I hereby give notice that an ordinary meeting of the Weed Management Political Advisory Group will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 4 July 2018

1.00pm

Meeting Room 1
Level 26, 135 Albert Street
Auckland

 

Weed Management Political Advisory Group

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Cr Penny Hulse

Members

Brent Bailey, Rodney Local Board member

 

Deputy Mayor Cr Bill Cashmore

 

Mike Cohen, QSM, JP, Devonport-Takapuna Local Board member

 

Sandra Coney, QSO, Waitākere Ranges Local Board member

 

Cr Alf Filipaina

 

Cr Hon Christine Fletcher, QSO

 

Danielle Grant, Kaipātiki Local Board member

 

Nicholas Mayne, Upper Harbour Local Board member

 

Cr Sharon Stewart, QSM

 

Paul Walden, Waiheke Local Board Chair

 

Cr John Watson

 

IMSB Member Glenn Wilcox

 

 

 

 

 

Maea Petherick

Senior Governance Advisor

 

28 June 2018

 

Contact Telephone: (09) 890 8136

Email: maea.petherick@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Weed Management Political Advisory Group

04 July 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Updated Terms of Reference for the Weed Management Political Advisory Group for the 2016-2019 term                                                                                                               7

6          Update on implementation of the Weed Management Policy                                13

7          Recommendations of Best Practice Reference Group meeting in March 2018 and update on implementation                                                                                                       23

8          Community Empowerment                                                                                         29 

9          Consideration of Extraordinary Items 

 

 


1          Apologies

 

An apology from Cr C Fletcher has been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

There are no minutes to confirm.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Weed Management Political Advisory Group

04 July 2018

 

 

Updated Terms of Reference for the Weed Management Political Advisory Group for the 2016-2019 term

 

File No.: CP2018/11537

 

Te take mō te pūrongo / Purpose of the report

1.       To approve the updated Terms of Reference for the Weed Management Political Advisory Group for the 2016-2019 term.

Whakarāpopototanga matua / Executive summary

2.       On 7 March 2018 members of the Weed Management Political Advisory Group agreed that meetings would be open to the public.

3.       The Terms of Reference for the political advisory group have been amended to reflect this change and are shown in Attachment A.

4.       The Terms of Reference have also been amended to reflect the policy, which states that Political Advisory Group meetings should be held at least twice a year.

5.       There is potential for meetings to be held more frequently if significant changes occur to the council’s weed management approach or there is an issue of high political or community interest to be discussed.

 

Ngā tūtohunga / Recommendation

That the Weed Management Political Advisory Group:

a)      approve the updated Terms of Reference for the 2016-2019 term.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Updated Terms of Reference for the Weed Management Political Advisory Group (July 2018)

9

      

Ngā kaihaina / Signatories

Author

Jenny Gargiulo, Senior Environmental Quality Assurance Specialist

Authoriser

Barry Potter - Director Infrastructure and Environmental Services

 


Weed Management Political Advisory Group

04 July 2018

 

 

Weed Management Political Advisory Group

UPDATED Terms of Reference (July 2018)

1.   Introduction

The Weed Management Political Advisory Group was established in accordance with a resolution of the Regional Strategy and Policy Committee at its meeting on 2 July 2015 (resolution number REG/2014/120).

 

The governing body members of the Weed Management Political Advisory Group were appointed by Mayor Phil Goff on 8 February 2017. The mayor signaled that the appointment of local board members to the advisory group was to be determined at the 13 February 2017 Local Board Chairs’ Forum, and that membership from the Independent Māori Statutory Board would be requested via memorandum.

 

These Terms of Reference outline the structure, purpose and objectives, and protocols of the Weed Management Political Advisory Group. Members are expected to abide by these Terms of Reference, as well as the Code of Conduct for Elected Members of Auckland Council.

2.   Purpose and Objectives

1.    The purpose of the Weed Management Political Advisory Group is to provide governance and oversee the implementation of the Weed Management Policy 2013.

 

The specific objectives of the Weed Management Political Advisory Group are to:

 

a)   ensure robust decision-making which takes account of both community and technical considerations

b)   audit the performance of the weed management policy and all relevant operational programme.1

3.   Membership

The Weed Management Political Advisory Group comprises 13 members, including:

 

·    Councillor Penny Hulse (Chair)

·    Brent Bailey – Rodney Local Board member

·    Deputy Mayor Bill Cashmore

·    Mike Cohen – Devonport-Takapuna Local Board member

·    Sandra Coney – Waitākere Ranges Local Board member

·    Councillor Alf Filipaina

·    Councillor Christine Fletcher

·    Danielle Grant – Kaipātiki Local Board member

·    Nicholas Mayne – Upper Harbour Local Board member

·    Councillor Sharon Stewart

·    Paul Walden – Waiheke Local Board member

·    Councillor John Watson

·    Independent Māori Statutory Board Member Glenn Wilcox

 

 

 

 

4.   Governance

a)    The chairperson of the Weed Management Political Advisory Group will be the chair of the Environment and Community Committee, being Councillor Penny Hulse.

b)    The deputy chairperson of the Weed Management Political Advisory Group will be elected by the members.

c)    The Weed Management Political Advisory Group will aim to reach consensus on all of topics of discussion at meetings. However, if this is not possible, the recommendations of the group to the Environment and Community Committee will also record minority views.

d)    At times, as required, the views of the members of the Weed Management Political Advisory Group may be sought by staff through means other than meetings, such as by phone or email.

5.   Administration

a)    Meeting schedule

Meetings will be scheduled at least twice a year for staff to seek feedback from the Weed Management Political Advisory Group on key decisions relating to implementation of the policy.

 

b)   Communications between Weed Management Political Advisory Group members

Most communications will be conducted via email or telephone numbers unless otherwise agreed.

 

c)    Agendas and minutes

Meeting agendas and supporting documents will be distributed at least two working days prior to the scheduled Weed Management Political Advisory Group meetings. Minutes will be circulated to members as soon as possible following scheduled meetings. Hard copies will be made available at or in advance of the meeting upon request.

 

d)    Members’ attendance

Apologies for non-attendance should be communicated in advance of the meeting to:

Tam White – Senior Governance Advisor

Phone: 09 890 8156

Email: Tam.White@aucklandcouncil.govt.nz

 

If a meeting is cancelled at short notice (less than 24 hours prior to the scheduled meeting), members will be contacted directly by phone.

 

Members must accept the consensus reached by the rest of the Weed Management Political Advisory Group if they cannot attend a meeting.

 

e)   Other matters

Weed Management Political Advisory Group meetings will be open to the public.

 

At the discretion of the chairperson, councillors, local board members, and Independent Māori Statutory Board members who are not members of the Weed Management Political Advisory Group may attend meetings and participate in discussions, although their views will not be reflected in recommendations to the Environment and Community Committee, except by consensus of the Weed Management Political Advisory Group.

 

6.   Media Enquiries and Public Communications

a)    Media enquiries

Auckland Council’s Communication and Engagement department will work with other council staff (including staff from council-controlled organisations) and the chairperson to ensure clear and consistent responses to any media requests received.

 

The collective views of the Weed Management Political Advisory Group will be represented by the chairperson (or in their absence, the deputy chairperson, however this role may be delegated to other Weed Management Political Advisory Group members or senior staff at the discretion of the chairperson).

 

b)    Public and internal communications

Staff will ensure that members of the Weed Management Political Advisory Group are kept well informed as to implementation of the weed management policy through detailed updates. Members of the Weed Management Political Advisory Group will also be given advance warning of any public communications so that they are well briefed to answer any enquiries they may receive from members of the public.

 

 


Weed Management Political Advisory Group

04 July 2018

 

 

Update on implementation of the Weed Management Policy

 

File No.: CP2018/11543

 

Te take mō te pūrongo / Purpose of the report

1.       To note an update on the ongoing implementation of the Weed Management Policy across council.

Whakarāpopototanga matua / Executive summary

2.       An update on the ongoing implementation of the Weed Management Policy was presented to the Environmental and Community Committee meeting on 10 April 2018 and is shown in Attachment A.

3.       The memo outlines the activities associated with implementation of the work programme for the Weed Management Policy from November 2017 to April 2018. Highlights included

·     Auckland Council units are reporting on agrichemical use across the council family. An annual report on agrichemical use by board area will be provided after July 2018.

·     A vegetation management trial has been developed to assess different weed management methodologies at the Auckland Botanic Gardens.

·     Work is underway to ensure continued best practice in vegetation management and pest plant control.

·     Education and support for community conservation groups through programmes in regional and local parks, Pest Free Auckland and targeted support to groups working on private land.

4.       Overall, implementation of the policy is continuing across the council family with a focus on achieving best practise and ongoing improvements in weed management.

 

Ngā tūtohunga / Recommendation

That the Weed Management Political Advisory Group:

a)      note the update on the implementation of the Weed Management Policy.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Update on implementation of the Weed Management Policy

15

     

Ngā kaihaina / Signatories

Author

Jenny Gargiulo, Senior Environmental Quality Assurance Specialist

Authoriser

Barry Potter - Director Infrastructure and Environmental Services

 


Weed Management Political Advisory Group

04 July 2018

 

 


 


 


 


 


 


 


Weed Management Political Advisory Group

04 July 2018

 

 

Recommendations of Best Practice Reference Group meeting in March 2018 and update on implementation

 

File No.: CP2018/11539

 

Te take mō te pūrongo / Purpose of the report

1.       To note the recommendations of the Best Practice Reference Group in relation to weed management at their meeting held 28 March 2018 and receive presentations on council’s implementation of the Weed Management Policy.

Whakarāpopototanga matua / Executive summary

2.       The establishment of a Best Practice Reference group is detailed within the action plan of the Weed Management Policy.

3.       This states that the council should develop a best practice group for weed management, which ‘will comprise of senior technical staff from the council and its CCOs, relevant external parties and independent national and/or international experts.’

4.       In March 2018 the first Best Practice Reference Group meeting of the year was held. A summary of the discussion and the group’s recommendations are included in the April Weed Management Newsletter shown in Attachment A. 

5.       Highlights of the group’s recommendations include:

-      support of more investment and coordination across council on biocontrol programs for weed control. 

-      ongoing investigation of thermal technology, electro, hotwater, steam and hot foam for weed control by council.

-      the restricted use by council of glyphosate formulations containing polyoxyethylene tallow amine (commonly known as POEA) a surfactant with known toxic effects on aquatic organisms.

-      endorsement of council support of community groups for conservation outcomes.

6.       The implementation of the group’s recommendations on glyphosate formulations with POEA and thermal technology will be progressed as part of the forward work programme for implementation of the Weed Management Policy.

7.       Presentations will be provided to the political advisory group on 4 July on implementation of the Weed Management Policy through use of biocontrols and community group engagement.

 

Ngā tūtohunga / Recommendations

That the Weed Management Political Advisory Group:

a)      note the update on the recommendations of the Best Practice Reference Group meeting held on 28 March 2018 shown in Attachment A of the report.

b)      receive the presentations on use of biocontrols and community group engagement.

 

 


 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Collective Innovation: A quarterly update on the Weed Management Policy

25

     

Ngā kaihaina / Signatories

Author

Jenny Gargiulo, Senior Environmental Quality Assurance Specialist

Authoriser

Barry Potter - Director Infrastructure and Environmental Services

 


Weed Management Political Advisory Group

04 July 2018

 

 


 


 


Weed Management Political Advisory Group

04 July 2018

 

 

Community Empowerment 

 

File No.: CP2018/11731

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity to receive input from Hana Blackmore, from the Weed Management Advisory group on community empowerment to reduce agrichemical in the road corridor.

2.       Options for mechanisms and communication channels to support this engagement are currently being considered by council.

 

 

Ngā tūtohunga / Recommendation/s

That the Weed Management Political Advisory Group:

a)      note the input from Hana Blackmore, Weed Management Advisory Group on community empowerment to reduce agrichemical in the road corridor. 

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Jenny Gargiulo, Senior Environmental Quality Assurance Specialist

Authoriser

Barry Potter - Director Infrastructure and Environmental Services