I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 September 2018

4.00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

George Wood, CNZM

 

Deputy Chairperson

Dr Grant Gillon

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 

(Quorum 3 members)

 

 

 

Heather Skinner

Democracy Advisor

 

12 September 2018

 

Contact Telephone:  021 190 5687

Email: heather.skinner@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Devonport-Takapuna Local Board

18 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Sunnynook Plan                                                                                                             7

12        Auckland Transport monthly update - September 2018                                         49

13        Devonport-Takapuna Local Grants, Round One 2018/2019 grant applications   59

14        Windsor Reserve Play Space                                                                                     65

15        Local Board Services monthly report - September 2018                                        85

16        New Road Name for Subdivision at 100 Shakespeare Road, Milford                    95

17        Chairpersons' Report                                                                                                101

18        Elected Members' Reports                                                                                        103

19        Ward Councillors Update                                                                                          105

20        Devonport-Takapuna Local Board - Record of Workshops August 2018           107

21        Governance Forward Work Calendar                                                                      113  

22        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

                    i.       A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

 

                   ii.      A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 August 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Devonport-Takapuna Local Board

18 September 2018

 

 

Sunnynook Plan

 

File No.: CP2018/15757

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Devonport-Takapuna Local Board to adopt the Sunnynook Plan.

Whakarāpopototanga matua / Executive summary

2.       The Sunnynook Plan contains a vision for the Sunnynook, Totara Vale and Forrest Hill communities. The vision is supported by guiding principles, six outcomes and a series of actions that seek to achieve those outcomes. Its development has been jointly funded by the Devonport-Takapuna and Kaipātiki Local Boards.

3.       The plan responds to the Auckland Plan 2050 Development Strategy which identifies Sunnynook as a Development Area and is designed to support the future growth of Sunnynook, Totara Vale and Forrest Hill by identifying opportunities for improvements over the next 30 years.

4.       Actions are identified in the plan which will guide future funding decisions and advocacy by the local boards, the council and the wider council family for the area. The plan also identifies a range of delivery partners including community groups, central government, mana whenua, residents, businesses and landowners.

5.       The local community has contributed to the plan through initial engagement in late-2017 and feedback on the draft Sunnynook Plan in June and July 2018. Refinements were made based on feedback from the community and input from the Sunnynook Plan working party, internal council stakeholders, Auckland Transport and mana whenua. This report outlines the key changes from the draft plan to the final plan based on the feedback received. The same report will also be considered at the Kaipātiki Local Board meeting on 19 September 2018.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the Sunnynook Plan as set out in Attachment A of the agenda report.

b)      thank representatives from the Sunnynook Community Association on the working party for their valuable input

c)      delegate to officers the ability to make minor amendments to the Sunnynook Plan, including finalisation of layout and design before final publication.

 

Horopaki / Context

6.       The Auckland Plan 2050 identifies Sunnynook as a Development Area and a local plan for Sunnynook was one of the outcomes envisaged in the Devonport-Takapuna Area Plan 2014. Zoning in the Auckland Unitary Plan (Operative in Part) enables significant growth within and around Sunnynook town centre. The additional residential capacity takes into account the area’s proximity to market-attractive features including the Sunnynook Bus Station, the Northern Motorway, retail activities and services in the town centre, local schools and parks.

7.       In August 2017, the Devonport-Takapuna Local Board and Kaipātiki Local Board endorsed the commencement of the Sunnynook Plan project and the establishment of a working party to guide the development of the plan. The working party comprised two members from the Devonport-Takapuna Local Board, one member from the Kaipātiki Local Board and two members from the Sunnynook Community Association.

Initial consultation

8.       Initial public consultation on the Sunnynook Plan was held in September and October 2017 which attracted over 100 pieces of feedback. Workshops were also held with three local schools to gather ideas from young people in the area.

9.       In November 2017 a hui was held with Ngāti Maru, Ngāi Tai ki Tāmaki and Te Rūnanga o Ngāti Whātua. Subsequent meetings were held with representatives from Te Rūnanga o Ngāti Whātua and Ngāi Tai ki Tāmaki separately. The hui and meetings discussed iwi aspirations for the area and how the iwi groups could be involved in the plan process. Improving water quality and the stream environments within the Wairau Creek catchment was a key outcome sought by these groups.

10.     The main themes that emerged from the first round of consultation related to parks and open space, the Sunnynook Shopping Centre, improved pedestrian safety and connectivity, and improved water quality.

Draft plan consultation

11.     The feedback and ideas received from the community helped inform the Draft Sunnynook Plan, which was approved by both the Devonport-Takapuna and Kaipātiki Local Boards for consultation in May 2018. Public consultation on the draft plan was undertaken in June and July 2018. This included a series of drop-in sessions, staff presence at Sunnynook Bus Station, and information on the council’s Have Your Say website. The team partnered with the ActivAsian arm of Harbour Sport to engage with the Asian community, and the Young Innovators Collective to target the 15 to 25 age group.

12.     The combined summary document and feedback form was translated into Simplified Chinese to enable greater community participation.

13.     Information on the Draft Sunnynook Plan and events were publicised through Our Auckland print and online, in the North Shore Times and the local board Facebook pages. The project team also delivered flyers and posters in English and Simplified Chinese to businesses, schools and community centres. The summary document was also handed out at Sunnynook Bus Station during the morning and afternoon peak periods. 

14.     In total, 159 pieces of feedback were received and an additional 50 young people participated in an online campaign about Sunnynook run by the Young Innovators Collective. A project stand was set up at the Sunnynook Community Centre for the duration of the consultation period. In addition, members of the public were asked to vote for the actions that they support via the display boards at the drop-in sessions and by the end of the sessions, over 500 dots (votes) were placed on the boards.

15.     Out of the 30 actions identified in the draft plan, the most popular actions were:

·          Improve water quality in streams and restore native bush in the area

·          Improve water quality within the plan area which contributes to the Wairau Creek catchment

·          Restore natural environments

·          Improve pedestrian and vehicle safety along Sunnynook Road

·          Upgrade Sunnynook Square on Sunnynook Road.

 

16.     Through the feedback forms, there were recurring comments about car parking around Sunnynook Bus Station, improving the shopping centre, pedestrian and road safety, and park maintenance. In addition, a number of comments related to the boggy nature of Rewi Alley Reserve.

Tātaritanga me ngā tohutohu / Analysis and advice

17.     The purpose of the Sunnynook Plan is to build on Sunnynook, Totara Vale and Forrest Hill’s many attractive and valued qualities through a range of short to long-term actions. The plan’s vision is that “Sunnynook, Totara Vale and Forrest Hill will continue to develop as one of Auckland’s most attractive, connected, walkable, social and liveable neighbourhoods for a diversity of cultures and ages”. This vision is supported by a set of guiding principles, six outcomes and a range of actions under each of the outcomes. The six outcomes are:

·    Outcome 1: The natural environment and waterways are attractive and healthy

·    Outcome 2: An area that is accessible, safe and easy to get around with a range of transport choices and a strong focus on walking and cycling

·    Outcome 3: Attractive and well-maintained parks and open spaces that are connected by leafy green streets to cater for a wide range of activities for everyone

·    Outcome 4: Sunnynook town centre is the lively retail and social heart of the Sunnynook, Totara Vale and Forrest Hill communities

·    Outcome 5: A quality built environment that caters for the diverse needs of the community

·    Outcome 6: Mana whenua are recognised as kaitiaki.

18.     A range of actions are identified for achieving each outcome.  For each action, the plan identifies the relevant local board area(s), the lead agency as well as the delivery partners.

19.     The final Sunnynook Plan seeks to capture the views of the community, key stakeholders and mana whenua through its vision, principles, outcomes and actions that will guide funding decisions for the next 30 years. The final plan has been updated based on feedback received on the draft plan from the community, the working party, Auckland Transport and relevant council departments. This has resulted in some revised actions as well as new actions being included. References to projects in both local board work programmes for 2018/19 have been made where applicable.

20.     The working party recommended that the Sunnynook Community Association select the cover image. The chosen image shows an artwork from the Sunnynook Bus Station depicting a range of people and activities at Sunnynook Park.

21.     The key changes to the plan are described in Table 1.

Table 1: Key changes to the Sunnynook Plan

Plan section

Change

Plan structure

·    Background information has been reduced throughout the plan to improve readability.

·    The implementation table at the end of the draft plan is now incorporated into the relevant outcome sections.

Vision

·    Inclusion of the word “walkable” in the vision to recognise that residents value this quality in the area.

Outcome 1

·    Addition of a new action which seeks to investigate opportunities to improve flood resilience in the Totara Vale area. This reflects the concerns expressed in feedback about Rewi Alley Reserve.

Outcome 2

·    Addition of new actions relating to improved bus service frequencies, and a walking and cycling path next to State Highway 1.

·    Inclusion of Sunnynook Road and Sunset Road in the action for investigating new pedestrian crossings.

·    New intersections identified through feedback (Sunset Road/Juniper Road and Sunset Road/Trias Road) have been included as potential new actions through advocacy to Auckland Transport.

 

Outcome 3

·    Inclusion of a new action to upgrade the north-eastern walkway in Sunnynook Park. The quality of the existing footpath is an issue that was raised by the public throughout the initial and draft plan consultation.

·    Amendment of the skate park action to include investigation of opportunities for all wheeled sports (skate, scooter, BMX, etc.). This is consistent with the wording in the Devonport-Takapuna Local Board 2018/19 work programme.

Outcome 5

·    Instead of an action to develop a residential design guide, reference is made to the Auckland Design Manual. This recognises that there is an existing council tool available for encouraging high quality urban design.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22.     The plan is sponsored by the Devonport-Takapuna and Kaipātiki Local Boards. Both local boards have been represented on the Sunnynook Plan working party. Additionally, two members from the Sunnynook Community Association have been on the working party to ensure local views are adequately considered when drafting and finalising the plan.

23.     The delivery of the actions proposed in the Sunnynook Plan will have a broad range of positive economic, social and environmental impacts for a growing community.

Tauākī whakaaweawe Māori / Māori impact statement

24.     All fourteen iwi groups with interest in the area were contacted at the beginning of the project. A hui was held on 14 November 2017 with representatives from Ngāti Maru and Ngāi Tai ki Tāmaki. Subsequent meetings were held with representatives from Te Rūnanga o Ngāti Whātua and Ngāi Tai ki Tāmaki separately. The importance of improving water quality was a key theme that came through from discussions with these groups. Opportunities for storytelling by incorporating Māori design in public art and opportunities to implement dual signage were also supported.

25.     A review of the iwi management plans from those iwi who expressed interest in the preparation and implementation of the Sunnynook Plan shows that water quality and native flora and fauna management are priorities. These priorities are expressed in the Sunnynook Plan through actions relating to improving native biodiversity, restoring natural environments and improving water quality in the Wairau Creek catchment.

Ngā ritenga ā-pūtea / Financial implications

26.     The Sunnynook Plan identifies a number of actions that contribute to achieving the six outcomes and the vision. The timeframe identified for delivering each action is based on advice provided from relevant council departments and Auckland Transport. Some projects identified in the 2018/19 local board work programme also contribute to the actions identified in the Sunnynook Plan. These projects are acknowledged in the plan where relevant.

Ngā raru tūpono / Risks

27.     For longer term spatial plans such as the Sunnynook Plan, there is a significant strategic and reputational risk of not maintaining momentum for the implementation of actions. To avoid this risk, an implementation plan and monitoring programme will be developed so that the relevant delivery agents remain accountable for, and committed to, following through on the plan’s short, medium and long-term actions.

Ngā koringa ā-muri / Next steps

28.     The project team will work with the council’s Design Studio to finalise the layout and design of the Sunnynook Plan for final publication. An implementation and monitoring programme will also be prepared as a guidance tool for the local board, council stakeholders and other delivery agencies for delivering the actions. As part of the wider monitoring programme of spatial plans, there will also be six-monthly monitoring reports to the local boards to provide progress updates on implementation of the actions.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Sunnynook Plan

13

      

Ngā kaihaina / Signatories

Author

Emily Ip - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

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18 September 2018

 

 

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18 September 2018

 

 

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Devonport-Takapuna Local Board

18 September 2018

 

 

Auckland Transport monthly update - September 2018

 

File No.: CP2018/17094

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive the September 2018 Auckland Transport monthly update.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the Auckland Transport September 2018 monthly update report and thank Marilyn Nicholls, for her presentation and attendance.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

18 September 2018 - Devonport-Takapuna Local Board - Auckland Transport report September 2018

51

     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

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Devonport-Takapuna Local Board

18 September 2018

 

 

Devonport-Takapuna Local Grants, Round One 2018/2019 grant applications

 

File No.: CP2018/15009

 

  

 

Te take mō te pūrongo / Purpose of the report

1.    To fund, part-fund or decline applications received for Devonport-Takapuna Local Grants, Round One 2018/2019 including multi-board grant applications.

Whakarāpopototanga matua / Executive summary

2.    The local board adopted the Devonport-Takapuna Grants Programme 2018/2019 on 17 April 2018 as set out in Attachment A. The document sets application guidelines for community contestable grants.

 

3.    This report presents applications received in Devonport-Takapuna Local Grants, Round One 2018/2019 as set out in Attachment B and Multi-Board Local Grants, Round One 2018/2019 as set out in Attachment C.

 

4.    The local board has set a total community grants budget of $245,000 for the 2018/2019 financial year.

 

5.    22 applications were received for Devonport-Takapuna Local Grants, Round One 2018/2019, requesting a total of $236,880 and 15 applications were received for Multi-Board Local Grants, Round One 2018/2019 requesting a total of $91,627.99.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)    agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants, Round One, listed in Table One below:    

App ID

Applicant

Project

Amount requested

Eligibility

LG1902-129

The Touch Compass Dance Trust Board

Towards the purchase of two iPads for the Trust.

$3,402.00

Eligible

LG1902-136

PHAB Association (Auckland) Incorporated

Towards the cost of coordination, support staff, mobility transport, activity expenses including food, art, advertising, koha for community elders and admin cost for delivering 14 weeks of cultural awareness project "InclusionForAll".

$6,000.00

Eligible

LG1902-137

The Acting Collective

Towards the cost of set, costumes and lighting for a theatre production "The Scandalous Four" by "The Acting Collective".

$674.00

Eligible

LG1902-138

Devonport Arts Festival Trust

Towards the cost of event coordinator’s fee and marketing for the "Devonport Arts Festival".

$20,000.00

Eligible

LG1902-103

Amy Balmer

Towards venue hire cost at the Mary Thomas Centre for delivering self-defense classes.

$1,000.00

Eligible

LG1902-111

Lifeline Foundation Charitable Trust

Towards the full cost of delivering Lifeline’s services in the Devonport-Takapuna area.

$13,838.00

Eligible

LG1902-116

St Francis and All Souls of Devonport Ecclesiastical Goods Trust

Towards the cost of upgrading the St. Leo’s Hall kitchen.

$20,000.00

Eligible

LG1902-117

The Yes Disability Resource Centre Services Trust Board

Towards the cost of delivering four Icebreaker Anti-Bullying workshops in Takapuna.

$770.00

Eligible

LG1902-119

Transformation Academy Trust

Towards the cost of hiring community case workers on a contract basis, volunteer support, workshops and training costs to run leadership and life skills, parenting, sports and recreational activities and stationary and resource materials for these activities.

$27,000.00

Eligible

LG1902-120

Kids Safe with Dogs Charitable Trust

Towards the cost of instructor and administrator wages and printing of activity booklets.

$9,438.00

Eligible

LG1902-125

Chinese Association of North Shore City

Towards the cost of venue hire to host the mid-autumn Chinese festival celebration.

$2,500.00

Eligible

LG1902-132

Youthline Auckland Charitable Trust

Towards operational costs for the Youthline Helpline for the period 1 October 2018 to 30 September 2019.

$2,500.00

Eligible

LG1902-121

Kaipatiki Project Incorporated

Devonport Craft & Fine Food Market and the Takapuna Markets

 

Contribution towards funding staff and stalls at the Devonport Craft and Fine Food Market and thaTakapuna Market that will further develop community relationships and develop the collateral at events (stalls, quizzes etc).

$5,373.00

Eligible

LG1902-104

Vox Pop Productions Limited

Towards the cost of hireage of the sound system, performers payment, hireage of the Takapuna Memorial Hall, accommodation and transportation for the organiser from Waiheke Island for The End of the Golden Weather on 25 December 2018.

$2,000.00

Eligible

LG1902-107

Lions Club of Devonport Incorporated

Towards the costs for traffic management and other compliance costs, hire of North Shore Brass band, rental of Santa's sleigh and 8 reindeer for the Devonport Lions Santa Parade on 2 December 2018.

$4,989.00

Eligible

LG1902-109

New Zealand Beach Polo Association Incorporated

Towards the cost of public toilet, first aid, veterinarian, polo pony pitch for the "Beach Polo NZ" event at Takapuna beach in December.

$5,000.00

Eligible

LG1902-114

45 Events Limited (t/a Beach Series)

Towards funding key event operational costs, mainly assisting with the cost of Surf Life Saving NZ to manage the water safety of the ocean swim and stand-up paddle events.

$12,500.00

Eligible

LG1902-130

Devonport Folk Music Club Incorporated

Towards the full cost of delivering "Folk in the Park" event on 17 February 2019.

$3,100.00

Eligible

LG1902-115

The Lake House Trust

Towards the purchase cost of painting and restoration tools and materials.

$4,400.00

Eligible

LG1902-101

Milford Cruising Club Incorporated

Towards the cost of a portion of the Milford Cruising Club building expansion and enhancement project.

$50,000.00

Eligible

LG1902-118

Pupuke Golf Club Incorporated

Towards the cost of installing a practice golf green at the Pupuke Golf Club.

$20,590.00

Eligible

LG1902-128

Forrest Hill Milford United Association Football Club Incorporated

Towards the purchase of 2 x 10 seater dug outs for use at Becroft Park.

$21,726.00

Eligible

Total

 

 

$236,880.00

 

 

b)    agree to fund, part-fund or decline each application in Devonport-Takapuna Multi-Board Grants Round One, listed in Table Two below:

App ID

Applicant

Project

Amount requested

Eligibility

MB1819-144

The Operating Theatre Trust

Towards various costs - hosting volunteers, rehearsal room, venue and ticketing costs from The PumpHouse Theatre, additional lighting hire, costume materials, set materials, prop materials, royalties, printing, envelope/mailout costs and advertising/promotional costs in various media for ‘The Santa Claus Show '18' (Season 1 - 22 Dec 2018) and ‘The Man Whose Mother was a Pirate' by Margaret Mahy (Season: 6 - 29 April 2019).

$8,000.00

Eligible








MB1819-151

New Zealand Dance Advancement Trust

Towards the costs of venue hire, studio hire and the cost for dance education coordinator, artistic executive, production manager, dancers and senior dance tutors for the "2019 Youth & Community Engagement Programme.

$7,700.00

Eligible


MB1819-114

Bike Auckland

Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.

$3,000.00

Eligible








MB1819-126

Royal New Zealand Foundation of the Blind

Contribution towards new Digital Talking Books for the Blind Foundation Library.

$2,000.00

Eligible








MB1819-134

North Shore Centres of Mutual Aid Incorporated

Towards a proportion of operational costs, excluding wages, for CMA centres for the 6-month period 1 January 2019 to 30 June 2019.

$7,500.00

Eligible






MB1819-142

La Leche League North Shore

Towards room hire, leaders training costs to attend workshops, conferences, subscriptions, library purchases, brochure purchases, printing and governing body membership costs for the period 1 October 2018 to 1 August 2019.

$737.50

Eligible








MB1819-172

The Parkinson's New Zealand Charitable Trust

Towards the salaries of six Parkinson's community educators.

$14,500.00

Eligible








MB1819-193

OUTLine New Zealand Incorporated

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$1,000.00

Eligible








MB1819-132

Kaipatiki Community Facilities Trust

Towards the cost of delivering "Tartan Day Tattoo Celebration Event North Shore 2019".

$3,000.00

Eligible








MB1819-177

NZ Filipino Sto Nino Devotees Trust

Towards the venue hire and audio-visual costs for the annual Sinulog New Zealand Festival and annual Santo Nino celebrations.

$2,000.00

Eligible








MB1819-180

Japanese Society of Auckland Incorporated

Towards the venue hire cost of Eden Park to host Japan Day 2019.

$1,000.00

Eligible






MB1819-101

Badminton North Harbour Incorporated

Towards changing room upgrade costs.

$11,000.00

Eligible








MB1819-112

North Shore Group Riding for the Disabled Incorporated

Towards core operating costs for farrier, vet, horse feed, electricity, internet, phone, stationary and hygiene consumables for North Shore Group Riding for Disabled for the period 1 November 2018 - 31 October 2019.

$3,090.49

Eligible








MB1819-165

Harbour Sport Trust

Towards wages for Coach Developer staff for the period 15 January 2019 to 31 July 2019.

$10,000.00

Eligible






MB1819-173

Gymnastics Community Trust

Towards purchase of new equipment for Glenfield, Glamorgan, Orewa and Stanmore Bay facilities and salary costs for the Recreational and Schools coach for the period 1 November 2018 to 30 September 2019.

$17,100.00

Eligible








Total

 

 

$91,627.99

 

 

 

 

Horopaki / Context6.   The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.  Devonport-Takapuna Local Board Community Grants Programme 2018/2019 can be found in Attachment A.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

 

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

 

10.    The local board will operate three quick response and two local grant rounds for this financial year. The first local grants round closed on 27 July 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that Section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

14.     A summary of each application received through Devonport-Takapuna Local Grants, Round One and Multi-Board Round One is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori.

16.     Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

17.    Eight organisations applying to Local Grant Round One and five organisations applying to Multi-board Round One have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

18.     The allocation of grants to community groups or individuals is within the adopted Long-term Plan 2018-2028 and local board agreements.

19.     The local board has set a total community grants budget of $245,000.

20.     22 applications were received for Devonport-Takapuna Local Grants, Round One 2018/2019, requesting a total of $236,880 and 15 applications were received for Multi-Board Local Grants, Round One 2018/2019 requesting a total of $91,627.99.

Ngā raru tūpono / Risks21.       The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

22.     Following the local board allocating funding for Local Grants Round One 2018/2019, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Community Grants Programme 2018/2019 (Under Separate Cover)

 

b

Devonport-Takapuna Local Grants Round One 2018/2019 applications (Under Separate Cover)

 

c

Devonport-Takapuna Multiboard Round One 2018/2019 applications (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Fran Hayton - Environmental Grants and Incentives Team Manager

Shane King - Operations Support Manager

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

Windsor Reserve Play Space

 

File No.: CP2018/12999

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval of a concept design for the renewal of the play space at Windsor Reserve, Devonport and to progress the project to procurement, resource consent application, and physical works.

Whakarāpopototanga matua / Executive summary

2.       Windsor Reserve play space is due for renewal and a concept design has been prepared to upgrade the facility.

3.       Community engagement has been completed and has helped to inform and shape the design.

4.       The Devonport-Takapuna Local Board indicated its support for the concept design at a workshop on 3 July 2018.

5.       Subject to board approval to proceed, staff propose to progress with procurement of a design build partner, detailed design and submission of resource and application. It is anticipated that physical works to complete the proposed development would be undertaken in late summer and early autumn 2019.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the concept design proposal dated November 2017, for the renewal of the play space at Windsor Reserve, Devonport.

b)      request staff progress the project through to construction.

 

 

Horopaki / Context

Background

6.       The Windsor Reserve play space was identified for renewal in financial year 2015. The play space has been recognised as a significant destination playground for the local area.

7.       Design for a new play space has developed over the past two years and play elements catering for a wide age group have been incorporated.

8.       The preferred concept has been developed to compliment the location. The site is coastal, and in the vicinity of large specimen trees. These factors have influenced the design and will also have an impact on how the play space is constructed.

9.       One of the unique play features incorporated in the design is a 7.9 metre play tower. Inspiration for the design has been drawn from the historic Bean Rock lighthouse.

10.     Consultation with a range of stakeholder groups and iwi has taken place to help inform and shape the design. The local board has been involved in this process during which design options and play elements have been discussed.

11.     In November 2017 the local board requested that the local community was consulted with on their vision for the reserve. Community engagement was undertaken in February 2018. Most of the feedback was in support of the evolved design; retaining the existing oak tree on site and constructing a play tower resembling Bean Rock lighthouse.

 

Previous decisions

 

12.     The local board has included the project within the current work programme and approved the allocation of $1,050,000 from the renewal programme of work.

13.     The local board has also allocated $240,000 of its locally driven initiatives (LDI) capital budget towards the Windsor Reserve play space (resolution number DT/2017/61). This will contribute towards funding the bespoke play tower and upgrading the walkway through the play space area.

Tātaritanga me ngā tohutohu / Analysis and advice

14.     The concept design has a coastal theme and incorporates a variety of play elements to cater for a wide age range, refer to Attachment A of this report.

15.     The position of play elements within the reserve has been carefully considered. The site is complex with existing large trees and open space areas as features to be retained. The reserve also has historic significance. Pedestrian movements and sightlines through the reserve were considered in the design.

16.     The design has been reviewed by a qualified play space specialist to ensure that the design achieves good play value, and a balance between challenging activities and safety.

17.     A range of elements are included in the concept:

·    play tower resembling Bean Rock lighthouse

·    rock pool hides

·    intertidal reef or oyster themed group spinner

·    balance springers

·    stepping stones

·    intertidal reef themed rocker

·    crawl tunnel

·    barnacle climbing holds

·    cargo net crawl

·    rope climb

·    wide embankment slide

·    sand play structures

·    three-bay swing

·    pathway.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

18.     Feedback from community consultation has indicated support. The design provides for wider play outcomes for the community.

19.     The concept design and a summary of the community consultation feedback were presented to the local board at a workshop on 3 July 2018. At the workshop the local board indicated their support for the concept and requested that the sight lines from the Devonport Library windows be considered and views retained where possible.

20.     Visual sketches have been prepared to provide an indication of the view from the library when the new play space has been installed as seen in Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

21.     Engagement with mana whenua on this project has been undertaken as part of the consultation process. Ngāti Pāoa advised that the design character proposed seemed appropriate, and there was no specific comment from the other iwi approached for feedback.

Ngā ritenga ā-pūtea / Financial implications

22.     Play space items will be renewed to the current design standards and will be funded through the capex renewal programme. A budget of $1,050,000 has been allocated.

23.     Demolition of the existing play space is included.

24.     Additional structural elements within the design will require additional funding. The local board has allocated $240,000 of its locally driven initiatives (LDI) capital budget towards funding these elements. (Resolution number DT/2017/61).

Ngā raru tūpono / Risks

25.     Protection of significant trees within the reserve has influenced the design and will further influence the construction methodology. On-site investigations have been undertaken to help inform the location of play equipment and mitigate construction risk, however there remains a risk that the location of tree roots may necessitate design changes during the construction phase. This may have cost and time implications.

Ngā koringa ā-muri / Next steps

26.     The table below summarises the anticipated next steps and estimated delivery timeframe for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of a design and build partner or the resource consent process have the potential to delay completion of the project beyond the identified timeframe. 

Procure design and build partner

Due to the bespoke design of the play tower, it is proposed to procure a suitable supplier to undertake the work on a design and build basis.

September/October 2018

Detailed design

The tower will require a specific foundation design that has minimal impact on the significant trees within the play space area. This construction detail and methodology is also required for the consent process and must be completed prior to the resource consent application being lodged.

October/November/December 2018

Resource consent application

It is assumed that the consent application will be processed as a non-notified application.

January/February 2019

Physical works

Accurate commencement and duration of physical works is not known at this time, but it is anticipated that works would take place during late summer and early autumn 2019.

April/May/June 2019

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Concept Plans

69

b

Library Visual Impact

79

     

Ngā kaihaina / Signatories

Author

Angela Levet - Senior Growth Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

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Local Board Services monthly report - September 2018

 

File No.: CP2018/16966

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report requests the Devonport-Takapuna Local Board (the local board) to consider:

·    appointing the Chairperson and Deputy Chairperson to the Panuku Unlock Takapuna working group, which will provide governance oversight on the next phases of the Panuku Unlock Takapuna project;

·    allocating up to $5,000 locally driven initiatives (LDI) operational funding towards independent planning advice to support the local board on the Panuku Unlock Takapuna project; and

·    providing formal feedback on council’s Dog Management Bylaw and Policy review.

2.       This report also provides an update on the proposed future use of the building at 3 Victoria Road, Devonport.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      recommend the Devonport-Takapuna Local Board Chairperson and Deputy Chairperson be appointed the Panuku Unlock Takapuna working group.

b)      note that all local board members will continue to provide input, views and preferences into the next phases of the Panuku Unlock Takapuna project through meetings organised by Local Board Services staff.

c)      allocate up to $5,000 locally driven initiatives (LDI) operational funding from the Community Grants budget towards independent planning advice to support the local board on the Panuku Unlock Takapuna project.

d)      confirms its feedback on council’s Dog Management Bylaw and Policy review as outlined in Attachment A to this report.

e)      notes the update on the future use of 3 Victoria Road, Devonport as outlined in Attachment B to this report.

 

 

Tātaritanga me ngā tohutohu / Analysis and advice

 

Panuku Unlock Takapuna working group

3.       Following completion of public consultation on town centre options for the 40 ANZAC site, the Panuku Unlock Takapuna project (the project) is now progressing to the next phase of design and implementation, which includes (but is not limited to):

·    construction of a new, multi-level car parking building at 14 Huron Street, Takapuna (commonly known as the Gasometre site) in October 2018

·    seeking expressions of interest from potential development partners for parts of the ANZAC carpark site before the end of 2018

·    concept and detailed design work on the town square will commence and continue into 2019.

4.       In September 2018, a meeting was held to discuss next steps and agree to an approach to ongoing elected member engagement on the project.  It was agreed that a working group be created to provide governance oversight, input and direction on the various components of the project. 

5.       The working group will be guided by a terms of reference, and consist of the local board Chairperson, Deputy Chairperson, governing body members, Panuku Development Auckland (Panuku) staff and will be supported by Local Board Services and Democracy Services staff. 

6.       It is important to note that all local board members views and preferences will continue to be sought throughout the development of the project.  Local Board Services staff will organise opportunities for all members to raise their considerations prior to the working group meeting.  The outputs of these meetings will then inform and guide the Chairperson and Deputy Chairperson’s discussions at working group meetings.

7.       The following diagram provides an example of the process for the local board to provide its views and preferences, and how outputs of working group discussions will be communicated:

 

 

 

 

 

 

 

 


8.       Staff recommend that the Chairperson and Deputy Chairperson be formally appointed to the working group.  This will ensure the local board’s views and preferences will be considered by Panuku staff throughout the development of the project.

9.       This approach is recommended as it is deemed the most collaborative and efficient method to ensure local board views and preferences are considered throughout the next phases of the project.

10.     In the event the local board does not adopt the recommended approach, it is unclear how the local board will provide input and receive updates going forward.

 

Independent planning advice for Panuku Unlock Takapuna project

11.     As part of the Chairperson and Deputy Chairperson’s roles in the working group, both have requested whether independent planning advice can be provided to support them and the wider local board as the project continues to develop.  It is envisaged that such planning advice will:

·    assist the local board to understand the relevant Unitary Plan provisions and rules, and the impacts (i.e. shadowing) it will have on the proposed open space, and other areas such as Potters Park; and

·    provide a mechanism to have the proposed development be independently assessed and reviewed, which in turn will provide robust advice for the Chairperson and Deputy Chairperson to guide their discussions at working group meetings.

12.     It is recommended that up to $5,000 be allocated from the local board’s locally driven initiatives (LDI) operational funding to support this request, which can be provided via currently unallocated Community Grants budget. 

13.     Following the local board’s decision, staff will work with the local board chair and deputy chair to determine to a preferred contractor and the scope / parameters of the work. required to support the local board. 

Local board feedback on the Dog Management Bylaw and Policy review

14.     At the local board’s 3 July 2018 workshop, staff from council’s Policy and Bylaws team discussed the Dog Management Bylaw and Policy review, where the following matters were discussed:

·    multiple dog ownership licence: requiring owners to obtain a licence for more than one or more than two dogs;

·    time and season rule: proposing a new time and season definition to: Saturday of Labour Weekend to 31 March, from 10am to 7pm; and

·    regional default rule: proposing a regional default rule of under control on leash, in parks and reserves not listed in the schedule of access rules.

15.     To inform the next steps of the review, the local board is requested to formalise its views and preferences.  The following table details the local board’s comments from the workshop on the Dog Management Bylaw and Policy review:

Component of policy and bylaw review

Feedback

Multiple dog ownership

·      Supports the current rules (status quo) for multiple dog ownership.  However, the local board is amenable to changes to ensure consistency across multiple local board areas (i.e. the Devonport-Takapuna, Hibiscus and Bays, Kaipatiki and Upper Harbour local board areas).

·    Recognises that rural and urban areas should be treated differently.

Time and season rule

·    Supports the current rules (status quo) which defines the summer season between Labour Weekend and 31 March, 10am to 6pm.

Regional default rule

·    Supports the regional default rule to be dogs under control on leash.

·    Requests advice from staff that signage in areas covered by a regional default rule will be funded regionally.

Other considerations

·    Recognises that regional consistency is required but not at the expense of users.

·    Suggests that signage needs to be clear and comprehensive (e.g. include dog access information on directional signage).

·    Suggest that the Auckland Council website is refreshed to provide accurate and meaningful information on where to take your dog.

·    Supports regional a regional approach for designated dog exercise areas, but requests further advice and support from staff to understand how this activity can support and enhance local board initiatives (e.g. the Devonport-Takapuna Local Board is currently identifying dog park sites in its local board area).

 

16.     Please refer to Attachment A for a memo which outlines the local board’s draft views and preferences on the Dog Management Bylaw and Policy review.

 

 

 

Update on future use of 3 Victoria Road, Devonport

17.     At the 4 September 2018 Devonport-Takapuna Local Board Community Forum meeting, the local board resolved to request an update from relevant staff on 3 Victoria Road, Devonport to be reported back by Chairperson G Wood at the September 2018 business meeting DTCF/2018/41).

18.     Please refer to Attachment B for a memo that provides an update on the future use of the building at 3 Victoria Road, Devonport.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     The content in this report reflects the local board’s views and priorities.

20.     Local board views and preferences are sought through the proposed recommendations in this report.

Tauākī whakaaweawe Māori / Māori impact statement

21.     There are no implications for Māori associated with this report.

Ngā ritenga ā-pūtea / Financial implications

22.     Financial implications have been detailed in the respective sections of this report.

Ngā raru tūpono / Risks

23.     All risks have been detailed in the respective sections of this report.

Ngā koringa ā-muri / Next steps

24.     Next steps have been detailed in the respective sections of this report.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Memo - Local board feedback on council's Dog Management Bylaw

89

b

Memo - Update on future use of 3 Victoria Road, Devonport

91

     

Ngā kaihaina / Signatories

Author

Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

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Devonport-Takapuna Local Board

18 September 2018

 

 

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Devonport-Takapuna Local Board

18 September 2018

 

 

New Road Name for Subdivision at 100 Shakespeare Road, Milford

 

File No.: CP2018/16177

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval for a road name for the private road constructed for the subdivision and unit development being undertaken by Sunyu Development Limited, (the applicant), at 100 Shakespeare Road, Milford.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant has submitted the following names in order of preference:

·     Mahuika Court

·     Macbeth Court

·     Rūaumoko Court

·     Hamnet Court.

4.       All of the names are considered suitable and meet the road naming guidelines.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the road name Mahuika Court, Macbeth Court, Rūaumoko Court or Hamnet Court for the private road constructed for the subdivision and unit development being undertaken by Sunyu Development Limited, at 100 Shakespeare Road, Milford in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Horopaki / Context

5.       The 12 residential lot subdivision and associated 12 residential units, (council references BUN10658415 and SC-3024215), was approved on 26 September 2016 and is currently under construction.

6.       The council and Land Information New Zealand, (LINZ), require that private roads servicing six or more lots or units be named.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       The council’s road naming criteria typically require that road names reflect:

·      A historical or ancestral linkage to an area

·      A particular landscape, environment or biodiversity theme or feature

·      An existing (or introduced) thematic identity in the area

·     The use of Māori names is also encouraged.

8.       The names Macbeth and Hamnet are derived from William Shakespeare with Macbeth being one of the playwright’s finest plays and Hamnet being his only son. The names are relevant to the developments location being directly off Shakespeare Road

9.       The applicants names Mahuika and Rūaumoko are of Māori origin.

10.     The English derivation of the names are:

·     Mahuika – The Goddess of fire in Māori mythology – Legend has it that Lake Pupuke was formed as a result of quarrelling between children of the fire Goddess. Matahoe, the God of eruptions, on Mahuika’s behalf, destroyed the childrens home resulting in the formation of  Lake Pupuke.Rangitoto Island rose from the sea as a result of the destruction as the children’s place of exile.   

·     Rūaumoko – The God of earthquakes in Māori mythology and the youngest son of Ranginui, the Sky father, and Papatūānuku, the Earth mother. The name reflects that Lake Pupuke was formed from volcanic and associated earthquake activity.

11.     The names reflect the applicants desire to use names that show a thematic connection between the private road and Shakespeare Road or a Māori mythological connection to Lake Pupuke which abuts the eastern boundary of the development.

12.     Land Information New Zealand has confirmed that the names are acceptable as no duplicates exist in the wider Auckland region.

13.     The applicant has consulted with 13 local Iwi groups and received five replies. No objections or alternative name suggestions resulted from the consultation.

14.     The proposed names meet the council’s road naming guidelines in that they generally reflect the wider environment and encompass the council’s policy of encouraging the use of the Māori language where appropriate.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

16.     The applicant has consulted with 13 local Iwi groups and received five replies. No objections or alternative name suggestions resulted from the consultation.

Ngā ritenga ā-pūtea / Financial implications

17.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

18.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

19.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

100 Shakespeare Road Location Map

99

     

Ngā kaihaina / Signatories

Author

John Benefield, Senior Subdivision Advisor  

Authorisers

Trevor Cullen - Team Leader Subdivision

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

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Devonport-Takapuna Local Board

18 September 2018

 

 

Chairpersons' Report

 

File No.: CP2018/17096

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity is provided for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board. 

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson G Wood for his verbal report.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

Elected Members' Reports

 

File No.: CP2018/17102

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity is provided for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the August meeting.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank members for their verbal reports.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

Ward Councillors Update

 

File No.: CP2018/17105

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The Devonport-Takapuna Local Board allocates a period of time for Ward Councillors, Chris Darby and Richard Hills, to update the board on activities of the Governing Body.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      thank Cr Chris Darby and Cr Richard Hills for their update to the Devonport-Takapuna Local Board on the activities of the Governing Body.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

Devonport-Takapuna Local Board - Record of Workshops August 2018

 

File No.: CP2018/17107

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide a record of Devonport-Takapuna Local Board workshops held during August 2018

Whakarāpopototanga matua / Executive summary

2.       At the workshop held on 07 August 2018, the board was briefed on:

· I&ES (Infrastructure & Environmental Services) Work Programme

-     Wairau Estuary Restoration Planning. 

· PSR (Parks, Sports and Recreation) Work Programme

-     Play and Sun-Smart Strategic Play Provision Assessment 2018.

· ACE (Arts and Culture) Work Programme

-     Public Art: Suffrage Sites.

· Auckland Transport

-     Auckland Transport’s Road Safety and Speed Management programme.

· Local Board Transport Capital Fund.

 

3.       At the workshop held on 14 August 2018, the board was briefed on:

· Auckland Transport

-     Downtown Infrastructure Development Programme.  

· ACE (Events and Community Empowerment) Work Programme

-     Movies in Parks.  

· Draft Facility Partnership Policy.

· Draft proposal of expanded regional mobile library and access service.

 

4.       Records of these workshops are attached to this report.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in August 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Workshop Record - 07 August 2018

109

b

Devonport-Takapuna Local Board Workshop Record - 14 August 2018

111

     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

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Devonport-Takapuna Local Board

18 September 2018

 

 

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Devonport-Takapuna Local Board

18 September 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/17108

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on reports to be presented to the board for 2018. 

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by the local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

3.       The calendar also aims to provide guidance to staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The September 2018 governance forward work calendar for the Devonport-Takapuna Local Board is provided as Attachment A.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for September as set out in Attachment A of this agenda report. 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board - Governance Forward Work Calendar - September 2018

115

     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 September 2018

 

 

PDF Creator


 

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