Komiti Tohu me te Arotake Tūranga Mahi, me te Rite o te Whiwhi ki Tā Tērā i Utu Ai / Appointments, Performance Review and Value for Money Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments, Performance Review and Value for Money Committee held in the Room 1, Level 26, 135 Albert St, Auckland on 6 September 2018 at 10.35am.

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Hon Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

 

 

Cr Chris Darby

From 10.40am, item 8

 

Cr Penny Hulse

From 10.36am, item 2

 

Cr Desley Simpson, JP

 

 

 

 

Ex-officio

Deputy Mayor Bill Cashmore

 

 

Chair David Taipari

 

 

ABSENT

 

 

Cr Ross Clow

For leave of absence

 

Cr Richard Hills

 

 

ALSO PRESENT

 

 

Cr Dr Cathy Casey

 

 

 

 


Appointments, Performance Review and Value for Money Committee

6 September 2018

 

 

 

1          Apologies

  

Resolution number APP/2018/59

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments, Performance Review and Value for Money Committee:

a)         accept the apologies from Cr P Hulse and Cr C Darby for lateness and Cr Hills  for absence.

CARRIED

 

 

Cr P Hulse returned to the meeting at 10.36 am.

 

 

2          Declaration of Interest

 

Cr J Bartley subsequently declared an interest in Item 8 – Value for Money (s17A) quarterly progress reports, clause a) – domestic waste services

 

 

3          Confirmation of Minutes

 

MOVED by Mayor P Goff, seconded by Cr D Simpson:   

That the Appointments, Performance Review and Value for Money Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 2 August 2018, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 


 

 

8

Value for Money (s17A) quarterly progress reports

 

 

Cr C Darby entered the meeting at 10.40 am.
Cr P Hulse left the meeting at 11.43 am.

 

Resolution number APP/2018/60

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments, Performance Review and Value for Money Committee:

a)      receive the progress updates for the Value for Money (s17A) reviews on:

·      Three Waters

·      Domestic Waste Services

·      Communication and Engagement Services

·      Investment Attraction and Global Partnerships

·      Group Procurement.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.3, Cr J Bartley requested that her abstention be recorded.

 

 

Cr P Hulse returned to the meeting at 11.46 am

 

 

9

2018 Board intern programme for Auckland Council's council-controlled organisations

 

Note:   Changes to the original motion, adding clause e) with the agreement of the meeting.

 

Resolution number APP/2018/61

MOVED by Mayor P Goff, seconded by Hulse:  

That the Appointments, Performance Review and Value for Money Committee:

a)     agree that the Board Intern Programme be recommenced for the 2018-2019 year

b)     strongly encourage the substantive council-controlled organisations to participate in the board intern programme

c)     approve the following amendments to Auckland Council’s 2018-2019 board intern programme:

i)      request that each substantive council-controlled organisation appoints a director as mentor for the 12-month programme whose role is to:

1)       participate in the process for selection of its intern

2)       develop and manage the 12-month intern programme to include:

A)      monthly attendance at board meetings and one sub-committee meeting quarterly

B)      opportunities for networking, participation in board discussion, assisting specific work-programmes (e.g. Audit and Risk sub-committee or Remuneration sub-committees)

C)      providing regular updates to Auckland Council

ii)     requirements for appointed interns:

1)      to sign a formal agreement with the council-controlled organisation, committing to confidentiality requirements, the terms of a 12-month scholarship including attendance at board meetings, quarterly meetings, providing review feedback and proof of training attendance

2)      provide formal feedback quarterly to Auckland Council staff

3)      provide formal feedback twice yearly to the council-controlled organisation’s chair, director-mentor and other board members

d)      approve the composition of the selection panel for board intern appointments as follows:

i)      a director-mentor appointed by each council-controlled organisation

ii)     an Independent Māori Statutory Board member

iii)    Councillor Fletcher from the enduring pool for appointments to council-controlled organisations

e)     note the new criteria for candidates as per paragraph 11 of the agenda report.

CARRIED

 

 

10

Appointment of chairperson of Panuku Development Auckland 2018

 

Resolution number APP/2018/62

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:   

That the Appointments, Performance Review and Value for Money Committee:

a)      note that a confidential report is included on today’s committee agenda that provides information to make decisions on the preferred candidate for the chair of Panuku Development Auckland. 

b)      note that the report is confidential due to the personal information contained in it.

CARRIED

  

 

11        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

12        Procedural motion to exclude the public

Resolution number APP/2018/63

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments, Performance Review and Value for Money Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Confidential: Panuku Develolopment Auckland Limited : Appointment of chairperson

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidate(s) for the role of chair on Panuku Development Auckland Limited.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

12.00pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.25pm          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Confidential: Panuku Develolopment Auckland Limited : Appointment of chairperson

 

Resolution number APP/2018/64

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

d)   agree that the report and attachments will remain confidential due to the private information relating to all candidates who have applied, been reviewed and/or interviewed for the three chair vacancies on Auckland’s council-controlled organisations

e)   agree that the appointment decision will be made publicly available once the candidates have been advised of the committee’s decision. 

  


 

 

 

12.25 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments, Performance Review and Value for Money Committee HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................