Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Mt Albert Senior Citizens Hall, corner of Wairere Avenue and New North Road, Mt Albert on Wednesday, 26 September 2018 at 4:05pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

Exited the meeting at 6.37pm during Item 18.

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Margi Watson

 

 

ABSENT

 

Members

Ben Lee

 

 

Jessica Rose

 

 

 

ALSO PRESENT

 

Governing Body Member

Christine Fletcher

Exited the meeting at 5.23pm following Item 20.

 

 

 

 

 

 

 

 


Albert-Eden Local Board

26 September 2018

 

 

 

1          Welcome

 

Chairperson Haynes opened the meeting by greeting it in Mandarin to mark Chinese Language Week: Dàjiā xiàwǔ hǎo (Good afternoon everyone).

 

2          Apologies

  

Resolution number AE/2018/277

MOVED by Member M Watson, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)         accept the apologies from Members Ben Lee and Jessica Rose for absence and note the apology from Governing Body Member Cathy Casey for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Member Langton noted in respect to Item 14 that her son is a member of the Little Rippers, Junior Rugby Team.

 

 

4          Confirmation of Minutes

 

Resolution number AE/2018/278

MOVED by Member G Easte, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 22 August 2018, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation:  Nick Sautner, Chief Executive Officer, Eden Park

 

Nick Sautner - Chief Executive Office, Eden Park Trust, and Doug McKay – Chair, Eden Park Trust, were in attendance to deliver a Deputation presentation regarding exploring potential ideas for collaboration between Eden Park and its surrounding community groups and local area stakeholders.

 

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/279

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      thank Nick Sautner, Chief Executive Office – Eden Park, and Doug McKay – Chair, Eden Park Trust, for their attendance and Deputation presentation.

CARRIED

 

Attachments

a     20180926 Albert-Eden Local Board - Item 8.1 Deputation - Nick Sautner, Chief Executive Officer, Eden Park

 

 

9          Public Forum

 

9.1

Public Forum:  Peter Fletcher – Pt Chevalier Sailing Club

 

Peter Fletcher, Commodore – Pt Chevalier Sailing Club, was in attendance to deliver a Public Forum presentation regarding the club’s history and recent activities; and to highlight future challenges such as the impact of freedom camping; and lastly to outline possible areas of collaboration with the board such as reserve enhancement initiatives.

 

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/280

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)         thank Peter Fletcher – Commodore, Pt Chevalier Sailing Club, for his attendance and Public Forum presentation.

CARRIED

 

Attachments

a     20180926 Albert-Eden Local Board - Item 9.1 Public Forum - Peter Fletcher - Pt Chevalier Sailing Club

 

 

9.2

Public Forum:  North Epsom Protection Society

 

Tony Randerson QC, Chairperson – North Epsom Protection Society, Dr Stuart Rabone - Geotechnical Specialist, and Michael Lorrimer - North Epsom Protection Society, were in attendance to deliver a Public Forum presentation outlining their group’s concern with the Southern Cross Hospital’s request for a plan change to its Brightside and Gillies Avenue property.

 

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/281

MOVED by Member L Corrick, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)         thank Tony Randerson QC, Chairperson – North Epsom Protection Society, Dr Stuart Rabone - Geotechnical Specialist, and Michael Lorrimer - North Epsom Protection Society, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     20180926 Albert-Eden Local Board - Item 9.2 Public Forum - Epsom North Protection Society

 

 

9.3

Public Forum:  Kevin McCaffrey - Auckland Irish Society

 

Kevin McCaffrey - Auckland Irish Society, was in attendance to deliver a Public Forum presentation regarding the society’s lease at 50 Western Springs Road, Mt Albert.

 

Resolution number AE/2018/282

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         thank Kevin McCaffrey, Auckland Irish Society, for his attendance and Public Forum presentation.

CARRIED

 

 

Secretarial Note:       Items 20, 13, 14, 11 and 12 were heard in this order.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Auckland Transport – Albert-Eden Local Board Transport Capital Fund Carrington Area Traffic Management Project

 

Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2018/283

MOVED by Member G Easte, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)      allocate $242,945 from its Local Board Transport Capital Fund to add to the original approved budget of $450,000 for the Carrington Area Traffic Calming project for the following works (Option 3):

i.          threshold treatments

ii.         wayfinding signage

iii.        traffic calming devices

iv.        roundabout

v.         kerb build-out

vi.        give way signage

vii.       pram crossings and pedestrian refuges.

b)        thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

 

12

Auckland Transport Albert-Eden Local Board September 2018 Update

 

Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2018/284

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)      receive the Auckland Transport September 2018 update report.

b)      thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

 

13

Renewal of lease for The Auckland Irish Society Incorporated 50 Western Springs Road, Mt Albert

 

Resolution number AE/2018/285

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      grant a renewal of the community lease for The Auckland Irish Society Incorporated with the first renewal term commencing 1 November 2015 and expiring 31 October 2020 on the same terms and conditions contained in the community lease commencing 1 November 2010.

b)      approve a rental of $500 per annum plus GST.

c)      request that staff provide notice to The Auckland Irish Society Incorporated that council intends to review the rent for the final renewal period commencing 1 November 2020 in accordance with the terms of the lease commencing 1 November 2010.

d)      request that the Community Lease Advisor review the leased area for The Auckland Irish Society and clarify the leased area as per the original lease documents, prior to execution of the renewal.

CARRIED

 

 

14

New community lease to Eden Rugby Club Incorporated, Gribblehirst Park, 225A Sandringham Road, Sandringham and revocation of resolution AE/2015/7

 

Tsz Ning Chung – Community Lease Advisor, was in attendance to speak to this report.

 

Resolution number AE/2018/286

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      agree that the resolution from the Albert-Eden Local Board meeting held on 4 February 2015 be rescinded as follows:

Resolution number AE/2015/7

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: 

That the Albert-Eden Local Board:

a)      approves a new lease to the Eden Rugby Club for a term of 3 year with one right of renewal for a period of 3 years.

b)      sets rental at $1 per annum for the Eden Rugby Club lease as prescribed in the Community Occupation Guidelines.

c)      approves the Eden Rugby Club Community Outcomes Plan accompanying this report as a schedule to the Eden Rugby Club lease.

d)      notes all other terms and conditions of the Eden Rugby Club lease be in accordance with the Community Occupation Guidelines.

e)      notes that prior to the execution of the lease renewal, the Eden Rugby Club will be required to remove any signage and advertising that breaches the current and/or future conditions of the lease and/or the Reserves Act 1977.

f)       notes that the footprint of the approved Eden Rugby Club lease follows the roofline and structures attached to the Eden Rugby Club building.

g)      notes that any structures or furniture that are currently included in the Eden Rugby Club lease and will be excluded in the renewal, be referred to the Auckland Council Parks department for inclusion on the Parks Asset Register.

h)      thanks Ron Johnson, Community Lease Advisor, for this attendance.

b)      grant a new community lease to Eden Rugby Club Incorporated for part of Gribblehurst Park, 225A Sandringham Road, Sandringham being 144m² (more or less) (Attachment B) on the following terms and conditions:

i)       a term of five years commencing 30 September 2018 with one five-year right of renewal

ii)      an annual rental of $1.00 plus GST if demanded;

iii)     the Eden Rugby Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment C);

iv)     all other terms and conditions of the lease in accordance with the Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c)         thank Tsz Ning Chung – Community Lease Advisor, for her attendance.

 

CARRIED

 

 

Secretarial Note:       Chairperson Haynes adjourned the meeting at 5.59pm following Item 14.

                                    Chairperson Haynes reconvened the meeting at 6.06 pm.

 

 

15

Te Auaunga – Oakley Creek lower catchment Vision and Restoration Strategy

 

Resolution number AE/2018/287

MOVED by Member M Watson, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      adopt the Te Auaunga – Oakley Creek Vision and Restoration Strategy for the Lower Catchment as presented in Attachment A to this report.

b)      thank mana whenua and Friends of Oakley Creek for their input in to the development of the Te Auaunga – Oakley Creek lower catchment Vision and Restoration Strategy.

CARRIED

 

 

16

Road Name Approval: New Private Road at 33 Asquith Avenue, Mt Albert

 

Resolution number AE/2018/288

MOVED by Member G Easte, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      approve He Ana Way as the name for the new private road created by way of subdivision at 33 Asquith Avenue, Mt Albert, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

17

Updating the Albert-Eden Local Board on ATEED’s activities between 1 January and 30 June 2018

 

Resolution number AE/2018/289

MOVED by Member G Easte, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Albert-Eden Local Board for 1 January to 30 June 2018, as shown in attachment A of the agenda report.

CARRIED

 

 

18

Urgent Decision - Albert-Eden Local Board feedback on the government's proposed mandatory phase out of single-use plastic shopping bags

 

Resolution number AE/2018/290

MOVED by Deputy Chairperson G Fryer, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      receive the Urgent Decision document outlining the Albert-Eden Local Board’s feedback to the proposed single-use plastic bag ban.

CARRIED

 

 

Secretarial Note:       Deputy Chairperson Fryer exited the meeting at 6.37pm during Item 18.

 

 

19

Governance Forward Work Calendar

 

Resolution number AE/2018/291

MOVED by Chairperson P Haynes, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      note the Albert-Eden Local Board Governance Forward Work Calendar.

 

CARRIED

 

 

20

Governing Body Members' Update

 

Resolution number AE/2018/292

MOVED by Member R Langton, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      receive Governing Body Member Christine Fletcher’s verbal update.

CARRIED

 

 

21

Chairperson's Report

 

A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/293

MOVED by Member L Corrick, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      receive Chairperson Haynes’ tabled report.

CARRIED

 

Attachments

a     Chairperson Haynes' Report to the September 2018 Albert-Eden Local Board Meeting

 

 

22

Board Members' Reports

 

Resolution number AE/2018/294

MOVED by Chairperson P Haynes, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      receive Member Corrick, Easte, Langton and Watson’s verbal Board Reports for September 2018.

CARRIED

 

 

23

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2018/295

MOVED by Member L Corrick, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Notes for the workshops held on 15, 28 and 29 August and 5 and 12 September 2018.

CARRIED

  

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.58 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................