I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 26 September 2018

4:00pm

Mt Albert Senior Citizens Hall,
corner of Wairere Avenue and New North Road,
Mt Albert

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

21 September 2018

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Albert-Eden Local Board

26 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation:  Nick Sautner, Chief Executive Officer, Eden Park                     5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Auckland Transport – Albert-Eden Local Board Transport Capital Fund Carrington Area Traffic Management Project                                                                                7

12        Auckland Transport Albert-Eden Local Board September 2018 Update              15

13        Renewal of lease for The Auckland Irish Society Incorporated 50 Western Springs Road, Mt Albert                                                                                                            23

14        New community lease to Eden Rugby Club Incorporated, Gribblehirst Park, 225A Sandringham Road, Sandringham and revocation of resolution AE/2015/7        37

15        Te Auaunga – Oakley Creek lower catchment Vision and Restoration Strategy 47

16        Road Name Approval: New Private Road at 33 Asquith Avenue, Mt Albert         75

17        Updating the Albert-Eden Local Board on ATEED’s activities between 1 January and 30 June 2018                                                                                                         83

18        Urgent Decision - Albert-Eden Local Board feedback on the government's proposed mandatory phase out of single-use plastic shopping bags                                   95

19        Governance Forward Work Calendar                                                                      167

20        Governing Body Members' Update                                                                          175

21        Chairperson's Report                                                                                                177

22        Board Members' Reports                                                                                          179

23        Albert-Eden Local Board Workshop Notes                                                            181  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 22 August 2018, including the confidential section, as true and correct records.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation:  Nick Sautner, Chief Executive Officer, Eden Park

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Nick Sautner, Chief Executive Office – Eden Park, will be in attendance to deliver a Deputation presentation regarding exploring potential ideas for collaboration between Eden Park and its surrounding community groups and local area stakeholders.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      Thank Nick Sautner, Chief Executive Office – Eden Park, for his attendance and Deputation presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Albert-Eden Local Board

26 September 2018

 

 

Auckland Transport – Albert-Eden Local Board Transport Capital Fund Carrington Area Traffic Management Project

 

File No.: CP2018/17667

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To inform the Albert-Eden Local Board (the Board) that the construction of the local board transport capital fund (LBTCF) project known as the Carrington Area Traffic Management Project will exceed the approved funding envelope, and to seek direction from the Board on the options outlined in this report.

Whakarāpopototanga matua / Executive summary

2.       The Carrington Area Traffic Management Project approved by the Board in June 2017 for investigation and design, is now ready to move to construction.

3.       The option chosen by the Board was costed at a rough estimate of $450,000 and is now not able to be built within the current funding envelope.

4.       This report provides three options for consideration of the Board to move the project forward considering the funding shortfall. These options below are based on the original three options proposed in June 2017 and are set out below:

·    Option 1 – construct the project within the current approved funding envelope of $450,000.  This is a combination of the original Option A - Do Minimum Plan and some key elements of the Option B - Short Term Improvement Plan.

·    Option 2 – allocate an additional $94,359 to construct all sites from Option 1 plus some additional sites.   

·    Option 3 – allocate an additional $242,945 to construct all sites in Option 1 and 2. (Option B - Short Term Improvement Plan in its entirety).

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      allocate $242,945 from its Local Board Transport Capital Fund to add to the original approved budget of $450,000 for the Carrington Area Traffic Calming project for the following works (Option 3):

i.          threshold treatments

ii.          wayfinding signage

iii.         traffic calming devices

iv.        roundabout

v.         kerb build-out

vi.        give way signage

vii.        pram crossings and pedestrian refuges.

 

 

Horopaki / Context

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that are local priorities but are not part of AT’s work programme. Projects must also:

·    be safe

·    not impede network efficiency

·    be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6.       This report provides details on the financial position of the Board’s LBTCF and asks the Board to consider the options outlined in the report to address the increased costs of construction of the Carrington Area Traffic Management project.

Tātaritanga me ngā tohutohu / Analysis and advice

Carrington Area Traffic Management Project

Background

7.       The Albert-Eden Local Board conducted a survey of local residents in the Carrington area in 2016, seeking views on traffic issues in the area. There was a good deal of interest and feedback from residents and the Board resolved to commit $20,000 from its Transport Capital Fund to investigate and design concepts for traffic calming measures for the area.

8.       Auckland Transport presented the following three options to the Board in June 2017 for consideration:

·    Option A – a do-minimum plan with a rough estimate of costs of $115,000 to $160,000. This included threshold treatments, wayfinding signage and traffic calming devices.

·    Option B – short-term improvements incorporating the do-minimum plan with further interventions with a rough estimate of costs of $450,000. These included Option A with a roundabout, kerb build-out, give way, pram crossings and pedestrian refuges.

·    Option C - a full scale traffic calming project, encompassing and building on the previous two options with a rough estimate of costs of $698,000.

9.       The Board requested that Auckland Transport proceed with detailed design and costings (with a rough estimate of costs of $400,000 to $420,000) for the works outlined in Option B.

The Current Situation and Funding Requirements

10.     AT has now completed the design process for the Carrington Area Traffic Calming project and, taking into account the amount expended to date of $153,000 on detailed design, more funds are required to build Option B in its entirety.

11.     The Board asked AT to provide more advice and options before committing the extra funding needed to construct Option B in its entirety.  AT has now developed three options for consideration.  The options build on the initial proposal but are modified to try and maximize achievement of the Board’s goals within the available budget.

Options for additional funding

12.     Option 1 (Marked in pink in Attachment A) - stay within the current funding envelope and deliver a combination of the Option A Do Minimum Plan and some key elements of the Option B Short Term Improvement Plan.

Sites Proposed for Option 1

Cost

Spend to date

1,3,6 & 22,9,15,16,17,18, 19,20,23, 25 and 26

Sub total

$153,000

$294,262

$447,262

 

This option stays within the current envelope but delivers more than the “Do Minimum” option.

13.     Option 2 (Combination of sites marked in pink/yellow in Attachment A) - this is Option 1 with additional sites added. The additional sites have been selected where the proposed treatment is within 450m radius of the school, compliments existing or proposed treatment for that road, reduces speed and deters rat-running.  Four of these sites have a splitter island centrally mounted at the “T” intersection with a Give-way control.  This type of treatment slows down turning movements in/out of the intersection.

Sites Proposed for Option 2

Cost

Spend to date

1,3,6 & 22,9,15,16,17,18, 19,20,23, 25 and 26

Plus additional sites 2,4, 10,13 and 24

Sub total

Less approved budget

Additional fund required                                                                        

$153,000

$294,262

$97,097

$544,359

$450,000

$94,359

 

The additional amount required for this option is $94,359.00

14.     Combination of Option 1 and 2 plus the remaining sites (Option B-Short Term Improvement Plan in its entirety).

Sites Proposed for Option 3

Cost

Spend to date

1,3,6 & 22,9,15,16,17,18, 19,20,23, 25 and 26

Plus additional sites 2,4, 10,13 and 24

Plus remaining sites   5,7,8,11,12,14 and 21 

Sub total

Less approved budget

Additional fund required

$153,000

$294,262

$97,097

$148,586

$692,945

$450,000

$242,945

 

            The additional amount required for this option is $242,945.00

 

15.     The community has been consulted and the feedback has been generally positive.  AT recommends Option 3 (all sites) which requires an additional $242,945.00 to be allocated to this project to provide the Carrington area with an enhanced traffic calming project that delivers a comprehensive range of traffic calming features.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16.     The Board has discussed the implications of providing extra funding to the Carrington Area Traffic Management project and requested that AT provide options its consideration.

Tauākī whakaaweawe Māori / Māori impact statement

17.     The proposed decision has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

Local Board Transport Capital Fund

Albert-Eden Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

4,020,084

Amount committed to date on projects approved for design and/or construction

1,953,518

Remaining Budget left

2,066,566

 

18.     The remaining budget includes the Albert-Eden Local Board’s allowance as of 1 July 2018. The new amount has only recently come into effect and the requirement will be for the Board to allocate the money before 30 June 2019, rather than to have it spent by then.

19.     If Option 3 is chosen, there is still a considerable amount of funds available for the Board to allocate to other projects.

Ngā raru tūpono / Risks

20.     The “Ngā ritenga ā-pūtea / Financial implications” section above summarised the Board’s LBTCF financial position. There is a large amount of money in the LBTCF that still needs to be allocated before June 2019.

21.     The risk to the Board is that these funds could be lost if they continue to be unallocated. To help mitigate this risk, AT will be in discussions with the Board in October about further potential projects in their area.

22.     In terms of the decision required in this report, risks associated with the options are discussed below.

23.     Option 1- constructing the project within the current funding envelope. This is a combination of the Option A-Do Minimum Plan and some key elements of Option B -Short Term Improvements Plan.

24.     The project has been well received by the community and it is their expectation that all the proposed work as consulted will be implemented.

25.     Option 2 - this is Option 1 above with some additional sites added. This requires an additional $94,359.00 to construct.

26.     The same risk as Option 1 also applies to Option 2. This option may be perceived as not as effective as Option 3.

27.     Option 3 - Combination of Option 1 and 2 plus the remaining sites.  This is the Option B-Short Term Improvement Plan in its entirety. This requires an additional $242,945.00 to construct.

28.     The project is will now cost significantly more than previously estimated. The Board must decide if this is a prudent use of their funds in this Board area.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Attachment A – Carrington Area Traffic Management Design

13

      

Ngā kaihaina / Signatories

Author

Lorna Stewart – Auckland Transport Elected Member Relationship Manager

Authorisers

Ben Stallworthy - Acting Manager Auckland Transport Elected Member Relationship Unit

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards



Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 

Auckland Transport Albert-Eden Local Board September 2018 Update

 

File No.: CP2018/17673

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Albert-Eden Local Board (the Board) on transport-related matters in their area, along with a brief update on transport consultations and relevant decisions of the transport control committee.

Whakarāpopototanga matua / Executive summary

2.       This report provides:

·    A progress update on Auckland Transport’s (AT) significant investigations and Local Board Transport Capital Fund (LBTCF) projects in the Board area.

·    A response to recent resolutions of the Board.

·    Information on progress of AT’s outstanding issues in Mt Albert town centre after the recent upgrade.

·    Consultation information sent to the Board for feedback and decisions of AT’s Traffic Control Committee as they affect the Board area.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Auckland Transport September 2018 update report.

 

 

Horopaki / Context

3.       AT is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role of local boards within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Progress Report on significant investigations and projects in the Board area

4.       The following table provides a summary of the results of investigations and progress on projects in the Board area:

Item

Update

Double Decker buses on Dominion Road to commence in late 2018

Investigation on clearing the route is completed. Tender documents are being prepared.

 

Pt Chevalier to Westmere cycleway 

 

A dedicated cycle route along Pt Chevalier Road and Meola Road ending near the Westmere Shops 

Urban Design advice is being sought. The project team will present options to the Project Control Group in September confirming the form of the cycleway. This decision will be discussed with the Community Liaison Group and developed into a detailed design.

An update briefing for the Board is scheduled for October 2018.

Safety Around Schools 

 

Pilot Project at Owairaka School

Investigations are beginning into providing alternative drop-off areas around Owairaka School as well as measures to slow traffic on Richardson Road near the school gate. Concepts will be discussed with the Board at the October workshop.

 

Ian McKinnon Drive Cycleway

 

A high-quality cycle facility connecting the North-western cycleway and the Grafton Gully cycleway

Construction is ongoing. The team have agreement with Auckland Motorways Alliance (NZTA) to undertake the works at the Upper Queen Street/Ian McKinnon Drive intersection and over Upper Queen Street bridge to Canada Street intersection. Completion is estimated for the end October/ early November 2018.

 

Alford Street  

 

An investigation leading to developing a design for a crossing facility on Alford Street close to Kuaka Park.

 

This is investigation is included in the 2019/2020 minor improvement programme.  It is still being reviewed internally before public consultation in the next few months.

Carrington Road Zebra Crossing

 

Improvements to the zebra crossing and nearby cycle lane safety Improvements.

This project is continuing through detailed design and resolution processes. Construction is on hold until the funding is confirmed.

 

Mt Eden Road Bus Lane Improvements

 

To provide for more continuous bus lanes on Mt Eden Road and safety in the Mt Eden Village area

Consultation for proposed improvements to bus lanes and bus stops was closed out in May 2018. For information on the consultation please refer to the AT web-page;

https://at.govt.nz/projects-roadworks/mt-eden-bus-lane-extensions-and-parking-changes/
The resolution report and construction plans are currently being finalised and construction is planned for later in 2018 or early in 2019.

 

Waterview Tie-In

 

To provide a more seamless connection between Alford Street and the Waterview cycleway path

 

This project is awaiting detailed design and is on hold until funding is be confirmed.

Wayfinding Signage on the Northwestern and Waterview pathways

 

A project to develop wayfinding signage on these routes

The signage has been workshopped with Board members and final designs are being worked up.

Eden Terrace Parking Survey

 

An investigation into parking patterns in this innercity suburb with a view to introducing a residential parking zone

 

An initial survey has been completed.  AT will propose a residential parking zone to residents in the 2018/19 financial year. The streets that will be covered under the residential parking zone are yet to be confirmed.

 

Carrington Road

 

The government has purchased 29 hectares of land from the Wairaka Land Company with the intention of creating an intensive housing development. AT is working with HNZ and other parties to understand the development plans and any necessary transport response

 

No update this month.

 

This will be workshopped with the Board later in the year.

 

 

Mt Albert Town Centre Upgrade

5.       After an extensive process of consultation on the design and scope of the project by the Board and Auckland Council, AT delivered the town centre upgrade in 2017/2018. The upgrade included wider footpaths, improved pedestrian amenity, cycle lanes, new seating, a “pocket park” and other improvements.

6.       Reallocation of road space for wider footpaths and cycle lanes has induced some changes to the operation of the signals in the town centre, which has seen vehicle delays increase.AT has been making a number of adjustments to improve the efficiency of the intersection for vehicles and enforcement of the afternoon clearway has made a difference. These minor adjustments will continue but as four arterial roads cross at the town centre, those travelling through the intersection at peak travel times will continue to experience a degree of congestion.

7.       AT is also progressing the following issues:

·    Upgrades in the lighting of the car parking areas at 867C and 984 New North Road

·    Advisory signage at the Richardson Road/New North Road intersection

·    P60 signage on New North Road

·    Electronic bus information signage

·    Parking restrictions in the car parking area at 867C New North Road.

8.       A further briefing for the Board is scheduled towards the end of September.

Update on Albert-Eden LBTCF projects

9.       The table below reflects the status of projects to which LBTCF has already been committed.

Project

Description

Status

Funds Allocated

Owairaka Park Pedestrian Bridge

Pedestrian bridge

Project completed.

$138,000

Carrington Area Traffic Calming

Investigation of traffic calming devices in this general area

Construction of Option B will exceed the current funding envelope. Options for the Board to consider are covered in a separate report on this agenda.

$450,000

Chamberlain Park Greenway and Bridge

Construction of shared path and bridge

The estimate of works assumes a path on the western side of the creek. The shared path will link Rawalpindi Reserve, through the proposed local park, to the North Western Cycleway. This project is being managed by Auckland Council Community Facilities. Preliminary investigation is underway.

$700,000

Greenlane Station Beacon and wayfinding signage

Provide options for signage and other wayfinding improvements to Greenlane Station and its environs.  A report on the site visit to the station to discuss other improvements is below.

Board approved a 5-metre beacon to be investigated for installation at the station entrance. Other improvements in the surrounding area were discussed at the site visit and are covered below.

$35,000

Greenlane Station Improvements

Provide options for the Board to consider for improving personal safety in the area around the station and to make the area more attractive.

Painting of two underpasses, walls and ceilings, including crack repairs, preparation work plus two coats of white paint and one coat of graffiti guard.

Installation of two convex mirrors for safety.

This work is expected to take place in October when weather conditions are more suited to painting

$21,000

Ngauruhoe Street

Provide options for the Board to consider for replacement of the berm at the corner of Ngauruhoe Street and Mt Eden Road

Working with Auckland Council on concept for garden.  Consultation and procurement are in progress.

$10,000

 

10.     The table below reflects the status of LBTCF projects which are under consideration but not yet committed for funding.

Delphine Reserve

Provide advice on the proposed removal of four indented parking bays adjacent to Delphine Reserve, McGehan Close. This was requested by some residents due to reported anti-social behaviour.

AT recommended that the Board conduct a full survey with residents to gauge support prior to making a decision on whether to proceed.

This project is not yet funded.

ROC

$47,000

Windmill Road mobility parking

Provide a rough order of costs for traffic calming in order to establish mobility parking around the netball courts on Windmill Rd.

ROC to be provided.

 

 

 

Responses to Resolutions

11.     AE/2018/263 – 22 August 2018

e)      Note that the following preventive works and initiatives are being investigated for implementation by Auckland Transport to address the safety issues at Asquith Avenue, Mt Albert:

Immediate Safety Interventions proposed by Auckland Transport

i)       Installation of some RRPMs (raised “cats eyes”) on the edge of the bend for better delineation

ii)       Installation of a safe speed advisory sign next to the existing chevron board at the bend.

iii)      Add a highlighted fluorescent backing board to the existing ‘slippery when wet’ signage to better highlight the risk to drivers.

Permanent Safety works proposed (expected construction late 2018)

iv)     Installation of speed calming devices on Asquith Avenue

v)      Realignment of traffic islands at the intersection

vi)     Improving the skid resistance at the bend in New North Road

vii)     A Lighting upgrade and other measures.

12.     At the time of writing, the raised “cats eyes” and the speed advisory signage were installed and the electronic signage was expected to be in place by the third week of September. The more permanent safety works are expected to be constructed late in 2018.

13.     AE/2018/263 – 22 August 2018

c)       Note with concern the following transport-related statistics relating to the local board area:

i)       61 per cent of all transport deaths and serious injuries in Albert-Eden were vulnerable road users (pedestrians, cyclists, moped and motor cycle users); and that these were almost all on the arterial roads that dissect the local board’s area.

ii)       An increase of 53 per cent in transport deaths and serious injuries from 36 in 2013 to 55 in 2017 – ‘the second highest level among local boards in 2017 and the 14th highest rate of serious road injuries per capital, out of 16 urban local boards in 2016’.

d)      strongly support the ‘Vision Zero’ emphasis on improving traffic safety and the goal of reducing transport deaths and serious injuries over ten years.

14.     AT notes the support of the Board in addressing the serious safety issues in the Auckland network and its support for Vision Zero.  AT anticipates working closely with the Board to achieve significant improvements in road safety.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15.     Auckland Transport attended three workshops with the Board in the last reporting period. Topics included:

·    Mt Albert Town Centre upgrade and traffic signalisation

·    Funding allocation for Carrington Area Traffic Calming project

·    Maintenance programme in the Board area

·    Sandringham Local Area Traffic Management project.

 

Auckland Transport consultations

16.     Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on the proposals described below:

Woodhall Road, Epsom

AT is proposing to install new No Stopping At All Times parking restrictions at the turning head of Woodhall Road, Epsom.  This is expected to improve the efficiency and safety of waste trucks manoeuvring around the end of the road. Parked cars at this location have been causing accessibility issues for the large trucks.

 

No comment received.

Griffin Avenue, Epsom

AT is proposing new Broken Yellow Lines along Griffin Avenue, Epsom.  These changes are needed to improve accessibility for fire-trucks, in the event that they are required to enter the driveway located on the west side of the street.

The proposal involves the removal of one on-street car park.

 

No comment received.

33 Asquith Avenue

Consent for a residential development at 33 Asquith Avenue, Mt Albert was granted by Auckland Council in August 2016.  The development includes some accessible units which require on-street drop-off/pick up spaces. The proposal is to revoke the existing no stopping control along the site frontage on Asquith Avenue and keep other existing parking and traffic controls in the vicinity of the development.

 

 

The Board has commented that the drop-off/pickup spaces should be time restricted.

 

 

Traffic Control Committee resolutions

17.     These are the decisions of the Traffic Control Committee that affected the Albert-Eden Local Board area in August 2018:

Street/Area

Description

Work

Decision

Clive Road, Mt Eden

Permanent Traffic and Parking changes

No Parking on Berm

Carried

Normanby Road, Eden Terrace

Permanent Traffic and Parking changes

No Stopping At All Times, P120 Parking, Traffic Islands, Flush Median

Carried

New North Road, Central Road, Kingsland Terrace, Kingsland

Amended Permanent Traffic and Parking changes

Paid Parking Zone, No Stopping At All Times, Bus Stop, Loading Zone, Small PSV Stand, Mobility Parking Place, Clearway, P60 Parking, P15 Parking, P120 Parking, Angle Parking

 

Carried

New North Road Carpark

Amended Permanent Traffic and Parking changes

 

Paid Parking, Angle Parking

Carried

 

Tauākī whakaaweawe Māori / Māori impact statement

18.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

19.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

20.     There are no risks associated with receiving this report.

Ngā koringa ā-muri / Next steps

21.     AT will provide a further report to the Board in October.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Lorna Stewart – Auckland Transport Elected Member Relationship Manager

Authorisers

Ben Stallworthy – Acting Manager Auckland Transport Elected Member Relationship Unit

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 

Renewal of lease for The Auckland Irish Society Incorporated 50 Western Springs Road, Mt Albert

 

File No.: CP2018/14412

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval for the renewal of the lease to The Auckland Irish Society Incorporated at Fowlds Park, 50 Western Springs Road, Mt Albert.

Whakarāpopototanga matua / Executive summary

2.       The Auckland Irish Society Incorporated has a community lease to occupy part of Fowlds Park, Mt Albert. The lease commenced 1 November 2010 for an initial term of five years ending 31 October 2015. There are two rights of renewal of five years each, with final expiry 31 October 2025. Rent is currently $500 plus GST per annum.

3.       The society has been in occupation since 2010 when they purchased the assets formerly owned by Rocky Nook Bowls Incorporated. A sub licence between the society and Rocky Nook Bowls was executed at the same time to allow bowling activities to continue.

4.       The society also assumed management of two sub-leases, which were established during the Rocky Nook Bowls time as lessee. The two sub-leases were subsequently converted to hireage agreements. Rental incomes described in the two sub-leases were applied to the hireage agreements and the income from these exceeds the rent paid by the society to Auckland Council.

5.       Gross income derived by the society from all activities also appears to exceed the threshold specified in the lease and has done so throughout the initial term of the lease. Provisions in the lease allows the board to review the rent at the next renewal and this will be recommended to be part of the 2020 renewal. Notice required in this regard by the lease will be given ahead of this date.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      grant a renewal of the community lease for The Auckland Irish Society Incorporated with the first renewal term commencing 1 November 2015 and expiring 31 October 2020 on the same terms and conditions contained in the community lease commencing 1 November 2010

b)      approve a rental of $500 per annum plus GST

c)      request that staff provide notice to The Auckland Irish Society Incorporated that council intends to review the rent for the final renewal period commencing 1 November 2020 in accord with the terms of the lease commencing 1 November 2010.

 

 

Horopaki / Context

6.       This report deals with the renewal of the lease to the Auckland Irish Society Incorporated and matters that are to be attend to during the next renewal in 2020.

 

Tātaritanga me ngā tohutohu / Analysis and advice

7.       The Auckland Irish Society Incorporated is located on part of Fowlds Park at Western Springs. The society has a community lease (head lease) for the premises together with sub agreements relating to the occupation and use of parts of the premises by other groups. (Attachment A).

History

8.       Prior to the commencement of the lease the society entered into negotiations with Rocky Nook Bowls Incorporated to purchase the assets (buildings and other improvements) of that club. This transaction was completed.

9.       A Deed of Sub-Licence from the society to Rocky Nook Bowls Incorporated was authorised at the time of granting the lease to the society. The term of this sub-licence is concurrent with the lease to the society. Rocky Nook Bowls use the facilities to continue their bowling activities.

10.     The society also assumed responsibility for two sub-leases that had been agreed by Rocky Nook Bowls during their lease tenure. The two sub-leases were illegal because it contravened the restriction on assigning and subletting under the head lease. The sub-leases were subsequently converted to rental agreements at the commencement of the lease to the society.

11.     The two hireage agreements were with Aotearoa Martial Arts and Māpura Studios, previously known as the Spark Centre for Creative Development.  Aotearoa Martial Arts have vacated the building, but Māpura Studios continue in occupation.

The Society

12.     The society promotes and fosters Irish culture with a wide range of events and activities throughout the year.

13.     The facilities are also made available to other community groups and typically 20 groups take advantage of this throughout the year. A schedule provided with the renewal application indicates the buildings and other areas are well utilised throughout the week.

14.     Information also provided with the renewal application shows the group is well managed and is in good financial order. The buildings and other assets are in good condition with regular maintenance being undertaken and other building improvements provided during the initial term.

15.     The Society has also provided a copy of a background paper on their history and activities (Attachment B).

The Lease

16.     The lease commenced 1 November 2010 for an initial term of five years ending 31 October 2015. There are two rights of renewal of five years each, with final expiry 31 October 2025. Rent is currently $500 plus GST per annum.

17.     The lease has a rental review clause as follows;

An annual review of the tenants rent for the first five years in order to ascertain whether the tenant should remain on a fully subsidised lease rental or whether the tenant triggers the hybrid lease category (where the tenant generates commercial revenue over the threshold of $100,000 per annum) then at five yearly intervals or in accordance with clause four of the lease. Clause four of the lease sets out the policy and review procedures relating to the rent review.

18.     Information provided with the renewal application appears to indicate the society has significant income from trading operations. 

 

 

Sub Agreements

19.     The sub-licence to Rocky Nook Bowls is documented and the terms and conditions are described in the head lease. The licence fee is $1 per annum. As noted earlier in the report the term of this sub-licence is concurrent with the head lease.

20.     The lease does not describe the two hireage agreements with the former tenant Aotearoa Martial Arts or Māpura Studios. The society decided to roll over the rents and charges into the hireage agreements that applied to the sub-leases and these have continued since the inception of the head lease. Each hirer pays rent of $7,200 per annum plus $200 for water plus a share of the cost of insuring the buildings.

21.     The society owns the buildings and improvements on the site and should be able to recover the reasonable costs from the hirers for their occupation of parts of the building. It is contrary to the purpose of community occupancy agreements to charge a hireage fee that generates significant profits within a community lease framework and where the annual rental to the head tenant is $500 plus GST per annum. As part of the rent review that this report recommends occur when the 2020 lease renewal occurs the hire agreement and charges to hirers will also be reviewed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22.     The report was workshopped with the Albert Eden Local Board on 17 May 2017 and there have been further discussion at subsequent workshops.  The Albert-Eden Local Board is the allocated authority to approve the granting of a renewal of community lease.

Tauākī whakaaweawe Māori / Māori impact statement

23.     Auckland Council is committed to supporting Māori initiatives and outcomes. These are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

24.     There are no implications for Māori, as this is the renewal of an existing agreement.

Ngā ritenga ā-pūtea / Financial implications

25.     There are no financial implications to council with granting this renewal. The records provided by the society indicate the finances are well managed.

Ngā raru tūpono / Risks

26.     There are no risks arising from this renewal.

Ngā koringa ā-muri / Next steps

27.     This is the first renewal of a community lease for a term of five years. There is one further five-year renewal due in 2020 with final expiry in 2025.

28.     If the local board agrees with the recommendations in this report, the tenant will be advised that the council intends to review the rent in accord with the provisions of the lease at the next renewal in 2020. This will also include a review of the rentals being charged to hiring groups.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Attachment A - Lease Area

27

b

Attachment B - Auckland Irish Society Report

29

     

Ngā kaihaina / Signatories

Author

Ron Johnson – Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


 


 


 


 


 


 


Albert-Eden Local Board

26 September 2018

 

 

New community lease to Eden Rugby Club Incorporated, Gribblehirst Park, 225A Sandringham Road, Sandringham and revocation of resolution AE/2015/7

 

File No.: CP2018/17637

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek Albert-Eden Local Board approval for a new community lease to Eden Rugby Club Incorporated at Gribblehirst Park, 225A Sandringham Road, Sandringham and revocation of resolution AE/2015/7.

Whakarāpopototanga matua / Executive summary

2.       Eden Rugby Club Incorporated held a community ground lease at Gribblehirst Park, 225A Sandringham Road, Sandringham, which expired on 30 June 2013. The club applied for a new community lease which was granted on 4 February 2015 for three years with a three-year right of renewal. A draft deed of lease was sent to the club, but that deed has not been executed. The lease terms and conditions became the subject of ongoing discussions with the club resulting in a new proposal reached in August 2018. These discussions centred mainly on surety of tenure and the ability to apply for funding for ongoing projects and sustainability.

3.       Groups that own their own buildings have an automatic right to re-apply for a new community lease at the end of their occupancy terms without public notification.  The Albert-Eden Local Board Community Occupancy Policy 2017 provides for a term of three years with one three-year right of renewal.  Staff recommend a new community lease for five years with one five-year right of renewal to help address Eden Rugby Club’s concerns over surety of tenure and the ability to apply for funding for ongoing projects and sustainability.

4.       The club has been active in the community for over 90 years and located at Gribblehirst Park for 80 years. A City of Mt Albert approved park management plan recognises the club’s occupation and activities.

5.       The club undertook extensive renovations to their clubhouse in 2011 at its own cost and with a contribution from Auckland Council, via a community facilities partnership agreement, of $204,000. This has resulted in an attractive community facility with the club keen to encourage use by other groups and individuals from the community.

6.       This report recommends a new community lease be offered to Eden Rugby Club Incorporated for a term of five years commencing 30 September 2018 with one five-year right of renewal. A Community Outcomes Plan has been negotiated with the club and is to be attached as a schedule to the lease.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      agree that the resolution from the Albert-Eden Local Board meeting held on 4 February 2015 be rescinded as follows:

Resolution number AE/2015/7

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: 

That the Albert-Eden Local Board:

a)      approves a new lease to the Eden Rugby Club for a term of 3 year with one right of renewal for a period of 3 years.

b)      sets rental at $1 per annum for the Eden Rugby Club lease as prescribed in the Community Occupation Guidelines.

c)       approves the Eden Rugby Club Community Outcomes Plan accompanying this report as a schedule to the Eden Rugby Club lease.

d)      notes all other terms and conditions of the Eden Rugby Club lease be in accordance with the Community Occupation Guidelines.

e)      notes that prior to the execution of the lease renewal, the Eden Rugby Club will be required to remove any signage and advertising that breaches the current and/or future conditions of the lease and/or the Reserves Act 1977.

f)       notes that the footprint of the approved Eden Rugby Club lease follows the roofline and structures attached to the Eden Rugby Club building.

g)      notes that any structures or furniture that are currently included in the Eden Rugby Club lease and will be excluded in the renewal, be referred to the Auckland Council Parks department for inclusion on the Parks Asset Register.

h)      thanks Ron Johnson, Community Lease Advisor, for this attendance.

b)      grant a new community lease to Eden Rugby Club Incorporated for part of Gribblehurst Park, 225A Sandringham Road, Sandringham being 144m² (more or less) (Attachment B) on the following terms and conditions:

i)        a term of five years commencing 30 September 2018 with one five-year right of renewal

ii)       an annual rental of $1.00 plus GST if demanded;

iii)      Eden Rugby Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment C);

iv)      all other terms and conditions of the lease in accordance with the Community Occupancy Guidelines 2012 and the Reserves Act 1977.

 

 

Horopaki / Context

Land and building

7.       The Eden Rugby Club Incorporated clubrooms are located on Lot 8 DP 22988 of Gribblehirst Park which is held in fee simple by Auckland Council as a classified recreation reserve by Part Gazette Notice No. 842154.1 (Part New Zealand Gazette, 4 February 1981, No. 11, page 224).  Lot 8 is subject to the Reserves Act 1977 and contained in Part NA615/167 (Cancelled).

8.       There is a management plan for the park, approved by the City of Mt Albert on 13 October 1981. The management plan provides for the club and its use of the reserve and recognises the historical relationship between the club and the council. As the club owns the building, and the use is contemplated in the park management plan, a new community lease can be offered without public notification.

9.       It is proposed the club will lease the footprint of the building (Attachment B). This is slightly larger than the footprint of the building in the previous community lease as there were additions to the toilet area during the renovations in 2011.

10.     The adjacent playing field is not included in the community lease and continues to be managed by Auckland Council through the sports field booking system.

11.     The club commenced activities at the park in 1931 and a dressing shed was constructed in 1935. In 1957 the club leased the grounds and pavilion for a period of 33 years. In 1958 the club constructed a two-storey clubroom which was added to in 1964 and 1974.

12.     The club renovated the current clubrooms in 2011 spending $500,000 on the project. A total of $204,000 was from a community facilities partnership agreement with Auckland Council. The renovated clubroom is an attractive venue for members and other groups and organisations and the club is keen to encourage further use by the community.

The Eden Rugby Club Incorporated

13.     The club currently has 505 members with 335 junior members being under 15 years of age and 170 senior members.

14.     The club runs a full range of age group games during the winter season and a touch rugby program during the summer.

15.     The club’s latest financials show a deficit. For the first time, in the 2017 financial year, the club employed a rugby director. The salary paid put the club in deficit. The rugby director role has now been terminated which has removed this expense.  It is expected that the club will now be in a stable financial position going forward.

Tātaritanga me ngā tohutohu / Analysis and advice

16.     The club has been active in the community for over 90 years and located at the park for 80 years.  It has held multiple leases over this period with the last lease commencing 1 July 1993 for five years with three rights of renewal of five years each. The final expiry was 30 June 2013.

17.     The club applied for a new community lease which was granted by the Albert-Eden Local Board on 4 February 2015 under resolution AE/2015/7 (Attachment A). The draft deed of lease was sent to the club, but that deed has not been executed. The lease terms and conditions became the subject of ongoing discussions with the club resulting in a new proposal reached in August 2018. These discussions centred mainly on surety of tenure and the ability to apply for funding for ongoing projects and sustainability.

18.     It is recommended a new community lease be entered with Eden Rugby Club Incorporated for five years with one five-year right of renewal to help address these concerns.

19.     A Community Outcomes Plan has been negotiated with the club to become a schedule to the community lease.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20.     The Albert-Eden Local Board has a community lease policy which allows for leases to established groups for three years with a three-year renewal.

21.     A community lease was granted by the local board on 4 February 2015. To allow for the new community lease as outlined in paragraph 17 this previous resolution AE/2015/7 (Attachment A) must be revoked.  This was discussed at a local board workshop on 19 September 2018.

22.     Correspondence between the board and the club has been undertaken regarding a proposed term of lease of five years with one five-year right of renewal.

Tauākī whakaaweawe Māori / Māori impact statement

23.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.  The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

24.     The club recognises the cultural diversity within its community. Under the terms of the lease offered by council, membership to clubs and their activities need to be open to all and provide opportunities for all Aucklanders inclusive of Māori.

Ngā ritenga ā-pūtea / Financial implications

25.     There are no financial implications associated with the grant of the new community lease and the costs of deed preparation are borne by council.

Ngā raru tūpono / Risks

26.     If a new community lease is not granted, there would be an impact on the club’s ability to apply for other funding for ongoing activities and projects.

Ngā koringa ā-muri / Next steps

27.     Subject to the local board granting a new community lease council staff will work with key representatives of Eden Rugby Club Incorporated to finalise the community lease agreement.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board resolution AE/2015/7

41

b

Eden Rugby Club Gribblehirst Park Site Plan

43

c

Eden Rugby Club COP

45

     

Ngā kaihaina / Signatories

Author

Tsz Ning Chung - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


 


Albert-Eden Local Board

26 September 2018

 

 

Te Auaunga – Oakley Creek lower catchment Vision and Restoration Strategy

 

File No.: CP2018/15885

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek adoption of the Te Auaunga – Oakley Creek Vision and Restoration Strategy for the lower catchment.

Whakarāpopototanga matua / Executive summary

2.       Te Auaunga - Oakley Creek is the longest urban awa (stream) in the Auckland isthmus. The awa flows 15 kilometres from the north-eastern slopes of the Hillsborough ridge through parks and reserves in the local board areas of Puketāpapa, Albert-Eden and the Whau, before entering the Waitematā Harbour at Waterview.

3.       The awa was once a vibrant ecosystem encompassing wetlands, swamps and plentiful vegetation. Today the catchment is urbanised, and in places the awa is extensively modified and channelised. This has degraded the ecology and water quality of the awa, which impacts the health of the Waitematā Harbour.

4.       In 2015 the Puketāpapa Local Board developed a long-term strategy to guide future planning, management and operations within the upper catchment. Building on this, the Albert-Eden Local Board initiated a process in 2017 to create a vision and restoration strategy specific to the lower catchment of Te Auaunga - Oakley Creek.

5.       The document outlines a long term thirty-year vision and strategy for the awa, and actions for the Albert-Eden Local Board, Auckland Council departments, council-controlled organisations (CCOs), and other stakeholders to undertake to deliver the strategy. Future management of the awa and any projects planned or delivered within the catchment should be aligned with the strategy.

6.       The document covers the awa within the Albert-Eden Local Board area. It was developed collaboratively through a series of hui in 2017/2018 with mana whenua, the Friends of Oakley Creek, and in consultation with local residents and stakeholders.

7.       The strategy expands upon a vision to restore the mauri (respect) of Te Auaunga – Oakley Creek so that it becomes an awa that is alive and flowing through a green corridor and is treasured and respected for generations to come. This will be achieved through implementing key objectives across two themes: reviving the mauri of the awa and empowering people.

8.       Staff are seeking Whau Local Board adoption of a similar strategy document specific to their area. This will ensure consistent management of the lower catchment.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      adopt the Te Auaunga – Oakley Creek Vision and Restoration Strategy for the Lower Catchment as presented in Attachment A to this report.

 

 

Horopaki / Context

9.       Te Auaunga - Oakley Creek is the longest urban stream in Auckland, running for over 15 kilometres from its origin in Puketāpapa through the Whau and Albert-Eden local board areas before exiting into the Waitematā Harbour. The stream represents an important open-space link for these areas, providing transportation, recreational, ecological and storm water outcomes.

10.     In 2015, several projects in the upper reaches of catchment highlighted the need for a long-term restoration strategy. This inspired the Puketāpapa Local Board to initiate a strategic planning process for the upper catchment, in partnership with mana whenua and other stakeholders, which led to the drafting of the Te Auaunga Awa (Oakley Creek) Vision and Restoration Strategy for the upper catchment 2016.

11.     The lower catchment has a distinct character. Stretches of the awa are in a near-natural or restored and naturalized state, and this character requires a slightly different approach to management and future planning to the largely modified upper catchment. A plan specific to this area of the catchment was required.

12.     The extent of the lower catchment of Te Auaunga as defined in the strategy is the extent of the stream network flowing from Richardson Road to the mouth of the harbor at Waterview. The Albert-Eden Local Board has decision making authority for the majority of the parks and reserves in the lower catchment.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     The attached document is intended to broadcast specific outcomes and objectives for delivery in the next three years to a range of Auckland Council departments, council-controlled organisations (CCOs), and other stakeholders. The strategy also describes a long term thirty-year vision for the awa, to guide future management decisions.

14.     The development of a holistic strategy for the lower catchment will lead to numerous benefits for the environment, as well as foster increased community connection with Te Auaunga. This will also help to raise community awareness and thus use of the awa, and help provide a sense of place to local residents.

15.     The vision (outlined in Attachment A) is to restore the mauri (respect) of Te Auaunga so that it becomes an awa that is alive and flowing through a green corridor, treasured and respected for generations to come. This will be achieved through implementing key objectives across two themes: reviving the mauri of the awa and empowering our people.

16.     Several objectives fall out of these themes:

·    reduced sedimentation

·    reduced contamination

·    restoration of nature

·    improved knowledge

·    increased connectedness.

17.     Part D of the strategy is the implementation plan, outlining short term actions which will contribute to achieving these five objectives. Actions include advocacy, partnership and also actions to invest and investigate.

18.     The strategy is intended as a living and evolving document, open to change as more initiatives are implemented in the awa, and throughout the catchment. It is intended that the strategy will be used in conjunction with the upper catchment strategy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     The Albert-Eden Local Board Plan (2017) supports the restoration of Te Auaunga through three outcomes. Outcomes Six and Seven of the plan seek a community that values its environment, and prioritises the care and protection of our streams and native biodiversity. Outcome One of the plan seeks increased community pride, belonging and involvement in the future of the area. Support for volunteer groups such as the Friends of Oakley Creek, who help to achieve many of the goals set by the Board, is also outlined in the plan.

20.     Parks Services staff worked closely with the local board to develop actions specific to the lower catchment of Te Auaunga. Workshops were held with the board to develop the strategy on 3 August 2017 and 20 June 2018. The board provided feedback and information which helped to shape the document.

21.     A consultation event was also held on Thursday, 24 May to provide local residents and stakeholders with an opportunity to have input on the actions in the strategy.

22.     The restoration of Te Auaunga also delivers on the Auckland Plan’s desires of thriving ecosystems, no native species loss, clean harbours and waterways, sustainable land management and low impact stormwater management.

Tauākī whakaaweawe Māori / Māori impact statement

23.     Te Auaunga is of cultural significance to Māori. Its waters weave together a cultural landscape of significant cultural sites including mahinga kai, pā taua, papakāinga, wāhi nohoanga and wāhi tapu.

24.     The strategy acknowledges mana whenua as kaitiaki (caretakers) and seeks through a partnership to express the values and aspirations in the context of kaitiakitanga.

25.     Mana Whenua were involved as a partner through the development of this strategy and provided the cultural history information found in Part B of the plan. The document was discussed at several Park, Sports and Recreation Kaitiaki Forums. The final draft of the strategy was endorsed by all representatives present at a forum meeting in May 2018.

26.     The Te Auaunga – Oakley Creek Vision and Restoration Strategy for the Lower Catchment references the importance of the rich cultural history of this whenua (land) and recognizes the role that mana whenua play as kaitiaki (guardians). This reflects Auckland Council’s desire to deliver the vision of a world class city, including a Māori identity that is Auckland’s point of difference in the world.

Ngā ritenga ā-pūtea / Financial implications

27.     Actions outlined in Part D, the three-year implementation plan, include those which will involve advocacy, partnership and funding.

28.     In future years, unfunded priorities from the strategy for funding allocation will be sought in the drafting and approval process for annual work programmes.

Ngā raru tūpono / Risks

29.     Delivery of the actions within this strategy over the next three years will require strong support from a range of Auckland Council departments, CCOs, residential developers and other stakeholders.

30.     Other stakeholders, including residential developers are under no legal obligation to consider the strategy. There is a risk therefore that the strategy may be overlooked in those decisions which do not require local board approval or input.

Ngā koringa ā-muri / Next steps

31.     Staff will work to produce a media release to celebrate the adoption of the strategy document and highlight the work already ongoing to restore and celebrate the awa.

32.     The final strategy document will be shared with relevant stakeholders, including council departments such as Healthy Waters, the Development Programme Office, Compliance and Resource Consents, CCOs, including Watercare and Auckland Transport, and stakeholders such as the Friends of Oakley Creek.

33.     In future years, unfunded priorities from the strategy for Locally Driven Initiative budget allocation will be identified by staff.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Te Auaunga - Oakley Creek Vision and Restoration Document for the Lower Catchment - Albert Eden

51

     

Ngā kaihaina / Signatories

Author

Thomas Dixon - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 

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Albert-Eden Local Board

26 September 2018

 

 

Road Name Approval: New Private Road at 33 Asquith Avenue, Mt Albert

 

File No.: CP2018/17406

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Albert-Eden Local Board to name a new private road created by way of a subdivision at 33 Asquith Avenue, Mt Albert (Special Housing Area).

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       Housing New Zealand has submitted the following road name options:

·    He Ana Way* (Preferred)

·    Flaus Way (Alternative 1)

·    Towers Way (Alternative 2).

* Approved by relevant iwi.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      Approve He Ana Way as the name for the new private road created by way of subdivision at 33 Asquith Avenue, Mt Albert, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Horopaki / Context

4.       Resource consent R/JSL/2016/2012 was issued on 19 August 2016 to provide for the establishment of 40 residential dwellings and the creation of one jointly owned access lot (JOAL), under the Housing Accords and Special Housing Area Act 2013 (HASHAA). Subsequent to the approved resource consent, a variation (R/VCC/2016/2012/1) was issued on 22 March 2017 for the subdivision of the site across two stages. Stage one was for the creation of two super lots, stage two was for the construction of the dwellings and the private road (JOAL).

5.       In accordance with the national addressing standard the private road requires a name as it serves more than five lots.

6.       A site plan of the development can be found in Attachment A.

7.       The location plan of the development can be found in Attachment B.

Tātaritanga me ngā tohutohu / Analysis and advice

8.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

9.       Auckland Council’s road naming criteria typically require that road names reflect:

·    a historical or ancestral linkage to an area;

·    a particular landscape, environmental or biodiversity theme or feature; or

·    an existing (or introduced) thematic identity in the area.

·    the use of Maori names is actively encouraged.

10.     The Applicants proposed road names are summarised in the table below:

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

He Ana Way

Maori for a cave. Suggested due to the discovery of lava caves on site. Suggested by iwi.

Flaus Way

The Flaus family have lived in Mt Albert for over 40 years. The elder Mr Flaus is regularly seen walking his little dog Boris around the streets and everyone knows and loves him. He has interest in neighbourhood developments and recollects that this area, back in his day, was a reserve. Mr Flaus is still living.

Towers Way

Herbie Towers was one of the first heads of School House at Mt Albert Grammar who taught there for over 50 years. Herbie Towers died in 1994.

 

11.     Land Information New Zealand has confirmed the proposed names are acceptable for use in this location and not duplicated elsewhere in the region.

12.     The proposed names and the road type of ‘Way’ are all deemed to meet the council’s road naming guidelines.

13.     The applicant has proposed a road name where a person (Mr Flaus) being commemorated is still living. As referenced in the Auckland Council Road Naming Policy and Guidelines, the names of living people are actively discouraged as community attitudes and opinions can change over time. It is therefore recommended that the name ‘Flaus Way’ not be approved.

14.     Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Te Ahiwaru - Waiohua commented that they would prefer Te Reo names but did not suggest any additional names. Ngāti Whātua Ōrākei supported the applicants preferred proposed named of Ana Way, however this name was later changed as it was discovered LINZ had not accepted it due to the name already being used in the Auckland region. Ngāi Tai ki Tāmaki later suggested amending it to He Ana Way, which was accepted by LINZ and was included in the applicant’s proposal. No objections or additional comments were raised by Mana Whenua for any of the other proposed names

15.     Community Consultation: The applicant sought input from key stakeholders including the Albert-Eden Local Board, Councillors, MPs, and schools. No responses were received. Local residents were also invited to suggest names for the new private road, as they have all been extremely interested in Housing New Zealand’s plans for the site. Two residents have suggested names which have been included in the applicant’s proposal.

16.     Permission from relatives has been obtained for the name Flaus. The applicant has advised she has made efforts to contact the family of Herbie Towers, however was unable to find relatives as Mr. Towers only had one son who passed away in 2003.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

18.     The review sought from the Albert-Eden Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

19.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

20.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

21.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Attachment A - Site Plan

79

b

Attachment B - Location Plan

81

     

Ngā kaihaina / Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


 


Albert-Eden Local Board

26 September 2018

 

 

Updating the Albert-Eden Local Board on ATEED’s activities between 1 January and 30 June 2018

 

File No.: CP2018/17692

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To inform the local board of Auckland Tourism Events and Economic Development Limited (ATEED) activities at a regional, and where possible, a local level.

2.       For the local board to receive the attached six-monthly report from ATEED on their activities in the local board area.

Whakarāpopototanga matua / Executive summary

3.       ATEED reports to local boards every six months to provide them with an update of their activities.

4.       Work undertaken by ATEED in the Albert-Eden area includes:

·    LDI activities (the Albert-Eden business award, Marketview retail spend monitor, and community connect project)

·    Business capability building and support for new businesses

·    Film permitting in the local board area.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Albert-Eden Local Board for 1 January to 30 June 2018, as shown in attachment A of the agenda report.

 

 

Horopaki / Context

5.       ATEED helps lay a strong foundation for Auckland’s economic growth through a broad programme of initiatives focused on:

·    Business growth and innovation

·    Business attraction and investment

·    Conferences and business events

·    Major events

·    Film

·    International education

·    Tourism.

6.       ATEED’s work can impact and provide opportunities locally as well as regionally. For this reason they have committed to reporting to local boards every six months.

7.       The report attached reflects this commitment and covers the period from 1 January to 30 June 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

8.       The ATEED activities carried out in the local board area are outlined in the below table.

Table 1. Local ATEED activities

Activity

ATEED team responsible

LDI activities (the Albert-Eden business award, Marketview retail spend monitor, and community connect project)

Economic Development

Business capability building and support for new businesses

Economic Development

Film permitting in the Local Board area

Economic Development

 

9.       As part of business-as-usual, destinations in the local board area continue to feature in the official Auckland visitor information website administered by ATEED.

10.     Should a local board choose to allocate some of their locally-driven initiatives (LDI) fund to economic development activities, ATEED’s dedicated Local Economic Development team can manage the delivery of a work programme for them.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     The proposed decision to receive the six-monthly report has no local impact, however some of the activities described in the report do. Details of this are outlined in the six-monthly report attached.

12.     Local board views were not sought for the purposes of this report. Local board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori / Māori impact statement

13.     The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact their initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea / Financial implications

14.     The proposed decision to receive the six-monthly report has no financial implications.

Ngā raru tūpono / Risks

15.     The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with their initiatives on a case-by-case basis.

Ngā koringa ā-muri / Next steps

16.     The next ATEED six-monthly report will be presented to the local board in early 2019 and will cover the period 1 July to 31 December 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

ATEED six-monthly report to the Albert-Eden Local Board

87

     

Ngā kaihaina / Signatories

Authors

Paul Robinson - Local Economic Growth Manager (ATEED)

Samantha-Jane Miranda - Operational Strategy Advisor (ATEED)

Authorisers

James Robinson - Head of Strategy and Planning (ATEED)

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 


 


 


 


 


 


 


 


Albert-Eden Local Board

26 September 2018

 

 

Urgent Decision - Albert-Eden Local Board feedback on the government's proposed mandatory phase out of single-use plastic shopping bags

 

File No.: CP2018/17262

 

  

 

Purpose

1.       To formally report to the Albert-Eden Local Board an urgent decision document signed by the board’s Chairperson, Deputy Chairperson and Relationship Manager.

Executive summary

2.       The New Zealand government is consulting on a mandatory phase out of single-use plastic shopping bags.

3.       Council staff are preparing a draft regional submission on the government’s proposal.  The draft submission will be provided to the Environment and Community Committee for its approval on Tuesday, 11 September 2018.

4.       The case for an urgent decision by the board is made due to the need that all local board input in to the Auckland Council submission be made by Monday, 10 September 2018.  The Albert-Eden Local Board’s next business meeting is scheduled for Wednesday, 26 September 2018.

 

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receive the Urgent Decision document outlining the Albert-Eden Local Board’s feedback to the proposed single-use plastic bag ban.

 

 

Attachments

No.

Title

Page

a

Auckland Council report and consultation document

97

b

Albert-Eden Local Board feedback on proposed single-use plastic bags ban

159

c

Signed Urgent Decision document of the Albert-Eden Local Board

163

     

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

26 September 2018

 

 


 


 


Albert-Eden Local Board

26 September 2018

 

 


 


 


Albert-Eden Local Board

26 September 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/17764

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Albert-Eden Local Board with its updated governance forward work calendar which is a schedule of items that will come before the board at business meetings and workshops over the next 12 months.

 

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      note the Albert-Eden Local Board Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board Governance Forward Work Calendar - September 2018

169

     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 

Governing Body Members' Update

 

File No.: CP2018/01446

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity to provide for the local ward area Governing Body Members to update the board on Governing Body issues they have been involved with since the previous meeting.

Whakarāpopototanga matua / Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body Members to update their local board counterparts on regional matters of interest to the board.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      Receives Governing Body Members Christine Fletcher and Cathy Casey’s verbal updates.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 

Chairperson's Report

 

File No.: CP2018/01456

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The Chairperson will update the board on projects, meetings and other initiatives relevant to the board’s interests.

Whakarāpopototanga matua / Executive summary

2.       In accordance with Standing Order 2.4.7, the Chairperson will update the board members by way of verbal or written report, at a meeting of the board.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Chairperson’s report.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 

Board Members' Reports

 

File No.: CP2018/01466

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for board members to give updates on projects, events-attended since the previous meeting and discuss other matters of interest to the board.

Whakarāpopototanga matua / Executive summary

2.       This is an information item.  A written report must be provided for inclusion on the agenda, if the board wishes to pass a resolution requesting an action taken under this item.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Board Member Reports for September 2018.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

26 September 2018

 

 

Albert-Eden Local Board Workshop Notes

 

File No.: CP2018/01476

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       For the board to receive the records of its recent workshops held following the previous month’s business meeting.

Whakarāpopototanga matua / Executive summary

2.       In accordance to Standing Order 12.1.4 the board shall receive a record of the general proceedings of its local board workshops held over the past month following the previous business meeting.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Notes for the workshops held on 15, 28 and 29 August and 5 and 12 September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board Workshop Notes - 15 August 2018

183

b

Albert-Eden Local Board Workshop Notes - 28 August 2018

185

c

Albert-Eden Local Board Workshop Notes - 29 August 2018

187

d

Albert-Eden Local Board Workshop Notes - 5 September 2018

191

e

Albert-Eden Local Board Workshop Notes - 12 September 2018

193

     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018

 

 


Albert-Eden Local Board

26 September 2018