Komiti Taiao ā-Hapori Hoki /

Environment and Community Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Environment and Community Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 11 September 2018 at 9.38am.

 

present

 

Chairperson

Cr Penny Hulse

 

Deputy Chairperson

Cr Alf Filipaina

 

Members

Cr Josephine Bartley

From 10.08am, Item 10

 

IMSB Member Renata Blair

 

 

IMSB Member James Brown

Until 12.15pm, Item 11

 

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

From 9.41am, Item 1

 

Cr Ross Clow

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Linda Cooper, JP

Until 10.16am, Item 10
From 12.43pm, Item 14

 

Cr Chris Darby

 

 

Cr Hon Christine Fletcher, QSO

From 9.53am, Item 10

 

Mayor Hon Phil Goff, CNZM, JP

 

 

Cr Richard Hills

 

 

Cr Mike Lee

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 9.40am, Item 1

 

Cr Wayne Walker

 

 

Cr John Watson

From 9.39am, Item 1

 


Environment and Community Committee

11 September 2018

 

 

 

Acknowledgement

Cr L Cooper acknowledged the recent passing of Dr Catherine Frances ‘Trixie’ Harvey, author, botanist and convenor of the Waitakere Ranges Conservation Network and extended condolences to her family

 

Cr J Watson entered the meeting at 9.39am.

Cr J Walker entered the meeting at 9.40am.

Deputy Mayor BC Cashmore entered the meeting at 9.41am.

 

 

1          Apologies

  

Resolution number ENV/2018/110

MOVED by Chairperson P Hulse, seconded by Deputy Chairperson A Filipaina:  

That the Environment and Community Committee:

a)         accept the apologies from Cr J Bartley and C Fletcher for lateness and Cr E Collins, Cr L Cooper, Cr S Stewart and Member J Brown for early departure.

CARRIED

 

 

2          Declaration of Interest

 

Cr M Lee declared a conflict of interest in relation to Item 14 and Item C1 - Land acquisition for St Mary’s Bay and Masefield improvement.

Cr J Bartley declared an interest in relation to Item 8 - Te Kete Rukuruku and the Māori naming of parks and place. The chair advised that it is not a direct pecuniary interest however it was Cr Bartley’s decision to abstain if she so wished.

 

3          Confirmation of Minutes

 

Resolution number ENV/2018/111

MOVED by Chairperson P Hulse, seconded by Cr D Simpson:  

That the Environment and Community Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 14 August 2018, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 


 

 

6          Local Board Input

 

6.1

Local Board Input - Dual naming - Whau Local Board

 

This item was withdrawn by the local board chair.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

 

Precedence of Business

Resolution number ENV/2018/112

MOVED by Chairperson P Hulse, seconded by Deputy Chairperson A Filipaina:  

That the Environment and Community Committee:

a)            agree that Iterm 10 – Proposal to expland and broaden the regional Mobile Library & Access service be accorded precedence at this time.

CARRIED

 

 

 

10

Proposal to expand and broaden the regional Mobile Library & Access service

 

Cr C Fletcher entered the meeting at 9.53am.

Cr J Bartley entered the meeting at 10.08am.

Cr M Lee left the meeting at 10.10am.

Cr L Cooper left the meeting at 10.16am.

Cr M Lee returned to the meeting at 10.17am.

 

A PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number ENV/2018/113

MOVED by Chairperson P Hulse, seconded by Cr C Casey:  

That the Environment and Community Committee:

a)      approve the principles and direction contained in the report.

b)      thank staff for their ongoing work providing library services for all Aucklanders.

CARRIED

 

Attachments

a     11 September 2018 - Environment and Community Committee - Item 10 - Proposal to expand and broaden the regional Mobile Library & Access - service - PowerPoint presentation

 


 

 

8

Te Kete Rukuruku and the Māori naming of parks and places

 

Cr R Clow left the meeting at 10.38am.
Cr R Clow returned to the meeting at 10.46am.

 

A PowerPoint presentation was provided.  A copy has been placed on the official minutes as is available on the Auckland Council website as a minutes attachment.

 

Cr Bartley declared an interest in this item and took no part in discussion or voting on this matter.

 

Resolution number ENV/2018/114

MOVED by Member R Blair, seconded by Deputy Chairperson A Filipaina:  

That the Environment and Community Committee:

a)      endorse Te Kete Rukuruku, including the Māori naming of parks and places, noting that the programme supports the visibility of te reo Māori, and seeks to capture/tell the unique Māori stories of Tāmaki Makaurau

b)      endorse in principle the inclusion of regional parks and cemeteries in Te Kete Rukuruku programme. 

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded:

·         Cr G Sayers

·         Cr S Stewart.

 

Attachments

a     11 September 2018 - Environment and Community Committee - Item 8 - Te Kete Rukuruku and the Māori naming of parks and places - PowerPoint presentation

 

 

 


9

Submission on proposed phase out of plastic shopping bags

 

A summary of local board feedback on the mandatory phase-out of single use plastic shopping bags submission was tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Note:   changes to the original motion were incorporated under clauses a), b), c) and e) with the agreement of the meeting.

 

Cr J Walker left the meeting at 11.39am.

 

Resolution number ENV/2018/115

MOVED by Chairperson P Hulse, seconded by Mayor P Goff:  

That the Environment and Community Committee:

a)      support the general content of council’s submission on the proposed mandatory phase out of single-use plastic shopping bags to the New Zealand Government

b)      request the draft submission be amended by staff to respond to the local board feedback received, including:

i)          the strong desire by local communities in Auckland to see a reduction in the use of all single use plastics

ii)         the desire for more engagement and consultation with mana whenua, community groups, small businesses and business associations on implementation of the phase out

b)        delegate authority for approving the final submission, including the changes recommended above, to the Chair and Deputy Chair of Environment and Community Committee

c)         support council being heard to speak to the submission should the opportunity be presented

d)        appoint Chairperson P Hulse to speak to the submission.

CARRIED

 

Attachments

a     11 September 2018 - Environment and Community Committee - Item 9 - Submission on proposed phase out of plastic shopping bags - Local Board Comments

 

 

 

11

Reserve Revocation Report - Properties Cleared for Disposal

 

Resolution number ENV/2018/116

MOVED by Chairperson P Hulse, seconded by Deputy Chairperson A Filipaina:  

That the Environment and Community Committee:

a)      agree to submit a request to the Minister of Conversation to uplift the reserve status of the following properties:

i)     Adj 155 Bombay Road, Bombay comprised of an estate in fee simple of 465 m² being Part Allotment 13 Parish of Mangatawhiri contained in certificate of title NA1608/42;

ii)    22R Clyde Road, Ōtara comprised of an estate in fee simple of 328 m² being Lot 183 DP 50724 contained in certificate of title NA41D/928;

iii)   66R Hallberry Road, Māngere comprised of an estate in fee simple of 551 m² being Lot 125 DP 49579 contained in certificate of title NA35D/1304;

iv)   9 Matama Road, Glen Eden comprised of an estate in fee simple of 80 m² being Lot 1 DP 98357 contained in certificate of title NA35D/1304.

CARRIED

 

 

 

The meeting was adjourned at 11.51am and reconvened at 11.58am.

Councillor M Lee, Councillor C Darby and Member J Brown were not present.

 

 

 


12

ICLEI conference - Cr Wayne Walker

 

A report was tabled and a PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr E Collins left the meeting at 12.09pm.
Cr M Lee returned to the meeting at 12.11pm.

 

 

Resolution number ENV/2018/117

MOVED by Chairperson P Hulse, seconded by Cr C Casey:  

That the Environment and Community Committee:

a)      receive Cr W Walker’s presentation on the ICLEI conference.

CARRIED

 

Attachments

a     11 September 2018 - Environment and Community Committee - Item 12 - ICLEI conference - Cr Wayne Walker – report and PowerPoint presentation

 

 

Cr M Lee returned to the meeting at 12.12pm

Cr E Collins returned to the meeting at 12.12 pm.

Cr C Darby returned to the meeting at 12.12 pm.

 

 


13

Summary of Environment and Community Committee information - updates, memos and briefings - 11 September 2018

 

Resolution number ENV/2018/118

MOVED by Cr D Simpson, seconded by Deputy Chairperson A Filipaina:  

That the Environment and Community Committee:

a)      receive the Environment and Community Committee information report – 11 September 2018.

CARRIED

 

 

14

Land acquisition for St Mary's Bay and Masefield Beach improvement project

 

Cr L Cooper returned to the meeting at 12.28pm.

Cr J Bartley left the meeting at 12.40pm.

 

Cr M Lee declared an interest on this item advising that he was a submitter in the resource consent application and took no part in voting on the matter.

 

A PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number ENV/2018/119

MOVED by Cr R Clow, seconded by Deputy Mayor BC Cashmore:  

That the Environment and Community Committee:

a)      note the information contained in this report, on the St Mary’s Bay and Masefield Beach water quality improvement project, enables transparency on the topic due for discussion in the public excluded part of the meeting.

CARRIED

 

Attachments

a     11 September 2018 - Environment and Community Committee - Item 14 - Land acquisition for St Mary's Bay and Masefield Beach improvement project - PowerPoint presentation

 

Note:   Pursuant to Standing Order 1.8.6, Cr W Walker requested that his dissenting vote be recorded.

 

 

 

 

The meeting was adjourned at 12.43pm and reconvened at 1.19pm.

Cr R Clow, Cr W Walker and Cr G Sayers were not present.

 

 

 

15        Consideration of Extraordinary Items

 

There were no extraordinary items.   

 

 

 

16        Procedural motion to exclude the public

Resolution number ENV/2018/120

MOVED by Chairperson P Hulse, seconded by Cr E Collins:  

That the Environment and Community Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Land acquisition for St Mary's Bay and Masefield Beach improvement project

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information relating to land acquisition which could prejudice council's position in negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

C2       Acquisition and exchange of open space land – Northcote

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C3       Acquisition of Open Space – Massey

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land council seeks to acquire for open space

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C4       Acquisition of Open Space - Red Beach

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

 

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

 

 

The text of these resolutions was made available to the public who were present at the meeting and formed part of the minutes of the meeting.

CARRIED

 

 

1.21pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

 

1.57pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

CONFIDENTIAL: Land acquisition for St Mary's Bay and Masefield Beach improvement project

 

Resolution number ENV/2018/121

MOVED by Cr L Cooper, seconded by Cr R Clow:  

That the Environment and Community Committee:

c)         agree that there be no restatement of the report, attachments or the resolutions until the transactions listed in clauses a) and b) have all been completed.

 

 

C2

Acquisition and exchange of open space land - Northcote

 

Resolution number ENV/2018/122

MOVED by Cr C Darby, seconded by Cr R Hills:  

That the Environment and Community Committee:

h)      confirm that there be no restatement of the confidential report, attachments or resolutions for the acquisition of land for public open space in Northcote until settlement of the purchases, and only then are the resolutions to be restated.

 

 

 

 

C3

Acquisition of Open Space - Massey

 

Resolution number ENV/2018/123

MOVED by Cr L Cooper, seconded by Chairperson P Hulse:  

That the Environment and Community Committee:

c)      confirm that there be no restatement of the confidential report, attachments or resolutions for the acquisition of land for public open space in Massey until settlement of the purchase, and only then is the resolution to be restated.

 

 

C4

Acquisition of Open Space - Red Beach

 

Resolution number ENV/2018/124

MOVED by Cr J Watson, seconded by Cr W Walker:  

That the Environment and Community Committee:

b)      confirm that there be no restatement of the confidential report, attachments or resolutions for the acquisition of land for public open space in Red Beach until settlement of the purchase, and only then is the resolution to be restated.

  

 

 

 

 

 

 

2.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Environment and Community Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................