Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 18 July 2018 at 4.03pm.

 

present

 

Chairperson

John Gillon

 

 

 

Members

Ann Hartley, JP

 

 

 

 

Kay McIntyre, QSM

 

 

 

 

Anne-Elise Smithson

 

 

 

 

Adrian Tyler

 

 

 

 

Lindsay Waugh

 

 

 

 

 

ABSENT

 

Deputy Chairperson

Danielle Grant

 

 

Member

Paula Gillon

 

 

 

 

 

 


Kaipātiki Local Board

18 July 2018

 

 

 

1          Welcome

 

 

2          Apologies

  

Resolution number KT/2018/127

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        accept the apology from Deputy Chairperson D Grant and Member P Gillon for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number KT/2018/128

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        confirm the ordinary minutes of its meeting, held on Wednesday, 20 June 2018 as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

 

8          Deputations

 

8.1

Dan Bidois, MP for Northcote

 

Mr Dan Bidois, MP and Anne Lyttelton, Parliamentary Senior MP Support were in attendance to address the board in support of this item.

 

 

Resolution number KT/2018/129

MOVED by Member L Waugh, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)      receive the deputation.

b)      thank Dan Bidois and Anne Lyttelton for their attendance and presentation.

CARRIED

 

 

8.2

Kiwi Play Safe

 

Jacquelyn Collins of Kiwi Play Safe, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2018/130

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)      receive the deputation from Kiwi Play Safe.

b)      thank Jacquelyn Collins for her attendance and presentation.

CARRIED

 

 

8.3

Pest Free Kaipātiki Restoration Society

 

Jo Knight, Keith Salmon and David Roberts of Pest Free Kaipātiki, were in attendance to address the board in support of this item.

 

A presentation titled ‘Action on Kauri Dieback’ and document ‘Kauri Dieback Advice’ was tabled. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2018/131

MOVED by Chairperson J Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)         receive the deputation and submission from Pest Free Kaipātiki Restoration Society relating to immediate action required to prevent the spread of kauri dieback in Kaipātiki parks and reserves.
restate the resolutions passed at its May 2018 business meeting in relation to kauri dieback, specifically resolution KT/2018/97 clause d), and request an urgent response from relevant staff on the matters raised within the resolution and supporting report from the chair.

b)         request advice from relevant staff as to the process, costs and implications of temporarily closing all or part of Kauri Park and Muriel Fisher Reserve in order to prevent the possible spread of kauri dieback in the Kaipātiki Local Board area.

c)         approve staff implement the closure of section 18 of the Kauri Glen Walkway, as approved by the local board in May 2017 (Resolution number: KT/2017/45), prior to the completion of the alternative track, to reduce the risk to the high value asymptomatic kauri ecosystem in that area, and request staff accelerate the construction of the planned alternative track within environmental and regulatory constraints, noting that:

i)       this action has been developed with input by Parks, Sport and Recreation, Infrastructure and Environmental Services and Community Facilities departments of Council.

ii)     consultation on closing section 17 took place as part of the track realignment consultation in May 2017.

iii)    an interim alternate route for school students and the wider community is available via sections 13, 17 and 26.

d)         request that staff accelerate the installation of improved sanitary stations for kauri dieback management at key locations consistent with best practice and Auckland Council’s strategic approach to kauri dieback.

e)         request that staff and Pest Free Kaipātiki work together to gather additional detail and information with regard to Kauri Park and Muriel Fisher Reserve, in order to assist staff in the preparation of robust advice to the Local Board for further consideration and decision-making.

f)          request that staff and Pest Free Kaipātiki work together to explore a shared approach for community based, local options for kauri dieback management for consideration by the local board at its October meeting

g)         thank Jo Knight, Keith Salmon and David Roberts for their attendance and presentation.

CARRIED

 

Attachments

a     18 July 2018 - Kaipātiki Local Board Meeting, Item 8.3 -  Pest Free Kaipātiki - presentation

b     18 July 2018 - Kaipātiki Local Board Meeting, Item 8.3 - Kauri Dieback Advice

 

 

8.4

Jesse Jensen - Mural Artist

 

This item was not considered as the presenter was unavailable.

 

 

9          Public Forum

 

9.1

Birkdale Hall Development

 

Carla van Walen, Manager and Suzanne Vowles, Chairperson of Birkdale Beach Haven Community Project, was in attendance to address the board on the development of the hall at 136 Birkdale Road.

 

 

Resolution number KT/2018/132

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)        thank Carla van Walen and Suzanne Vowles for their attendance and presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

Precedence of Business

Resolution number KT/2018/133

MOVED by Chairperson J Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)        agree that item 15, Landowner approval for construction and ongoing maintenance of a community sensory garden at 134 Birkdale Road be accorded precedence at this time.

CARRIED

 

 

15

Landowner approval for construction and ongoing maintenance of a community sensory garden at 134 Birkdale Road

 

Nikki Clendinning, Land Use Advisor, Community Facilities, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2018/134

MOVED by Member A Hartley, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        approve the application from the Birkdale Beach Haven Community Project Incorporated for the construction of a sensory garden at 134 Birkdale Road, Birkdale, as included in the agenda report at Attachment A.

b)        note that the Birkdale Beach Haven Community Project Incorporated will be responsible for the construction of the garden and maintenance of the garden indefinitely until such a time that it is removed.

c)         request a land owner approval letter to be compiled for the applicant containing detailed conditions to be signed by the Manager, Land Advisory Services.

CARRIED

 

 


 

 

11

Monarch Park Toilet Feasibility

 

Kris Bird, Manager Sports Parks Design & Programme, Community Facilities, was in attendance to address the board in support of this item.

 

 

 Resolution number KT/2018/135

 MOVED by Member A Hartley, seconded by Chairperson J Gillon:  

That the Kaipatiki Local Board:

a)         approve Option 1, namely the installation of an Exeloo-Saturn Single 51D public toilet at the Moore Street entrance of Monarch Park which will include a sealed connection to the path and drinking fountain, to proceed to construction.

b)         allocate an additional $70,000 from the Local Board’s 2018/19 locally driven initiatives (LDI) capital budget to the Monarch Park Toilet project, bringing the total to $235,000, in line with the estimates contained within the agenda report.

c)         request as part of the implementation of the project that toilet wayfinding signage be placed at the playground within Monarch Park to promote the location of the toilet, noting that this is in addition to the approved entrance sign including map of the park that will be installed at the Moore Street entrance to Monarch Park as part of the toilet project.

d)         request that the exterior design of the toilet is in keeping with the “Monarch Butterfly” theme of the park.

e)         note that the Local Board look forward to the delivery of this project as soon as possible during the 18/19 financial year.

CARRIED

 

 

12

Tamahere Reserve Playspace

 

Angela Levet, Senior Growth Development Specialist, Community Facilities, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2018/136

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipatiki Local Board :

a)      approve the developed design proposal (concept plan) dated November 2017, for the renewal of a play space at the Tamahere Drive end of Tamahere Reserve as included in the agenda report at Attachment A, to proceed to construction.

b)      allocate an additional $31,900 from the Local Board’s 2018/19 locally driven initiatives (LDI) capital budget to the Tamahere Reserve play space renewal project, to provide a shadesail, seating area and furniture, as per the developed design proposal (concept plan) included in the agenda report at Attachment A.

c)      note that the current play space will be demolished and reinstated as grass as part of the project.

d)      note that provision of additional shade may be considered in the future.

e)      note that the Local Board look forward to the delivery of this project as soon as  possible during the 18/19 financial year.

CARRIED

 

 

13

Normanton Reserve - approval of detailed design for new play space

 

Resolution number KT/2018/137

MOVED by Member A Tyler, seconded by Chairperson J Gillon:  

That the Kaipatiki Local Board:

a)         note that the path lighting portion of the project was completed in March 2018.

b)      approve the detailed design dated March 2018, for the development of a new play space on the slope amongst the mature trees at Normanton Reserve and associated drainage work, as included in the agenda report at Attachment A, to proceed to construction.

c)      approve the detailed design dated June 2018, for the installation of learn-to-ride bike line marking and signage at Normanton Reserve, as included in the agenda report at Attachment B.

d)      note that the Local Board look forward to the delivery of this project as soon as possible during the 18/19 financial year.

CARRIED

 

 

Note    Item 14 – Approval of the 2018/2019 Kaipātiki Local Board Community Facilities Work Programme was considered after item 20 on Kaipātiki Local Board Chairperson’s Report.

 

Item 15 – Landowner approval for construction and ongoing maintenance of a community sensory garden at 134 Birkdale Road was considered after item 10 on Extraordinary Business.

 

 

16

Land owner approval application to paint murals on practice tennis court walls at John G Kay Park and Rotary Grove

 

MOVED by Member L Waugh, seconded by Member K McIntyre: 

That the Kaipātiki Local Board:

a)        decline the land owner approval application from Jesse Jensen to paint a mural on the back of the practice tennis court wall at Rotary Grove Reserve, as included in the agenda report at Attachment A.

b)        accept waiving the requirement for a graffiti guard coat on the mural on the back of the practice tennis court wall at Rotary Grove Reserve, noting that the applicant will create a maintenance plan for regularly checking the mural for fading, damage or vandalism to be completed before commencing the artwork.

c)         decline the land owner approval application from Jesse Jensen to paint a mural on the practice tennis court wall at John G Kay Park.

 

A division was called for, voting on which was as follows:

For

Member K McIntyre

Member L Waugh

Against

Chairperson J Gillon

Member A Hartley

Member A Smithson

Member A Tyler

Abstained

The motion was declared lost by 2 votes to 4.

 

Resolution number KT/2018/138

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         approve the land owner approval application from Jesse Jensen to paint a mural on the back of the practice tennis court wall at Rotary Grove Reserve, as included in the agenda report at Attachment A, on the proviso that a draft design is circulated to the local board prior to commencing artwork.

b)         accept waiving the requirement for a graffiti guard coat on the mural on the back of the practice tennis court wall at Rotary Grove Reserve, noting that the applicant will create a maintenance plan for regularly checking the mural for fading, damage or vandalism to be completed before commencing the artwork.

c)         decline the land owner approval application from Jesse Jensen to paint a mural on the practice tennis court wall at John G Kay Park.

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Member A Hartley

Member A Smithson

Member A Tyler

Against

Member K McIntyre

Member L Waugh

Abstained

The motion was declared carried by 4 votes to 2.

CARRIED

 

 

17

New Road Name for Subdivision at 21 Roseberry Avenue, Birkenhead

 

Resolution number KT/2018/139

MOVED by Chairperson J Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)        approve the road name Tuwhare Close for the private road constructed for the subdivision and unit development being undertaken by Max Holding Ltd at 21 Roseberry Avenue, Birkenhead, in accordance with section 319(1)(j) of the Local Government Act 1974.

b)        note that Tuwhare Close is named for Hone Tuwhare, an eminent Maori poet awarded one of the inaugural Prime Ministers Awards for Literary Achievement in poetry and who also served as a Birkenhead Borough Council Councillor.

CARRIED

 

 

18

Auckland Transport Monthly Update

 

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to address the board in support of this item.

 

 

MOVED by Member L Waugh, seconded by Member A Hartley: 

That the Kaipātiki Local Board:

a)        note the Auckland Transport Monthly Update Kaipatiki Local Board July 2018.

b)        request that project 496 Glenfield cycle way Downing to Coronation road proceed to investigation and design, to deliver the next section of the long awaited Glenfield cycleway.

 

c)         support an in-principle allocation of up to $2 million of Local Board Auckland Transport Capital Fund towards the development of an all-weather ferry terminal at Northcote Point, noting that existing projects may need to be reprioritised.

 

 

The motions were taken separately.

 

 

Resolution number KT/2018/140

MOVED by Member L Waugh, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)         note the Auckland Transport Monthly Update Kaipatiki Local Board July 2018.

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Member A Hartley

Member K McIntyre

Member A Smithson

Member A Tyler

Member L Waugh

Against

Abstained

 

The motion was declared carried by 6 votes to 0.

CARRIED

 

 

 

That the Kaipātiki Local Board:

b)         request that project 496 Glenfield cycle way Downing to Coronation road proceed to investigation and design, to deliver the next section of the long awaited Glenfield cycleway.

A division was called for, voting on which was as follows:

For

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Chairperson J Gillon

Member A Smithson

Member A Tyler

Abstained

 

The motion was declared EQUAL

The chair exercised their casting vote against, so the motion was LOST.  

LOST

 

Resolution number KT/2018/141

MOVED by Member L Waugh, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

b)        support an in-principle allocation of up to $2 million of Local Board Auckland Transport Capital Fund towards the development of an all-weather ferry terminal at Northcote Point, noting that existing projects may need to be reprioritised.

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Member A Hartley

Member K McIntyre

Member A Smithson

Member A Tyler

Member L Waugh

Against

Abstained

 

The motion was declared carried by 6 votes to 0.

CARRIED

 

For clarity, the resolution reads as follows:

 

a)         note the Auckland Transport Monthly Update Kaipatiki Local Board July 2018.

 

b)         support an in-principle allocation of up to $2 million of Local Board Auckland Transport Capital Fund towards the development of an all-weather ferry terminal at Northcote Point, noting that existing projects may need to be reprioritised.

 

 

19

Kaipātiki Local Board: Glenfield Town Centre Research Report

 

Resolution number KT/2018/140

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)      request a workshop is scheduled on the 2017/18 Glenfield Town Centre Health Check report.

b)      defer receiving the 2017/18 Glenfield Town Centre Health Check report, until after the workshop in clause a) has taken place.

c)      request a copy of the raw data from the Glenfield Town Centre Health Check.

CARRIED

 

 

20

Kaipātiki Local Board Chairperson's Report

 

Resolution number KT/2018/141

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)        note the chairperson’s report.

b)      declare as a matter of policy, that it does not support the disposal of park land (or part thereof) within the Kaipātiki Local Board area, whether it is gazetted reserve land, or land currently used as (or access to) park land.

c)      append this policy (as stated in clause b) to the Kaipātiki Open Space Network Plan and Kaipātiki Open Space Management Plan documents once completed.

d)      support in principle the declaration of R25 Alfred Street (Rosie Bolt Reserve), Northcote, as a Local Purpose Reserve classification under the Reserves Act 1977.

e)      request, in advance of decision-making by the governing body in relation to R25 Alfred Street (Rosie Bolt Reserve), Northcote, advice from relevant council staff regarding the classification of the land as Local Purpose Reserve under the Reserves Act 1977, particularly:

i)          advice as to the costs and the availability of local board budgets to pursue classification under the Reserves Act 1977, noting that local boards now have allocated decision-making to undertake the classification of reserves as provided for by resolution number GB/2017/117; and

ii)         advice as to the process, timelines and implications of classifying R25 Alfred Street (Rosie Bolt Reserve), Northcote, as Local Purpose Reserve under the Reserves Act 1977.

 

f)       request that this resolution is forwarded to all Governing Body members, Auckland Council CEO, Independent Māori Statutory Board members, and Panuku Development Auckland’s Board of Directors.

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Member A Smithson

Member A Tyler

Against

Member A Hartley

Member K McIntyre

Member L Waugh

Abstained

The motion was declared EQUAL

The chair exercised their casting vote for, so the motion was Carried.

CARRIED

 

 

14

Approval of the  2018/2019 Kaipātiki Local Board Community Facilities Work Programme

 

Angie Bennett, Work Programme Lead, Community Facilities, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2018/142

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)      approve the Kaipātiki Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A and B, with the following amendments:

i)        amend item 2511 “Little Shoal Bay, 20R Council Terrace, Northcote: Lease to Little Shoal Bay Boatowners Association” to reflect that the agreement is a license to occupy and not a lease.

ii)       amend item 1796 “Kaipatiki – Install Shadesails” to replace “Shepherds Park Reserve” with “Manuka Reserve”.

iii)      amend item 1797 “Kaipatiki – Install New Signage” to remove the words “and replace old signage”, as this budget line is intended for signage where none currently exists.

iv)      amend item 1820 “Rangatira Reserve – Renew Park Assets” to specify the track numbers included within this project.

v)       amend item 1822 “Shepherds Park – Renew entrance signage and fencing” decision point to “Local Board to approve draft signage map”.

vi)      amend item 1831 “Kaipatiki – Install dog agility equipment” decision point to “Location and design to be approved by the Local Board”.

vii)    amend item 2010 “Chelsea Estate Heritage Park – Renew Colonial Road track and bridge” decision point to “Local Board to approve scope details prior to physical works stage”.

viii)   delete item 2261 “Kaipatiki – implement actions from playspace provision study”.

b)        request that the item 1796 “Kaipatiki – Install Shadesails” decision point is brought back to the Local Board as soon as possible to ensure some shade sails are installed prior to summer 18/19.

c)         request an update on the proposal to install bleachers at Shepherds park between the upper and lower fields, for future consideration for inclusion in the work programme.

i)     request regular updates on all the Kaipātiki Local Board Community Facilities work programme 2018/2019 throughout the financial year.

ii)    delegate authority to Chairperson John Gillon to approve any changes presented by staff on the Kaipātiki Local Board 2018/2019 Community Facilities Work Programme, noting that:
any decisions will be made in consultation with the Deputy Chairperson.

iii)   any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board.

iv)   any changes approved by the Chairperson will be reported back to the full board.

CARRIED

 

Member Lindsay Waugh left at 7.18pm

 

21

Members' Reports

 

Resolution number KT/2018/143

MOVED by Member A Smithson, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)      note the report from Deputy Chair D Grant.

b)      note the report from Member A Smithson.

c)      note the report from Member P Gillon.

CARRIED

 

 

22

Governing Body and Independent Maori Statutory Board Members' Update

 

This item was not considered as no information was presented.

 

 

23

Workshop Records - Kaipātiki Local Board - June 2018

 

Resolution number KT/2018/144

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)      note the records for the Kaipātiki Local Board workshops held on Wednesday 13 June and Wednesday 27 June 2018.

CARRIED

 

 

24

Governance Forward Work Calendar

 

Resolution number KT/2018/145

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)      note the Kaipātiki Local Board August – November 2018 governance forward work calendar and July – August 2018 workshop forward work plan. 

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

26        Procedural motion to exclude the public

Resolution number KT/2018/146

MOVED by Chairperson J Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Acquisition and exchange of open space land - Northcote

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

7.19pm            The public was excluded.

 

Member Lindsay Waugh returned at 7.22pm

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7.46pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Acquisition and exchange of open space land - Northcote

 

d)      confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Northcote until settlement of the purchase, and only then is the resolution to be restated.

  

 

7.47 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................