritanga me ngā tohutohu / Analysis and advice section of the property attachments to this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

9.       Local boards are informed of the commencement of the rationalisation process for specific properties. Following the close of the EOI period, relevant local boards are engaged with.  Panuku attend workshops with the relevant local board and provide information about properties being rationalised in its local board area. A report is subsequently prepared for the local board business meeting so that its views can be formalised.

10.     At the completion of the local board engagement for the subject sites, the following formal positions were confirmed.

·    The Albert-Eden Local Board considered the proposed disposal of 132 Green Lane East, Greenlane and resolved that its preferred outcome is to land bank the site for future town centre development as identified in the Auckland Unitary Plan, and that right of first refusal be given to iwi entities with registered commercial interest in the site. In response Panuku provided advice to the board in regards to the issues raised. The Albert-Eden Local Board has since advised that it will not oppose a disposal.

·    The Franklin Local Board endorsed the proposed disposal of 28 Lockwood Avenue, Papakura.

·    The Henderson-Massey Local Board endorsed the proposed reserve revocation and disposal of adjacent 1/18 Edwin Freeman Place, Ranui and adjacent 18 Parrs Cross Road, Henderson.

11.     Additional property specific feedback received is included in the Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views section of the property attachments to this report.

Tauākī whakaaweawe Māori / Māori impact statement

12.     Māori have an active and specific role in Auckland’s open spaces, including kaitiakitanga (guardianship) of our land and marine resources. Land has a specific role in protecting, enabling and building Māori social and cultural capital. Marae, kohanga reo, and other Māori entities have been established on reserve status land, offering spiritual, cultural, as well as a range of social, educational, health and justice services.

13.     The importance of effective communication and engagement with Māori on the subject of land is understood. Panuku has a robust form of engagement with mana whenua groups across the region. Each relevant mana whenua group is contacted independently regarding council-owned land subject to rationalisation and requested to give feedback.

14.     Panuku’s engagement invites mana whenua to respond with any issues of particular cultural significance the group would like to formally express in relation to the subject properties. We also request notes regarding any preferred outcomes that the group would like Panuku to consider in our formal reporting to council. Possible outcomes could include commemoration or physical acknowledgment in the form of plaques or other mutually agreed means of recognition. 


 

 

15.     Panuku received notifications of cultural significance from the following iwi entities.

·    Te Akitai - Waiohua regarding cultural interest in 28 Lockwood Road, Papakura, who advised the subject property is associated with the broad area of Te Ruahine, a Te Ākitai Waiohua settlement. Panuku followed up with Te Akitai Waiohua seeking further clarification on site specific issues, including kaitiaki recommendations around future management of the land, acknowledgements or other outcomes that Council needs to consider as part of a decision to approve the property for disposal. Te Akitai Waiohua have since advised that its interest has been withdrawn as the property is of low cultural and commercial interest to it.

·    Ngāi Te Ata Waiohua previously advised it has a general cultural interest in the Papakura/Hunua area. No specific detail around preferred outcomes in relation to a disposal process for 28 Lockwood Road, Papakura, including kaitiaki recommendations around future management of the land was received.

·    Ngaati Whanaunga regarding adjacent 1/18 Edwin Freeman Place, Ranui and adjacent 18 Parrs Cross Road, Henderson. Panuku replied to Ngaati Whanaunga confirming its interests had been noted on the property files and sought clarification regarding further site-specific issues, including kaitiaki recommendations around future management of the land, acknowledgements or other outcomes that Auckland Council needs to consider as part of a decision to approve the sites for disposal. No further response has been received and the subject was not raised as an issue during other discussions between Ngaati Whanaunga and Panuku.

16.     Following the Finance and Performance Committee’s consideration of the sites recommended for disposal, Panuku will again contact Ngāi Te Ata Waiohua and Ngaati Whanaunga regarding the matters of cultural significance raised.

17.     Mana whenua groups are also invited to express potential commercial interest in the subject sites. In the event the sites are approved for sale, all groups will be alerted of the decision, and all groups are alerted once a property comes on the market.

18.     Panuku received notifications of commercial interest from the following iwi entities.

·    Ngāti Maru regarding 132 Green Lane East, Greenlane.

·    Ngāi Tai ki Tāmaki regarding 28 Lockwood Road, Papakura.

·    Ngaati Whanaunga regarding 132 Green Lane East, Greenlane, adjacent 1/18 Edwin Freeman Place, Ranui and adjacent 18 Parrs Cross Road, Henderson.

·    Ngāi Te Ata Waiohua and Ngāti Paoa also previously expressed interest in discussing council properties approved for sale.

19.     If the sites are approved for disposal, Panuku will follow up with those entities regarding potential commercial opportunities.

20.     Additional property specific information is included in the mana whenua engagement section of the property attachments to this report.

Ngā ritenga ā-pūtea / Financial implications

21.     Capital receipts from the sale of properties contribute to Auckland Plan outcomes and the LTP by providing the Council with an efficient use of capital and prioritisation of funds to achieve its activities and projects. In the 2018/2019 financial year, the LTP has forecast the disposal of non-strategic assets to the value of of $24 million.


 

 

22.     In accordance with the Local Government Act 2002, the draft annual statement of intent states the activities and intentions of Panuku, the objectives that those activities will contribute to and performance measures and targets as the basis of organisational accountability. For the 2018/2019 financial year Panuku is required to identify properties from within council’s portfolio that may be suitable for potential sale to a combined value of $30 million and to sell $24 million of property by 30 June 2019.

Ngā raru tūpono / Risks

23.     No risks associated with the recommendations contained in this report have been identified.

Ngā koringa ā-muri / Next steps

24.     Should the Finance and Performance Committee approve the proposed disposal of 132 Green Lane East, Greenlane for strategic housing and urban renewal purposes with predetermined development outcomes, Panuku will pursue options that include an intensified mixed use housing and urban renewal development in line with the Panuku SOI objectives and the Auckland Plan. 

25.     Should the committee approve the proposed divestment of 28 Lockwood Road, Papakura; adjacent 1/18 Edwin Freeman Place, Ranui; and adjacent 18 Parrs Cross Road, Henderson, Panuku will undertake a disposal process that provides an optimal return to council.

26.     Property specific information is included in the Ngā koringa ā-muri / Next steps section of the property attachments to this report.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

132 Green Lane East, Greenlane property information

17

b

28 Lockwood Road, Papakura property information

21

c

Adjacent 1/18 Edwin Freeman Place, Ranui property information

25

d

Adjacent 18 Parrs Cross Road, Henderson property information

29

      

Ngā kaihaina / Signatories

Author

Anthony Lewis - Senior Advisor, Portfolio Review, Panuku Development Auckland

Authorisers

Rachel Hume - Team Leader Portfolio Review, Panuku Development Auckland

Marian Webb - Manager Portfolio Strategy, Panuku Development Auckland

David Rankin - Chief Operating Officer, Panuku Development Auckland

Sara Hay - Acting Group Chief Financial Officer

 


Finance and Performance Committee

24 July 2018

 


 


 


 


Finance and Performance Committee

24 July 2018

 


 


 


Finance and Performance Committee

24 July 2018

 


 


 


 


Finance and Performance Committee

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Finance and Performance Committee

24 July 2018

 

Recommendation from the Environment and Community Committee - Proposed land exchange at Harlow Place, Glen Innes and Taniwha Reserve

 

File No.: CP2018/12943

 

  

Te take mō te pūrongo / Purpose of the report

1.       To approve the recommendation from the Environment and Community Committee in relation to the proposed land exchange at Harlow Place, Glen Innes and Taniwha Reserve.

Whakarāpopototanga matua / Executive summary

2.       At its meeting held on 10 July 2018, the Environment and Community Committee resolved as follows:

Resolution number ENV/2018/86

MOVED by Cr J Bartley, seconded by Cr L Cooper:

That the Environment and Community Committee:

a)       note that Auckland Council has met the requirements of section 15 of the Reserves Act 1977, including calling for objections, and considering all such objections, as well as consultation with mana whenua to enable the exchange of part of Taniwha Reserve with other land.

b)      approve the exchange of 130m2 of Taniwha Reserve, Glen Innes (subject to survey) with 364m2 of land at 4 Harlow Place, Glen Innes and 6-8 Harlow Place, Glen Innes (subject to survey) to be implemented by:

i)       approval of the acquisition of portions of LOT 4 DP 39662 and LOT 121 DP 39662 (refer Attachment B of the agenda report)

ii)       recommend that the Finance and Performance Committee dispose of a portion of PART LOT 142 DP 42356 (refer Attachment B of the agenda report).

c)      agree that the General Manager, Community and Social Policy, under delegation from the Chief Executive, approve the final location, configuration and size of the land exchange as part of the consent processes for the Line Epping Stage One development.

3.       The Finance and Performance Committee is requested to approve clause b) ii) of the Environment and Community Committee decision ENV/2018/86:

b)      approve the exchange of 130m2 of Taniwha Reserve, Glen Innes (subject to survey) with 364m2 of land at 4 Harlow Place, Glen Innes and 6-8 Harlow Place, Glen Innes (subject to survey) to be implemented by:

ii)       recommend that the Finance and Performance Committee dispose of a portion of PART LOT 142 DP 42356 (refer Attachment B of the agenda report).

4.       The original report to the 10 July 2018 meeting of the Environment and Community Committee are attached (Attachment A).


 

 

Ngā tūtohunga / Recommendation

That the Finance and Performance Committee:

a)      approve the disposal of a portion of PART LOT 142 DP 42356 (refer Attachment B of the Environment and Community agenda report) to complete the exchange of 130m2 of Taniwha Reserve, Glen Innes (subject to survey) with 364m2 of land at 4 Harlow Place, Glen Innes and 6-8 Harlow Place, Glen Innes (subject to survey).

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Original report to Environment and Community Committee meeting - 10 July 2018

35

     

Ngā kaihaina / Signatories

Author

Sandra Gordon - Senior Governance Advisor

Authorisers

Kataraina Maki - GM - Community & Social Policy

Sara Hay - Acting Group Chief Financial Officer

 


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24 July 2018

 

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Te Tiriti o Waitangi Report 2018

 

File No.: CP2018/12202

 

  

Te take mō te pūrongo / Purpose of the report

1.       To introduce the PricewaterhouseCoopers’s independent audit report (the report) of Auckland Council’s performance in acting in accordance with Te Tiriti o Waitangi and statutory responsibilities to Māori in Tāmaki Makaurau and sets out some next steps.

Ngā tūtohunga / Recommendation/s

That the Finance and Performance Committee:

a)      receive the Independent Māori Statutory Board Te Tiriti o Waitangi Audit Report 2018.

b)      note that council officers will be providing their detailed response to the joint Governing Body and Independent Māori Statutory Board meeting in September 2018.

Horopaki / Context

2.       The report assists the Auckland Council Group to identify areas for improvement in meeting its statutory provisions referring to the Treaty of Waitangi and Māori; and improve its Māori responsiveness. Meeting these legislative requirements and Treaty principles means council working together with Māori, becomes responsive to their perspectives, values and aspirations and achieving positive outcomes for Māori.

3.       This is the third Te Tiriti o Waitangi Audit that commenced in late 2017 with much of the fieldwork occurring from January until April. The audit has three parts:

i)        assessment of Council’s Treaty Audit response programme and how the Council assesses actions for closure and report;

ii)       assessment of the Māori Responsiveness programme and review process and review of three Māori Responsiveness Plans; and

iii)      detailed follow-up of four recommendations from the 2015 Treaty Audit Report; with some further work on outstanding audit actions.

4.       The Independent Māori Statutory Board approved Te Tiriti o Waitangi Audit Report (the Report) report in its June meeting and agreed that the council’s Internal Audit department should continue to review progress and risks biannually to the Audit and Risk Committee with the Independent Māori Statutory Board chairman continuing to be an ex-officio member of the Audit and Risk Committee.

5.       PwC will be providing a short presentation of their findings to the committee.

Tātaritanga me ngā tohutohu / Analysis and advice

6.       The independent PwC report shows council has made a real effort over the last 12 months to address a high number of outstanding recommended actions from previous audits.

7.       There has been also been solid progress in the development of Māori Responsiveness Plans (a key tool that address departments’ capability and delivery of Māori outcomes). One action that has not been fully completed is relationship agreements. The Board considers that building strong relationships with Māori in Tāmaki Makaurau is critical to meeting many legislative provisions and we recommend that council effectively addresses all aspects of the relationship agreement action group (a key PwC report recommendation).

8.       The Board acknowledges the effectiveness of council’s Internal Audit department reporting on progress to the Audit and Risk Committee.

9.       The Board considers that it is the responsibility of Te Toa Takitini Executive Leadership Group of CEOs and senior executives to lead and take an overview of the council’s groups’ Treaty Audit Responsiveness Programme and that they provide a summary report as part of reporting on the Te Toa Takitini/ Māori Responsiveness Programme.

10.     We support the report’s recommendations that there be monitoring and reporting by Internal Audit department, that the council’s “follow-up” framework is used by the Waharoa Group and that monitoring and reporting to the Audit and Risk Committee should continue.

11.     Similar to the last Audit, PwC established an Audit Liaison Group (ALG) of officers across the council to support a successful and efficient audit delivery, and post audit - effective implementation of the audit recommendations. These meetings generally proceeded smoothly, with the council team keen to support the audit process. In May and early July 2018, they provided their high level feedback on the draft report.

Ngā koringa ā-muri / Next steps

12.     Council officers are currently developing a detailed work programme addressing the findings, the outstanding actions and the development and implementation of Māori Responsiveness Plans. They will report to the to the joint Governing Body and Independent Māori Statutory Board meeting in September 2018.

13.     The Board will seek an opportunity to review the draft detailed council Te Tiriti o Waitangi Audit Work Programme 2018-2021 that addresses the audit’s findings and recommendations.

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Te Tiriti Audit Report 2018

51

     

Ngā kaihaina / Signatories

Author

Catherine Taylor - Manager Policy and Evaluation

Authorisers

Brandi Hudson - Independent Māori Statutory Board CEO

Phil Wilson - Governance Director

Sara Hay - Acting Group Chief Financial Officer

 

 


Finance and Performance Committee

24 July 2018

 

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