I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 17 July 2018

4:00pm

Waitematā Local Board Office
Ground Floor
52 Swanson Street
Auckland

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Pippa Coom

 

Deputy Chairperson

Shale Chambers

 

Members

Adriana Avendaño Christie

 

 

Richard Northey, ONZM

 

 

Denise Roche

 

 

Vernon Tava

 

 

Rob Thomas

 

 

(Quorum 4 members)

 

 

 

Liz Clemm

Democracy Advisor - Waitematā

 

12 July 2018

 

Contact Telephone: (09) 353 9654

Email: liz.clemm@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitematā Local Board

17 July 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Notice of Motion - Member Rob Thomas - Newmarket Play Space Land Access 7

13        Councillor's report                                                                                                      27

14        Auckland Transport July 2018 update                                                                      29

15        Approval of the  2018/2019 Waitematā Local Board Community Facilities Work Programme                                                                                                                   43

16        Chair's Report                                                                                                              59

17        Board member reports                                                                                                63

18        Governance Forward Work Calendar                                                                       91

19        Waitematā Local Board Workshop Records                                                            95  

20        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

21        Procedural Motion to Exclude the Public                                                               101

12        Notice of Motion - Member Rob Thomas - Newmarket Play Space Land Access

c.      Confidential May 2015 Resolution WTM/2015/1                                           101  

 


1          Welcome

 

 

2          Apologies

 

Shale Chambers, Waitematā Local Board Deputy Chair, for absence.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 19 June 2018, including the confidential section, as a true and correct record.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from <Member Names>  for consideration under item 12.

 


Waitematā Local Board

17 July 2018

 

 

Notice of Motion - Member Rob Thomas - Newmarket Play Space Land Access

 

File No.: CP2018/12638

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Member Rob Thomas has given notice of a motion that he wishes to propose.

2.       The signed notice by Member Rob Thomas is appended as Attachment A.

3.       Supporting information is appended as Attachment B.

4.       Confidential May 2015 Resolution WTM/2015/1 is appended as Attachment C.

 

Motion

That the Waitematā Local Board:

a)      request Auckland Council staff to investigate options for accessing the land being released under the Newmarket Viaduct to support the provision of a playspace to meet the unmet need of 8,000 school age children in Newmarket, and present back options to the Waitematā Local Board.

b)      refer this Notice of Motion to the Governing Body for information.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Notice of Motion

9

b

Newmarket Playspace presentation

13

c

Confidential May 2015 Resolution WTM/2015/1 (Under Separate Cover) - Confidential

 

      

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

17 July 2018

 

 

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Waitematā Local Board

17 July 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

17 July 2018

 

 

Councillor's report

 

File No.: CP2018/12305

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide Waitematā and Gulf Ward Councillor Mike Lee with an opportunity to update the Waitematā Local Board on regional issues.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

17 July 2018

 

 

Auckland Transport July 2018 update

 

File No.: CP2018/12556

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Waitematā Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2.       This report covers:

·    a summary of Auckland Transport projects and operations in the local board area

·    a summary of the local board’s transport capital fund.

·    a summary of consultation activity

·    a summary of general information items sent to the local board

·    Traffic Control Committee decisions

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the Auckland Transport July 2018 update report.

b)      agree to revoke resolution WTM/2017/155 Item 15 part d) (i) and d) (ii) as adopted at its meeting on 15 August 2017:

            d)         Note the rough order of cost for a parklet on Nuffield Street and:

i)   approve the use of up to $25,000 from the transport capital fund

ii)  request that Auckland Transport work closely with the Newmarket      Business Association on the design and to reduce final costs

and request that the committed Local Board transport capital funds of $25,000 for the Nuffield Street parklet be returned to the uncommitted portion of the fund.

c)      approve the allocation of $825,000 from the Waitematā Local Board Transport Capital Fund as per the rough order of cost for Auckland Transport to deliver the Greenway connection through Cox’s Bay reserve to Wharf Road via Bayfield Park.

d)      request Auckland Transport to prepare a Rough Order of Cost for delivery of part of the greenway connection “G4” from Meola Road to Great North Road as outlined in the Waitematā Greenways Plan.

e)      approve the name of “Western Springs Greenway” as the project name for the greenway connection from Meola Road to Great North Road.

 

 

 

 

 

Horopaki / Context

3.       This report updates the local board on Auckland Transport (AT) projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund.

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities. 

5.       The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·   be safe

·   not impede network efficiency

·   be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Auckland Transport projects and operations in the local board area

6.       The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item

Update

Park Road Busway - bus priority improvements on Park Road between Grafton Bridge and the Hospital entrance

AT has been engaging with key stakeholders on the Park Road project. Traffic management outside the new University medical facility conflicts with construction of the proposed improvements and is likely to delay the project until 2020. Public consultation has been put on hold until we confirm with the University the earliest date that construction could proceed.

Northwestern LRT – proposed rapid transit corridor from City to West Auckland

The Auckland Transport Alignment Project and RLTP notes NZTA will deliver Northwestern light rail.  AT will work with NZTA as they develop the project further.

Wellesley Street Bus Improvement Project (formerly Midtown bus route) – improving how city centre buses operate

Further investigations were undertaken into the potential to integrate the proposed off-street bus interchange in Grafton Gully into the surrounding Learning Quarter campus, as well as more detailed design concepts, operational assessments and commercial considerations. Overall project co-ordination is being undertaken with the Victoria St linear park team and CRL Ltd.

The next phase will be the Detailed Business Case (DBC). 

Route 2 of the Waitematā safe routes - improvements for pedestrians, people on bikes, and bus users. This route runs along Richmond Road from Surrey Crescent to Parawai Crescent through the West Lynn shopping centre.

AT’s design partners are working through options to bring back to the Community Liaison Groups in late July.

Downtown Infrastructure Improvement Programme

The Downtown Infrastructure Development Programme is working through concept designs for both the marine and streetscape works streams. A communications & engagement campaign is being prepared with an expected start in late June or July. Consents for the seawall have been lodged and additional consents will be progressively lodged through to October 2018. Some minor investigation work will occur from June, with major construction scheduled to begin in December 2018.

Parnell Busway - bus priority improvements on Parnell Road between Davis Crescent and St Mary’s Close.

Public consultation for the Parnell Road project closed on the 5 March 2018, with over 100 submissions received. The project team briefed the board on the results in a workshop on the 3 April 2018. The public consultation was closed out in mid-June. Construction is expected to go ahead in the second half of 2018.

Federal Street Upgrade Stage 2 - between Mayoral Drive and Wellesley Street, incorporating improved lighting, signage, street furniture and planting.

Engagement with business and residents associations continue as the programme of works becomes clearer. A development response plan is being discussed with Auckland Design Office.

18 trial test pits are planned for late July 2018 as part of this project. Construction is tracking for April 2019.

The Development Project Office is leading the engagement with Waitematā Local Board.

Parnell residential parking zone - proposed permit scheme for residents and businesses

Consultation closed in December 2017 and 426 responses were received including two submissions from Parnell Business Association and Parnell community group. Analysis of all the feedback is complete.

Auckland Transport’s parking design team presented their recommended changes to progress the parking zone to the local board at workshop on the 29 May 2018.

The project team’s response to local board feedback is included in this report below.

Grey Lynn & Arch Hill parking scheme - proposed permit scheme for residents and businesses

AT expects the public feedback report to be released to submitters and the wider public in the next few weeks outlining consultation outcomes.

After further consideration, AT will include the top of Warnock St under this proposal to be P120 time restricted. This supports the local board, business association, and resident’s associations request to include it.

Nelson St cycleway phase 3 – a bi-directional cycleway from Nelson Street to Quay Street

Public consultation closed on the 1 October 2017 and the project team has sought the Board’s feedback.

The project team is delaying making any decision on the proposal. This is due to streetscape improvement opportunities presented following the consultation for Market Place and Custom Street West. They will report back on what changes can be expected for Market Place and Customs Street, alongside the process and timing for delivering the project. At this stage there will be no substantive change to the Lower Hobson Street layout.

They will be back in touch with submitters and other key stakeholders as soon as a decision has been reached.  If substantial changes are proposed AT will be required to re-consult.

 

Wynyard Quarter street and park upgrades – central construction package

AT has notified project stakeholders that work is commencing mid-year on the street and park upgrades on Daldy Street and Gaunt Street. A project newsletter has been distributed and signage installed throughout the quarter to let people know what is happening and what to expect while work is underway.

Parnell cycleway – proposed cycleway through Parnell

The project team is progressing investigation work through a multi criteria assessment of concept design options to determine AT’s preferred design option. To assist with this assessment, AT’s technical specialists participated in a workshop on 15 June 2018 to discuss and understand how new design guidelines have been applied to the project, and the opportunities and challenges associated with the options.

The project team will update the local board on this option assessment process and design options on 3 July 2018.

Quay Street cycle route (Plumer St to Ngapipi Rd)

Construction is progressing according to plan. Work is taking place along the northern side of Quay Street between Plumer Street and The Strand until late July 2018.

Tamaki Drive cycle route (Quay Street to Ngapipi Bridge)

The project team has endorsed a high quality segregated off-road cycleway design on the north side of Quay Street and Tamaki Drive, the revised design has been sent to the local board for their feedback.  The project is currently waiting for funding approval from NZTA.  Construction expected to start late 2018.

Herne Bay cycling and walking improvements – proposed changes to encourage slower driving speeds and improve routes for people walking and cycling.

The project team are working through an urban design review in collaboration with the Auckland Design Office after which stakeholders will be updated. Detailed design will be completed late 2018 and construction start is targeting March 2019.

 

Pt Chev to Westmere cycleway - - A dedicated cycle route along Pt Chevalier Road and Meola Road ending near the Westmere Shops 

Urban Design advice is being sought. The project team will present options to the Project Control Group to confirm the form of the cycleway that will be taken forward for discussion with the Community Liaison Group and developed into detailed design.

Victoria Street East-West cycleway - dedicated cycle route along Victoria Street West, from the Beaumont Street intersection to the Hobson Street intersection.

The draft detailed design has been delivered and the project team are working through an urban design review in collaboration with Council’s Design Office. As per our current programme we are looking at the construction start date as 5 November 2019.

 

Ian McKinnon Cycleway – a high quality cycle facility connecting the North-western cycleway and the Grafton Gully cycleway.

Construction started on 19 February 2018. The design at Upper Queen Street/Ian McKinnon Drive and over Upper Queen Street bridge to Canada St intersection has been finalised and project team is now awaiting an Auckland Motorways Alliance (AMA) (NZTA) Service Agreement to undertake the works. The final design will be presented to the local board on Tuesday 3 July and we estimate completion at the end September/early October 2018 due to additional scope that was required by NZTA/AMA

 

 

Federal Street Contra Flow Cycle Lane - an interim cycle lane proposed for Federal Street linking Fanshawe Street to Victoria Street until the full Federal Street Upgrade occurs.

The public evaluation period is running until the 19 August 2018. A second drop in session is happening on 30 June 2018 for members of the public to speak with the project team.

AT is consulting on time restricting one loading zone on the bottom of Federal Street that intersects with Fanshawe Street in order to assist vehicle movements during the afternoon peak (4-6pm) since the cycleway was implemented.

Route 4 of Waitematā Safer Routes. Improvements for pedestrians, people on bikes and bus users for the section of Great North Road between Crummer Road and Ponsonby Road.

The project team has developed a draft intersection layout to meet the safety and access requirements for all road users.  These design options will be presented to the Project Control Group in July once it has been reviewed by the AT Network Management and Safety team and Walking & Cycling specialists. 

A concept design including urban design, lighting and project cost estimate will be completed upon the approval of the proposed intersection option.  It is the team’s expectation that they will to engage a professional consultant to undertake project re-designs in August.

Parnell Station link – pedestrian link from the Station to Carlaw Park

The privacy screen has been installed, most of the boardwalk piles are in, and the decking has been installed. Next the balustrade will start to be installed.

The contractor has been working in wet conditions and has suffered some further delays. They now expect to finish the boardwalk in late July 2018 and then start installation of the ticket gates.

The platform around the Parnell Station building is onsite and being constructed. Piling has been completed and some of the panels installed. Our contractor intends to finish in late July 2018.

Newmarket crossing project – a bridge to replace the rail crossing, linking Laxon Terrace with nearby Cowie Street.

The bridge and road will be opened to traffic on 13 July 2018 and the Sarawia Street crossing will be closed simultaneously. The KiwiRail signalling change will take place on 14 and 15 July 2018. Following the bridge and road opening, the Sarawia cul de sac will be completed. Renewal work of Cowie Street to be undertaken later this year.

Franklin Road upgrade - upgrades to improve the road quality and future-proof existing services.

The roundabout works are predominately complete with further works planned as the project team progress aspects on all road approaches.

Works will commence at the Victoria Park New World, customer carpark entry/exit in July 2018 (during the school holidays) to reduce the impact on the store, and as agreed with the owner/operators.

Works are well underway on the eastern side of Franklin Road up to Wellington Street and planting will continue.

We are currently planning further major work between Wellington Street and Victoria Street West that involves day works with traffic control.

Vector will commence installation catenary poles to lighten up the carriageway.

We continue to work closely with all key stakeholders tailoring detailed information that is informative and hopefully assists with their planning.

--Indicative completion phase one (Wellington Street to Victoria Street West September 18 2018)

--Indicative completion phase two (Wellington Street to Ponsonby Road September 19 2018)  

Local Board Transport Capital Fund

7.       Following the proposal to increase the Local Board Transport Capital Fund, the allocation to the board is now $3,073,725 in total for this electoral period. 

8.       From this sum the board has approved:

·    Up to $221,000 as additional funds for the Ponsonby Road pedestrian improvement project

·    Up to $25,000 for a parklet on Nuffield Street

·    Up to $20,000 for streetscape enhancement incorporating tree planting on St Marys Road

9.       The board currently has $2,807,725 uncommitted.

10.     As the parklet on Nuffield Street is not progressing a resolution has been included in this report to request Auckland Transport return these funds to the unallocated portion of the fund.

Cox’s Bay to Wharf Road Greenway

11.     Following from Auckland Transport completing two options for rough order of costs for creating a walking and cycling connection through Cox’s Bay Reserve to Wharf Road via Bayfield Park as per the Local Board’s Greenways Plan, the Waitematā Local Board has approved this project in resolution WTM/2018/48 as follows:

“approve progressing with Auckland Transport, in 2018/2019, Option 2 Greenways Coxs Bay reserve to Wharf Road via Bayfield Park subject to securing funding through Auckland Transport’s cycling programme and/or the AKL Paths project and Auckland Council renewals budget”

12.     Auckland Council’s Community Facilities has confirmed that renewal of the Bayfield Park Pedestrian Bridge is included in their program (project #15395) with $95,000 allocated to this project.

13.     Following from workshop discussion on 26 June 2018 the local board has requested that Auckland Transport prepare a resolution to confirm the allocation of the funding for this project and for Auckland Transport to progress to delivery. A resolution to this effect is included in this report.

Rough Order of Cost for delivering the greenway “G4” from Meola Road to Great North Road

14.     Following from workshop discussion on the Local Board Transport Capital Fund on 26 June 2018 the local board has requested that Auckland Transport prepare a resolution  requesting a rough order of cost for delivering part of the greenway connection “G4” as outlined in the Waitematā Greenway Plan from Meola Road to Great North Road.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Auckland Transport consultations

16.     Following workshop with the board on 5 December 2017, 6 March 2018 and 29 May 2018 with regard to Parnell Residential Parking Zone (RPZ), please see the following for Auckland Transports response to board feedback:

Board feedback

Auckland Transport response

The board supports consistent restrictions across all areas

 

AT agrees with this approach and the proposed changes will improve consistency in the area

The board supports applying tariffs (where applicable) until 7pm

 

Following the review of the feedback, AT will adjust the operational hours and days of the proposed parking changes. Changes made are as below:

·    Area 1 will be operational from Monday to Saturday 8.00am to 7.00pm.

·    Areas 2, 3 and 4 will be operational from Monday to Friday 8.00am to 6.00pm

The board supports expanding the area available to all permit holders

 

This will be against the AT Parking Policy to allow residents parking permits in areas where the Residents Parking Zone (RPZ) is not in operation. To allow this, it may be an arbitrary decision and will not be in line with our policy.

The board opposes parking meters on residential streets

 

The aim of the RPZ scheme is to free up parking and improve availability by increasing turnover. Time restriction generally has limited impact on parking availability where people (local staff/students) may come out and shuffle their vehicles around. The prime objective of creating parking availability for others is not achieved, and parking occupancy remains high. Paid parking is far more effective at controlling this behavior.

 

Residential streets currently operating in Grafton have similar schemes in place. Likewise, in Parnell residential streets included under the proposed scheme will have paid parking restrictions. However, residents will have the ability to secure a permit that allows them to park without having to pay the daily tariff.

The board opposes parking tariffs on Sundays

 

AT has adjusted the proposal. Changes made are as below:

·    Area 1 will be operational from Monday to Saturday 8.00am to 7.00pm.

·    Areas 2, 3 and 4 will be operational from Monday to Friday 8.00am to 6.00pm

With regards to specific issues the Board requests AT provide permits to residents in heritage homes with no off-street parking located in commercial areas (eg Farnham St) in the same way that AT has provided permits to businesses located in residential areas

The Parnell residential parking scheme is not applied in areas that are classified as Business Mixed Use Zone under the Auckland Unitary Plan. Therefore AT will not issue permits to residents that falls outside the RPZ.

With regards to specific issues the Board requests AT allow more streets, residential dwellings and apartment blocks to be eligible to apply for permits to park in residential parking zones in Area 3, Area 2, and Area 5 specifically

 

The Parnell residential parking scheme is not applied in areas that are classified as Business Mixed Use Zone under the Auckland Unitary Plan. Including these areas would not be ideal for the long-term sustainability of the RPZ

 

The proposed parking changes in Area 5 are put on hold. This area will be included as part of the future residential parking zone project (extension of Area 6 RPZ scheme)

With regards to specific issues the Board requests AT extend the zone to the Eastern side of St Stephens Ave (Area 6)

AT will include this as part of the future residential parking zone project. Currently the area is under review.

We would like to see Auckland Transport extend the parking scheme to all of Parnell as soon as possible particularly in the Brighton Road area and all of St Stephens Ave due to the current parking issues in the area that have been exacerbated following the roll out of Area 6.

 

AT will include this as part of the future residential parking zone project. Currently the area is under review.

 

The board also requests that as part of the implementation of the parking zones Auckland Transport monitors the impacts on local businesses and provide support to mitigate any issues

AT is happy to assist local businesses develop travel plans for their staff or students.

 

AT will review the effectiveness of the RPZ in a year’s time

The board also requests that as part of the implementation of the parking zones Auckland Transport co-ordinates any opportunities for safety improvements to be delivered at the same time

 

Noted and where practicable AT parking projects have coordinated with other projects in the area. For example, the RPZ project for Area 6 was brought forward by AT parking team to support and coordinate with the Walking & Cycling team’s project

 

The board also requests that as part of the implementation of the parking zones Auckland Transport approaches the Local Board for funding from our transport capital fund if there are any opportunities for street scape improvements that are not currently funded by Auckland Transport

Noted but in this case, this is out of scope of this project

 

17.     Auckland Transport attended workshops on:

·     26 June 2018 on the subjects of College Hill Parking proposal, update on the Cook Street redesign and a discussion on the Local Board Transport Capital fund.

·     3 July 2018 updates on the Parnell Cycle route, Pt Chevalier cycle way and the Ian McKinnon cycle way.

General information items sent to the board:

18.     Please see below for a summary of items sent to the board for their information or feedback:

Item

Date sent to Board

Parnell station award

08/06/2018

Karangahape Road - Footpath work

08/06/2018

Chancery Street - Mobility Parking Space

11/06/2018

Minor improvements at signalised intersections

13/06/2018

Mayoral Drive - New Bus Shelters

13/06/2018

Paid Parking Changes - Poynton Terrace

14/06/2018

Minor Safety Improvements - Princes Street/Eden Crescent/Shortland Street

14/06/2018

Cook Street - Walking and Cycling Improvements

14/06/2018

Wynyard Quarter bus infrastructure project

15/06/2018

Red light Cameras - Karangahape Road

21/06/2018

Parnell Cycle Route - documents from assessment workshop

21/06/2018

Update: College Hill - Pedestrian Improvements

02/07/2018

FYI: Central Suburbs new bus network from this Sunday 8 July

03/07/2018

Traffic Control Committee resolutions

19.     Please see attachment A which outlines decisions made in the Waitematā Local Board area in June 2018. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced.

Tauākī whakaaweawe Māori / Māori impact statement

20.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

21.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

22.     The proposed decision of receiving the report has no risks

Ngā koringa ā-muri / Next steps

23.     Auckland Transport will provide another update report to the local board next month.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Traffic Control Committee June Decisions

41

     

Ngā kaihaina / Signatories

Authors

Ben Halliwell - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Manager Team Leader

 


Waitematā Local Board

17 July 2018

 

 


 


Waitematā Local Board

17 July 2018

 

 

Approval of the  2018/2019 Waitematā Local Board Community Facilities Work Programme

 

File No.: CP2018/12264

 

  

 

Te take mō te pūrongo / Purpose of the report

1.   To approve the 2018/2019 Community Facilities Work Programme for the Waitematā Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2.   The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3.   The Waitematā Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4.   The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

i)        $2,947,350 of asset-based services capital funding

ii)       $595,000 of local board initiative capital funding

iii)      $142,108 of local board initiative operational funding

iv)      $50,000 of regional capital funding

5.   The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6.   Once approved by the Waitematā Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)         approve the Waitematā Local Board 2018/2019 Community Facilities Work             Programme as detailed in Attachment A

 

Horopaki / Context

7.   Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8.   The 2018/2019 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9.   Investment in the capital programme will ensure that council facilities and parks open spaces in Waitematā Local Board area remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

 

Locally Driven Initiative

Renewal

Growth and development

Coastal Renewals

Basis for amount of budget allocated to each local board

As per the local board funding policy:

·    90% population

·    5% deprivation

·    5% land.

In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.

To specific projects identified as priority projects to meet the needs of new and future residents.

To specific projects identified as priorities by the coastal specialist team.

Type of projects that can be paid for

Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.

Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.

Development budgets are used for specific projects approved by the Governing Body.

Growth budgets can only be used for specific projects that are required by and benefit new and future residents.

Renewal of and enhancement where required, to existing coastal structures

Degree of local board discretion on allocation to projects

Full discretion

Broad discretion - can be allocated to any renewal project

Limited discretion – must be allocated to the specific project.

Local board discretion on scope and design of project within available budget.

Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets.

Please note that coastal renewals projects are allocated regionally.

 

 

10. The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

·    Number of projects: 50

·    Indicative cost for proposed projects: $9,215,139

Leasing work programme

11. Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12. The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13. Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14. The regular maintenance of all council-owned built and open space assets plays an important part in:

·    increasing the long-term durability of Community Facilities assets

·    improving the safety of Community Facilities assets

·    ensuring the enjoyment of Community Facilities assets by the users

15. Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts.  The Finance and Performance Committee approved these contracts on 30 March 2017.

16. In the 2018/2019 Community Facilities Work Programme, there are five line items dedicated to all maintenance in the local board area:

·    Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

·    Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance

·    Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves

·    Agrichemical Free Parks – This contract includes the delivery of agrichemical free parks at Western Park, Albert Park, Myers Park and non-sport field sections of Victoria Park

·    Urban Forest Restoration – This contract will restore urban forests in the Waitematā Local Board area.

17. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19. The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in Attachment A.

20. The Community Facilities work programme supports the achievement of the following 2017 Waitematā Local Board Plan priorities:

·      Attractive and versatile public places that meet our communities’ needs

·      The natural environment is valued, protected and enhanced

·      An accessible, connected and safe transport network with well-designed streets

·      A high-quality built environment that embraces our heritage

Tauākī whakaaweawe Māori / Māori impact statement

21. The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

22. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

23. The proposed 2018/2019 Community Facilities work programme will see the allocation of $595,000 of the board’s locally driven initiatives capital budget, $142,108 of the board’s locally driven initiatives operational budget, $2,947,350 of the board’s asset-based services capital budget, and $5,480,681 of the board’s asset based operational budget.

24. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

25. In the 2018/2019 Community Facilities Work Programme there may be opportunities for the board to approve works to increase the level of service of Community Facility assets.  These opportunities will be discussed with the board and approval for additional budget from the local board initiative capital funding will be sought.

Ngā raru tūpono / Risks

26. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

27. The work programme will be implemented as part of Community Facilities’ usual business practice.

28. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Waitematā Community Facilities Work Programme 2018/2019

49

b

Waitematā Community Leases Work Programme 2018/2019

57

     

Ngā kaihaina / Signatories

Authors

Angie Bennett – Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 



Waitematā Local Board

17 July 2018

 

 


Waitematā Local Board

17 July 2018

 

 


Waitematā Local Board

17 July 2018

 

 


Waitematā Local Board

17 July 2018

 

 


Waitematā Local Board

17 July 2018

 

 


Waitematā Local Board

17 July 2018

 

 


Waitematā Local Board

17 July 2018

 

 


Waitematā Local Board

17 July 2018

 

 


Waitematā Local Board

17 July 2018

 

 


Waitematā Local Board

17 July 2018

 

 

Chair's Report

 

File No.: CP2018/12782

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings and other initiatives relevant to the local board’s interests.

 

 

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a)      receive the Chair’s report for the period July 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair's Report July 2018

61

     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

17 July 2018

 

 

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Waitematā Local Board

17 July 2018

 

 

Board member reports

 

File No.: CP2018/11923

 

  

 

Whakarāpopototanga matua / Executive summary

1.       An opportunity is provided for board members to update the board on projects/issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the written reports from member R Northey and member V Tava and the verbal board member reports for July 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Member's Report - R Northey

65

b

Member's Report - V Tava

77

     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

17 July 2018

 

 

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17 July 2018

 

 

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Waitematā Local Board

17 July 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/11925

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Attached is a copy of the governance forward work calendar for the Waitematā Local Board which is a schedule of items that will come before the board at business meetings.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the governance forward work calendar July 2018 attached to the agenda.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar July 2018

93

     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

17 July 2018

 

 


 


Waitematā Local Board

17 July 2018

 

 

Waitematā Local Board Workshop Records

 

File No.: CP2018/11926

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to present the Waitematā Local Board workshop records to the board.  Attached are copies of the proceeding records taken from the workshops held on:

·        26 June 2018

·        3 July 2018

·        There was no workshop held on 10 July 2018 due to recess

         

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the workshop proceeding records for the meetings held on 26 June 2018 and 3 July 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

26 June 2018 workshop record

97

b

3 July 2018 workshop record

99

     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

17 July 2018

 

 


 


Waitematā Local Board

17 July 2018

 

 

    

 


Waitematā Local Board

17 July 2018

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

a)               

That the Waitematā Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

12        Notice of Motion - Member Rob Thomas - Newmarket Play Space Land Access - Attachment c - Confidential May 2015 Resolution WTM/2015/1

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.