I hereby give notice that an ordinary meeting of the Māngere-Ōtāhuhu Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 18 July 2018

5.00pm

Māngere-Ōtāhuhu Local Board Office
Shop 17B
93 Bader Drive
Māngere

 

Māngere-Ōtāhuhu Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Togiatolu Walter Togiamua

 

Members

Tauanu’u Nick Bakulich

 

 

Carrol Elliott, JP

 

 

Makalita Kolo

 

 

Tafafuna’i Tasi Lauese, JP

 

 

Christine O'Brien

 

 

(Quorum 4 members)

 

 

 

Janette McKain

Local Board Democracy Advisor

 

11 July 2018

 

Contact Telephone: (09) 262 5283

Email: janette.mckain@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Playground People Ltd                                                                 5

8.2     Deputation - Enabling a sustainable/long –term relationship and engagement between Te Wānanga o Aotearoa and the Māngere-Ōtāhuhu Local Board 6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Action Education                                                                       6

10        Extraordinary Business                                                                                                7

11        Manukau Ward Councillors Update                                                                            9

12        Local Board Leads and Appointments Report                                                        11

13        Chairpersons Report and Announcements                                                             13

14        Local Board Transport Capital Fund Decisions                                                      15

15        Auckland Transport July 2018 update to the Māngere-Otāhuhu Local Board    19

16        Request to install a memorial plaque and bench at Kiwi Esplanade Reserve     27

17        To grant a new community lease at former Constable Room, 121R Bader Drive, Māngere                                                                                                                                       33

18        Approval of the 2018/2019 Mangere-Otahuhu Local Board Community Facilities Work Programme                                                                                                                   41

19        Review of Auckland Council’s representation arrangements for the 2019 elections  53

20        Local board resolution responses and information report                                    55

21        Governance Forward Work Calendar                                                                       79

22        Māngere-Ōtāhuhu Local Board Workshop Notes                                                   83  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Māngere-Ōtāhuhu Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 20 June 2018,  as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Playground People Ltd

Te take mō te pūrongo / Purpose of the report

1.      Kane McFadden, Director Playground People would like to introduce the company to the board and offer help in understanding the main issues around the state of playgrounds in the Māngere-Ōtāhuhu Local Board area.

 

2.      Playground People are based in South Auckland and they have been a specialised playground manufacturer for more than 20 years. If the board is interested in understanding and addressing the key issues, then there are a number of ways that they may be able to support the board. Being a local company, they see playgrounds regularly, but also install playgrounds the length and breadth of New Zealand. Playground People can help understand questions like:

 

· What does a great playground look like?

· How much should they cost?

· What does good play value mean for our kids?

· Where are some of the great playgrounds in New Zealand and how much did they cost?

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      thanks Kane McFadden for his attendance and presentation.

 

Attachments

a          Playground presentation........................................................................ 93

 

 

8.2       Deputation - Enabling a sustainable/long –term relationship and engagement between Te Wānanga o Aotearoa and the Māngere-Ōtāhuhu Local Board

Te take mō te pūrongo / Purpose of the report

1.       To introduce Deborah Misiuepa, Te Wānanga o Aotearoa, Relationships and Engagement Manager – to discuss mutual interest and opportunities in the Southern Initiative project that enables a collaborative approach with the local board on community projects /events that contribute to whanau transformation through education.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      thanks Deborah Misiuepa for her attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Action Education

Te take mō te pūrongo / Purpose of the report

1.       Stevie Sikuea from Action Education would like to come to update the board on their youth development organisation which uses creative and action-based methods to engage young people (mainly spoken word).

2.       Action Education spends time working with young people within mainstream and alternative education schools, community groups, care and protection facilities, youth justice institutions and other organisations throughout the North Island, predominantly in the Auckland region.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:                       

a)      thanks Stevie Sikuea for her attendance and update.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Manukau Ward Councillors Update

 

File No.: CP2018/10977

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       A period of time (10 Minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Māngere-Ōtāhuhu Local Board on regional matters.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal reports from Cr Alf Filipaina and Cr Efeso Collins.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Local Board Leads and Appointments Report

 

File No.: CP2018/10978

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This item allows the local board members an opportunity to present verbal and written updates on their leads and appointments meetings.

 

Organisation

Lead

Alternate

Community Impact Forum for Kohuora Corrections Facility

Makalita Kolo

Lemauga Lydia Sosene

Mangere Bridge BID

Tauanu’u Nick Bakulich

Lemauga Lydia Sosene

Mangere Town Centre BID

Tafafuna’i Tasi Lauese

Makalita Kolo

Mangere East Village BID

Tauanu’u Nick Bakulich

Togiatolu Walter Togiamua

Otahuhu Business Association

Christine O’Brien

Makalita Kolo

South Harbour Business Association BID

Carrol Elliott         

Makalita Kolo

Aircraft Noise Community Consultative Group

Tafafuna’i Tasi Lauese

Tauanu’u Nick Bakulich

Tamaki Estuary Environmental Forum

Carrol Elliott

Togiatolu Walter Togiamua

Youth Connections South Local Governance Group (3 members)

Christine O’Brien, Makalita Kolo,

Lemauga Lydia Sosene 

Tauanu’u Nick Bakulich (appointed 15 March 2017)

Maori input into local board decision-making political steering group (1 lead, 1 alternate)

Togiatolu Walter Togiamua

Lemauga Lydia Sosene

Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee

Togiatolu Walter Togiamua

Lemauga Lydia Sosene

Ambury Park Centre

Christine O’Brien

Lemauga Lydia Sosene

Mangere Mountain Education Trust               

Lemauga Lydia Sosene

Togiatolu Walter Togiamua

Local Government New Zealand Zone One Committee

Carrol Elliott (appointed 21 March 2018)

 

Local Board Leads

Infrastructure and Environmental Services lead

 

Carrol Elliott

Lemauga Lydia Sosene

Arts, Community and Events lead

Tafafuna’i Tasi Lauese

Togiatolu Walter Togiamua/

Christine O’Brien

Parks, Sport and Recreation lead and Community Facilities

Tauanu’u Nick Bakulich

Togiatolu Walter Togiamua/

Tafafuna’i Tasi Lauese

Libraries and Information Services lead

Christine O’Brien

Togiatolu Walter Togiamua/

Makalita Kolo

 

Local planning and heritage lead – includes responding to resource consent applications on behalf of board

Togiatolu Walter Togiamua (Planning)

Carrol Elliott

(Heritage)

Lemauga Lydia Sosene

Transport lead

Lemauga Lydia Sosene

Carrol Elliott/

Makalita Kolo

Economic development lead

Christine O’Brien

Togiatolu Walter Togiamua

The Southern Initiative Joint Steering Group

Lemauga Lydia Sosene

Togiatolu Walter Togiamua (appointed 17 May 2017)

Liquor Licence Hearings – Delegation to represent

Tauanu’u Nick Bakulich

(appointed 17 May 2017)

 

Manukau Harbour Forum

Carrol Elliott (appointed 19 April 2017)

Togiatolu Water Togiamua (appointed 19 April 2017)

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal and written updates from the local board members.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Chairpersons Report and Announcements

 

File No.: CP2018/10979

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This item gives the Chairperson an opportunity to update the local board on any announcements and for the local board to receive the Chairperson’s written report.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal update and written report.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Local Board Transport Capital Fund Decisions

 

File No.: CP2018/12207

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to support and record decisions about Māngere-Ōtāhuhu Local Board’s  (MOLB) Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua / Executive summary

2.       Auckland Transport manages the LBTCF on behalf of the MOLB.  On an as required basis Auckland Transport reports on progress, provides advice and supports decision-making.

3.       This month decisions relating to the LBTCF are required.

4.       The decisions and options were workshopped on 14 June 2018 and this report records the options discussed and provides the opportunity for the MOLB to formalise its decisions by resolution.

                                                              

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      support changing the proposed two-lane roundabout at the intersection of Bader Drive and Idlewild Avenue into a single lane roundabout.

b)      request Auckland Transport re-starts the Ashgrove Reserve walking and cycling path project and authorises the release of funding from the Local Board Transport Capital Fund to complete detailed design and provide a firm cost estimate.

c)      request Auckland Transport re-starts the Māngere East Town Centre walking and cycling path project and authorises the release of funding from the Local Board Transport Capital Fund to complete detailed design and provide a firm cost estimate.

d)      request Auckland Transport investigate improving shelter and seating at bus stops identified by the Mangere-Otahuhu Local Board and provide a rough order of cost for identified improvements.

 

 

Horopaki / Context

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·    Be safe

·    Not impede network efficiency

·    Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

 

 

6.       MOLB’s funding at the start of this electoral term was approximately $1.8 million. Of this sum, $1.2 million has been committed to projects, leaving $622,303 uncommitted.  As of 1 July 2018 the Governing Body approved a significant increase in the LBTCF.  The following table provides an overall summary of the current LBTCF position including the approved increase applying from 1 July 2018.

MOLB currently has a number of projects that are either being delivered or are being considered. The following projects are currently in the design phase awaiting final costs:

·    Widening Bader Drive - Building two full lanes on the west side of the Orly Ave intersection

·    Building a roundabout at the intersection of Idlewild Avenue and Bader Drive -  The aim of this project is to allow people leaving Bader Drive to make a safe right turn.

7.       The following projects have been investigated previously but were put on hold while the MOLB discussed a large Council funded project in Mangere-East.  This project may have required LBTCF to be viable, so funds were held in reserve until a decision was made. The following projects are in this category:

·    Ashgrove Reserve walking and cycling path. Building a wide, well-lit pathway through Ashgrove Reserve to link people in nearby residential streets with the Māngere Town Centre

·    Pedestrian improvements in Māngere East. This project involves building better walking and cycling routes around Walter Massey, improving footpaths in and around the town centre and putting more lights in high use pedestrian areas

·    Bus stop upgrades. Building new seats and shelters at selected sites around the MOLB area.

8.       Auckland Council recently ratified its budgets and the MOLB now has the opportunity to release LBTCF to deliver a number of the listed projects.

Tātaritanga me ngā tohutohu / Analysis and advice

9.       Auckland Transport conducted a detailed planning workshop with the MOLB on 14 June 2018. At that workshop, the MOLB and Auckland Transport officers discussed issues related to the LBTCF.

Bader Drive Idlewild Intersection

10.     Recently New Zealand Transport Agency started work on significant new walking and cycling pathways in Māngere.  The planned network of routes will change pedestrian flows in the area.

11.     Auckland Transport’s design team therefore presented the MOLB with a new option, building a single lane roundabout rather than the proposed two-lane roundabout. See Fig 1. The advantage being that a single lane roundabout provides better pedestrian safety and safer crossing points than a two-lane roundabout. 

 

Figure 1: Proposed single lane roundabout at the Bader Drive/Idlewild Avenue intersection

12.     The key disadvantage of the proposed layout is that traffic flow will not be as good as would have been achieved with the first proposal.  The MOLB and officers discussed the options and the board members supported the single lane option because they felt that:

·    Prioritising pedestrian safety and maximising the number of safe crossing points was important

·    The improvement to traffic provided by a single lane roundabout, although not as good a two-lane roundabout, was still significant 

·    This option worked best with the planned increase in local walking and cycling routes.

Re-allocation of LBTCF

13.     The MOLB discussed other projects that could either be initiated or re-started and after reviewing the options with an indication that:

·    The Ashgrove Reserve pathway project could advance to detailed design so that a firm cost estimate for construction is developed.  The project supports ‘Future Streets’ providing a better pedestrian link to the Māngere Town Centre and a new off road cycle route

·    Detailed design would start to develop a plan for building better walking and cycling routes around Walter Massey Park, improving footpaths in and around the town centre and putting more lights in high use pedestrian areas. Māngere East Town Centre is a priority in the Local Board Plan and work of this nature would contribute to improving the area

·    A rough order of cost could be requested for improving seating and shelter at bus stops in the MOLB area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

14.     The issues discussed in this report were workshopped with the MOLB and their views have been outlined.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The projects discussed have not required iwi liaison and the project teams will undertake this task if required.

Ngā ritenga ā-pūtea / Financial implications

16.     The financial implications of the draft recommendations are a commitment of LBTCF to detailed design. Generally, the design process is estimated at being about 10% of the cost of the project. Therefore the implication of the recommendations can be estimated as follows:

·    Ashgrove Reserve: Rough order of cost’ - $ 400,000 so the estimated cost of detailed design is $ 40,000

·    Māngere East Town Centre: Rough order of cost - $320-375,000 so the estimated cost of detailed design is $ 32-37,000

·    Providing a rough order of cost for the bus stop improvements does not have a current financial implication for the MOLB.

Ngā raru tūpono / Risks

17.     LBTCF allocated to detailed design is committed.  If design is completed and the project does not proceed that money is lost.

Ngā koringa ā-muri / Next steps

18.     If the recommendations are approved, Auckland Transport will immediately start work to fulfil the requests.  Auckland Transport will report on progress monthly.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Team Manager

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Auckland Transport July 2018 update to the Māngere-Otāhuhu Local Board

 

File No.: CP2018/12197

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Māngere-Otāhuhu Local Board (MOLB) on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2.       The report contains information about the following:

·    The wider context involving a summary of the strategic projects or issues affecting the MOLB’s Area including quarterly reporting information

·    An update on Auckland Transport activities in Māngere-Ōtāhuhu Local Board area

·    Progress made on MOLB advocacy initiatives

·    A summary of consultation about future Auckland Transport activities is included as an attachment.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the Auckland Transport July 2018 update report.

 

 

Horopaki / Context

3.       This report addresses transport related matters in the local board area.

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. AT report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5.       Auckland Transport continues to deliver a number of strategic projects in the MOLB area and they are discussed below.

Airport to Botany Rapid Transport Network

6.       A key part of Auckland Transport’s public strategy is to provide an east-west Rapid Transit Network that links Auckland Airport with Botany via Manukau.  This project will involve New Zealand Transport Agency, Auckland Airport and Auckland Transport working together over a number of years to plan and build a bus or light rail link between these points.  

7.       At this early stage of planning there are not many details but the potential benefits for the MOLB area are easily appreciated. Faster and more reliable public transport between Botany, Manukau and the Airport will make commuting east-west across Auckland to employment hubs at the Airport or East Tamaki easier and provide more options for air travellers.  Within the MOLB area the project will improve east-west connectivity allowing better access from Māngere Bridge, Māngere and Māngere East to transport hubs in Puhinui and Manukau. At these hubs, travellers will be able to join the rail network for north-south journeys. 

8.       The thick red line in Figure 1 shows the approximate route and how it will link with existing and planned Rapid Transit Networks.

 

Figure 1: Potential Rapid Transit Network linking Auckland Airport to Botany

9.       The project team has recently started discussing this plan with local boards and councillors and over time, the public will get opportunities to discuss the plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Local board advocacy

10.     This section provides a regular report about how Auckland Transport is supporting the MOLB advocacy initiatives. The board’s advocacy initiatives are recorded in the MOLB Local Board Plan. In this month’s report the MOLB’s advocacy initiatives from the 2016-19 term have been recorded in the table below.

 

 

 

 

 

 

 

 

 

Table 3: Advocacy Initiative Status

Advocacy Initiative

Key Initiative

Status

A well-connected area,

part of a great, affordable public transport network that makes it easy for all to move around

Deliver projects with the governing body and Auckland Transport including:

·  Improving street connections between the Ōtāhuhu bus/train station and town centre

·  Upgrading the street environment around Māngere East shopping area and community facilities

·  Completing the Māngere town centre bus station upgrade

·  Support walking and cycling connections around popular parks like Walter Massey and Māngere Center

Auckland Transport has a range of projects underway  supporting this initiative including:

·    The Ōtāhuhu Streetscape project is still progressing managed by Auckland Transport

·    Council has provided guidance about its position with regard to the MOLB’s plans for Māngere East

·    The Regional Land Transport Plan includes funding for both a ‘Rapid Transit’ link through Māngere to the Airport and a ‘Rapid Transit’ link from the Airport to Botany

 

Attractive, accessible and safe cycle ways and walkways

Champion and support the Ōtāhuhu Portage route project to open the area for recreation, walking and cycling

An advocacy issue that Auckland Transport can help support but can’t lead

Implement Norana path walkway and fund priority Local Paths projects

An advocacy issue that Auckland Transport can help support but can’t lead

Continue supporting Te Ara Mua-Future Streets and identify options to increase use of cycle ways and walkways

More events were supported by Auckland Transport’s Walking and Cycling Team In June 2018

Partner with Te Wānanga o Aotearoa to use digital technology to popularise and increase use of new paths.

A MOLB project

Safe, attractive and well-maintained streets for all

Develop and deliver improvements to Bader Drive, e.g. a roundabout at the Idlewild Ave intersection and road widening near Māngere town centre

Auckland Transport is currently supporting the MOLB to deliver two LBTCF projects on Bader Drive - both projects are progressing

 

 

 

 

Progress made on investigations

Mangere market resolution

11.     Auckland Transport has noted the MOLB’s concerns expressed by resolution in May 2018 about the Māngere Market allowing vendors to position stalls on the pedestrian pathway markings.

12.     The Property team that is responsible for managing markets is currently reviewing the operation of all markets and is going to meet with the management of the Māngere Market to discuss the MOLB’s concerns. 

13.     At the time this report was written the meeting had not happened but Auckland Transport will report back to the MOLB as soon as the meeting has taken place.

‘Future Streets’ activation activities

14.     Auckland Transport continues to support encouraging the local community to use the ‘Future Streets’ area. We do this by organising activities for local people in and around the area.

15.     Recently Auckland Transport installed large posters in bus shelters from Māngere East to Māngere Bridge promoting road safety messages.  The posters were in place until the end of June.

16.     An event called ‘Māngere Safety In Our Hood Is All Good Day’ was planned on 4 June 2018 organised by Mr ‘T’ but had to be cancelled because the weather was bad.

17.     On 6 June 2018 Auckland Transport ran a ‘Winter Pitt Stop’ to give bike lights to people who needed them at Mangere Bridge.  People on bikes heavily use this area. The team stayed for about an hour but the weather was so bad that it had to be stopped early, there was little interest from cyclists who often already had lights.

18.     Auckland Transport’s activation team is meeting with Auckland Council staff, the recreation centre and people at local maraes to develop local walking maps.

Māngere Bridge ‘Safer Community’

19.     Auckland Transport is delivering a new road safety initiative that concentrates road safety funding in certain areas. Māngere-Bridge is an area in which money has been committed to this initiative.

20.     The project now focuses on Māngere Bridge Village, Taylor, Woodward and Church Roads.  The aim will be to make walking safer by developing crossings and safer footpaths. Another issue identified is heavy vehicle traffic in this area.

21.     In recent weeks, a second round of public consultation took place. The results are being collated and analysed and on 11 July 2018, Auckland Transport will meet with the MOLB and brief board members on progress.

Māngere Bridge community safety Concerns

 

22.     The local Māngere Bridge Community and Police have reported their concerns about late night drinking and anti-social behavior at the old Māngere Bridge.

23.     Auckland Transport and Auckland Council have now completed the following actions to support the NZ Police:

·    Better lighting in the area – Auckland Transport initially increased the wattage of the bulbs, changed the times that they dim.  In May 2018 the Police requested more lighting. Auckland Transport contractors are investigating the potential for installing more lights

·    Liquor Ban Signage on Poles – Auckland Council’s Community Facilities team have installed signs

·    ‘No Parking’ restriction – Auckland Transport have introduced a 10pm – 4am ‘No Parking’ restriction.

24.     The actions taken are everything that Auckland Transport and Auckland Council can do within their legislative areas of responsibility. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

Auckland Transport consultations

25.     Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on two proposals. Feedback received is in Attachment A.

Traffic Control Committee resolutions

26.     Traffic Control Committee (TCC) decisions from May 2018 is normally included in the report but there were no decision in this area in May.

Table 4: Traffic Control Committee Decisions June 2018 

Street

Area

Work

Decision

Yates Road

 

Mangere East

No Stopping At All Times, Traffic Island, Flush Median

 

Carried

Coronation Road

 

Mangere Bridge

No Stopping between Certain Hours, No Stopping At All Times, Traffic Island, Edge Line

 

Carried

 

Tauākī whakaaweawe Māori / Māori impact statement

27.     In this reporting period the project that required iwi liaison was ‘Future Streets’ activation and the project team has undertaken this engagement.  

Ngā ritenga ā-pūtea / Financial implications

28.     The most significant financial implication for the MOLB is the status of the Local Board Transport Capital Fund (LBTCF). Last month Auckland Transport reported that the MOLB has approx. $ 622,000 available. 

29.     Since the last report the Governing Body has increased the amount of money provided to local boards though the LBTCF.

30.     Therefore, the MOLB starts the 2018/19 Financial Year with a total of just over $ 1.4 million.

Ngā raru tūpono / Risks

31.     Auckland Transport has risk management strategies in place for all of their projects.

32.     The “Ngā ritenga ā-pūtea / Financial implications” section of this report summarised the MOLB’s LBTCF financial situation. This situation creates a risk that $ 1.4 million is currently unallocated and if is not allocated quickly, new projects may be difficult to deliver before the end of the current electoral term.

33.     This risk is mitigated by:

·    On 7 June 2018 Auckland Transport officers and the MOLB workshopped possible options

·    A detailed plan was developed in a separate report titled Local Board Transport Capital Fund Decisions.

 

Ngā koringa ā-muri / Next steps

34.     Auckland Transport will provide another update report to the local board next month.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Consultations Information

25

     

Ngā kaihaina / Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Team Manager

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Request to install a memorial plaque and bench at Kiwi Esplanade Reserve

 

File No.: CP2018/11941

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Māngere-Ōtāhuhu Local Board for a memorial bench and plaque at Kiwi Esplanade Reserve.

Whakarāpopototanga matua / Executive summary

2.       A request was received to install a memorial plaque and bench at Kiwi Esplanade Reserve. The purpose is to memorialise a long-standing resident named Trevor Green who was an active community member in the local Māngere area.

3.       The delegation for approving a memorial in a community park sits with the Māngere-Ōtāhuhu local board.

4.       It is recommended that the board approves the application as it meets the Plaques and Memorials on Parks Guidelines in terms of the memorial being in recognition of an ‘important person associated with the area’.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Approves the memorial plaque and bench installation in memory of Trevor Green at Kiwi Esplanade Reserve.

 

 

Horopaki / Context

5.       A request has been received to install a memorial bench and plaque at Kiwi Esplanade Reserve to memorialise Trevor Green, a long-standing Kiwi Esplanade resident.

6.       Trevor Green was one of the first residents of Kiwi Esplanade, buying land with his wife in 1972.  Previously, Trevor had lived on Thomas Road, Māngere named after Trevor’s mother’s family and the surrounding Cape Road and Cornwall Road, being named after Cape Cornwall, England where his mother’s family originated from.

7.       Trevor served on the Board of Trustees at Waterlea Primary, Manukau Intermediate (now Royal Oak Intermediate) and Onehunga High School. 

8.       The family would like to memorialise Trevor with a plaque and park bench on the seaward side of Kiwi Esplanade Reserve (see attachment A).

Tātaritanga me ngā tohutohu / Analysis and advice

Memorial plaque delegated authority

9.       The delegation for approving a memorial in a community park sits with the Māngere-Ōtāhuhu Local Board. Because memorials are not necessarily conducive to the publics’ use and enjoyment of the park and can create a feeling of exclusive ownership, applications that go before the board are measured against the Plaques and Memorials on Parks Guidelines. These guidelines state that applications must generally demonstrate that the memorial is in recognition of one of the following:

·    an important historical figure or important person associated with the area

·    an important cultural location

·    an organisation or community group involved in the development area

·    a significant event.

10.     Parks staff consider that Trevor Green’s longstanding residency in Kiwi Esplanade and his involvement with a number of school boards in the area means that the ‘important person associated with the area’ criteria has been met in this instance and recommend that the board approves the application in this instance. 

Funding

11.     The cost of memorial plaque and bench installation is funded entirely by the applicant. There is no cost to council.

12.     The installation of the plaque and bench is managed by Auckland Council and delivered by contractors.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     The local board were consulted in May 2018 and invited to provide feedback on the proposal to install a memorial plaque and bench at Kiwi Esplanade Reserve. The board indicated general support for the proposal and no objections were received.

Tauākī whakaaweawe Māori / Māori impact statement

14.     Parks value the relationship with mana whenua and the input they provide in park development projects. The installation of a bench at Kiwi Esplanade Reserve will benefit iwi and the wider community by providing additional park infrastructure that supports recreation outcomes for the community.

Ngā ritenga ā-pūtea / Financial implications

15.     There is no financial cost to Auckland Council. The applicant is responsible for funding the memorial plaque and bench purchase and installation.

Ngā raru tūpono / Risks

16.     The board has received requests from local residents to remove park benches and picnic tables at Kiwi Esplanade to prevent people using them to consume alcohol. However, the installation of benches and picnic tables in parks and reserves provide a recreational function and a bench installed at Kiwi Esplanade Reserve will meet this purpose. Staff will also continue to work with the community and local police to limit anti-social activities linked to alcohol consumption at the reserve.

Ngā koringa ā-muri / Next steps

17.     Should the local board approve the application then the plaque, relevant text and seat design would be agreed with parks staff, noting that the design must be consistent with the council’s park design standards.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Memorial Bench Location Plan

31

     

Ngā kaihaina / Signatories

Authors

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

To grant a new community lease at former Constable Room, 121R Bader Drive, Māngere

 

File No.: CP2018/10676

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval to grant a new community lease at former Constable Room at 121R Bader Drive, Māngere.

Whakarāpopototanga matua / Executive summary

2.       The building known as former Constable Room located at 121R Bader Drive, Māngere has been identified as a community facility and can be used for community purposes.

3.       A call for expressions of interest to occupy the building was made and two interested group’s submitted applications.

4.       Applicants were measured against a range of criteria to assess suitability including the community needs that were met as an outcome of the applicant’s activities.

5.       The highest scoring applicant is Tupuna Trust, a community education organisation specialising in Māori culture and heritage and providing Māori language classes for individuals, groups and organisations within Auckland. The trust collaborates with others to support educational opportunities with a focus on youth crime reduction.

6.       This report recommends Tupuna Trust as the preferred applicant as it would fit well within the building and supports an identified need within the Māngere community.

7.       Staff recommend that the new community lease be granted to Tupuna Trust, in accordance with the terms and conditions under the Community Occupancy Guidelines 2012 and the Reserves Act 1977.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)            grant, subject to the completion of iwi consultation, a new community lease to Tupuna Trust for the building at 121R Bader Drive, Māngere (Attachment A) subject to the following terms and conditions:

i)        term - two years from 30 July 2018 with one two-year right of renewal

ii)       rent - $1.00 plus GST per annum (if demanded)

iii)      maintenance fee - $250.00 plus GST per annum

iv)      a community outcomes plan (to be approved by a nominated member of the Māngere-Ōtāhuhu Local Board) attached as a schedule to the lease document

v)      all other terms and conditions to be in accordance with the Reserves Act 1977 and the Community Occupancy Guidelines 2012.

 

 

 

Horopaki / Context

The Land and Building

8.       The parcel of land at 121R Bader Drive, Māngere is legally described as Lot 2 Deposited Plan 77892. The land is held in fee simple by Auckland Council as a classified local purpose (off-street parking and community buildings) reserve, subject to the Reserves Act 1977.

9.       The building known as the former constable room is owned by council. The preferred applicant will be responsible for the interior maintenance, however, structural maintenance and renovations is undertaken by council.

10.     As the building is relatively small, it limits the range of activities that can be contemplated. The two groups who applied for the lease intend to use the space for office, administrative and small workshop purposes.

Application Process

11.     An advertisement seeking expressions of interest was placed in the Manukau Courier and council website on 17 October 2017. Applicants seeking community space and those listed on the Auckland Council community lease interest register were also advised. The building was open for viewings by interested applicants on 1 November 2017 and 8 November 2017.

12.     A detailed description of the groups and their activities is referenced below.

Tupuna Trust

13.     Tupuna Trust is a Māngere based organisation registered as a Charitable Trust on 7 March 2016.

14.     It offers Māori language classes for individuals, groups and organisations within Auckland. Additional to supporting educational opportunities, the trust would also provide locally available programmes for kaumatua (elders) and aspiring rangatahi (youth) to use Māori cultural values of maanakitanga (care for others) and aroha (love) to empower individuals, particularly youth in crime.

15.     The trust’s aim is to inspire educational growth, formulate and monitor individual plans for successful educational achievement and employment and potentially reduce crime in Māngere. Services would include a commitment to improving the positive growth of the community through Māori cultural values and an aim to address some of the social, economic and educational needs of the community particularly for youth. The trust would willingly work with local and central government organisations and non-government organisations to support individuals seeking its services.

16.     The trust indicated the building will be used approximately 60 hours a week, Monday to Friday from 8:00am to 8:00pm. Furthermore the trust is willing to share the premises with one other entity.

Mangere Town Centre BID Incorporated

17.     Mangere Town Centre BID Incorporated first registered as an incorporated society on 18 July 2008. The purpose of the society is to manage the Māngere Town Centre for the benefit of the retailers, occupants and local residents.

18.     The society supports other initiatives that benefit the local community. One such initiative is the Faasoa (sharing) group. The group was established in 2016 and is a support network for the elderly. The group’s aim is to create a drop-in centre where the elderly can come together to tell their stories, and to help and encourage one another. The group would also collaborate with Mangere Town Centre BID Incorporated to become ambassadors to prevent youth crime in the town centre.

19.     The group indicated the building will be used approximately 36 hours a week, Monday to Saturday from 9:00am to 3:00pm, furthermore the group is willing to share the premises with one other entity.

20.     The Mangere Town Centre BID Incorporated would act as the “umbrella group” for the Faasoa group.

Tātaritanga me ngā tohutohu / Analysis and advice

Assessment of applications

21.     All applications received were assessed against the criteria contained in the Community Occupancy Guidelines 2012.

22.     During the assessment of the applications, Tupuna Trust scored well against the following criteria:

·    Group sustainability – The trust is fully self-supporting.

·    Extent of usage – The premises is to be used approximately 60 hours per week.

·    Alignment with Local Board plan:

Outcome one: A strong local economy: this is met through successful educational achievements and employment potentially growing the local economy.

Outcome two: We are the heart of Maori and Pasifika culture; and outcome three: Protecting our natural environment and heritage: are achieved through maintaining and sharing local Māori culture and heritage.

Outcome six: A place where everyone thrives and belongs: the trust is to ensure they are actively involved in the community and promoting safe neighborhoods.

23.     Mangere Town Centre BID Incorporated scored well against the following criteria:

·    Financial stability, accounts and funding – The society receives multiple sources of revenue

·    Building size, configuration location – The premises meets the needs of the society.

24.     However, the society did not perform well under group sustainability, extent of usage and sharing and collaboration criteria as the information was not contained in its application. Additionally, the society is proposed to act as the holder of the lease with the activities and programmes being administered by the Faasoa (sharing) group, who would otherwise not qualify for a community lease independently.

Community Lease

25.     This report recommends that a lease be granted to Tupuna Trust as the preferred applicant following assessment against the criteria stated in the Community Occupancy Guidelines 2012.

26.     The term recommended for the lease is for a period of two years with one two-year right of renewal. This is to allow the new lessee time to implement initiatives and strategies to increase delivery of services while maintaining a regular review.

27.     A community outcomes plan will be negotiated with the lessee, to be approved by a nominated member of the Māngere-Ōtāhuhu Local Board and attached to the lease document.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

28.     The assessment of the applications was workshopped with the local board on 7 February 2018. The local board supported a shorter term for the proposed community lease.

29.     The recommendations within this report fall within local board’s allocated authority to grant leases within local community facilities in line with the Community Occupancy Guidelines 2012.

30.     The recommendations support the Māngere-Ōtāhuhu Local Board Plan 2017 outcome five: Our community spaces are part of a first-class network. They offer choices for people from different cultures and life-stages to take part in local life. Additionally, it also aligns with the Māngere-Ōtāhuhu Local Board Plan 2017 outcome two: we are the heart of Māori and Pasifika culture - our communities take pride in our Māori and Pasifika cultural identities, this is our strength and a building block for our place and people.

31.     The proposed lease will benefit the local community in driving initiatives promoting Māori cultural values of maanakitanga (care for others) and aroha (love) whilst focussing on youth education and deterrence of youth offending.

Tauākī whakaaweawe Māori / Māori impact statement

32.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

33.     The services that are offered by Tupuna Trust benefits all communities particularly Māori living in the Māngere-Ōtāhuhu Local Board area.

34.     Staff presented the proposed lease at the Mana Whenua forum on Wednesday 30 May 2018. There were no concerns raised by iwi at the forum. To fulfil the statutory requirements, staff emailed iwi representatives who have an interest in the land to advise of the proposed lease and seek feedback. Iwi will have 20 working days from the date of the email to respond. If any objections are received, this will be verbally reported to the local board at its business meeting.

Ngā ritenga ā-pūtea / Financial implications

35.     All costs involved in the preparation of lease documents are borne by Auckland Council.

Ngā raru tūpono / Risks

36.     Should the Māngere-Ōtāhuhu Local Board not grant a lease, the building will remain vacant and will not be utilised for community purposes. There is also a risk that the vacant building may be vandalized which is less likely to occur if the building is occupied.

Ngā koringa ā-muri / Next steps

37.     Staff emailed iwi representatives seeking feedback on the proposed lease on Friday, 1 June 2018, with the closing date being Tuesday 3 July 2018. Provided that no objections are received, staff will work with Tupuna Trust to finalise the lease documentations.

 

 

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Site Plan

39

     

Ngā kaihaina / Signatories

Authors

Tai Stirling – Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Approval of the 2018/2019 Mangere-Otahuhu Local Board Community Facilities Work Programme

 

File No.: CP2018/11857

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve the 2018/2019 Community Facilities Work Programme for the Māngere-Ōtāhuhu Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2.       The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3.       The Māngere-Ōtāhuhu Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4.       The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

i)        $3,290,580 of asset-based services capital funding

ii)       $60,000 of local board initiative capital funding

iii)      $0 of local board initiative operational funding

5.       The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A and B reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6.       Once approved by the Māngere-Ōtāhuhu Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve the Māngere-Ōtāhuhu Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A and B.

 

 

Horopaki / Context

7.       Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8.       The 2018/2019 Community Facilities Work Programme detailed in the attachments contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9.       Investment in the capital programme will ensure that council facilities and parks open spaces in Māngere-Ōtāhuhu Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

 

Locally Driven Initiative

Renewal

Growth and development

Coastal Renewals

Basis for amount of budget allocated to each local board

As per the local board funding policy:

·    90% population

·    5% deprivation

·    5% land.

In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.

To specific projects identified as priority projects to meet the needs of new and future residents.

To specific projects identified as priorities by the coastal specialist team.

Type of projects that can be paid for

Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.

Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.

Development budgets are used for specific projects approved by the Governing Body.

Growth budgets can only be used for specific projects that are required by and benefit new and future residents.

Renewal of and enhancement where required, to existing coastal structures

Degree of local board discretion on allocation to projects

Full discretion

Broad discretion - can be allocated to any renewal project

Limited discretion – must be allocated to the specific project.

Local board discretion on scope and design of project within available budget.

Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets.

Please note that coastal renewals projects are allocated regionally.

 

10.     The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

·    Number of projects: 34

·    Indicative cost for proposed projects: $6,720,600

Leasing work programme

11.     Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12.     The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13.     Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·    increasing the long-term durability of Community Facilities assets

·    improving the safety of Community Facilities assets

·    ensuring the enjoyment of Community Facilities assets by the users

15.     Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts.  The Finance and Performance Committee approved these contracts on 30 March 2017.

16.     In the 2018/2019 Community Facilities Work Programme, there are three line item dedicated to all maintenance in the local board area:

·    Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

·    Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance

·    Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves.

17.     Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18.     The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19.     The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in Attachment A.

20.     At the 28 May 2018 workshop the board noted that Moyle Park, Williams Park, and Mangere Centre Park all need attention. Work at Mangere Centre Park will be initiated on completion of the concept plan. Condition assessments have been organised for Moyle Park and Williams Park to inform the forward programme. Any health and safety issues will be remedied immediately.

21.     The project line ‘Mangere-Otahuhu - renew paths throughout board area 2016/17+’ was not discussed at workshops throughout the year as it was thought the project would not require additional funding. Pricing has now been received and to complete the scope of the project an additional $240,000 is required. $100,000 has been included in the 2018/19 proposed renewals programme and $140,000 in the draft 2019/20 programme.

22.     The Community Facilities work programme supports the achievement of the following 2017 Māngere-Ōtāhuhu Local Board Plan outcome:

·      A place where everyone thrives and belongs

·      A well-connected area

·      Facilities to meet diverse needs

·      We are the heart of Māori and Pasifika culture.

Tauākī whakaaweawe Māori / Māori impact statement

23.     The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

24.     Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

25.     The proposed 2018/2019 Community Facilities work programme will see the allocation of $60,000 of the board’s locally driven initiatives capital budget, $3,290,580 of the board’s asset based services capital budget, and $3,370,020 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

26.     If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

 

Ngā koringa ā-muri / Next steps

27.     The work programme will be implemented as part of Community Facilities’ usual business practice.

28.     Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Mangere-Otahuhu Local Board Community Facilities Work Programme 2018/2019

47

b

Mangere-Otahuhu Local Board Community Leases Work Programme 2018/2019

51

     

Ngā kaihaina / Signatories

Authors

Hannah Alleyne – Service and Asset Planning Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

 



Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Review of Auckland Council’s representation arrangements for the 2019 elections

 

File No.: CP2018/12297

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To consider the board’s position and feedback on the recent representation review proposal for Manukau Ward to be split into two wards.   

Whakarāpopototanga matua / Executive summary

2.       On 16 May 2018, the board received a report about the representation arrangements for the 2019 elections.  The report outlined the Joint Governance Working Party proposals for changes to the representation arrangements.  The board gave feedback on those proposals.  Since then, an additional proposal has been put forward, that the Manukau Ward be split into two wards. 

3.       The Māngere-Ōtāhuhu Local Board was invited to join a local board workshop with the Ōtara-Papatoetoe Local Board by video conference on 26 June 2018 where officers advised on the proposal for the Manukau Ward, currently represented by two councillors, to be divided into two wards each represented by one councillor.  One ward would cover the Ōtara-Papatoetoe Local Board area and the other the Māngere-Ōtāhuhu Local Board area.

4.       The Local Electoral Act 2001 requires the council decision to take into account:

·    the effective representation of communities of interest

·    fairness of representation.

5.       The May report explained the terms “communities of interest” and “fairness” in this context. At the workshop on 4 July 2018, Māngere-Ōtāhuhu board members discussed both aspects.  Members considered whether splitting the ward could lead to more effective representation, and if a split could result in unequal communities of interest.

6.       The board now has an opportunity to comment on the proposal to split Manukau Ward.  The Governing Body meeting on 26 July will consider the working party proposals and decide what to notify for public submissions.  The Chair could attend to present the board’s views.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      consider the board’s feedback on the additional representation review proposal for Manukau Ward to be split into two wards.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Rina Tagore - Senior Local Board Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Local board resolution responses and information report

 

File No.: CP2018/11511

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Māngere-Ōtāhuhu Local Board.

 

Information reports for the local board:

 

2.       The Safeswim Beach Performance Summary – Summer 2017/18 memo was received from Infrastructure & Environmental Services on 25 June 2018 (Attachment A).

3.       At its 28 June meeting the Waiheke Local Board considered the report (Attachment B) and resolved as follows:

Waiheke Governance Pilot activity update 1 to June 2018

Resolution number WHK/2018/133

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: 

That the Waiheke Local Board:

a)      receive the Waiheke pilot update report.

b)      note that additional authority for the Waiheke Local Board and/or Waiheke Pilot Programme Manager will be further investigated and reported to the board as more information and analysis is available as the pilot progresses.

c)      forward the report and any board resolutions to other local boards and the Joint Governance Working Party for their consideration.

 

CARRIED

 

4.       The Accommodation Provider Targeted Rate and the issue of fairness in how we classify online accommodation providers has resulted in some changes outlined in a frequently asked questions (FAQ) memo sent to the board members on 5 July 2018 (Attachment C).

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      note the Safeswim Beach Performance Summary – Summer 2017/18 memo from Infrastructure & Environmental Services.

b)      note the Waiheke Local Board report and resolutions on the Waiheke governance pilot activity update 1 to June 2018.

c)      note the Accommodation Provider Targeted Rate and classification of online accommodation providers frequently asked questions (FAQ) memo received on 5 July 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Safeswim Beach Performance Summary

57

b

Waiheke Report

65

c

Online sector rates changes FAQ memo

75

     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


 


 



Māngere-Ōtāhuhu Local Board

18 July 2018

 

 



Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


 


 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/10983

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Māngere-Ōtāhuhu Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Māngere-Ōtāhuhu Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      notes the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Calendar July

81

     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

Māngere-Ōtāhuhu Local Board Workshop Notes

 

File No.: CP2018/10980

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Attached are the notes for the Māngere-Ōtāhuhu Local Board workshops held on 6th, 13th and 27th June 2018.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board receive the workshop notes from the workshops held on  6th,  13th and 27th June 2018.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

6th June workshop notes

85

b

13th June workshop notes

87

c

27 June Workshop Notes

89

     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 


 

    

  


Māngere-Ōtāhuhu Local Board

18 July 2018

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Playground presentation                                  Page 93


Māngere-Ōtāhuhu Local Board

18 July 2018