I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 22 August 2018

4:00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

16 August 2018

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Albert-Eden Local Board

22 August 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Traffic and parking congestion issues in Sandringham Village and surrounding residential areas                                                                     5

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                           6

12        Notice of Motion - Deputy Chairperson Fryer - Support for Auckland Council to become a City for CEDAW (Convention on the Elimination of all forms of Discrimination Against Women)                                                                                  9

13        Māori naming of parks and facilities in the Albert Eden Local Board area          13

14        Auckland Transport August 2018 update                                                                 33

15        Albert-Eden Quick Response, Round One 2018/2019 grant applications            67

16        Project Streetscapes                                                                                                 131

17        Grant of landowner approval to Jackson Clapperton and Partners Limited for a stormwater connection – Esplanade Reserve, Phyllis Street, Mt Albert            135

18        New community lease to the Mt Albert Historic Society Incorporated at Ferndale House, 830 New North Road, Mt Albert                                                                   169

19        Draft Annual Report 2017/2018 - Albert-Eden Local Board                                  177

20        Auckland Council’s Quarter Four and Year End Performance Report: Albert-Eden Local Board                                                                                                                197

21        Governance Forward Work Calendar                                                                      253

22        Governing Body Members' Update                                                                          261

23        Chairperson's Report                                                                                                263

24        Board Members' Reports                                                                                          265

25        Albert-Eden Local Board Workshop Notes                                                            267  

26        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

27        Procedural Motion to Exclude the Public                                                               277

C1       Notice of Motion - Member Easte - Advocating for the acquisition of a property to protect a lava cave                                                                                                     277  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 25 July 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Traffic and parking congestion issues in Sandringham Village and surrounding residential areas

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Anna Burns-Francis, resident, will be in attendance to deliver a Public Forum presentation regarding the issue of increasing traffic and parking congestion around Sandringham Village which poses increasing risk to pedestrians and vehicle drivers.

3.       Anna will also touch on the impact that high traffic volume and parking congestion are having on nearby residential streets such as Eden View and Haverstock Road, at times turning these streets in to one-way thorough fares.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      Thank Anna Burns-Francis, resident, for her attendance and Public Forum presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) Notices of Motion have been received from <Member Names>  for consideration under items 12 and 1 respectively.

 


Albert-Eden Local Board

22 August 2018

 

 

Notice of Motion - Deputy Chairperson Fryer - Support for Auckland Council to become a City for CEDAW (Convention on the Elimination of all forms of Discrimination Against Women)

 

File No.: CP2018/15069

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Deputy Chairperson Fryer has given notice of a motion that she intends to propose.

2.       The notice, signed by Deputy Chairperson Fryer and Member Rose as seconder, is appended as Attachment A.

 

 

Motion

That the Albert-Eden Local Board:

a)      support Auckland becoming a City for CEDAW (Convention on the Elimination of all forms of Discrimination Against Women).

b)      forward these resolutions to the Community Development and Safety Committee for their consideration alongside any forthcoming recommendations or reports on Auckland becoming a City for CEDAW (Convention on the Elimination of all forms of Discrimination Against Women).

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Notice of Motion - Deputy Chairperson Fryer - Support for Auckland Council to become a City for CEDAW (Convention on the Elimination of all forms of Discrimination Against Women)

11

      

Ngā kaihaina / Signatories

Author

Glenda Fryer – Deputy Chairperson, Albert-Eden Local Board

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 


 


Albert-Eden Local Board

22 August 2018

 

 

Māori naming of parks and facilities in the Albert Eden Local Board area

 

File No.: CP2018/12904

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To agree the initial scope, priorities and work programme for Te Kete Rukuruku, a Māori naming and storytelling programme for the Albert-Eden Local Board.

Whakarāpopototanga matua / Executive summary

2.       Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau.  A subset of this programme is the Māori naming of parks and facilities which involves the reclamation or identification of new Māori names and narratives across Tāmaki Makaurau. 

3.       Te Kete Rukuruku is a programme that responds to strong feedback from mana whenua about the current naming practices across Council which are somewhat unpredictable and appears to place low priority and visibility on Māori naming and narratives.  

4.       The programme also responds to the Auckland Council Māori Language Policy adopted in 2016.  Please see attachment A. 

5.       Te Kete Rukuruku is a partnership between the Auckland Council and the 19-mana whenua of Tāmaki Makaurau.  Mana whenua have been actively working on the programme over 2017/18 and fine tuning the scope including a review of the current state of Māori naming and the methodology for identifying new names and narratives.

6.       All local boards were invited to join this programme in 2017.  The Albert-Eden Local Board was one of nine local boards who chose to join the programme at that time.  Two more boards have joined the programme in 2018/2019.  The first phase of the programme is focussed on libraries and community parks.  This report is specifically seeking direction on the number of local parks to be included within this first phase.   

7.       Albert-Eden Local Board has held two workshops over 2017/18 where the scope of the programme has been discussed and the research showing known history of existing park names has been considered.  An additional hui (meeting) held in early April to establish the shortlist of names for tranche one of the programme.  Of the 101 community parks in Albert-Eden it is recommended mana whenua are invited to identify a suitable Māori name for the list of community parks identified in attachment B.

8.       It is expected that a follow up report, to confirm the gifted names and narratives will be delivered to the local board, in partnership with mana whenua, in early-2019.  Prior to adoption of any of the gifted names, a focussed communications approach will be developed to inform the local community of the project and raise awareness and understanding of the rich Māori history and values in the local board area. 

9.       Where the local board consider more community engagement is required for specific parks, then this engagement will be developed with the local board and undertaken prior to the proposed Māori names being adopted for specific parks.

 

Ngā tūtohunga / Recommendations

That the Albert-Eden Local Board:

a)      endorse the Auckland Council Māori Language Policy 2016 (attachment A)

b)      endorse the Te Kete Rukuruku programme, including the Māori naming of parks and facilities, noting that it supports the visibility of te reo Māori and seeks to capture and tell the unique Māori stories of Albert-Eden and Tāmaki Makaurau

c)      invite mana whenua to provide a Māori name and narrative for the list of parks detailed in attachment B

d)      note it is expected that, in most cases, the gifted names and narratives will be adopted by the local board for use as dual names to enrich the stories of parks and support the Māori language to be visible, heard, spoken and learnt. 

 

 

Horopaki / Context

Strategic context

10.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi (Treaty of Waitangi) and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within an Auckland local government context.

11.     These commitments are articulated in the council’s key strategic planning documents – the Auckland Plan, the Long Term Plan, local board plans and the Unitary Plan.

12.     Whakaotinga 6: E manawanuitia ana ā matou taonga taketake, tuku iho anō hoki (Outcome 6:  Our natural and cultural heritage is valued) within the Albert-Eden Local Board Plan 2017 states “Our culture and heritage is promoted and celebrated.” 

13.     In responding to Council's commitments and obligations to Māori in a way that will improve outcomes for all, Whiria Te Muka Tangata – The Māori Responsiveness Framework has been developed. Its purpose is to enhance and guide Auckland Council’s responsiveness to Māori.   The framework articulates that council will work to ensure its policies and its actions consider:

·    the recognition and protection of Māori rights and interests within Tāmaki Makaurau

·    how to address and contribute to the needs and aspirations of Māori

 

14.     Auckland Council’s Māori Language Policy was adopted by the Governing Body in 2016.  The policy recognises council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi.  This policy recognises that the Māori language is a cultural treasure and an official language of Aotearoa.  It notes that the Māori language and culture forms a critical part of a Māori identity that is Auckland’s point of difference in the world.  Reclaiming or identifying new Māori names for community parks within the Albert-Eden Local Board area provides a significant opportunity to fulfil the policy intent. 

15.     Key outcome areas of the Māori language policy are:

·    Te reo tē kitea - Māori language that is visible

·    Te reo tē rongohia - Māori language that is heard

·    Te reo tē kōrerohia - Māori language that is spoken

·    Te reo tē ākona - Māori language that is learnt 

 

16.     The Māori language policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and NZ Sign Language.

17.     All local boards were consulted on the Māori Language Policy.  The Albert-Eden Local Boards’ leadership in choosing to participate in Te Kete Rukuruku, in particular the Māori naming of parks and facilities programme provides the opportunity for the Albert-Eden Local Board to give effect to the Māori naming policy in a meaningful way within the local board area.  To reaffirm this commitment it is recommended that this policy be adopted by the Albert-Eden Local Board.

18.     Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau.  A subset of this programme is the Māori naming of parks and facilities which involves the reclamation or identification of new Māori names for parks and facilities across Tāmaki Makaurau.

19.     The programme represents a partnership between Auckland Council and the 19-mana whenua of Tāmaki Makaurau. 

20.     The programme directly responds to the Auckland Council Māori Language Policy adopted in 2016

21.     Local boards have allocated decision-making authority for naming most community parks and facilities.

Project scope 

22.     The scope of Te Kete Rukuruku programme, and particularly the Māori naming of parks and facilities, is defined as the naming, renaming or dual naming of parks and facilities throughout Tāmaki Makaurau. 

23.     The programme recognises there was a rich layer of Māori names that existed across Tāmaki Makaurau.  The programme provides an opportunity for Aucklander’s to learn te reo, Māori history and Māori values relevant to places throughout Tāmaki Makaurau. 

24.     In line with the Māori Language Policy, reclaiming or identifying new Māori names for parks and facilities will have the following benefits:

·    accelerate the public visibility of the Māori language as a cultural treasure which is at the heart of Māori identity 

·    contribute to the Māori language being visible, heard, spoken and learnt

·    celebrate and create connections with the rich Māori heritage of Tāmaki Makaurau

·    enable or support storytelling and interpretation of place and communities

·    provide a practical means for Council to fulfil its commitments and obligations to Māori

 

25.     It is expected that, in most cases, Māori naming will be dual naming.  Dual naming means that a Māori name is added to the existing name thereby enriching the stories about that place or facility and not taking away from an existing name.  For the public this means signs will present both names in an equitable way. 

26.     Dual naming also means that a Māori name, which is appropriate to the place, sits alongside another name that is not related in its meaning.  In other words the two names are not translations of each other but independent and unique. 

27.     The scale of the programme is significant.  It is estimated there are 4130 parks and facilities across Tāmaki Makaurau and there are 22 Council governance entities and 19 mana whenua governance entities. 

Year one of the programme

28.     The first phase of the project is focussed on community parks and libraries.  This report focuses on the proposed approach for community parks.  A separate report will follow in regards to library names.  

29.     Options for creating new or dual Māori names for leisure centres and other community facilities will be delivered as part of this programme in later years. 

30.     The Māori naming project demonstrates a best practice approach for naming in partnership with mana whenua.  This practice enables a commitment to a consistent process and a strong relationship between mana whenua and the local boards as decision makers of community parks and facilities. 

31.     The following aspects are not included in the scope of the Te Kete Rukuruku programme although some of these may be progressed as separate projects parallel or following on from the programme:

·    the naming of features or assets within park or facility e.g. bridges and walkways

·    English translations of messages within parks and facilities

·    capital development

·    gazetting of the name via the Geographic Board

·    any change to Council brand 

Tātaritanga me ngā tohutohu / Analysis and advice

32.     Within the Albert-Eden Local Board area there are a total of 101 community parks, of which two have an existing Māori name (2 per cent) that is unique to the place.  Note: a larger number are named after streets or localities that have a Māori name e.g. Taumata Road and Taumata Reserve.  This compares with a regional average of 9 per cent of parks and facilities with a Māori name.  A total of 44 parks (4 per cent) in Albert-Eden are either not named or named after the street. 

33.     The current approach to Māori naming is (in most cases) is to look for opportunities to identify a Māori name as part of capital development works or when acquiring new parks or facilities.  This approach (the status quo) is likely to result in no change in percentage or only a few percentage points change in any given year noting that across the region there is a lot of growth and new parks many of which are not being given a Māori name. 

34.     The current approach to Māori naming is seen as ad hoc and presents the following challenges:

·     it is often too late i.e. the naming occurs at the end of a project thereby losing the opportunity to settle the name in hearts and minds of all those involved in the project.  The opportunity is also lost for the name to inform the design and development of a place.

·     the process is often not clear and mana whenua may select a name only for it to compete with another name suggested from elsewhere in the community.  It can be difficult and disrespectful to create a process whereby names that are gifted by mana whenua, being the Māori people with mana or authority in an area, to have their names considered as part of a naming competition.

 

35.     By confirming participation in this programme the local board is committing to a move away from the status quo and agreeing to make a transformational shift in the number of Māori names and the associated visibility of te reo Māori and the unique Māori narratives.  The options that can be considered within this commitment largely relate to the pacing of the shift and the supporting processes used along with way. 

36.     The high level process for the project is outlined in attachment C. 

37.     As this process shows the number of parks and facilities where mana whenua are invited to gift a name and narrative is at the discretion of the local board. 

38.     As a general rule it is recommended that the first list of parks or facilities (tranche one) are community parks where the parks are named after a street, not named or are new parks.  It is also likely that in adopting new Māori names these will be applied as dual names rather than replacing an existing name although this needs to be assessed on a case by case basis. 

39.     The Albert-Eden Local Board has had the opportunity to review the research that is available for all community parks in their rohe (area).   Based on this review the community parks in Albert-Eden are considered appropriate for inviting mana whenua to identify Māori names (attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

40.     Two workshops have been held with the Albert-Eden local board to date.

41.     Workshop one, on 29 November 2017 focussed on introducing the project and seeking feedback on the approach.

42.     Workshop two, on 7 March 2018, provided an update on the high level communications approach and provided the local board with the research of the existing park names for review. 

43.     An additional hui (meeting) was held in early April to establish the shortlist of names for tranche one of the programme.  Feedback from local board members for the parks names to be included is confirmed in the tranche 1 list in attachment B. 

Tauākī whakaaweawe Māori / Māori impact statement

44.     As discussed in tātaritanga me ngā tohutohu (the analysis and advice section of the report) the Māori naming of parks and facilities programme is a response to feedback from mana whenua.

45.     The proposed programme seeks to develop a good practice approach to Māori naming, through an agreed process in partnership between mana whenua and local boards.   Through this partnership it is envisaged that relationships between mana whenua and their local boards will be strengthened.

46.     The role of providing Māori names in Tāmaki Makaurau rests with mana whenua.  This is Māori who have mana and for which Tāmaki Makaurau is their tūrangawaewae (standing place) and they have whakapapa (a genealogical link) to the place. 

47.     This programme is expected to provide significant benefits to mātāwaka Māori and mātāwaka Māori organisations will be engaged and potentially become partners in the communication plan for the programme.  The increase in Māori language and stories will enable matawaka Māori to see and hear their culture and language being used in their community.  This is expected to increase their sense of belonging and connection.   It is also recognised that many Māori are yet to learn or in the process of learning their language is in a phase of revitalisation and many Māori are not yet able to speak their language.  This is programme will play a role in supporting this. 

48.     Approximately 20 hui have occurred with mana whenua where the issues, opportunities and the scope of the programme have been discussed. Through this regular engagement with up to 17 of the 19 mana whenua of Tāmaki Makaurau has occurred. 

49.     On 16 May 2018 this programme was formally and fully supported by 12 out of the 19 mana whenua of Tāmaki Makaurau. 

50.     The project team also provide regular programme updates to the Independent Māori Statutory Board secretariat on progress. 

Ngā ritenga ā-pūtea / Financial implications

51.     The Albert-Eden Local Board participated in this programme in the first year and contributed $10,000.  This funded a programme manager, mana whenua engagement, research and database development as well as supporting resources to progress the programme.

52.     The funding that the local board has committed to the project this year is $8,000.  This is only likely to support a limited number of names being provided by mana whenua but the exact cost can only be confirmed once the names are confirmed and the level of significance of the sites and number of mana whenua with an interest in the site is known.  It is hoped that the relatively small list of names provided in attachment B will be able to be covered by the budget providing there are no complications or additions to the process proposed. 

53.     The programme involves the gifting of names and narratives for nominated parks.  It does not include any capital expenditure.  Any new signage or capital works would occur over a number of years as signage renewals occur or if the local board sets aside budget to fast track upgrades to signage.

54.     The project team are working closely with the signage renewals team to align the signage renewals work programme with the adoption of Māori names to enable the names to be seen, heard, learnt and spoken as soon as practicable. 

Ngā raru tūpono / Risks

55.     A number of risks and issues have been discussed during the scoping of this programme and most of these have been mitigated through project design. 

a.   The volume of names and narratives and the capacity to deliver on these.  The Albert-Eden Local Board has identified a small number of names to commence the programme with which mitigates this risk. 

b.   Māori translation of functional names for parks or facilities for example domain or esplanade adds a lot of complexity and could make Māori names quite long.  As noted above a principle of the project is that the Māori name will not be a translation of the existing name.  There is therefore no need to apply the functional name and in general it is not expected that this will occur for park names.  However this has occurred with libraries and may be considered for other facilities.  This will be discussed in future reports as part of the next phase of the programme. 

c.   Where there are multiple iwi interests there may be no agreement.  There are overlapping iwi interests throughout much of Tāmaki Makaurau.  In recognition of this, a principle of the project as agreed by mana whenua is that mana whenua will work together to provide a single name except where there is more than one traditional name for a site.  However it is noted that many of the Tūpuna Maunga (volcanic cones) have several traditional names (for example Ōwairaka/Te Ahi-kā-a-rakataura/Mt Albert are gazetted names that sit alongside each other), so Auckland Council and the community now has a history of supporting multiple Māori names. 

d.   Digital naming only won’t gain traction and names will be lost.  It may take some time for the names to be ‘seen’ through signage renewals.  As an interim measure a GIS database and web page is in development that can be easily searched that will provide information on the origin of the existing name and the Māori name and narrative.  The communications strategy will promote the website and database so that the community can have access to it.  It will also look to celebrate new names through publications, events and other means.  It is noted that many of the Tūpuna Maunga have Māori names that are not yet all on signs in yet through the work of the Tūpuna Maunga Authority, media and events the Māori names have been widely used.  

e.   Navigation confusion / way finding – this is a potential or perceived risk but given the significant growth in Auckland and the number of new names popping up on a regular basis the placement of names in GIS and other digital forums as well as an effective communication plan is expected to mitigate any actual or perceived risk. 

f.    Some local boards have had negative experiences with changing the names of parks within their local area.  In response to this concern the programme includes a research phase to ensure the origins of the existing names are well understood.  Where current names have a significant history they are not included in the first phase.  In addition the predominant outcome is going to be the addition of names and associated rich narratives and will not involve the removal of names.  Where it is considered appropriate to replace a name the board will also need to carefully consider who the affected parties are and determine if community engagement is appropriate.  In all other cases we are proposing that a strong public communications approach be adopted to enable the community to understand the process and enjoy the benefits of the additional name and narrative. 

 

Ngā koringa ā-muri / Next steps

56.     The list of parks that is endorsed by the Albert-Eden local board will be provided to mana whenua inviting them to gift names and narratives. 

57.     Those mana whenua with an interest in these parks will undertake research and, where necessary, will work together to agree a single name and narrative to be gifted to the local board.

58.     In parallel with the mana whenua naming process, the project team will work closely with local board communications team to develop a tailored communications plan for the local board area.

59.     The project team will also continue to work closely with the signage renewals delivery team to seek opportunities for new Māori names to be part of signage renewals.

60.     The decision as to dual naming or replacing names with a Māori name does not need to occur until the names and narratives are gifted by mana whenua and first considered by the local board.  It is proposed that this occur at a non-decision making meeting.  At this time the local board can consider the option of dual naming or not and also consider if the proposed naming is likely to trigger the need for community engagement. 

61.     Dual naming is expected to make up the largest number of new Māori names and, in general, it is expected that an effective communications programme to inform the community of the new names and narratives will be the appropriate approach. 

62.     A report to confirm the gifted names and narratives is anticipated early 2019. 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Māori Language Policy 2016

21

b

Albert Eden Local Board Tranche 1 - 01 August 2018

29

c

Māori naming of parks and facilities - High level process outline

31

     

Ngā kaihaina / Signatories

Author

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 


 


 


 


 


 


 


 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 

Auckland Transport August 2018 update

 

File No.: CP2018/14875

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Albert-Eden Local Board with Auckland Transport’s (AT) quarterly report and to provide a brief update on transport consultations and relevant decisions of the transport control committee

Whakarāpopototanga matua / Executive summary

2.       This report provides the Albert-Eden Local Board with AT’s quarterly report and supplies an update on recent public transport consultations and decisions of the transport control committee relevant to the board.

3.       The local board capital fund budget for this term is also confirmed.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Auckland Transport August 2018 update report.

 

 

Horopaki / Context

4.       This report updates the board on AT’s activities over the last quarter. 

5.       The report notes the remaining Local Board transport capital fund budget (LBTCF). The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also be safe, not impede network efficiency and be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6.       AT is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       Local Board Transport Capital Fund:

Albert Eden Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

$4,020,084

Amount committed to date on projects approved for design and/or construction

$1,816,018

Remaining Budget left

$2,204,066

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8.       Auckland Transport attended two workshops with the board, topics included:

·    AT’s forward works programme in the board area (July)

·    AT’s road safety and speed management programme for Albert-Eden Local Board 2018/21 (report attached)

·    Wayfinding signage for the north western cycleway

·    Double decker implementation on Dominion Road.

Auckland Transport consultations

9.       Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on the proposals described below:

Bright and Alexander Streets

AT is proposing to add some broken yellow lines (No Stopping at All Times restriction) on these streets to allow better access for emergency vehicles and rubbish trucks as well as improving safety for pedestrians on the shared path.

Mauranui Road, Epsom

Auckland Transport is improving congestion at the intersection of Mauranui Avenue and St Marks Road in Epsom by re-installing broken yellow lines (No Stopping at All Times restriction) along the concrete barrier near the intersection with St Marks Road.

Marewa Road, Greenlane

As part of Countdown Greenlane redevelopment, a new vehicle crossing is proposed on Marewa Road. This access is for service vehicles and allows right turn exit only to Marewa Road. The existing speed hump is required to be relocated 5m towards the east as part of the redevelopment.

Evelyn St, Virginia St East, Eden Terrace

AT is proposing new broken yellow line restrictions on the corner of Evelyn Street and Virginia Avenue West in Eden Terrace to improve vehicle accessibility and safety.  These changes are  needed as concerns have been raised over the safe movement of vehicles when cars are parked on the corner of Evelyn Street and Virginia Avenue West. 

Glenfell Place, Epsom

AT is proposing to install broken yellow lines (No Stopping At All Times restriction) at the western end of Glenfell Place, Epsom. These changes are needed to prevent parked vehicles from blocking entry and exit to adjacent properties.

65 View Road, Mt Eden

AT is proposing to install a zeba crossing outside 65 View Road, Mt Eden.  Alternative crossing locations were explored during previous consultations around changes proposed along View Road between December 2016 and March 2017. These locations were not deemed feasible; however, we are now proposing to install a zebra crossing outside 65 View Road.

New North Road, (839, 830), Mt Albert

AT is proposing to install a pedestrian crossing with a refuge island on New North Road, in Mt Albert.  This is intended to provide a safer and more convenient crossing for pedestrians.  New North Road is a major arterial road with four lanes of traffic and pedestrians are currently using the flush median as a refuge to cross, which doesn’t offer the protection of a refuge island.

338 New North Road, Kingsland

AT is proposing the installation of new broken yellow lines ( No Stopping At All Times parking restrictions) at the service station driveway at 388 New North Road, Kingsland. This will effectively remove two parking spaces.  The proposed restrictions will increase visibility and safety for vehicles moving out of the service station.  Parked cars adjacent to the driveway block visibility and have been the primary cause of a number of crashes.

 

Traffic Control Committee resolutions

10.     These are the decisions of the Traffic Control Committee that affected the Albert-Eden Local Board area in June and July 2018:

Street/Area

Description

Work

Decision

Manukau Road, Clyde Street, Epsom

Permanent Traffic and Parking changes Combined

Lane Arrow Markings, No Stopping At All Times, Clearway, P60 Parking, Bus Stop, Give-Way Control

Carried

View Road, Mount Eden Road, Epsom

Permanent Traffic and Parking changes Combined

No Right Turn, Lane Arrow Markings, No Stopping At All Times, Bus Stop, Stop Control, Flush Median, Edge Lines

Carried

Great North Road, Fir Street, Waterview

Permanent Traffic and Parking changes Combined

Lane Arrow Markings, No Stopping At All Times, Bus Stop, Bus Shelter, Traffic Signal Control, Flush Median 

Approved in principal

Alex Evans Drive, Upper Queen Street, Alex Evans Street, Eden Terrace

Permanent Traffic and Parking changes Combined

Lane Arrow Markings, Shared Path, No Stopping At All Times, Traffic Signal Control

Carried

Ranfurly Road, Market Road, Epsom

Permanent Traffic and Parking changes Combined

No Stopping At All Times, P10 Parking, Traffic Island, Give-Way Control, Flush Median

Carried

New North Road, St Lukes Road, Mt Albert

Permanent Traffic and Parking changes Combined

Lane Arrow Markings, No Stopping At All Times, Bus Stop, Bus Shelter, Traffic Island, Pedestrian Crossing, Traffic Signal Control, Give-Way Control, Flush Median

Carried

 

Quarterly Reporting April to June 2018

11.     The following quarterly report material is attached to this monthly report:

·    Attachment A – report from Auckland Transport departments on their activities in the Albert-Eden Local Board area and regionally over the last quarter (April to June 2018).

·    Attachment B – report on Travelwise Schools activities in the Albert-Eden Local Board area over the last quarter.

Tauākī whakaaweawe Māori / Māori impact statement

12.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

13.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

Waterview Tie-In Project

14.     At the time of writing this project was unfunded in 2018/2019 due to changes in budget lines.

15.     There is a strong community expectation that this project will be constructed in this calendar year. The board has previously indicated it considers this project a priority, so If the project is unable to be funded by AT in 2018/2019, the board has the option to use its transport capital fund to deliver the project.

Carrington Road Cycle Improvements

16.     Funding for this project has also been delayed.  It is now expected to be delivered in the 2018/2019 financial year with some changes to the design.

Local Board Capital Fund

17.     There is $2,204,066 available in the transport capital fund budget. Further projects should now be identified for prioritisation. At the time of writing, funding was not confirmed for either the Waterview Tie-In project or the wayfinding signage for the north western and Waterview cycleway work. Both of these projects could be delivered more speedily with local board funding.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Auckland Transport Quarterly Report to the Albert-Eden Local Board

37

b

Auckland Transport Quarterly Report on Travelwise Schools in the Albert-Eden Local Board Area

53

c

Auckland Transport Road Safefy and Speed Management Programme for Albert-Eden Local Board 2018/2021

57

     

Ngā kaihaina / Signatories

Author

Lorna Stewart – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

22 August 2018

 

 


 


 


Albert-Eden Local Board

22 August 2018

 

 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

22 August 2018

 

 

Albert-Eden Quick Response, Round One 2018/2019 grant applications

 

File No.: CP2018/13173

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for Albert-Eden Quick Response, Round One 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2018/2019 on 23 May 2018. The document sets application guidelines for community contestable grants.

3.       This report presents applications received in Albert-Eden Quick Response, Round One 2018/2019 (see Attachment B).

4.       The Albert-Eden Local Board has set a total community grants budget of $120,000 for the 2018/2019 financial year.

5.       Fifteen applications were received for Albert-Eden Quick Response, Round One 2018/2019, requesting a total of $37,488.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      agree to fund, part-fund or decline each application in Albert-Eden Quick Response, Round One, listed in Table One.   

App ID

Main focus

Applicant

Project

Amount requested

Eligibility

QR1901-05

Arts and culture

The Auckland Performing Arts Centre (TAPAC) at Western Springs Incorporated

Towards the purchase of 31 chairs for TAPAC's foyer.

$2,000.00

Eligible

QR1901-26

Arts and culture

The Acting Collective

Towards the cost of lighting and sound for a theatre production "The Scandalous Four" by "The Acting Collective".

$884.00

Eligible

QR1901-27

Arts and culture

New Zealand Dance Advancement Trust

Towards running costs for the “Youth and Seniors Engagement Programme” which includes the contract fee for the dance education coordinator for the period from 1 September 2018 to 28 November 2018.

$2,860.00

Eligible

QR1901-28

Arts and culture

Point Chevalier Drama Club Limited

Towards the cost of publicity, costume, theatrical property, sound system and tutor fees for the performance based on "Where The Wild Things Are".

$1,500.00

Eligible

QR1901-04

Community

Life Education Trust Counties Manukau

Towards the purchase of 400 workbooks to be used alongside the Life Education programme in Mount Roskill Intermediate and Te Kura Kaupapa Maori O Nga Maungarongo School.

$768.00

Eligible

QR1901-08

Community

Blue Light Ventures Incorporated

Towards the cost of tickets to "Rainbows End" for 150 youth from Albert-Eden local board area.

$3,000.00

Eligible

QR1901-10

Community

GirlBoss Limited

Towards the full cost of delivering two, two-hour workshops at Diocesan School for Girls and Mount Albert Grammar School.

$2,000.00

Eligible

QR1901-11

Community

Beneficiaries Advice Mount Albert Trust Board

Towards the maintenance cost of the service provided by Beneficiaries Advice Mount Albert, between 1 September 2018 and 31 January 2019.

$3,000.00

Eligible

QR1901-13

Community

Bhartiya Mandir (Indian Temple) Incorporated

Towards the repair and construction of the concrete fence wall outside and around the Balmoral hall.

$4,000.00

Eligible

QR1901-14

Community

Lifeline Foundation Charitable Trust

Towards a portion of the cost of delivering lifeline services in the Albert-Eden area.

$2,000.00

Eligible

QR1901-19

Community

Mt Albert Chinese Day Care Centre

Towards hall hire, mileage, catering, volunteer and stationary cost for the delivery of English and Tai chi classes from 15 September 2018 to 14 September 2019.

$3,000.00

Eligible

QR1901-22

Community

The Multiple Sclerosis Society of Auckland and The North Shore Incorporated

Towards a portion of the annual pool hire at both Epsom Girls Grammar and Diocesan School for Girls, for hydrotherapy for people with Multiple Sclerosis living in the Albert-Eden area.

$2,000.00

Eligible

QR1901-16

Environment

Transition Town Point Chevalier

Grow Sandringham - A Transition Community

Towards the purchase and installation of a water tank, fittings, foundation, piping, plumbing materials and for a mural on the water tank.

$3,200.00

Eligible

QR1901-03

Historic Heritage

Point Chevalier Sailing Club Incorporated

Towards the cost of research, design, writing and compiling of the “Point Chevalier Sailing Club Centenary Book”.

$4,000.00

Eligible

QR1901-18

Historic Heritage

Auckland Electric Tramways Trust

Towards the venue hire, lighting equipment and live presentation display screens.

$3,276.00

Eligible

Total

 

 

 

$37,488.00

 

 

 

 

 

Horopaki / Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.  Albert-Eden Local Board Community Grants Programme 2018/2019 can be found in Attachment A.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

 

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

 

10.    The Albert-Eden Local Board will operate one accommodation, three quick response and two local grant rounds for this financial year. The first quick response round closed on 6 July 2018.

Tātaritanga me ngā tohutohu / Analysis and advice10.         The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

14.     A summary of each application received through Albert-Eden Quick Response, Round One (see Attachment B) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. Four organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16.     The allocation of grants to community groups or individuals is within the adopted Long-term Plan 2018-2028 and local board agreements.

17.     The Albert-Eden Local Board has set a total community grants budget of $120,000.

18.     Fifteen applications were received for Albert-Eden Quick Response, Round One 2018/2019, requesting a total of $37,488.

Ngā raru tūpono / Risks

21.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

22.     Following the Albert-Eden Local Board allocating funding for Quick Response Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board Community Grants Programme 2018/2019

71

b

Albert-Eden Quick Response Round One 2018/2019 grant applications

77

     

Ngā kaihaina / Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 


 


 


 


 


Albert-Eden Local Board

22 August 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

22 August 2018

 

 

Project Streetscapes

 

File No.: CP2018/15104

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek feedback on Auckland Transport (AT) and Waste Solutions (WS) streetscape services in the Albert-Eden Local Board area. Streetscape services include: 

·     mowing and weed management of berms in urban and rural areas

·     town centre cleaning and loose litter collection, including emptying litter bins.

Whakarāpopototanga matua / Executive summary

2.       Streetscapes services are being transferred from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers. Streetscape services include mowing and weeding of berms, town centre cleaning and loose litter collection.

3.       Community Facilities are seeking feedback from local boards on key local issues or priority areas with streetscape services in their local board area.

4.       Where there are known issues, region wide trends can be identified. A strategy will then be developed to see how the assets/services can be brought to an acceptable standard before being transferred to Community Facilities in 2019.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      identify their top ten local issues with Auckland Transport or Waste Solutions streetscape services in the Albert-Eden Local Board area.  Streetscape services include:

i.          mowing and weed management of berms in urban and rural areas

ii.          town centre cleaning and loose litter collection, including emptying litter bins.

 

 

Horopaki / Context

5.       Auckland Transport and Waste Solutions have been managing streetscape services since amalgamation under contracts awarded in 2011/2012.

6.       Through Project 17 Full Facilities contracts were granted, which include services such as maintenance of local parks, buildings and open spaces. To ensure integration of services and to deliver value, the streetscape services are to be included in the Full Facilities contracts.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       The Streetscapes project has been set up to ensure the successful transfer of streetscape services from Auckland Transport and Waste Solutions to the Community Facilities’ Full Facilities suppliers. The streetscape services and when they will be transferred are listed in the table below:

 

What

From

To

When

All urban and rural berm mowing and weed management

Auckland Transport

Community Facilities

1 April 2019

‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying

Auckland Transport and Waste Solutions

Community Facilities

1 July 2019

 

8.       When the streetscape services are transferred to Community Facilities, the Full Facilities suppliers will be expected to ensure that high levels of services are provided on assets that are of a good condition. The Full Facilities suppliers will need to meet stringent performance indicators.

9.       For assets that are not in a good condition, Auckland Transport should upgrade the asset before it is transferred. An approach to address these assets, including how to bring them up to standard, will be discussed between Community Facilities and Auckland Transport. Local boards are being asked for their top ten issues with current streetscape services to inform these discussions. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10.     Streetscape services are important locally as they impact on the cleanliness and tidiness of town centres and related areas. Local board views are being sought through this report to ensure that streetscape services are of a high standard. 

11.     The town centres are aligned to the Unitary Plan and while they cannot be further extended, feedback on minimising the borders can be offered.

12.     The town centre cleaning services, which are currently in the Full Facilities contract to be implemented 1 July 2019, have been increased.  No further feedback on this is required from local boards.

13.     Vegetation control, berm mowing, edging and weeding are included in the Full Facilities contracts to be implemented 1 April 2019.  No further feedback on this item is required from local boards at this time.

Tauākī whakaaweawe Māori / Māori impact statement

14.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi / the Treaty of Waitangi and its broader statutory obligations to Māori.

15.     Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with Auckland Council to achieve better outcomes with Māori and for Auckland.

Ngā ritenga ā-pūtea / Financial implications

16.     There is a strong likelihood that due to the improved Streetscape service standards, the current budgets being transferred from Auckland Transport to Community Facilities will not be sufficient.

17.     Through negotiations with the Full Facilities suppliers, Community Facilities will strive to ensure that the new Streetscape services are within a suitable range of the current budgets. If additional funding is required, the Financial and Performance Committee will be advised and extra financial support will be requested.

Ngā raru tūpono / Risks

18.     The delivery of streetscape services could be impacted if the Full Facilities suppliers take over Auckland Transport contracts which have issues which have not been identified before the transition period. This could mean that the Full Facilities suppliers could spend more time on addressing the problem areas, instead of delivering the new service specifications.

19.     To mitigate this risk, local boards are being requested to provide input to known, problematic areas and / or streetscape services currently provided by Auckland Transport and / or loose litter collection.

Ngā koringa ā-muri / Next steps

20.     Following input from local boards, negotiations with suppliers will take place in August / September 2018.  Final decisions will be made by the Strategic Procurement and the Finance and Performance Committees in October 2018.

21.     The local board engagement and input on the weed management methodologies and on the standardised levels of services will take place October / November 2018.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Cherie Veza - Stakeholder Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 

Grant of landowner approval to Jackson Clapperton and Partners Limited for a stormwater connection – Esplanade Reserve, Phyllis Street, Mt Albert 

 

File No.: CP2018/14939

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To request land owner approval from the Albert-Eden Local Board for Jackson Clapperton and Partners Limited, on behalf of the applicant, to install a public stormwater pipe and outlet structure (to discharge into the Oakley Creek) within Phyllis Esplanade Reserve, from a two-lot subdivision at 10 Phyllis Street, Mt Albert.  

Whakarāpopototanga matua / Executive summary

2.       A land owner application for the construction of a stormwater pipe by directional drilling and an outlet within the Phyllis Esplanade Reserve was previously approved by the Albert-Eden Local Board. The applicant is now however seeking land owner approval to undertake open trenching rather than directional drilling due to the presence of underlying rock, which makes directional drilling unfeasible.  

3.       The stormwater pipe and outlet will be constructed in accordance with all regulatory requirements and standards, such as council’s stormwater code of practice. 

4.       Alternative options have been considered including soakage into the subject site, kerb discharge and other stormwater connections in the vicinity. It is considered by council specialists however that the Phyllis Street Esplanade Reserve provides the best solution as these other options are not feasible and the natural flow of the stormwater is towards the reserve.  

5.       Council specialists support the applicant’s proposal for the pipe and outlet structure via open trenching within the reserve, subject to conditions. 

6.       Three elected members from the Albert-Eden Local Board carried out a site visit and were not supportive of the proposal due to instability of land and slumping caused by a major storm event upstream.  

7.       This report recommends that the Albert-Eden Local Board grants landowner approval to Jackson Clapperton and Partners Limited on behalf of the applicant for the proposed stormwater pipe and outlet structure into Oakley Creek within Phyllis Reserve.  

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      approve the land owner application from Jackson Clapperton and Partners Limited, on behalf of the applicant, to install a public stormwater pipe and outlet structure (to discharge into the Oakley Creek) within Phyllis Esplanade Reserve, from a two-lot subdivision at 10 Phyllis Street Mt Albert. 

 

 

Horopaki / Context

Site details 

8.       Phyllis Street Esplanade Reserve is legally described as Part Lot 216 DP 18398 shown as Section 5 SO 491159 and is land acquired for local purpose esplanade reserve vested in Auckland Council.  

Proposal  

9.       Council previously issued land owner approval, dated 15 June 2017 with the Albert-Eden Local Board’s support, to the applicant for the construction of a stormwater pipe by directional drilling and an outlet within Phyllis Street Reserve as indicated in Attachment A 

10.     The applicant has since however discovered that there are large rocks at a higher level than anticipated in the location of the works, with probing along the line within the reserve confirming that the intended directional drilling is not feasible. The applicant is therefore now seeking land owner approval to undertake open trenching rather than directional drilling due to the presence of this underlying rock. 

11.     The stormwater pipe is proposed to be installed into an open trench, which due to limited access, will be hand dug. To minimise ground disturbance the proposed line will follow the existing ground contour and will be located just below the surface as indicated in the long section sheet 2A (Attachment B). The pipe will be beveled with rocks formed around and under the outlet to dissipate and direct flows into the natural channel in Phyllis Esplanade Reserve for the two-lot subdivision at 10 Phyllis Street, Mt Albert. The location is indicated in Attachment C. The applicant has advised that an arborist will be employed to ensure there will be no removal of park trees or damage to any tree roots. 

12.     The proposed works will take approximately one week from commencement to completion. 

13.     The application has approved engineering plan approval (ENG60312648), building consent (BCO10260373) and resource consent (BUN60304320). 

Planning Context  

14.     The zone of the subject site in the Auckland Unitary Plan Operative in Part is Mixed Housing Suburban. This is to enable more efficient use of larger sites by providing for integrated residential development, as the applicant has proposed. The development is in keeping with the scale and intensity of development anticipated within the zone. 

15.     The proposal aligns with the Albert-Eden Local Board Plan 2017, specifically Outcome 7: We respect and protect our environment, as the proposed works will improve the quality of the stormwater entering into the existing stream as it will be filtered through the enviropod and the velocity will be decreased by the detention tank and flow over the outfall rocks.  

16.     The application complies with Te Auaunga Awa (Oakley Creek) Vision for Restoration Strategy 2016 as follows: 

·    stormwater detention is controlled within the applicant’s site by suitably sized tanks to limit flows to pre-development levels and to maintain hydraulic neutrality and ensure there are no effects downstream 

·    enviropod catchpit inserts and silt traps will treat driveway runoff appropriate for the site 

·    the watercourse has adequate capacity and already receives stormwater runoff from the site and catchment 

·    the proposed outlet will limit erosion

·    an arborist is employed by the applicant to ensure there are no effects on surrounding vegetation. 

Tātaritanga me ngā tohutohu / Analysis and advice

17.     Alternative options to the proposal which were considered included: 

·   soakage into the subject site. This site has volcanic ash and basaltic rock at the surface and is underlain with Waitematā Series clays. Soakage (either shallow or deep rock bore) is not available in sites underlain by this type of soil  

·   there is no public stormwater system to connect into in the immediate vicinity of the subject property. The closest suitable public stormwater system is at the junction with Springleigh Avenue 125m north of the property 

·   kerb discharge can be a means of stormwater disposal but there is flooding within the road reserve and Auckland Transport have indicated that their preferred option is for discharge into Oakley Creek 

·   stormwater from the subject site currently flows over the ground and discharges into the watercourse (Oakley Creek).   

Land use and specialists’ comments/consultation 

18.     Auckland Council’s area manager - operational management and maintenance, senior maintenance coordinator, parks and places specialist, arboriculture and eco specialist and healthy waters specialist – asset management, have reviewed the proposal and are in support of this stormwater pipe and outfall. Staff are confident the conditions will adequately mitigate the risks associated with the proposed works.  

19.     The stormwater specialists from healthy waters have no objection to this proposal, advising that the erosion issues raised by the Albert-Eden Local Board are a wider catchment issue. Healthy Waters have advised that there are long term plans to address any erosion including the recent erosion event causing the slump of land just upstream from the area of the proposal. As previously discussed, the applicant is also proposing attenuation in accordance with the Code of Practice.  

20.     It is considered that discharge to the watercourse Te Auaunga (Oakley Creek) which runs through Phyllis Street Esplanade Reserve provides the best solution as the natural flow of the stormwater is towards the watercourse.  

Options

21.     The options are for the local board to either approve or decline this application. If the local board approve the application this will enable the applicant to construct the stormwater pipe and outlet. All council specialists, including engineering and storm water specialists, are in support of this application and consider that long term catchment plans will address the local board’s concerns. 

22.      If the local board declines the request the applicant will be unable to undertake the subdivision and the opportunity to provide additional housing for Aucklanders will not be possible. This will also mean that the applicant cannot adequately dispose of storm water as alternative options for stormwater disposal from this site are not viable.  

Recommendation

23.     It is recommended that the Albert-Eden Local Board supports the option to approve the land owner application for stormwater discharge into the Oakley Stream within Phyllis Esplanade Reserve for the following reasons: 

·   council specialists including the development engineer, area manager - operational management and maintenance, senior maintenance coordinator, parks and places specialist, arboriculture and eco specialist, healthy waters specialist – asset management and land use advisor support the proposal  

·   the proposal will allow the applicant to efficiently and effectively discharge the stormwater from the approved subdivision 

·   the proposal will not adversely affect the access or the use of the Oakley Stream/Phyllis Esplanade Reserve walkway  

·   the proposal aligns with the outcomes for the Auckland Unitary Plan Operative in Part for this Mixed Housing Suburban Zone  

·   the proposal aligns with the outcomes for Te Auaunga Awa (Oakley Creek) Vision for Restoration Strategy 2016  

·   the recommended option to discharge to the Oakley Stream is considered the most suitable option as this is the natural stormwater flow path to the watercourse. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24.     Elected members from Albert-Eden Local Board carried out a site visit on 11 June 2018 and weren’t supportive of the new proposed construction method due to concerns about upstream erosion caused by a major storm event earlier in the year.  

Tauākī whakaaweawe Māori / Māori impact statement25.    There are no sites of value or significance to mana whenua identified in the Auckland Unitary Plan in relation to the application. Iwi consultation was therefore not undertaken as there are no readily identifiable impacts on Māori and any impacts will be no different to those on others.  

Ngā ritenga ā-pūtea / Financial implications

26.     If the proposed stormwater connection at 10 Phyllis Street cannot proceed there is a possibility that the development will not be able to continue. The applicant has paid for engineering plan approval, resource and building consents and started construction including earthworks and retaining walls. It would be a financial loss for the applicant and possible litigation fees for council as to decline the application would not be in keeping with the proposed outcomes of the Mixed Housing Suburban Zone for this location.   

Ngā raru tūpono / Risks

27.     Any risks associated with the granting of landowner approval are considered to be relatively minor as council’s storm water department have confirmed the erosion solutions are part of the long-term plans for the wider catchment. If the application is declined the decision does not align with the purpose of the zoning for this site or advice from subject matter experts.  The zone for this site in the Auckland Unitary Plan Operative in Part is Mixed Housing Suburban Zone to enable more efficient use of larger sites by providing for integrated residential development as the applicant has proposed.  

Ngā koringa ā-muri / Next steps

28.     If the application is approved the decision will be communicated to the applicant with a formal land owner approval letter and the construction of the stormwater pipe and outlet into Phyllis Street Esplanade Reserve can proceed. Conditions will be placed on any land owner approval regarding (but not limited to): 

·   the requirement for a health and safety plan 

·   ensuring the applicant controls rubbish at the site 

·   compliance with all regulatory documents  

·   vegetation protection 

·   reinstatement of Phyllis Street Esplanade Reserve to at least its original condition. 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Attachment A: Land owner approval letter dated 15 June 2017

141

b

Attachment B: Approved Engineering Plan, ENG60312648 by Jackson Clapperton & Partners Ltd, dated 16 April 2018

159

c

Atttachment C: Site Location

167

     

Ngā kaihaina / Signatories

Author

Raewyn  Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

22 August 2018

 

 


 


 


 


 



Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 

Attachment B: Site location – 10R Phyllis Esplanade Reserve

 


Albert-Eden Local Board

22 August 2018

 

 

New community lease to the Mt Albert Historic Society Incorporated at Ferndale House, 830 New North Road, Mt Albert

 

File No.: CP2018/14526

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To grant a new community lease to the Mt Albert Historic Society at 830 New North Road, Mt Albert.

Whakarāpopototanga matua / Executive summary

2.       Ferndale House and annex is located in Ferndale Park at 830 New North Road, Mt Albert. The annex comprises four rooms and a shared lounge, kitchen and bathroom.

3.       Two of the four rooms are currently occupied by The UMMA Trust (office one) and the New Zealand Nepal Society Incorporated (office two). The remaining two rooms (offices three and four) were previously occupied by the Haemophilia Foundation New Zealand. The Foundation surrendered its lease in December 2016.

4.       This vacancy triggered an expression of interest process and the Combined Beneficiaries Union was the successful group identified for the grant of a new lease. The group subsequently declined this offer. Staff sought local board direction regarding the process to occupy the two vacant rooms. The local board requested that staff investigate establishing a ‘historical societies hub’ in the two rooms.

5.       Four historical societies were approached to seek interest in the hub. Of the four only the Mt Albert Historic Society Incorporated was interested. The Mt Albert Historic Society Incorporated made an application as part of the original expression of interest process.

6.       The three other groups, the Avondale-Waterview Historical Society Incorporated, Point Chevalier Historical Society Incorporated and the Epsom and Eden District Historical Society Incorporated did not wish to participate.

7.       Staff recommend that the Albert-Eden Local Board grant a new community lease of offices three and four to the Mt Albert Historic Society Incorporated.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      grant a new community lease to the Mt Albert Historic Society Incorporated to occupy rooms three and four, at the Ferndale House annex at 830 New North Road (Attachment A to the agenda report) on the following terms and conditions: 

i)        term - three years commencing 15 September 2018 with one right of renewal for three years

ii)       rent - $1.00 plus GST per annum if demanded

iii)      operational charge - $497.75 plus GST per annum

iv)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Reserves Act 1977.

b)      nominate a board member and delegate authority to approve a community outcomes plan (to be negotiated with the new lessee) to be attached as a schedule to the lease agreement.

 

 

Horopaki / Context

8.       This report considers the leasing issues with respect to occupation of rooms three and four within the annex at Ferndale House.

9.       The Albert-Eden Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

a)        Land and building

10.     Ferndale House and annex is in Ferndale Park at 830 New North Road, Mt Albert. The land is legally described as Part DP 2174 and Part Lots 3-4 DP 29193. The property comprises a total area of 8385m2 as shown in Attachment B. 

11.     The land is held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve and subject to the provisions of the Reserves Act 1977. The proposed use of the rooms as a ‘historic societies hub’ by local historic groups conforms to the provisions of the Reserves Act 1977 for a local purpose activity. Public notification of a new lease for a permitted activity on land classified as local purpose reserve is not required.

12.     Two of the four rooms in the annex are currently leased by The UMMA Trust (office one) and the New Zealand Nepal Society Incorporated (office two). Rooms three and four are vacant and Council staff recommend the rooms be leased together.

13.     Rooms three and four were previously occupied by the Haemophilia Foundation New Zealand and they relinquished their lease in 2016.

14.     A subsequent call for expressions of interest identified the Combined Beneficiaries Union as a suitable tenant but they declined the offer of a lease.

15.     The board then requested staff investigate the establishment of a historic societies hub for and four societies in the surrounding area were approached but only the Mt Albert Historic Society was interested in occupying the rooms.

b)        The Mt Albert Historical Society Incorporated

16.     The Mt Albert Historic Society Incorporated submitted an expression of interest at the time the rooms were first advertised as available but were unsuccessful.

17.     Mt Albert Historical Society Incorporated was established in May 2006 and was duly incorporated under the Incorporated Societies Act 1908 on 14 August 2006. Its activities include local historical visits, lectures and guided walks. These activities are open to the public.

18.     The society envisages using the rooms at Ferndale House for the purposes of archiving materials, research work and committee meetings. The society currently occupies shared space at the community building at 869 New North Road.

Tātaritanga me ngā tohutohu / Analysis and advice

19.     The information provided by the society in support of its application has been assessed and the group is a suitable community occupant for the premises.

20.     The local board identified the need for a historic hub to be established to provide and retain historical knowledge in the locality. Granting a lease to the Mt Albert Historic Society Incorporated will utilise scarce community accommodation.

21.     In addition to the recommendation for a new community lease to the society, this report recommends that the local board appoint and delegate authority to a member to approve a community outcomes plan (to be negotiated with the group). Once agreed and approved, the plan will be attached as a schedule to the lease agreement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22.     The application from the Mt Albert Historic Society Incorporated aligns with the following local board plan outcomes:

·    Our community spaces are well used by everyone: they are well used by multiple community groups.

·    Our natural and cultural heritage is valued: our community has a strong awareness of our area’s heritage.

23.     As the proposed lease is to a new entity, the Auckland Council Community Occupancy Guidelines 2012 recommend a lease with an initial term of one year with a one year right of renewal. However, during the workshops on the matter, held on 13 June and 18 July 2018, the board considered that the society is a well-established group and the board would support a lease term of three years with a right of renewal for three years. A lease term of three years with a right of renewal for three years align with the Albert-Eden Local Board policy.

Tauākī whakaaweawe Māori / Māori impact statement

24.     As the land is classified as local purpose (community buildings) reserve and the society’s activities align with the classification, under the provisions of the Reserves Act, iwi engagement is not legally required. Further, there is no proposed change to the use of the underlying land.

Ngā ritenga ā-pūtea / Financial implications

25.     There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

26.     Should the local board resolve not to grant a new community lease to the society for the two rooms, there may be uncertainty around the creation of a historic hub. Staff would then require further direction from the local board regarding a new lessee.

Ngā koringa ā-muri / Next steps

27.     Subject to local board approval, staff will draft a community outcomes plan for negotiation with the society and approval by the delegated local board member. Staff will subsequently draft the lease agreement and for execution by the society.

28.     The society will need to discuss and agree with the existing groups using the annex to schedule the use of the shared space.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Ferndale House Floor Plan

173

b

Ferndale Park Land Aerial

175

     

Ngā kaihaina / Signatories

Authors

Tsz Ning Chung - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 

Draft Annual Report 2017/2018 - Albert-Eden Local Board

 

File No.: CP2018/15174

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report presents the draft 2017/2018 Annual Report for the Albert-Eden Local Board, for local board feedback prior to it being adopted by the Governing Body on 28 September 2018.

Whakarāpopototanga matua / Executive summary

2.       The Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 28 September 2018. As part of the overall report package, individual reports for each local board are prepared.

3.       In accordance with the Local Government (Auckland Council) Act 2009 each local board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the Local Board.

4.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of the Local Plan.

5.       This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each local board area. These changes are outlined in the comments section below.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      endorse the draft content of the 2017/2018 Albert-Eden Local Board Annual Report

b)      note that any proposed changes will be clearly communicated and discussed with the Chairperson before the report is submitted for adoption by the Governing Body by 28 September 2018.

 

 

Horopaki / Context

6.       This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each local board area. The changes are:

·    The Local Board Annual Report will be a standalone publication (rather than being a sub-section of an overall volume of all Local Board Annual Reports) so that the reports are far more accessible for residents.

·    Each report is being written in plain English, with a more professionally designed layout.

·    The Chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined up performance story is told.

·    There is a colour group photo of the local board, replacing the individual black and white photos used last year.

·    There are two new sections that aim to emphasise the context of the local area that the local board represents:

a double page layout of key demographic information which was included as part of the Local Board Plan

A ‘Local Flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community.

7.       The report contains the following sections:

 

Section

Description

a)

Local board area demographics

A demographic profile of the area (originally presented in Local Board Plans).

b)

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

c)

Local board group photo

A group photo of the local board.

d)

Local Flavour

A profile of either an outstanding resident, grant or project that has benefitted the local community.

e)

How we performed

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

f)

Funding Impact Statement

Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

 

Tātaritanga me ngā tohutohu / Analysis and advice

8.       The Annual Report is a legislative requirement offering no further analysis or advice for consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

9.       Local Board comments on local board matters in the Annual Report will be included in the Annual Report where possible.

Tauākī whakaaweawe Māori / Māori impact statement

10.     The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

11.     The Annual Report reports on both the financial and service performance in the local board area and is legislatively mandated.

Ngā raru tūpono / Risks

12.     The Annual Report is a legislatively required document.  It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The Annual Report is a key communication to residents.  Telling a clear and balanced performance story, in plain English, and in a form that is accessible, is important to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

14.     The next steps for the draft Annual Report are:

·    Audit NZ review during August and September 2018

·    report to Finance and Performance Committee on 19 September 2018

·    report to the Governing Body for adoption on 27 September 2018

·    release to stock exchanges and publication online on 28 September 2018

·    physical copies provided to local board offices, council service centres and libraries by the end of October 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board Annual Report 2017/2018

181

     

Ngā kaihaina / Signatories

Author

Audrey Gan – Lead Financial Advisor

Authorisers

David Gurney – Manager Corporate and Local Board Performance

Louise Mason – General Manager, Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

22 August 2018

 

 

Auckland Council’s Quarter Four and Year End Performance Report: Albert-Eden Local Board

 

File No.: CP2018/13422

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Albert-Eden Local Board (the local board) with an integrated report for quarter four, 1 April to 30 June 2018, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2.       This report provides an integrated view of performance for the local board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3.       Sixty-two per cent of the activities within the agreed work programmes were delivered, including multi-year projects that have progressed as expected. Fifty-nine activities were undelivered, cancelled, put on hold or deferred and nine multi-year projects/activities have not progressed as expected during 2017/2018.

4.       All of the Local Economic Development work programme, Libraries and Information work programme and Plans and Places activities were delivered. 94 per cent of the Arts, Community and Events work programme, 78 per cent of the Parks, Sport and Recreation work programme and 89 per cent of the Infrastructure and Environmental Services work programme activities were delivered.

5.       Forty-five per cent of the Community Leases work programme activities were delivered. Fourteen community leases were completed and 16 have been deferred to 2018/2019 for completion as they were not completed in 2017/2018. One community lease was cancelled as the application was withdrawn.

6.       Forty-four per cent of the Community Facilities: Build Maintain Renew work programme activities were delivered. Twenty-eight projects were completed and eight are multi-year projects which are progressing as expected. Thirty-six projects have been deferred to 2018/2019 for completion as they were not completed in 2017/2018 and eight projects are multi-year projects which did not progress as expected.

7.       The 2017/2018 financial performance report is attached. There are some points for the board to note:

·    Overall operating result is 3 per cent above budget due to higher operating revenue and expenditure. Operating revenue is slightly higher by 1 per cent due to improved usage of community halls. Operating expenditure is 2 per cent above budget primarily due in full park facility contract. Capital expenditure is 28 per cent below the budget.

8.       Performance measures results from the 10 Year Budget 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the Local Board in the Draft Annual Report 2017/2018. The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018 – Local Board report”.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2018.

 

 

Horopaki / Context

9.       The local board has an approved 2017/2018 work programme for the following operating departments:

·    Arts, Community and Events, approved on 7 June 2017

·    Parks, Sport and Recreation, approved on 7 June 2017

·    Libraries and Information, approved on 7 June 2017

·    Community Facilities: Build Maintain Renew and Community Leases, approved on 7 June 2017

·    Infrastructure and Environmental Services, approved on 7 June 2017

·    Local Economic Development, approved on 28 June 2017

Tātaritanga me ngā tohutohu / Analysis and advice

Overall end of year performance against the Albert-Eden Local Board 2017/18 work programme

10.     Sixty-two per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. Fifty-nine activities were undelivered, cancelled, put on hold or deferred.

11.     The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

Table 1: End of year Local Board Work Programmes Activity Status

RAG

Red

Amber

Green

Percentage of activities delivered as expected

(Green RAG status)

Activity Status

On Hold, Deferred

Cancelled*

Not delivered

Activity Status

(multi-year activities not progressed as expected)

Completed

In progress

(multi-year activities progressed as expected)

Arts, Community and Events

1

1

-

-

30

1

94%

Parks, Sport and Recreation

2

-

-

-

5

2

78%

Libraries and Information

-

-

-

-

9

-

100%

Community Facilities

36

2

-

8

28

8

44%

Community Leases

16

1

-

-

14

-

45%

Infrastructure and Environmental Services

-

-

-

1

8

-

89%

Plans and Places

-

-

-

-

-

1

100%

Local Economic Development

-

-

-

-

2

1

100%

TOTAL

55

4

0

9

96

13

62%

12.     The snapshot (attachment A), shows overall performance against the local board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

Overview of work programme achievement by department

Local Economic Development work programme

13.     All of the Local Economic Development work programme activities were delivered.

14.     A highlight from the work programme was the Albert-Eden Business Awards (676). The awards event was held on 22 May 2018 at Eden Park. The winner of the supreme award was make-up and special effects business BodyFX which is based in Morningside.

Libraries and Information work programme

15.     All of the Libraries and Information work programme activities were delivered.

16.     A highlight from the work programme was supporting customer and community connection (1156). The Programme and Events librarians from all Albert-Eden Local Board libraries have created a flyer advertising library events across all three libraries for customer convenience. Events include book launches and author talks, financial advice, craft classes weekly meditation sessions, a photography exhibit and events for New Zealand music month.

Plans and Places work programme

17.     All of the Plans and places work programme activities were delivered.

18.     A highlight from the work programme is the transformation programme for Sandringham village and Greenwoods Corner. Site visits were undertaken in April with local board members to confirm the focus for the transformation. The agreed focus was discussed at a workshop in June. This detail is now being used to inform the brief to engage the landscape architect/ urban designer.

Arts, Community and Events work programme

19.     Ninety-four per cent of Arts, Community and Events work programme activities were delivered.

20.     Some highlights from the work programme include:

·    The programme to increase participation of diverse communities (567) consists of two key projects. Staff are working with Kāhui Tū Kaha on a series of workshops on mental health challenges of migrant and refugee communities. The small business entrepreneur mentoring programme is progressing with a final launch of participants' business ideas in August.

·    The community arts broker programme (208) has worked with 102 artists on 12 different projects such as temporary exhibitions of pottery, free theatre shows for children in parks, comics publications and community music projects. The brokers also provided mentoring, advice and support to local artists and have identified gaps in arts offers and participation, to inform 2018/2019 work programme projects.

·    A number of local board funded events were successfully delivered including: Christmas at Potters Park (232), 150th Anniversary of Mt Albert (240), Anzac Day (244), Citizenship ceremonies (247), community grants recipient event (255), Justice of the Peace appreciation evening (255), two Movies in Parks (272), Albert-Eden Schools Cultural Festival (274) and park openings at Eric Armishaw Reserve and Centennial Park (255).

21.     There are two activities that are Red. Activities that were not completed (Red RAG status) are discussed below.

·    Bungalow Festival (236) was not held in 2017/2018 as the budget was redistributed to the 150th anniversary of Mt Albert.

·    The Chamberlain Park event (254) was cancelled prior to planning commencing at the request of the local board, due to construction activities which were planned to occur on site.

Parks, Sport and Recreation work programme

22.     Seventy-eight per cent of Parks, Sport and Recreation work programme activities were delivered.

23.     Some highlights from the work programme include:

·    Creating a Maori Identity (1144). Two workshops have been held over the course of 2017/2018 and a naming database developed. Mana whenua have provided direction on a potential list of parks that can be dual named as part of the first phase. A decision report in August will enable the naming part of the project to progress.

·    Mt Albert Recreation Centre (1047). Visits to the centre have increased by 16 per cent. This is due to the increase in fitness members and stadium visits. The customer loyalty score is the second highest rating in the region for recreation sites. Staff’s attitude was rated highest in the region.

24.     There are two activities that are Red (not completed) and they are discussed below.

·    Delivering a Local Park Development Programme 2017/2017 (728) has been deferred. There are five projects being delivered within this budget and an update on each component is included below. The final stages of some projects have not been completed by the end of the financial year, so there is some carry-forward of budget and the project will be completed in 2018/2019.

Diversity in parks: Actions from the report are being worked into programme and asset-based solutions. Deliverables will be discussed with the board at a workshop in August.

Accessibility in parks: Ten parks as agreed by the board have been assessed and recommended improvements drafted in a business report. The report will be discussed with the board at a workshop in August. The parks are: Coyle Park, Mt Albert War Memorial Park, Moa Reserve, Morvern Reserve, Melville Park, Windmill Park, Griffin Reserve, Nicholson Park, Roy Clements Treeway and Murray Halberg Park.

Greenways review: The board has provided feedback on draft priority routes which is being considered by the Greenways team. A workshop to discuss an amended priority routes plan has been scheduled for August.

Benefits realisation: A post park upgrade evaluation has been completed for Potters Park, Waterview Reserve, Heron Park and Eric Armishaw Reserve. Recommended projects are being prioritised by staff. These will be used to inform future local board work programmes.

Fowlds Park restoration plan: A stakeholder meeting was held onsite to discuss the draft plan. Good feedback was received. The plan will be amended and final board approval will be sought from the board in quarter one of 2018/2019.

·    The Pa Harakeke planting and maintenance at Walmer Reserve (3332) project budget was spend to undertake further maintenance at Walmer Reserve South in conjunction with the Kahui weaving group. Maintenance at the Walker Reserve North has been returned to the fully facilities maintenance contract.

 

Infrastructure and Environmental Services work programme

25.     Eighty-nine per cent of Infrastructure and Environment Services work programme activities were delivered.

26.     Some highlights from the work programme include:

·    Bus subsidies for participation in education for sustainability (71). The bus subsidy was taken up by 11 schools with a total of 1,347 students supported to attend an experience centre.

·    Almorah Rock Forest restoration – year five (66). A final report reviewing the five year restoration programme is currently being drafted and will be completed by end of June 2018. The final report will provide advice on future management of the reserve and will be used to guide management of the reserve when it moves to the Community Facilities high value ecological contract.

27.     There is one activity which is Amber/ ‘In progress’ (multi-year project which has not progressed as expected) which is discussed below:

·    Mt Albert town centre transformation (639) physical works are substantially completed and an official opening occurred on the 19 May 2018. Albert-Eden Local Board members, Rt Hon Prime Minister Jacinda Arden, Mayor Phil Goff and Chair of Auckland Transport Dr Lester Levy were in attendance along with Mt Albert Business Association members, local businesses, community members and residents. Due to contractor delays and site conditions the construction completion was later than initially planned. The bus shelters will be installed in July 2018.

Community Leases work programme

28.     Forty-five per cent of the Community Leases work programme activities were delivered.

29.     Fourteen community leases have been completed. These leases provide affordable accommodation to sports and community groups, and include renewals of current leases as well as new leases to groups who have not held community leases before.

30.     There are 17 activities that are Red / ‘Not delivered’.

31.     The Auckland Rugby Union lease (1499) has been cancelled as they have withdrawn their application.

32.     The following 16 community leases have not been completed in 2017/2018 and have been deferred to 2018/2019 for completion:

·    Mt Albert Rugby League Football Club Inc (1469)

·    New Zealand Choral Federation Inc (Auckland Region) (1470)

·    Vacant Haemophilia Foundation of NZ (1474)

·    Mt Albert Ramblers Softball Club Inc (1475)

·    Auckland Kindergarten Association Inc - Ferndale (1476)

·    Mt Albert-Ponsonby Association Football Club Inc (1478)

·    Olympic Weightlifting Auckland Inc (1479)

·    The Scout Association of NZ - Epsom Scout Group Aberfoyle (1480)

·    Akarana Dog Obedience Association Inc - renewal lease (1481)

·    Auckland Irish Society (1484)

·    Auckland Kindergarten Association Inc - Eden/Epsom (1485)

·    Citizens Advice Bureau - St Lukes Rd Mt Albert (1488)

·    The Metro Mt Albert Sports Club Inc. (1492)

·    The Scout Association of NZ - Balmoral Scout Group (1493)

·    RNZ Plunket Society Auckland City Area - Owairaka (1497)

·    Gribblehirst Greens (2862)

Community Facilities: Build Maintain Renew work programme

33.     Forty-four per cent of Community Facilities: Build Maintain Renew work programme activities were delivered.

34.     A number of parks project have been completed including: Potters Park lean to ride (2449), Anderson Park landscape improvements (2913), Future Giants trees programme (1984), Waterview reserves improvements (783), Murray Halberg Park steps and paving (2424), Centennial Park, Harwood Reserve, Melville Park, Alan Wood Reserve and Eric Armishaw Reserve playground renewals (2430, 2441, 3090, 3306 and 2969), Windmill Reserve netball courts and lights (2461), Nixon Park paving and path upgrade (3121) and Walker Park field upgrades (3249).

35.     There are 38 activities that are Red / ‘Not delivered’ and 8 activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected).

36.     Activities that did not progress as expected (Amber RAG status) are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

Mt Albert Library - comprehensive renewal

Amber

In progress

The final details of the design are being prepared. This project is scheduled to be completed by the end of September 2018.

Albert-Eden - LDI - upgrade of community facilities

 

Amber

In progress

Pt Chevalier Community Centre - Internal building refurbishment works are completed. Outdoor design concept completed and landscape design in development.

Epsom Community centre - Improvements in the Eden Epsom rooms are complete. Remaining design options and costings will come to the local board for review and approval.

Sandringham Hall - heat pumps are installed. Detailed design for remaining work left to be developed.

Harbour View Reserve and Coyle Park - renew seawall

 

Amber

In progress

A contract has been put in place for a stone mason to carry out the Harbour View Reserve rock sea wall repairs and will be complete by late June 2018. The remaining work for Coyle Park is being scoped for completion by late October 2018.

Fowlds Park - develop field 3 artificial with lights

Amber

In progress

Report presented to local board in July 2018 for resolution to proceed. Resource consent application almost complete. Construction expected to begin in October 2018.

Greater Oakley Creek - renewals

 

Amber

In progress

Building consent for the slip is under way, design work for way finding signage is nearly complete and work is underway on the design for the path. These aspects will be prepared for review by the local board.

Motu Manawa Marine Reserve - develop coastal boardwalk

 

Amber

In progress

The communications and engagement plan has been updated to incorporate local board member feedback. Consultation material including route maps and graphics have been prepared for the proposed stakeholder drop-in sessions. The concept design was presented to South West Hui. As a result of mana whenua concerns, a site meeting has been arranged between interested iwi, Department of Conservation and local board representatives for late June before public consultation proceeds.

Phyllis Reserve - earthworks to level cap and topsoil on field 3

Amber

In progress

Progress slower than anticipated due to site and weather constraints. Expected completion date is late October.

Albert Eden - renew playgrounds FY17-19

Amber

In progress

Consultation for the following playgrounds will start in June: Owairaka Reserve, Sandringham Reserve, Bannerman Reserve, Coyle Park and Sandringham community centre. Next steps are for physical works required for each playground to commence.

 

37.     Activities that are on hold (Red RAG status) are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

990 Great North Road, Western Springs - refurbish interior and exterior

 

Western Springs Gardens - renew car park and paths

Red

On hold

These projects are on hold until further scoping is complete for the Waste Solutions Central Community Recycling Centre project, to ensure the two renewals projects have adequate budget and work together with the recycling centre.

Walker Park Development

 

Red

On hold

The updated sports field capacity assessment has identified that Albert Eden Local Board area has a project shortfall of 104 hours over the next 10 years. Projects planned for Fowlds Park, Phyllis Reserve and Chamberlain Park will address this shortfall. As a result the upgrade of Walker Park #1 and #5 fields has been put on hold.

Rationale for why project has been put on hold will be discussed with local board at a future workshop.

 

38.     Activities that were cancelled (Red RAG status) are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

Albert-Eden – Plans and Places Led - develop town centre revitalisation planning

Red

Cancelled

Project record has been cancelled, as the project is being led by Plans and Places Department.

Nixon Park - new changing rooms and toilets

Red

Cancelled

Project has been cancelled as Auckland Rugby Union have withdrawn their development proposal.

 

39.     Activities that were not completed in 2017/2018 financial year and have been deferred (Red RAG status) are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

25 Poronui Street, Mt Eden - renew shooting range facility

27 Poronui St, Mt Eden - renew toilet including ventilation

Albert-Eden - upgrade electrical and fire system

Epsom Library - replace fire sensors

Mt Eden War Memorial Hall - relay basement parquet floor and renew stormwater system

Nixon Park - install ball stop fence

Watea Reserve - development - stage 4 pathway and seating

Windmill Reserve - signage and hill track

Red

Deferred

Completion of these projects is expected in early 2018/2019.

Final scoping is being completed and the project will be transferred to delivery team for completion, or physical works has already begun.

 

Albert-Eden - Local Parks and Reserves - install signage

Albert Eden - renew paving and structures FY17-18

Albert Eden - renew signage FY17-19

Albert Eden - renew utilities FY17

Red

Deferred

All projects have not been completed during 2017/2018 financial year and will be carried forward for progression or completion.

 

Albert-Eden discretionary budget for minor projects

Red

Deferred

Undertake scoping of new minor capex projects as and when identified by the local board.

Albert-Eden - top up for Phyllis Reserve, Anderson Park and Murray Halberg projects

 

Red

Deferred

Agreed works to progress are investigation for bleacher seating in Phyllis Reserve and investigation for a publicly accessible toilet under the Football Club in Anderson park.

Due to work programme capacity in quarter four these were delayed but investigations are now underway. Scheduled to report back to the local board by end of July/early August with the next steps required to progress to design and consenting stage.

Anderson Park - renew tennis court

 

Red

Deferred

An engineer assessment for the courts has been provided, the findings from the reports are to be discussed with the local board in order to proceed in the right direction.

Albert-Eden - produce heritage brochures

 

Red

Deferred

A heritage review has been completed. Staff are in discussion with Mana Whenua and will seek their input. Next steps are to complete consultation and provide the local board with a draft brochure for review and approval, before printing commences.

Chamberlain Park - develop shared path

Chamberlain Park - install artificial fields and lights - stage 5

Chamberlain Park development

Red

Deferred

The three Chamberlain Park projects were awaiting the outcome of the judicial review and 10 Year Budget 2018-2028. Since the end of the quarterly reporting period these decisions have been released. All Chamberlain Park projects have now been re-started and will be workshopped with the local board.

An external consultant will be engaged to progress the two options for the shared path route (land purchase or bridges). Consultant to complete preliminary designs and cost estimates.

Funding has been allocated through the 10 Year Budget 2018-2028 progress for an indicative business case for the golf course re-configuration to nine holes and sports field construction.

The neighbourhood park construction is a whole construction season behind schedule. Resource consent was lodged in late February and is in the processing phase. A comprehensive list of section 92 requests for further information were received on 17 April and the project team are providing a response to these. A geotechnical report has also been requested and the procurement for this specialist report took several weeks which delayed the request for information responses. Staff expect the outcome of the consent process to be known late August/early October.

Fowlds Park - install toilet

Fowlds Park - renew general assets

Fowlds Park Action Plan - improve pedestrian safety and signage

Red

Deferred

The triple Exeloo toilet has been procured and built and the location has been agreed. Next steps are to finalise the detailed design, request additional funding, obtain regulatory consents to connect to utilities and secure contract for delivery.

Construction of renewal works are complete, except for the barbecue renewal which will be completed as soon as approval to carry out physical works has been received from the councils closed landfills team.

A new proposal submitted by the traffic engineer is being reviewed for the pedestrian safety improvements.

Gribblehirst Park Bowling Green - investigate reuse

Gribblehirst Park - renew park assets

Gribblehirst ex Bowling Club - renew fire egress

Gribblehirst Park Action Plan

Red

Deferred

Staff are working with the community lease holder and gathering information in order to provide options and advice to the local board on the possible future use of the bowling green.

The playground consultant has been engaged and the public surveys have been distributed for the public to give feedback on their needs.

Consent has been submitted for the fire egress and queries are being responded to by a fire engineer.

Negotiations are underway with a contractor to deliver the works for the action plan.

Coyle Park path and development

Red

Deferred

Additional information from iwi and consultants is required for the resource consent. Working through with the iwi consultation in terms of their engagement and involvement on the project. Next steps: Obtain resource consent, get tender process underway, appoint contractor and begin physical works.

Eric Armishaw Park - renew paving

 

Red

Deferred

The car park pavement renewal component of this project has been completed.

The remainder of the project has been delayed due to determining the location of property boundaries and existing occupancy and private fencelines. Input may be required from Council's Legal Team.

Investigation has determined that relocation of the path to more stable ground within the reserve is restricted by occupancy and fencing by adjacent land owners. A topographical survey and plan is required to determine the property boundaries and once this has been undertaken staff will prepare a preliminary design for the upgraded and relocated path to enable consultation with adjacent land owners.

Mt Albert Recreation Centre - renew minor assets

 

Red

Deferred

A concept plan for the reconfiguration of the reception layout, carpet tiles and providing acoustic is complete and ready for approval. Stadium line marking and glass replacement to be completed. Discussion on the layout of the reception area will continue before tendering the project.

Nicholson Park - renew general assets

Nicholson Park upgrade - Stage 2 (toilet), stage 3 & 4

 

Red

Deferred

Retaining walls that are heritage may require extended timeline and budget. Procurement for physical works contract for renewals is underway and physical works are scheduled to commence in quarter one financial year 2018/2019.

Toilet installation has been delayed due to multiple late changes in location which required additional consents. The final location has been confirmed adjacent to the playground, with the doors facing the playground on the other side of the access road. Tree removal is complete. The toilet structure has been built, building consent approval has been received and it is available to be transported to site. Next steps are to confirm the need for a new water meter and new power meter.

Rocket Park - install drainage and paving

Red

Deferred

Resource consent has been received. Procurement of contractor for physical works is underway.

Waterview Reserve - install improvement signage

 

Red

Deferred

Signage designs to be adjusted to fit within new Council-wide templates. Project needs to consult with Māori naming project on whether specific signs are impacted. Signs included in this package are Heron Park and Tutuki Reserve, both of which are included in a parallel project - Albert Eden - renew signage.

Deferred activities

40.     As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating expenditure that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

 

Project

Amount ($)

Community event at Chamberlain Park

 

(note these funds were re-allocated to go towards a community facilities needs assessment for Pt Chevalier which will be delivered in 2018/2019, resolution number AE/2018/150)

       25,000

Town centre revitalisation concept plan

       80,000

Future giant trees programme

         1,600

Pa Harakeke planting and maintenance at Walmer Reserve

       10,000

Empowered Communities

         3,000

Local Park development programme opex

       25,000

Heritage Plan

       70,000

Community Facility upgrade

       44,000

Māori Cultural heritage study

       10,000

 Total

     268,600

41.     Undelivered capital expenditure funded activities will be brought to the board by Community Facilities as part of their annual capital expenditure carry forward process.

Financial performance

42.     Revenue is slightly above the budget at $1.6 million due to higher usage of community halls and income from film revenue.

43.     Expenditure of $14.3 million is higher than budget by $333,000. Asset Based Services expenditure is above the budget by $600,000 due to the full park facility contract. The new maintenance contract is now delivered under outcome based and was not reflected in the budget. Locally Driven Initiatives (LDI) expenditure is below budget by $266,000. The budget for some projects has been approved for deferral and delivery will be completed in 2018/2019 financial year.

44.     Capital expenditure is below budget by $4.9 million for renewals, LDI and growth funded projects. These projects will continue in the next financial year.

45.     The local board Financial Performance report is in Attachment C.

Key performance indicators

46.     Performance measures results from the 10 Year Budget 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the local board in Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

47.     This report informs the local board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

48.     The local board, through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

·    fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects

·    embedding mana whenua customary practices within the development of local projects (e.g. blessings at sod-turnings).

49.     The local board’s work programme contains a number of projects which provide direct outcomes for Māori, such as:

·    Local Māori Responsiveness Action Plan (719). Staff from Albert-Eden and Puketāpapa local boards have met with representatives of the Kura Kaupapa Māori o Ngā Maungarongo to develop a plan of action to support the Kai Festival at the Kura in November 2018.

·    Celebrating Te Ao Māori and strengthening responsiveness to Māori (1158). All Albert-Eden Local Board Libraries are celebrating Matariki with events from the end of June through to mid-July, including poi making, raranga harakeke (weaving) and a collaboration with Stardome to explore the cultural and astronomical aspects of the Pleiades star cluster in each of the three libraries. Point Chevalier Library held a special Matariki launch which featured performances from two local schools and four early learning centre students.

Ngā ritenga ā-pūtea / Financial implications

50.     This report is provided to enable the local board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the local board receiving this report.

Ngā raru tūpono / Risks

51.     Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

52.     The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Work programme snapshot

209

b

Work programme update

211

c

Financial performance

245

     

Ngā kaihaina / Signatories

Author

Emma Reed - Local Board Advisor Albert-Eden

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 



Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


 


 


 


 


 


 


Albert-Eden Local Board

22 August 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/15149

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Albert-Eden Local Board with its updated governance forward work calendar which is a schedule of items that will come before the board at business meetings and workshops over the next 12 months.

 

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      note the Albert-Eden Local Board Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board Governance Forward Work Calendar - August 2018

255

     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 

Governing Body Members' Update

 

File No.: CP2018/15349

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for the local ward area Governing Body Members to update the board on Governing Body issues they have been involved with since the previous meeting.

Whakarāpopototanga matua / Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body Members to update their local board counterparts on regional matters of interest to the board.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive Governing Body Members Christine Fletcher and Cathy Casey’s verbal updates.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 

Chairperson's Report

 

File No.: CP2018/01455

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The Chairperson will update the board on projects, meetings and other initiatives relevant to the board’s interests.

Whakarāpopototanga matua / Executive summary

2.       In accordance with Standing Order 2.4.7, the Chairperson will update the board members by way of verbal or written report at a meeting of the board.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Chairperson’s report.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 

Board Members' Reports

 

File No.: CP2018/01465

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for board members to give updates on projects, events-attended since the previous meeting and discuss other matters of interest to the board.

Whakarāpopototanga matua / Executive summary

2.       This is an information item.  A written report must be provided for inclusion on the agenda, if the board wishes to pass a resolution requesting an action taken under this item.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Board Member Reports for August 2018.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 August 2018

 

 

Albert-Eden Local Board Workshop Notes

 

File No.: CP2018/01475

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       For the board to receive the records of its recent workshops held following the previous month’s business meeting.

Whakarāpopototanga matua / Executive summary

2.       In accordance to Standing Order 12.1.4 the board shall receive a record of the general proceedings of its local board workshops held over the past month following the previous business meeting.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Notes for the workshops held on 1 and 8 August 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board Workshop Notes - 1 August 2018

269

b

Albert-Eden Local Board Workshop Notes - 8 August 2018

273

     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 


Albert-Eden Local Board

22 August 2018

 

 

     

 


Albert-Eden Local Board

22 August 2018

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

c)               

That the Albert-Eden Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Notice of Motion - Member Easte - Advocating for the acquisition of a property to protect a lava cave

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report contains commercially sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.