Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 19 July 2018 at 9.31AM.

 

present

 

Chairperson

Margaret Miles, QSM, JP

By electronic attendance

Deputy Chairperson

Lisa Whyte

Presiding

Members

Uzra Casuri  Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

 

 

Brian Neeson, JP

 

 


Upper Harbour Local Board

19 July 2018

 

 

 

1          Welcome

 

 

2          Apologies

  

There were no apologies.

 

Resolution number UH/2018/76

MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)         approve the request for electronic attendance from Chairperson M Miles.

CARRIED

 

Secretarial Note: Standing Order 3.3.1 allows members of the local board or its committees the right to attend meetings by means of an electronic link, provided conditions of the standing orders are met.  

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number UH/2018/77

MOVED by Member N Mayne, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 June 2018, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 21 June 2018

 

The open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 21 June 2018, are attached at item 12 of the agenda for the information of the board only are confirmed under item 4 of the agenda.

 

 

 

12

2018/2019 Upper Harbour Local Board Community Facilities work programme

 

The Work Programme Lead for Community Facilities and Lead Financial Advisor were in attendance to address the board in support of this item.

 

 

Resolution number UH/2018/78

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve the 2018/2019 Upper Harbour Local Board Community Facilities work programme, as detailed in Attachments A and B to the agenda report.

b)        request that a locally driven initiatives operations budget item, for investigation and design project scoping, to the value of $25,000, be included in the Community Facilities work programme.

CARRIED

 

 

 

13

Formalise naming at Albany Community Hub and House, Headquarters and Sunderland Lounge

 

Resolution number UH/2018/79

MOVED by Chairperson M Miles, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve naming of the Albany Community Hub precinct (including the facility currently referred to as Albany House) at 575 Albany Highway, Albany as ‘Albany Community Hub - Te Pokapū ā-Hapori o Ōkahukura’.

CARRIED

 

Resolution number UH/2018/80

MOVED by Chairperson M Miles, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

b)      approve naming of the main Albany Community Hub / whare (opened in 2017) as Te Hākaiaraara.

CARRIED

 

 

Resolution number UH/2018/81

MOVED by Chairperson M Miles, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

c)      approve naming for venue for hire rooms at Albany Community Hub after apple varieties historically associated with the Albany area as follows:

i.     Hub - Main Hall:  Fruit Growers

ii.    Hub - Meeting Room 1: The Albany Beauty

iii.   Hub - Meeting Room 2: Braeburn

iv.   Hub - Consultation Room: Gravenstein  

v.    House - Main Hall: The Albany House

d)      approve naming of the two facilities at Hobsonville Point, as ‘Headquarters’ and ‘Sunderland Lounge’ respectively.

e)      approve naming for the venue for hire rooms at Headquarters after RNZAF planes historically associated with the area as follows:

i.     Room 1: Catalina

ii.    Room 2: Baffin

iii.   Room 3: Tiger Moth

iv.   Room 4: Gypsy Moth

v.    Rooms 3 & 4 (combined as one bookable space): de Havilland

vi.   Room 5: Iroquois

vii.  Room 6: Sioux

viii. Rooms 5 & 6 (combined as one bookable space): Bell

f)       approve naming of rooms at Sunderland Lounge after RNZAF aircraft historically associated with the area as follows:

i.     Main Hall: Sunderland

ii.    Side Room 1: Oxford

iii.   Side Room 2: Walrus

g)      request that a staff work with Te Kawerau a Maki, through Te Waka Anga Mua ki Uta, to identify a Māori name for the following community places:

i.        Headquarters located at 214 Buckley Avenue, Hobsonville Point

ii.       Sunderland Lounge located at 5 Marine Parade, Hobsonville Point.

CARRIED

 

Secretarial Note: Under Standing Order 1.9.7 Member U Balouch requested that her dissenting vote on a) be recorded.

 

 

Secretarial Note: The lease arrangements for The Albany Community Hub will be discussed and considered at a future meeting of the board.

 

 

 

 

 

14

Auckland Transport monthly report - July 2018

 

The Elected Member Relationship Manager was in attendance to address the board in support of this item.

 

 

Resolution number UH/2018/82

MOVED by Deputy Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)         receive the report entitled ‘Auckland Transport Update to the Upper Harbour Local Board – July 2018’.

 

CARRIED

 

Chairperson M Miles left the meeting at 10.21am.

Chairperson M Miles returned to the meeting at 10.23am.

 

 

15

Governance forward work calendar - July 2018 to June 2019

 

Resolution number UH/2018/83

MOVED by Deputy Chairperson L Whyte, seconded by Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period July 2018 to June 2019, as set out in Attachment A to this agenda report.

 

CARRIED

 

 

16

Record of the Upper Harbour Local Board workshops held on Thursday 14 and 28 June, and 5 July 2018

 

Resolution number UH/2018/84

MOVED by Member N Mayne, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 14 and 28 June, and 5 July 2018 (refer to Attachments A, B, and C of the agenda report).

 

CARRIED

 

 

17

Board Members' reports - July 2018

 

Resolution number UH/2018/85

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

 

CARRIED

 

 

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

19        Procedural motion to exclude the public

Resolution number UH/2018/86

MOVED by Deputy Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of land for open space - Whenuapai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

10.39pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Acquisition of land for open space - Whenuapai

 

Resolution number UH/2018/88

MOVED by Deputy Chairperson L Whyte, seconded by Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      agree that the above decision and report not be restated in the open minutes.

 

CARRIED

 

 

11.01 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................