I hereby give notice that an ordinary meeting of the Rodney Local Board Parks and Recreation Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 19 July 2018

03:30pm

Council Chamber,
Orewa Service Centre,
50 Centreway Rd,
Orewa

 

Rodney Local Board Parks and Recreation Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Allison Roe, MBE

 

Members

Tessa Berger

 

 

Cameron Brewer

 

 

Beth Houlbrooke

 

 

Louise Johnston

 

 

Phelan Pirrie

 

 

Colin Smith

 

 

Brenda Steele

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

13 July 2018

 

Contact Telephone: 021 534 083

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Gumboots Early Learning Centre

Member

Parent Representative

Director

Tessa Berger

 

 

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

 

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Cameron Brewer Communications Limited

Spire Investments Limited

Member

 

Director

Shareholder

Beth Houlbrooke

 

Baddeleys Beach and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

 

Member

Louise Johnston

 

 

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Officer in Charge

Director/Shareholder

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

New Zealander of the Year Awards

Elected Member

Chairperson

Chief Category Judge/Community

Colin Smith

 

 

-

 

Brenda Steele

 

Te Uri o Hau Incorporation

Beacon Pathway

Whiti Ora o Kaipara, Whanau Ora review panel

Tomorrow’s Schools Advisory Board

Secretary/Beneficiary

Board member

Chairperson

Member


Rodney Local Board Parks and Recreation Committee

19 July 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Punganui Station Park and Greenway Trust                                                    5

8.2     Helensville Art Centre                                                                                          6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Public notification of Auckland Council’s intention to grant a new community lease to Omaha Beach Bowling Club Incorporated                                                                 9

12        Rodney Local Board Parks and Recreation Committee Workshop Records      17  

13        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board Parks and Recreation Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 17 May 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board Parks and Recreation Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Punganui Station Park and Greenway Trust

Te take mō te pūrongo / Purpose of the report

1.       Ant Woodward will be in attendance to give an update on current progress on Punganui Station Park and Greenway Trust. He will speak about the local and broader aspirations and give an update on feasibilities and related matters.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      thank Mr Woodward for his presentation on Punganui Station and Greenway Trust.

 

 

 

8.2       Helensville Art Centre

Te take mō te pūrongo / Purpose of the report

1.       Pauline Denton of Helensville Art Centre will be in attendance to give an update on activities at the art centre.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      thank Ms Denton for her update on activities at the Helensville Art Centre.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Rodney Local Board Parks and Recreation Committee

19 July 2018

 

 

Public notification of Auckland Council’s intention to grant a new community lease to Omaha Beach Bowling Club Incorporated

 

File No.: CP2018/12572

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek approval to publicly notify Auckland Council’s intention to grant a new community lease to Omaha Beach Bowling Club Incorporated for the land it occupies on the corner of Omaha Drive and North West Anchorage, Omaha.

Whakarāpopototanga matua / Executive summary

2.       In 1993, the Omaha Beach Bowling Club Incorporated entered into a community lease with the former Rodney District Council. Although the term of the lease has expired, it continues on a month-to-month basis on its original terms and conditions.

3.       The club has formally applied to council for a new community lease for portions of the following two land parcels it occupies at the corner of Omaha Drive and North West Anchorage as follows:

·  Lot 680 DP 142129

·  Lot 1 DP 166169

4.       As the above two parcels of land are subject to the requirements of the Local Government Act 2002, Auckland Council must publicly notify and engage with iwi on its intention to grant the proposed new community lease.

5.       This report recommends that the Rodney Local Board Parks and Recreation Committee approve the public notification of Auckland Council’s intention to grant a new community lease to the club. The proposed terms and conditions would be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      approve the public notification of Auckland Council’s intention to grant Omaha Beach Bowling Club Incorporated a new community lease to be issued under the Local Government Act 2002 for portions of Lot 680 DP 142129 and Lot 1 DP 166169 at the corner of Omaha Drive and North West Anchorage, Omaha (Attachment A to the agenda report).

b)      nominate a hearings panel to consider and decide on any submissions or objections received following the public notification process.

c)      note that the terms of the proposed new community lease would be:

·    term – 10 years commencing from the date of final local board approval and subject to the outcomes of the public notification process with one 10 year right of renewal

·    rent - $1.00 plus GST per annum if demanded.

d)      note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

e)      request that council staff report back to the local board following public notification for a decision or final approval of the proposed community lease.

 

 

Horopaki / Context

6.       This report considers the leasing issues with respect to the club’s occupation of portions of two parcels of land at Omaha.

7.       The Rodney Local Board Parks and Recreation Committee is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu / Analysis and advice

Land, area occupied and existing community lease

8.       The club occupies land located on the corner of Omaha Drive and North West Anchorage , Omaha. The land is held in fee simple by Auckland Council under the Local Government Act 2002. The club’s improvements straddle portions of two land parcels as follows:

· Lot 680 DP 142129 comprising 1.1821 hectares

·  Lot 1 DP 166169 comprising 2211 square metres

9.       In 1993, Omaha Beach Bowling Club Incorporated entered into a community lease with the former Rodney District Council. The lease commenced on 1 December 1993 and provided for one term of 19 years effecting final expiry 30 November 2012.  The existing lease has continued to hold over on a month-to-month basis on its original terms and conditions.

10.     Until November 2017, the two land parcels comprised the ‘Omaha Reserve’ being an unclassified local purpose reserve subject to the provisions of the Reserves Act 1977. During 2017, council staff undertook the statutory processes to successfully revoke the reserves status from the land parcels, thus the parcels reverted to being held under the Local Government Act 2002.

11.     The purpose of the revocation was to legally permit the activities of the community lessees occupying portions of the Omaha Reserve (the bowling club, tennis club and golf clubrooms, café, offices and proshop space shared with the community centre).

Public notification and iwi engagement

12.     In accordance with section 138 of the Local Government Act 2002 any lease or licence for a term in excess of six months must be publicly notified. This applies to the club’s application for a new community lease at Omaha.  Similarly, engagement with mana whenua identified as having an interest in land in the Rodney Local Board area is required under Section 81 of the Act (Attachment B to the agenda report).

13.     The public notification process will involve the publishing of an advertisement about the lease proposal in relevant local papers. Public are invited to make submissions and or objections and are allowed one calendar month to submit these and advise whether they wish to be heard. This may lead to a hearing process.

 

The club

14.     The Omaha Bowling Club Incorporated was incorporated under the Incorporated Societies Act 1908 on 5 April 1993. The club subsequently changed its name to the Omaha Beach Bowling Club Incorporated on 3 July 2007.

15.     The club is affiliated to Bowls North Harbour Incorporated and Bowls New Zealand Incorporated.

16.     The club’s current membership is 60, its fees are $50.00 for first year bowlers and $120.00 per annum for full membership. The club encourages the local Bridge and Mahjong clubs to utilise its facilities when the bowling club isn’t in occupation.

17.     The club’s improvements comprise clubrooms (which include a lounge, kitchen, secretarial area and toilets), outdoor area and bowling greens.  All the club’s improvements are well maintained and managed.

18.     The club is planning to undertake works to renew its greens and upgrade its building during the near future. Having a new community lease would provide the club with leverage to seek funding opportunities to assist with its planned works.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     At its business meeting of 15 June 2017, the Rodney Local Board resolved to approve the 2017/2018 community leasing work programme (resolution number RD/2017/102). This project is included in the work programme.

20.     The recommendations within this report support the Rodney Local Board Plan 2017 outcomes for:

·    communities are influential and empowered

·    parks and sports facilities that everyone can enjoy.

Tauākī whakaaweawe Māori / Māori impact statement

21.     Engagement with iwi identified as having an interest in land in the Rodney Local Board geographical area will be undertaken about the proposal.

22.     Engagement will involve:

·    email contact containing detailed information and inviting iwi representatives to hui and or for a Kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal

·    a presentation at an upcoming mana whenua north-west forum, held at Orewa on a monthly basis.

Ngā ritenga ā-pūtea / Financial implications

23.     The costs associated with public notification and engagement with iwi about council’s intention to grant a new community lease is approximately $1000.00. This cost will be borne by the Community Facilities Department. Should there be a hearing process this may incur additional cost.

Ngā raru tūpono / Risks

24.     Should the Rodney Local Board resolve not to grant a new community lease to the club, this decision may:

·    affect the club’s ability to leverage funding to ensure its financial sustainability as required to meet its ongoing asset management plans

·    increase Auckland Council’s maintenance and renewal responsibilities in terms of the club’s improvements.

Ngā koringa ā-muri / Next steps

25.     Council staff will engage with iwi and place an advertisement about the lease proposal in relevant local papers.

26.     Council staff will subsequently report back to the local board for a decision on the public notification process or final approval of the community lease.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

GIS aerial view of the site

13

b

Relevant sections of the Local Government Act 2002

15

      

Ngā kaihaina / Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

19 July 2018

 

 


Rodney Local Board Parks and Recreation Committee

19 July 2018

 

 


Rodney Local Board Parks and Recreation Committee

19 July 2018

 

 

Rodney Local Board Parks and Recreation Committee Workshop Records

 

File No.: CP2018/12504

 

  

 

Purpose

1.       Attached are the Rodney Local Board’s Parks and Recreation Committee workshop records for Thursday, 10 May and Thursday, 14 June 2018.

Executive Summary

2.       The Rodney Local Board and its committees (Parks and Recreation, and Transport, Infrastructure and Environment) hold regular workshops.

3.       Attached for information are the records of the most recent workshop meeting of the Rodney Parks and Recreation Committee.

 

Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      note the workshop records for Thursday, 10 May and Thursday, 14 June 2018.

 

Attachments

No.

Title

Page

a

Workshop Record 10 May 2018

19

b

Workshop Record 14 June 2018

21

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

19 July 2018

 

 


 


Rodney Local Board Parks and Recreation Committee

19 July 2018