I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 26 July 2018

5.15pm

Local Board Office
10 Belgium Street
Ostend
Waiheke

 

Waiheke Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Cath Handley

 

Deputy Chairperson

Paul Walden

 

Members

Shirin Brown

 

 

John Meeuwsen

 

 

Bob Upchurch

 

 

(Quorum 3 members)

 

 

 

Safia Cockerell

Democracy Advisor - Waiheke

 

20 July 2018

 

Contact Telephone: 021 283 8212

Email: safia.cockerell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waiheke Local Board

26 July 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Councillor's update                                                                                                       7

12        Development of a local park management plan for Rangihoua Reserve and Onetangi Sports Park (Covering report)                                                                                     9

13        Waiheke Area Plan working party – appointment of local board members         11

14        Funding the Preparation of a Lightscape Management Plan for Waiheke           17

15        Approval of the  2018/2019 Waiheke Local Board Community Facilities Work Programme                                                                                                                                       23

16        Auckland Transport Waiheke Local Board update - July 2018                              37

17        Chairperson's report                                                                                                   41

18        Waiheke Local Board workshop record of proceedings                                        43

19        Governance Forward Work Programme                                                                   55

20        List of resource consents                                                                                           61  

21        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

 

Translation (non-literal)  - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 28 June 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Waiheke Local Board

26 July 2018

 

 

Councillor's update

 

File No.: CP2018/11074

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide Councillor Mike Lee with an opportunity to update the Waiheke Local Board on Governing Body issues.

 

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a)      note the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Author

Safia Cockerell - Democracy Advisor - Waiheke

Authorisers

Louise Mason - GM Local Board Services

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

26 July 2018

 

 

Development of a local park management plan for Rangihoua Reserve and Onetangi Sports Park (Covering report)

 

File No.: CP2018/13318

 

  

 

Te take mō te pūrongo / Purpose of the report guidance

1.         To confirm that Rangihoua Reserve and Onetangi Sports Park will remain local parks.

2.         To approve the preparation of an individual management plan for Rangihoua Reserve and Onetangi Sports Park.

Whakarāpopototanga matua / Executive summary

3.         This is late covering report for the above item.  The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 26 July 2018 Waiheke Local Board meeting.

Ngā tūtohunga / Recommendation/s

The recommendations will be provided in the comprehensive agenda report.

 

 

 

 

 


Waiheke Local Board

26 July 2018

 

 

Waiheke Area Plan working party – appointment of local board members

 

File No.: CP2018/11522

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To appoint members of the Waiheke Local Board to the Waiheke Area Plan Working Party.

Whakarāpopototanga matua / Executive summary

2.       Planning Committee resolution PLA2018/63 includes a directive for the establishment of a working party to oversee the preparation of the Waiheke Area Plan.  The working party will comprise members of the local board, the Waitematā and Gulf Ward Councillor and a representative from the Independent Māori Statutory Board.

3.       This report recommends that the local board appoint all five board members to the working party.

 

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a)      appoint all local board members to the Waiheke Local Area Plan working party.

 

 

Horopaki / Context

4.       Previous discussions with the Waiheke Local Board have considered options for the process of incorporating the Hauraki Gulf Islands into the Auckland Unitary Plan.   These discussions have resulted in a local resolution (WHK/2018/51) (Attachment A) to support a two-stage process.   Stage 1 being the development of an area plan for Waiheke Island.  Stage 2 will be a plan change to the Auckland Unitary Plan, informed by the area plan.

5.       The two-stage approach was subsequently reported to and approved by the Planning Committee at its 5 June 2018 meeting.   The resolution is attached as Attachment B.

6.       Clause (b) of the resolution gives a directive for the establishment of working parties (one for Waiheke local board area and one for the Great Barrier local board area) to oversee the preparation of each area plan.  

7.       Each working party is to be comprised of:

• members of the relevant Local Board

• Waitematā and Gulf Ward Councillor

• a representative of the Independent Māori Statutory Board.

Tātaritanga me ngā tohutohu / Analysis and advice

8.       The appointment of all local board members is considered to be an effective and  efficient use of resources for the following reasons:

·    the working party will have direct access to all local board members local knowledge and practical insights

·    meetings, workshops and reporting to the working party replaces the need for the same information to be re-reported to the local board

·    a working party of seven members (including five local board members) is a practical size and knowledge base to drawn on

·    flexibility for members to be absent for other duties, without having to specifically arrange alternative members.

9.       The alternative of appointing a lesser number of board members requires less resource, however additional work will be delegated to the representatives in the form of:

·    acquiring knowledge of other local board members

·    regularly liaising with the non-working party local board members, so their views are understood and expressed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10.     The views of the Waiheke Local Board will be integral to the development of the Waiheke Area Plan.

Tauākī whakaaweawe Māori / Māori impact statement

11.     The area plan process will involve full consultation with relevant iwi groups. 

12.     A key role of the Independent Māori Statutory Board is to advance the interests of Māori. A member of the Independent Māori Statutory Board will be appointed to the Waiheke Area Plan Working Party.

Ngā ritenga ā-pūtea / Financial implications

13.     Plans and Places three-year placed based spatial planning programme identifies Waiheke Planning Review in years two and three (2018/19 and 2019/20) and can be covered by departmental budgets for those years.  The area plan is timed for completed by September 2019.

Ngā raru tūpono / Risks

14.     No significant risks arise from this decision.

Ngā koringa ā-muri / Next steps

15.     Once the working party is appointed, staff will organise a workshop with the working party to initiate the project and determine the frequency of working party meetings.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Waiheke resolution (WHK/2018/51)

13

b

Planning Committee resolution (PLA/2018/63)

15

     

Ngā kaihaina / Signatories

Author

Michele Perwick - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 

Funding the Preparation of a Lightscape Management Plan for Waiheke

 

File No.: CP2018/12881

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve the allocation of funding for the preparation of the Lightscape Management Plan. 

Whakarāpopototanga matua / Executive summary

2.       This report provides information to support the local board approving the allocation of $15,000 in the 2018/19 Locally Driven Initiative (LDI) opex budget for the Lightscape Management Plan.

3.       The Lightscape Management Plan will support the board’s proposed application for Dark Sky accreditation and future changes to lighting provisions of the Auckland Unitary Plan to manage lighting standards on Waiheke.

4.       This work aligns with the Waiheke Local Board Plan 2017 outcome that ‘Waiheke’s environment is treasured and the key initiative to protect the night skies’.  It also addresses concerns at increasing light pollution on Waiheke.  It is a matter that can be further explored in the Waiheke Area Plan, currently being developed by Plans and Places, together with the local board.

5.       The Plans and Places Department will coordinate delivery of this project for the local board and develop the plan change to the Auckland Unitary Plan.

 

Te tūtohunga / Recommendation

that the Waiheke Local Board:

a)      approve the allocation of $15,000.00 in the Locally Driven Initiative Opex for the preparation of the Lightscape Management Plan for Waiheke, to be coordinated by the Plans and Places Department in 2018/19.

 

Horopaki / Context

6.       The protection of the Waiheke night skies for present and future generations is a key local board initiative that aligns with the following local board plan outcome:

·        Waiheke’s environment is treasured

7.       In February 2018, the local board reconfirmed its commitment to this initiative and:

·        agreed to apply for accreditation by the International Dark Sky Association

·        agreed to work with the Waiheke Dark Sky Team

·        recommended that Auckland Council support and assist to improve lighting policies through the forthcoming district plan review

·        delegated board member, Shirin Brown, to be the key point of contact with the Waiheke Dark Sky Team (see Attachment A for membership);

8.       A full copy of resolution WHK/2018/50 is provided as Attachment A.  [Please note that while the resolution refers to a district plan review, the process is a plan change to the Auckland Unitary Plan].

9.       The local position aligns with the concerns raised in ‘Essentially Waiheke Refresh 2016’ (the community strategic framework) at the growing light pollution on the island.

10.     Increasing community interest and support is evident in the popularity of recent night sky events held on the island and the take up of educational opportunities to learn about the night sky. 

11.     Work on the development of an area plan for Waiheke has now commenced.  This will set out a 30 year strategy to manage change, setting out key moves, desired outcomes and supporting actions.  It will also provide high level direction to inform the forthcoming plan change to the Auckland Unitary Plan to include the Hauraki Gulf Islands.  It is likely the area plan will recommend actions to support the protection of the night sky including the development of specific lighting standards in the Auckland Unitary Plan.

12.     The Waiheke Dark Sky Team is preparing the technical material for the International Dark Sky accreditation to have Waiheke declared a dark sky sanctuary.  The team has recommended that the local board prepare the Lightscape Management Plan for Waiheke as the next step in the process.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     In order to advance the application for Dark Sky accreditation, provision has been made in the local board 2018/19 budget for the preparation of the Lightscape Management Plan to be coordinated by the Plans and Places Department.

14.     This plan will set out good light practices and standards as prescribed by the International Dark Sky Association.  The plan would then inform the lighting provisions in a plan change incorporating the Hauraki Gulf Islands into the Auckland Unitary Plan.

15.     It is estimated that a budget of $15,000.00 should be set aside in the local board’s 2018/19 LDI Opex budget.

16.     This would provide for approximately 60 hours work based on an hourly rate of $225-$250 per hour.  A possible work programme could include:

·        briefing by Plans and Places and the Waiheke Dark Sky Team

·        a site visit to view the various lighting types in use

·        development of a draft management plan

·        responding to comments from Plans and Places, the local board and the Waiheke  Dark Sky Team

·        completion of the final management plan.

This will be scoped out in more detail later in the year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     The project described above supports the local board’s work to achieve outcomes set out in the Waiheke Local Board Plan 2017.

18.     The local board has made provision for the Lightscape Management Plan in its draft 2018/19 work programme.

Tauākī whakaaweawe Māori / Māori impact statement

19.     This report provides information for a local planning and development project.   It is recognised that planning and development (including protection of the night sky) has integral links with activities of interest to Māori.  The stories of celestial navigation such as the Kupe voyages and the great fleet migration are fundamental to Māori culture. 

20.     The night sky forms a part of our kaitiakitanga/environmental stewardship responsibility and an integral part of our life awareness and enjoyment values.

21.     This project will require participation, contribution and consultation with iwi.

Ngā ritenga ā-pūtea / Financial implications

22.     Subject to approval, this project will be completed in the 2018/19 financial year.

Ngā raru tūpono / Risks

23.     In order to continue the successful delivery of the Lightscape Management Plan, it is recommended that the Plans and Places Department continue to coordinate the delivery of this project.

24.     Without funding, the achievement of long term protection of the night skies above Waiheke Island is limited.

Ngā koringa ā-muri / Next steps

25.     Subject to approval, the Lightscape Management Plan will be commissioned in the 2018/19 financial year.   Reporting to the local board will continue on a regular basis, along with contributions to the local board’s quarterly performance report.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Waiheke Local Board resolution (WHK/2018/50)

21

     

Ngā kaihaina / Signatories

Author

Michele Perwick - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 

Approval of the  2018/2019 Waiheke Local Board Community Facilities Work Programme

 

File No.: CP2018/12318

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve the 2018/2019 Community Facilities Work Programme for the Waiheke Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2.       The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3.       The Waiheke Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4.       The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

I)    $1,806,000 of asset-based services capital funding

II)   $559,000 of local board initiative capital funding

III)  $0 of local board initiative operational funding.

5.       The work programme has been developed through a series of iterative workshops between key staff and the local board since October 2017. The programme provided in Attachment A reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6.       Once approved by the Waiheke Local Board, new work will commence from August 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

 

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a)      approve the Waiheke Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A.

 

Horopaki / Context

7.       Community facilities and open spaces provide important community services to the people of the Waiheke Local Board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where residents and visitors can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8.       The 2018/2019 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

9.       Investment in the capital programme will ensure that council facilities and parks open spaces in the Waiheke Local Board area remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

 

 

Locally Driven Initiative

Renewal

Growth and development

Coastal Renewals

Basis for amount of budget allocated to each local board

As per the local board funding policy:

·    90% population*

·    5% deprivation*

·    5% land*

In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.

To specific projects identified as priority projects to meet the needs of new and future residents.

To specific projects identified as priorities by the coastal specialist team.

Type of projects that can be paid for

Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.

Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.

Development budgets are used for specific projects approved by the Governing Body.

Growth budgets can only be used for specific projects that are required by and benefit new and future residents.

Renewal of and enhancement where required, to existing coastal structures

Degree of local board discretion on allocation to projects

Full discretion

Broad discretion - can be allocated to any renewal project

Limited discretion – must be allocated to the specific project.

Local board discretion on scope and design of project within available budget.

Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets.

Please note that coastal renewals projects are allocated regionally.

*excluding Waiheke Island

 

 

 

10.     The amount of budget available for locally driven initiatives on Waiheke Island is determined by:

a)    fees and charges collected from locally driven initiatives

b)    plus revenue from fees and charges for local asset based services in excess of that projected by the Governing Body where the local boards sets higher fees,

c)    minus revenue from fees and charges for local asset based services below that projected by the Governing Body where the local boards set lower fees

d)    plus any revenue from grants, donations, and sponsorships

e)    plus any revenue collected from targeted rates set to fund local activities

f)     plus a general rates allocation

General rates funding will be provided to meet the balance of the costs of providing locally driven initiatives on Waiheke Island. This will be based on the expenditure on these activities agreed with the Governing Body in their local board agreements each year net of revenue generated from the items in a to e above. 

11.     The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with the elected members from October 2017 to May 2018. All feedback gathered from the workshops have been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

·    Number of projects: 39

·    Indicative cost for proposed projects: $4,447,453

Leasing work programme

12.     Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

13.     The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

14.     Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

15.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·    increasing the long-term durability of Community Facilities assets

·    improving the safety of Community Facilities assets

·    ensuring the enjoyment of Community Facilities assets by the users.

16.     In July 2017, Community Facilities launched ‘Project 17’ which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts.  The Finance and Performance Committee approved these contracts on 30 March 2017.

 

17.     In the 2018/2019 Community Facilities Work Programme, there are three line items dedicated to all maintenance in the local board area:

·    Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

·    Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance

·    Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves.

18.     Staff will be able to provide regular reporting on maintenance through monthly updates to the local board and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

20.     The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in Attachment A.

21.     The Community Facilities work programme supports the achievement of the following 2017 Waiheke Local Board Plan priorities:

·    Vibrant places for people

·    Waiheke’s environment is treasured.

Tauākī whakaaweawe Māori / Māori impact statement

22.     The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

23.     Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

24.     The proposed 2018/2019 Community Facilities work programme will see the allocation of $559,000 of the board’s locally driven initiatives capital budget, $1,806,000 of the board’s asset based services capital budget, and $2,082,453 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

25.     If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

26.     The work programme will be implemented as part of Community Facilities’ usual business practice.

27.     Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Waiheke Community Facilities Work Programme 18_19

29

b

Waiheke Community Leases Work Programme 18_19

35

     

Ngā kaihaina / Signatories

Author

Angie Bennett - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 

Auckland Transport Waiheke Local Board update - July 2018

 

File No.: CP2018/11077

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2.       Auckland Transport asked for feedback on a proposed new footpath on Oue Road in June 2017. This proposal did not support the board’s current priority for walking and cycling infrastructure on the island and it will not proceed.

3.       Other Auckland Transport activities impacting on the local board area, and the following regional initiatives:

·   General wharf update

·   Cycling promotion

·   Summer operations plan

·   Regional Public Transport Plan (RPTP)

 

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a)         note the Auckland Transport Waiheke Local Board update - July 2018.

 

Horopaki / Context

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities. 

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·    Be safe.

·    Not impede network efficiency.

·    Be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

6.       The table below details the board’s current LBTCF allocation, including the increase that came into effect on 1 July 2018.

 

Other Auckland Transport news

General wharf update

 

Planned Maintenance Works at Matiatia

7.       Planning is continuing to be progressed with the delivery of maintenance works at both the Old Matiatia wharf and the main Matiatia berths.  Works on the Old Matiatia berth will result in the temporary restriction of access to the fueling site for users for short periods, and this will be communicated to users in advance.  Works on both sites will be completed over the winter period, prior to the increase in use of both sites as summer approaches.

 

Half Moon Bay

8.       Site works are now progressing on the provision of dedicated bus stop facilities at the recently completed Half Moon Bay Ferry passenger facility.  Completion is planned for mid/late 2018, but in the interim, there may be some minor disruption to vehicle movements accessing and egressing the Half Moon Bay Vehicular terminal.

Virtual Reality Booth at Matiatia

9.       Auckland Transport has a responsibility to maximise the revenue from the space at Matiatia and as such, has been seeking a tenant for the booth previously occupied by Explore. Expressions of interest has been open for two years and this proposal is for a virtual reality experience of the island, that would then allow people to book what they have just experienced.  Auckland Transport has had no other viable expressions of interest for this space.

 

Cycling Promotion

10.     Recently Cycle Action Waiheke received a grant from Auckland Transport to fund their winter cycling campaign. Auckland Transport has also agreed to help provide resources to other Cycle Action Waiheke activities.

Summer Operations Plan

11.     Auckland Transport, the local board and transport operators of Waiheke are again working together to develop a plan for the busy summer months at Matiatia. There were a number of lessons learned from the trial held last summer and the constructive feedback provided by the operators will allow Auckland Transport and the board to prioritise resources for the summer.

 

Regional Public Transport Plan (RPTP)

12.     Auckland Transport is currently presenting the draft RPTP to elected members across the region. This is an opportunity for boards to look at all aspects of public transport and their aspirations for how that should look over the next 10 years.

 

 

Footpath at Oue Road

13.     Auckland Transport did not receive support from the board or the community for a new footpath on Oue Road. The decision is not to proceed with this project, the funding allocated to Oue Road footpath will return to the regional budget to scope future footpaths projects.

 

Onetangi Beach Remediation

14.     Auckland Transport attended the Onetangi Residents Association meeting at the request of the local board. The issue of the condition of the sand dunes and the best solution to prevent further erosion was raised, as this is classed as a road. Auckland Transport will work closely with Auckland Council Community Facilities and present the proposal to the board at a future meeting.

 

Putiki Road Update

15.     The early arrival of winter means the sealing and stabilising work on Putiki Road will be delayed until the spring. Auckland Transport and its contractor Downer will delay the sealing because the temperature is too low and it’s too wet. If the sealing went ahead now, water could be trapped in the pavement and this could lead to it failing prematurely. Doing the work in early spring will give the pavement time to dry.

 

16.     In the meantime, all footpath and drainage works will be completed, however the road surface will stay in its pre-seal condition and will be maintained on a weekly basis until the weather improves.

 

Speed Campaign Update

17.     The speed campaign with the billboards has been active since the beginning of June and will end on 1 August 2018. There will be a survey delivered electronically at the end of the trial to evaluate the effectiveness of this campaign.

 

18.     Auckland Transport’s community transport team will meet with the board at the end of August 2018 to discuss further road safety programmes for Waiheke.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

 

19.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Auckland Transport consultations

20.     Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on the following proposals: Footpath on Oue Road.

21.     The local board expressed the following view: This project does not meet the board’s current priority for new footpaths on Waiheke. They would prefer a focus on roads that strengthen links to public transport and schools.

Tauākī whakaaweawe Māori / Māori impact statement

22.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

23.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

24.     The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri / Next steps

25.     Auckland Transport will provide another update report to the local board next month.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Melanie Dale - Elected Member Relationship Manager, Auckland Transport 

Authoriser

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

 


Waiheke Local Board

26 July 2018

 

 

Chairperson's report

 

File No.: CP2018/11078

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide Chairperson Cath Handley with an opportunity to update the local board on the projects and issues she has been involved with and to draw the board’s attention to any other matters of interest.

 

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a)      note the report from Chairperson Cath Handley and attach it to the minutes.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Safia Cockerell - Democracy Advisor - Waiheke

Authorisers

Louise Mason - GM Local Board Services

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

26 July 2018

 

 

Waiheke Local Board workshop record of proceedings

 

File No.: CP2018/11079

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Attached are copies of the record of proceedings of the Waiheke Local Board workshops held on 21 June, 28 June, 5 July and 12 July 2018.

 

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a)      note the record of proceedings of the Waiheke Local Board workshops held on 21 June, 28 June, 5 July and 12 July 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20180621 Waiheke Local Board Workshop proceedings

45

b

20180628 Waiheke Local Board Workshop proceedings

47

c

20180705 Waiheke Local Board Workshop proceedings

49

d

20180712 Waiheke Local Board Workshop proceedings

51

     

Ngā kaihaina / Signatories

Author

Safia Cockerell - Democracy Advisor - Waiheke

Authorisers

Louise Mason - GM Local Board Services

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

26 July 2018

 

 


 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 


 


Waiheke Local Board

26 July 2018

 

 


 


 


Waiheke Local Board

26 July 2018

 

 

Governance Forward Work Programme

 

File No.: CP2018/11080

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Attached is a copy of the Governance Forward Work Programme for Waiheke which is a schedule of items that will come before the board at business meetings and workshops over the next 12 months. 

 

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a)      note the Governance Forward Work Programme.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Programme

57

     

Ngā kaihaina / Signatories

Author

Safia Cockerell - Democracy Advisor - Waiheke

Authorisers

Louise Mason - GM Local Board Services

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

26 July 2018

 

 


 


 


 


Waiheke Local Board

26 July 2018

 

 

List of resource consents

 

File No.: CP2018/11082

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Attached are the lists of resource consent applications related to Waiheke Island received from 9 to 15 June, 16 to 22 June, 25 June to 1 July, 2 to 6 July and 9 to 15 July 2018.

 

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a)         note the lists of resource consents lodged related to Waiheke Island from 9 to 15             June, 16 to 22 June, 25 June to 1 July, 2 to 6 July and 9 to 15 July 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Resource consent applications received from 9 to 15 June 2018

63

b

Resource consent applications received from 16 to 22 June 2018

65

c

Resource consent applications received from 25 June to 1 July 2018

67

d

Resource consent applications received from 2 to 6 July 2018

69

e

Resource consent applications received from 9 to 15 July 2018

71

     

Ngā kaihaina / Signatories

Author

Safia Cockerell - Democracy Advisor - Waiheke

Authorisers

Louise Mason - GM Local Board Services

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 


 


Waiheke Local Board

26 July 2018

 

 


Waiheke Local Board

26 July 2018

 

 


 


Waiheke Local Board

26 July 2018