I hereby give notice that an ordinary meeting of the Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 September 2018

1:00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Great Barrier Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Jeff Cleave

 

 

Susan Daly

 

 

Shirley Johnson

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

7 September 2018

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



Great Barrier Local Board

18 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Environmental agency and community group reports                                             7

12        Accountability reports for Matariki Festival 2018 and Aotea Education Ltd Winter Workshop series                                                                                                          29

13        Aotea/Great Barrier Island Visitor Strategy 2018-2023                                           43

14        Updating the Great Barrier Local Board on ATEED’s activities between 1 January and 30 June 2018                                                                                                                      99

15        Local board feedback on the government's proposed mandatory phase out of single-use plastic shopping bags                                                                                               111

16        Auckland Transport September 2018 update to the Great Barrier Local Board 117

17        Governance Forward Work Calendar                                                                     125

18        Great Barrier Local Board Workshop Proceedings                                              135

19        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member J Cleave will lead a karakia.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 August 2018, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Great Barrier Local Board

18 September 2018

 

 

Environmental agency and community group reports

 

File No.: CP2018/16081

 

  

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea Great Barrier Local Board, to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua / Executive summary

2.       The Environment Committee of the Aotea Great Barrier Local Board has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3.       Inclusion of items on the agenda is at the discretion of the Aotea Great Barrier Local Board Chairperson in discussion with the Aotea Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Te tūtohunga / Recommendation

That the Great Barrier Local Board:

a)      receive the following reports:

i)          Department of Conservation operations report DOC-5569256

ii)         Biosecurity local board general update July - August 2018

iii)        Biodiversity/biosecurity report July - August 2018

iv)        Windy Hill Sanctuary - Goodnature A24 trap project final report

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Department of Conservation operations report DOC-5569256

9

b

Biosecurity local board general update July - August 2018

13

c

Biodiversity/biosecurity report July - August 2018

15

d

Windy Hill Sanctuary - Goodnature A24 trap project final report

19

      

Ngā kaihaina / Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

18 September 2018

 

 

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Great Barrier Local Board

18 September 2018

 

 

Accountability reports for Matariki Festival 2018 and Aotea Education Ltd Winter Workshop series

 

File No.: CP2018/13390

 

  

Te take mō te pūrongo / Purpose of the report

1.       To present the accountability reports of Destination Great Barrier Island and Aotea Education Ltd.

Whakarāpopototanga matua / Executive summary

2.       In March and April 2018 the Aotea Great Barrier Local Board allocated budget to two organisations:

·        $15,000 to Destination Great Barrier Island for the Matariki Festival 2018 (March)

·        $10,000 to Aotea Education Ltd to run skills workshops (April).

3.       The funding agreements for both organisations state that accountability reports are to be submitted by 30 August 2018 so they can be presented to the local board in a timely manner.

4.       This report presents both accountability reports (Attachment A and Attachment B).

 

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a)      receive the Matariki Festival accountability report 2018 from Destination Great Barrier Island.

b)      receive the Winter Workshop accountability report 2018 from Aotea Education Ltd.

 

 

Horopaki / Context

5.       On 15 March 2018 the local board resolved to allocate $15,000 from its Community Response Fund to Destination Great Barrier Island to manage the Matariki Festival 2018 (GBI/2018/55).

6.       On 17 April 2018 the local board approved $10,000 from its Skills Development budget to Aotea Education Ltd to run a series of skills workshops (GBI/2018/27).

Tātaritanga me ngā tohutohu / Analysis and advice

Matariki Festival 2018

7.       The $15,000 for the Matariki Festival 2018 falls under the Dark Sky Sanctuary budget line, which is managed by Auckland Tourism, Events, and Economic Development (ATEED).

8.       Granting $15,000 to the Matariki Festival involved a variation to the existing funding agreement between ATEED and Destination Great Barrier Island.

9.       The Matariki festival ran from 29 June to 29 July 2018, at various venues across the island. All events were free and family-friendly.

10.     Close to 400 people (ranging in age from three years old to late 80s) attended festival activities.

Aotea Education Ltd workshops

11.     The objective of the winter workshop project was to deliver a series of weekly business-based workshops over a four-month period to support residents to upskill, to assist local businesses to build capability, and to provide workshop facilitation opportunities for locals with business-based skills.

12.     As part of the workshop series Aotea Education Ltd was required to contract a workshop administrator.

13.     The organisation subsequently employed Rendt and Marea Gorter to organise and manage the workshops.

14.       The twelve session workshop programme “Small Business Essentials” began in June. 

15.     The workshops were well-attended, as outlined in the attached report.

16.     Due to high attendance numbers and positive feedback from participants, organisers of both the workshops and the festival report that the events were a success.

17.     Discussions are underway between the local board and Destination Great Barrier Island about future Matariki events, and how they might be funded.

18.     A discussion was held between the local board and Aotea Education Ltd about future business workshops at a workshop on 28 August 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     The funding agreements covering the Matariki Festival and Winter Workshops align with two priority areas in the Aotea Great Barrier Local Board Plan 2017:

·        our people thrive and life is good

·        our economy is sustainable the prosperous.

Tauākī whakaaweawe Māori / Māori impact statement

20.     Destination Great Barrier Island worked with local iwi and marae to develop the Matariki Festival programme.

21.     Matariki Festival events allowed mana whenua to share their stories about the stars and audiences were privileged to hear these from Ngāti Rehua Ngātiwai ki Aotea kaumatua and whānau.

Ngā ritenga ā-pūtea / Financial implications

22.     There are no financial implications to the local board receiving these reports.

23.     If the local board decides to fund the festival and workshops again funding will be allocated appropriately.

Ngā raru tūpono / Risks

24.     There are no risks associated with the local board receiving these reports.

Ngā koringa ā-muri / Next steps

25.     Staff will hold workshops with the relevant organisations to discuss future funding.


 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Accountability Funding Report - Matariki Festival 2018

33

b

Accountability Funding Report - Winter Workshops 2018

41

Ngā kaihaina / Signatories

Author

Kathy Cumming – Strategic Broker

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

18 September 2018

 

 

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18 September 2018

 

 

Aotea/Great Barrier Island Visitor Strategy 2018-2023

 

File No.: CP2018/16786

 

  

Te take mō te pūrongo / Purpose of the report

1.       To note the Aotea/Great Barrier Island Visitor Strategy 2018-2023.

Whakarāpopototanga matua / Executive summary

2.       This report introduces the final version of Aotea/Great Barrier Island Visitor Strategy 2018 - 2023 as set out in Attachment A and its five year Implementation Plan, Attachment B.

3.       The Aotea/Great Barrier Island Visitor Strategy 2018-2023 has been developed by New Zealand Tourism Research Institute in consultation with a range of stakeholders.

4.       Stakeholders have identified a number of challenges and opportunities within the Aotea/Great Barrier Island and these have helped shape the recommendations and actions within the plan.

5.       The Strategy can be used as the mechanism through which to engage on-island tourism stakeholders fostering a collaborative, cohesive tourism industry.

6.       The year one focus is on setting up a governance structure that provides people and resources to activate the Strategy.

7.       The local board has approved $25,000 on implementing the strategy in the 2018/19 financial year (Resolution GBI/2018/69).

8.       Destination Great Barrier Island (DGBI) is willing to implement actions assigned to them in the implementation plan, and to partner with the local board in implementing the Strategy.

9.       Staff recommend that this $25,000 be issued in a funding agreement with the DGBI to activate the strategy in year one.

 

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a)      note the Aotea/Great Barrier Island Visitor Strategy 2018-2023 as presented in Attachment A of the agenda report.

b)      note the Implementation Plan as presented in Attachment B of the agenda report.

c)      agree that the $25,000 allocated to implement the strategy be granted to Destination Great Barrier Island to implement the actions identified in the strategy.

 

 

Horopaki / Context

10.     The Aotea Great Barrier Local Board Plan 2017 stated that the board would co-develop a visitor strategy with the local community, local iwi, Department of Conversation and island-based service providers.

11.     In September 2017, the Aotea Great Barrier Local Board with support from Auckland Tourism events and Economic Development (ATEED), commissioned the New Zealand Tourism Research Institute (NZTRI) at the Auckland University of Technology to develop a Visitor Strategy for Aotea / Great Barrier Island.

12.     A steering group was created to assist in the development of the Strategy. The group comprised representatives from DGBI, public agencies, local businesses and the community.

13.     The strategy drew on extensive consultation and research conducted by NZTRI between September 2017 and April 2018 including two Visitor and Community and Business Surveys.

14.     The final Great Barrier Island Visitor Strategy was completed in June 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

15.     The strategy will guide the development of the visitor industry over the next five years. It sets a clear collective vision of what DGBI expects from its future visitor growth.

16.     Fundamental to this strategy is a commitment to enhance the visitor experience and develop the visitor industry as a source of sustainable economic growth with minimal impact on the current natural environment and the community’s quality of life.

17.     The strategy comprises five core areas:

·    governance,

·    shaping demand through information and image,

·    experience development,

·    infrastructure, and

·    insight.

18.     The strategy can be used as the mechanism through which to engage tourism stakeholders fostering a collaborative, cohesive tourism industry.

19.     The Implementation Plan for the Strategy (Attachment B) focuses on required actions over the next five years.

20.     It is recommended by NZTRI that the year one focus is on setting up a governance structure that provides people and resources to activate the strategy.

21.     DGBI indicated that they are willing to implement actions assigned to them in the implementation plan, and to partner with the local board in implementing the strategy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22.     The local board have been kept up to date with and involved in the development of the strategy through the local board representatives of the steering group.

23.     On 25 July 2018, the draft strategy was presented to the local board workshop and it has been amended to reflect the comments received at that workshop.

Tauākī whakaaweawe Māori / Māori impact statement

24.     There are no direct impacts as a result of this report on Māori. However, in the development of the strategy, iwi have been consulted and their views incorporated into the strategy. When implementing the Aotea / Great Barrier Island Visitor Strategy consideration will be given to the need to consult with iwi and consider any impacts on Māori. arising from the specific project being undertaken.

Ngā ritenga ā-pūtea / Financial implications

25.     The local board has approved $25,000 on implementing the strategy in financial year 2018/19 (Resolution GBI/2018/69).

26.     DGBI have indicated that they could assist in implementing the strategy. Staff recommend that this $25,000 be issued in funding agreement with the DGBI to activate the strategy and implement the initiatives prioritised by setting up a governance structure.

Ngā raru tūpono / Risks

27.     The implementation of the strategy is dependent on the buy in from relevant stakeholders and the development of detailed proposals and associated funding agreement. There is a risk that the budget remains unspent as a result of the fact that initiatives supported in the financial year do not require the full amount allocated, or following the agreement of the programme external partners do not in turn proceed with the project.

Ngā koringa ā-muri / Next steps

28.     ATEED will work with DGBI and other relevant organisations to scope out the details of year one initiatives, and these will then be workshopped with the local board.

29.     Following approval by the local board, the Local Economic Development team at ATEED will begin to draft a funding agreement for $25,000 with DGBI. Where there is a need further scoping of activities will be undertaken and presented back to the local board as required.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Aotea/Great Barrier Island Visitor Strategy 2018-2023

47

b

Implementation Plan - Aotea/Great Barrier Island Visitor Strategy

73

     

Ngā kaihaina / Signatories

Author

Luo Lei - Local Economic Development Advisor

Authorisers

John Norman - Strategic Planner Local Economic Development

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

18 September 2018

 

 

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18 September 2018

 

 

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Great Barrier Local Board

18 September 2018

 

 

Updating the Great Barrier Local Board on ATEED’s activities between 1 January and 30 June 2018

 

File No.: CP2018/16777

 

  

Te take mō te pūrongo / Purpose of the report

1.       To inform the Aotea Great Barrier Local Board of Auckland Tourism Events and Economic Development Limited (ATEED) activities at a regional, and where possible, a local level.

2.       For the local board to receive the attached six-monthly report from ATEED on their activities in the local board area.

Whakarāpopototanga matua / Executive summary

3.       ATEED reports to local boards every six months to provide them with an update of their activities.

4.       Work undertaken by ATEED in the Aotea Great Barrier area includes:

·   The Great Barrier visitor strategy

·   The Dark Sky Sanctuary leverage

·   Business capability building and support for new businesses.

 

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report from 1 January to 30 June 2018, as shown in Attachment A of the agenda report.

 

 

Horopaki / Context

5.       ATEED helps lay a strong foundation for Auckland’s economic growth through a broad programme of initiatives focused on:

·   Business growth and innovation

·   Business attraction and investment

·   Conferences and business events

·   Major events

·   Film

·   International education

·   Tourism.

6.       ATEED’s work can impact and provide opportunities locally as well as regionally. For this reason they have committed to reporting to local boards every six months.

7.       The report attached reflects this commitment and covers the period from 1 January to 30 June 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

8.       The ATEED activities carried out in the local board area are outlined in the below table.

Table 1. Local ATEED activities

Activity

ATEED team responsible

Great Barrier Visitor Strategy

Destination and Economic Development teams

Dark Sky Sanctuary leverage

Destination and Economic Development teams

Business capability building and support for new

businesses

Economic Development team

9.       As part of business-as-usual, destinations in the local board area continue to feature in the official Auckland visitor information website administered by ATEED.

10.     Should a local board choose to allocate some of their Local Development Initiative (LDI) fund to economic development activities, ATEED’s dedicated Local Economic Development team can manage the delivery of a work programme for them.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     The proposed decision to receive the six-monthly report has no local impact, however some of the activities described in the report do. Details of this are outlined in the six-monthly report attached.

12.     Local board views were not sought for the purposes of this report. Local board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori / Māori impact statement

13.     The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact their initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea / Financial implications

14.     The proposed decision to receive the six-monthly report has no financial implications.

Ngā raru tūpono / Risks

15.     The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with their initiatives on a case-by-case basis.

Ngā koringa ā-muri / Next steps

16.     The next ATEED six-monthly report will be presented to the local board in early 2019 and will cover the period 1 July to 31 December 2018.


 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

ATEED six-monthly report to the Great Barrier Local Board

103

     

Ngā kaihaina / Signatories

Authors

Paul Robinson, Local Economic Growth Manager (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

James Robinson, Head of Strategy and Planning (ATEED)

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

18 September 2018

 

 

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Local board feedback on the government's proposed mandatory phase out of single-use plastic shopping bags

 

File No.: CP2018/16889

 

  

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier Local Board to formally provide feedback on the Ministry for the Environment’s consultation on the mandatory phase out of single-use plastic shopping bags.

Whakarāpopototanga matua / Executive summary

2.       The New Zealand government is consulting on a mandatory phase out of single-use plastic shopping bags. The consultation document can be viewed at the following link:

http://www.mfe.govt.nz/sites/default/files/media/Waste/plastic-bags-consultation-doc.pdf

3.       The consultation document outlines the available options for managing these issues, which include a mandatory phase out, a charge on bags, a formal agreement between government and industry, and mandatory product stewardship.

4.       Auckland Council staff are preparing a draft regional submission on this proposal. The draft submission will be provided to Environment and Community Committee for their approval on 11 September 2018.

5.       The draft council submission makes the following key points:

·     That Auckland Council supports option one in the consultation document – a total and mandatory ban. Reducing plastic use, litter, and marine pollution are priorities in the Waste Management and Minimisation Plan 2018. The inappropriate consumption, use and discarding of plastic bags has significant impacts on Auckland’s natural environment and our waste collection systems.

·     The ban should apply to all retailers who distribute single-use plastic bags, rather than just the larger retailers. An incomplete ban will dilute the effectiveness of this behaviour change intervention on consumers.

·     Support for the proposed six-month phase-out timeframe.

6.       The draft submission also identifies areas where Auckland Council considers that further work and discussion is needed post-consultation. These include the thickness of bags captured by the ban and how the ban will be effectively enforced.

7.       This report provides an opportunity for the Aotea Great Barrier Local Board to formally provide feedback on the government’s consultation on the proposed mandatory phase out of single-use plastic shopping bags.

8.       Submissions close on 14 September 2018.  Any formal feedback received from local boards before 13 September 2018 will be attached to the council’s final submission.

 

Ngā tūtohunga / Recommendation

That the Aotea Great Barrier Local Board:

a)      provide formal feedback on the Ministry for the Environment’s consultation on the proposed mandatory phase out of single-use plastic shopping bags.

 

 

Horopaki / Context

9.       The New Zealand Government is seeking feedback on a proposed mandatory phase out of the sale or distribution of single-use plastic shopping bags. The phase out would be enacted through regulation under the Waste Minimisation Act 2008 and introduced over a six-month timeframe. 

10.     The recognition by the Ministry for the Environment that over the longer term, plastic waste needs to be designed out of the system is aligned with the council’s aspiration for zero waste. This recognition reinforces that Aotearoa New Zealand can be prosperous while creating an economy that is not reliant on externalising environmental harms, such as plastic waste, in our streams and oceans.

11.     Auckland Council’s Waste Management and Minimisation Plan 2018 includes three priorities relating to plastic.

i)     The plan recognises plastic waste as a high priority for avoidance and has identified it as one of three priority waste streams to be addressed.

ii)    Reducing litter is also a priority included in the plan. Managing plastic bags as littered items has a high resource and financial cost to council as well as the natural environment.

iii)    The plan includes a priority relating to reducing marine litter and pollution from plastic waste. This priority was added to the draft plan as a result of significant public concern and feedback on this topic during the consultation period.

12.     A mandatory phase-out of plastic bags will be beneficial for achieving all three priorities.

13.     The contamination caused by the incorrect disposal of plastic bags by consumers in comingled recycling collection systems also has significant consequences. Plastic bags incorrectly disposed of in kerbside comingled recycling can slow or damage recycling processor’s equipment, affecting the quality of recyclate and increasing the processing cost.

14.     Auckland Council prioritises education and enforcement around recycling contamination to avoid the knock-on effect of incorrect plastic bag disposal in kerbside recycling bins. A mandatory phase-out will reduce these impacts.

15.     As such, Auckland Council’s draft submission strongly supports a mandatory phase out or ban on the sale or distribution of single use plastic bags.

16.     This report provides an opportunity for the Aotea Great Barrier Local Board to give formal feedback on the consultation document. Some of the key points made in Auckland Council’s draft submission are outlined below for the board to consider.

Tātaritanga me ngā tohutohu / Analysis and advice

17.     The Ministry for the Environment’s consultation document outlines a number of options for reducing the use of plastic bags, including a:

·     mandatory phase out

·     levy, tax or charge

·     deposit refund system. This puts a new cost onto a product, which is refunded to the consumer when they bring the material back for recycling

·     formal agreement with government and industry, in which retailers are required to charge for bags

·     mandatory product stewardship scheme in which producers that put certain goods on the market are required to be responsible for environmentally sound end-of-life management of the product.

18.     The Ministry’s consultation document considers the advantages and disadvantages of each option in detail (see link paragraph 2). It concludes that the most effective option is a mandatory phase out of sale or distribution of single-use plastic bags through regulations under the Waste Minimisation Act 2008.

19.     Auckland Council’s draft submission does not include a detailed options analysis. However, it notes that, as there are alternative, reusable options easily available for use by the public, the best way to prevent harm from plastic bags is to prevent them from being issued in the first place.

20.     Since a charge on plastic bags, a deposit refund system and a product stewardship scheme would all support the continued distribution of plastic bags, these options are not supported.

21.     The draft submission also does not support a voluntary programme or an agreement between industry and government. This approach would create an inequitable approach to the problem as some businesses or organisations will choose not to participate in a voluntary scheme.

Preferred option

22.     Of the potential options presented by the Ministry for the Environment, Option 1 - mandatory phase out of the sale or distribution of single-use plastic shopping bags is identified in council’s draft submission, as the most effective and wide-reaching mechanism for addressing plastic bag issues.

23.     The submission also provides feedback on some other aspects of the proposal, as outlined below.

Other aspects of proposal

24.     Scope of ban: To be most effective, the ban should apply to all retailers who distribute plastic bags, rather than just the larger retailers. Small retailers should not be exempt as they contribute significant numbers of bags to the waste stream. A ban should also apply to those importing single use bags. An incomplete ban will dilute the effectiveness of this behaviour change intervention for consumers.

25.     Definition of plastic bags: The draft submission supports the current proposed definition that a single use plastic bag is one that includes handles, and is sold or distributed to the public for the purposes of carrying sold goods. It also agrees with the proposal to include degradable, bio-degradable, oxo-degradable and compostable bags in the proposed definition.

26.     However, the submission notes concern that the discussion document currently specifies a particular thickness of plastic bag. This may result in bag producers designing products to be just above this threshold. The submission therefore supports broadening the definition to apply to single-use plastic bags of all thickness.

27.     Timeframe: The draft submission supports the proposal for a six-month phase-out timeframe as this is considered sufficient time to allow retailers and consumers to prepare and adapt, provided the program of behaviour change interventions is comprehensive.

28.     Education and enforcement: Auckland Council’s draft submission supports the description of offences, and the strength of the penalties for those outlined in the consultation document. The submission also supports the proposed approach that the Environmental Protection Authority manage enforcement of this ban. It notes that the approach may have some implications for council resources and welcomes the opportunity to participate in further discussions with the Ministry around the best approaches to education and enforcement.

29.     Equity and opportunity: The council’s draft submissions recognises that concerns have been raised regarding the need for a just transition for workers relying on plastic bag manufacture. However, it notes that the majority of single-use bags are manufactured off-shore and so local job loss is likely to be minimal.

30.     In fact, the broader move towards a circular economy has the potential to increase job creation (Ellen MacArthur Foundation, 2015).  For example, there are a number of community groups across Auckland who create and distribute alternative bags to their local communities. The submission advocates that these community groups be taken into consideration by the Ministry as potential providers when engaging with retailers on practical options for alternatives to plastic bags.

31.     The submission also notes that the ban has the potential to reduce council litter clean-up costs and volunteer hours spent on litter clean ups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

32.     The draft submission has been informed by the feedback that local boards gave on the draft Waste Management and Minimisation Plan 2018 in April and May 2018.

33.     This report provides an opportunity for all local boards to give formal feedback. A memo has previously been sent to all local board members outlining the consultation proposal and the process for local boards to give feedback.

34.     Submissions on the consultation document close on 14 September. The council’s regional draft submission will be provided to Environment and Community Committee for their approval on 11 September. To be considered by the committee, local boards need to provide their feedback by 10 September.

35.     Local board feedback received after this date will not be considered by the committee but can also be attached to the final submission, if provided to staff by 13 September 2018.

Tauākī whakaaweawe Māori / Māori impact statement

36.     The mandatory phase out of single-use plastic bags is consistent with the priorities and values that Māori have identified to Auckland Council through engagement on the Waste Management and Minimisation Plan 2018. These include priorities such as protection of waterways and ecology which receive waste and the protection of Papatūānuku.

37.     The ban also aligns with Te Ao Māori as it recognises the traditional system in which nothing was wasted – everything was able to be returned back to Papatūānuku without detriment to the whenua, awa or moana.  By reducing the prevalence of single-use plastic bags, this ban will support a move towards para kore (zero waste).

38.     The draft submission notes that mātauranga and tikanga Māori should be incorporated into solutions and decision-making by working with mana whenua, enabling Māori participation in decision-making as per Te Tiriti o Waitangi obligations. This will ensure that the implementation of a phase-out works well for Māori. 

Ngā ritenga ā-pūtea / Financial implications

39.     The financial costs of a plastic bag ban to Auckland Council are likely to be minimal.

40.     Possible financial benefits include:

·   a reduction in damage caused by plastic bags on plant and equipment at the Visy Materials Recycling Facility

·   reduction in penalties paid by the council for contamination of kerbside commingled recycling

·   reduction in streetscape litter clean up by street maintenance contractors.

Ngā raru tūpono / Risks

41.     The risks of local boards providing input on the draft consultation document are minimal.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Sophien Brockbank, Team Leader Strategic Planning, Waste Solutions

Authorisers

Louise Mason - GM Local Board Services

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

18 September 2018

 

 

Auckland Transport September 2018 update to the Great Barrier Local Board

 

File No.: CP2018/16106

 

  

Te take mō Te pūrongo / Purpose of the report

1.       To provide an update to the Aotea Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2.       This report covers:

a)      general summary of operational projects and activities of interest to the board

b)      update on the board’s transport capital fund

c)      update on local board advocacy

d)      update on local board transport enquiries and

e)      other Auckland Transport news of interest to the board.

 

Te tūtohunga / Recommendation

That the Great Barrier Local Board:

a)      note the Auckland Transport September 2018 update report.

 

 

Horopaki / Context

3.       This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

4.       Auckland Transport is responsible for much of Auckland’s transport services, excluding state highways and the railway network. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities. 

5.       The LBTCF is a ring fenced capital budget controlled by local boards and delivered by Auckland Transport. Local boards can use this fund to deliver transport projects that they believe are important but are not part of Auckland Transport’s work programme. Criteria for projects are determined by the Governing Body and include that the project:

·   be safe

·   not impede network efficiency

·   be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Report on Auckland Transport projects and activities

6.       Please see below for information on Auckland Transport’s activities:


 

 

Activity

Update

Great Barrier Airfield Transfer

The Auckland Transport Board has supported the recommendation to transfer the Great Barrier Airfields from Auckland Council to Auckland Transport. The process now is for Community Facilities to advise the council of this recommendation and get approval to engage with the Ministry of Transport to commence legal transfer of the airport authority status. We understand that the council (Community Facilities and Legal) intend to take this to a September council committee meeting. Community Facilities will be providing an update to the local board on this process.

Shoal Bay Wharf upgrade

Works commenced at the end of June and throughout July/August. It is planned that they will be substantially complete by the end of August. Divers will return in September to install additional under-wharf cross bracing.

 

As a result of the works: Wharf loading capacity has increased to 10 tonnes, fender piles and all ladders replaced, on-wharf shelter has new metal sheeting and Perspex installed to provide additional weather protection for passengers. There is now a new weather protection structure (carport) for freight and forklift. Sealink’s shipping container will be decommissioned upon installation of gate on shed structure.

Shoal Bay new dingy ramp and rack

Awaiting on consent approval. Physical works planned to take place in October/November prior to summer season (depending on availability of contractor – Auckland Stonemasons).

Shoal Bay new mooring pile

Awaiting on consent approval. Installation to be determined as wharf upgrade contractor will be off-site by end of August.

Cowshed Bridge

A Bailey Bridge has been installed to allow safe access underneath the original bridge. Our contractors will now be able to determine if our original assessment of the damage and the necessary repairs is correct. If the damage is greater than originally determined it may be necessary for further investigation.

Reconfiguration of Intersection of Whangaparapara / Gray Road

 

The work is mostly complete except for the sealing and road marking of the intersection.  Due to the wet ground conditions, the contractor will be installing some sub soil drains to alleviate some of the wet conditions below the surface.  This is expected to be compete in the first half of September, weather depending. 

Karaka Bay Road

Auckland Transport’s Road Safety team engineers will be over in September to do a detailed evaluation of the road and plan safety improvements with our contractors.

Fish passage at Akapoua culvert / ford at Kaiaraara

Auckland Transport is looking into permanent structures that are fish friendly, such as the arched bridge design which the local board indicated would be preferred. However, there is no immediate funding to replace this temporary structure. Currently our asset management team is determining what the timeline around permanent replacement would be.

Activity

Update

Auckland Transport Wharf H&S Review

Auckland Transport is currently reviewing its wharf facilities and operations at Tryphena and Whangaparapara. The review is almost complete. Auckland Transport’s Facilities Operation Manager will come and brief the board on the outcome.

Puriri Bay Road

The seawall is being monitored. Consultants are working on designs for repairing the sections with storm damage. Work will proceed when the necessary consents are obtained.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

7.       As of the new electoral term Aotea Great Barrier Local Board had $328,104 in their Local Board Transport Capital Fund (LBTCF).

8.       Following the proposal to increase the Local Board Transport Capital Fund, the allocation to the board has increased by $189,732 and is now $517,836.

9.       From this they have committed $68,000 for a dust seal on Sandhills Road. This leaves $449,836 unallocated.

10.     Auckland Transport has provided a rough order of cost for the following projects:

·     to provide a walkway on Whangaparapara Road from the Cross Road to the Hot Pool, for a cost of $63,000.

11.     We’ve previously provided a rough order of cost for the remaining section of the Hector Sanderson from Claris Café to the Cross Roads for $45,000. Unfortunately this was incorrect. The actual figures are as follows:

·     Section A from Claris Café to Land Fill Road – creates a new unsealed path adjacent to the seal edge. Includes all necessary earthworks, drainage work and contingency. The Rough order of cost is $53,838.

·     Section B from Land Fill Road to wall outside Police Station – creates a new unsealed path adjacent to the seal edge. Includes all necessary earthworks, drainage work and contingency. Rough order of cost is $87,699.

·     Section K from Grays Place to Cross Roads – creates new unsealed path adjacent to the seal edge on the Northside. Includes all necessary earthworks, drainage and contingency. Rough order of cost is $146,087.

12.     The correct total rough order of cost is therefore $287,624.

13.     Auckland Transport has ongoing investigations into rough orders of costs for the following projects:

·     for solutions on the road corridor to address Claris shopping centre carparking safety and congestion issues.

·     Shoal Bay footpath (from Mulberry Grove School to Shoal Bay wharf).

14.     Auckland Transport is also investigating costs for potential road sealing projects that could be funded by the board.

15.     Now that we have confirmed the road sealing programme for the next financial year it will be possible to determine these costs. The board should note that determining the rough order of cost for these items will take some time as they are reasonably extensive jobs with many complications, such as drainage.

 

16.     These include:

·     Kaiaraara Bay Road (from Fitzroy wharf to Akapoua bridge/ford).

·     Puriri Bay Road.

·     Whangaparapara Road (Hot Springs to Harpoon).

17.     Auckland Transport has determined a rough order of cost for Port Fitzroy traffic calmers as outlined by the local board, this includes:

·     concrete speed table on Aotea Rd 30m north of the Fitzroy Shop.

·     formation of a metal carpark that can accommodate 4-5 parking spaces.

·     road marking and signage.

·     stormwater controls.

·     in total the proposal comes to $48,000. Auckland Transport’s Road Safety team has agreed to fund this proposal, so it will not require local board funding.

Local board advocacy

18.     Summary of Auckland Transport’s response to local board advocacy initiatives. Please note that many of these issues are of a long term nature and while this section is reviewed every month to ensure it is up to date it is not subject to regular change.

Advocacy Initiative

Status

Continue to minimise agrichemical use by using alternative methods and advocate to Auckland Transport to follow suit.

No update this month. Previous update:

Auckland Transport’s maintenance contractors currently use chemical’s during road maintenance.

The agreed process is that our contractors will: 

·    Notify residents accordingly with spray notification register held by Auckland Transport

·    Advertise on Barrier Bulletin in advance to notify the local residents

·    Have correct signs up warning the pedestrians and road-users of our spraying operations and signs to remain on site during the withholding period for minimum of 24 hours.

·    Do no spraying around schools unless schools are closed.

Investigate smart energy systems that allow island communities to have their own power systems and pave the way for electric vehicles

No update this month. Previous update:

Auckland Transport is happy to work with the Local Board to facilitate this initiative. Our Sustainability Team are looking at potential ways AT could support the Board with this point.


 

Advocacy Initiative

Status

Improving and linking existing walkways and cycleways and investigating further opportunities to fill gaps in the network, including horse trails

No update this month. Previous update:

Auckland Transport currently has no programmed works for walkways or cycleways on Great Barrier. However, Auckland Transport is investigating several options for use of the Local Board Transport Capital Fund.

Advocating to Auckland Transport to continue investigating the use of dust suppressant products on populated roads.

No update this month. Previous update: Auckland Transport is not currently funded for dust suppressant products and it the Local Board Transport Capital Fund cannot currently be used for this purpose.

However Auckland Transport is undergoing an investigation of different products, you can find out more information here: https://at.govt.nz/projects-roadworks/rodney-dust-supression-trial/

Identify key coastal infrastructure needing protection from erosion and develop environmentally sensitive ways to address this

There is an update on Puriri Bay Road, see above.

An inspection of the erosion issues affecting Shoal Bay Road, adjacent to Pa Beach in Tryphena, was carried out in May 2017. A report was created that outlines the erosion that has occurred, an assessment of the main cause of the erosion, and a range of options for addressing the erosion.

Further investigation is required and Auckland Transport is currently reviewing the report to determine the appropriate response.

Advocate to Auckland Transport to follow Auckland Council’s new procurement approach and directly manage the island’s roading contractor.

No update this month. Previous update:

The current contract covers Rakino, Waiheke and Great Barrier Island and budget is allocated to this contract not to specific Islands. This contract expires on 30/06/19 and has the potential to roll over for one further term of two years. Auckland Transport will be taking into account Aotea Great Barrier Local Board feedback when reviewing the next contracts.

Fish passages

No update this month. Previous update:

Auckland Transport is not currently funded to provide fish passages. Working closely with Auckland Council Environmental Services team we have developed indicative costings for the work, both one off and an ongoing basis, to maintain fish access. Currently we are working to source funding.

Progress being made on investigations

19.     Update on local board transport enquiries:

Enquiry

Status

Maintenance required on passing bays on Port Fitzroy Hill

This is being investigated by our maintenance contractor.

Issues with weeds along the footpath between Claris and Cross Roads

This is being investigated by our maintenance contractor.

AFSG Building / Old School Building drainage issue

Auckland Transport contractors will keep an eye on the beach end of the drainage pipe to ensure that it is clear.

However, the hall is built at sea level so in a full tide with heavy rain the water has no-where to escape, this means it backs up in the drains, goes into the hall and over the road. Community Facilities will need to address the drainage issues around the hall. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a Te poari ā-rohe /
Local impacts and local board views

20.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

21.     Auckland Transport attended a workshop on the 11th of September 2018 with the local board.

Traffic Control Committee resolutions

22.     There were no Traffic Control Committee resolutions pertaining to this local board area.

Tauākī whakaaweawe Māori / Māori impact statement

23.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / financial implications

24.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

25.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all of their projects.

Ngā koringa ā-muri / Next steps

26.     Auckland Transport will provide another update report to the local board next month.


 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Ben Stallworthy, Acting Team Leader, Elected Member Relationship Management Team

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

18 September 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/16083

 

  

Te take mō te pūrongo / Purpose of the report

1.       To present the Aotea Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Aotea Great Barrier Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·   ensuring advice on meeting agendas is driven by local board priorities

·   clarifying what advice is expected and when

·   clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Te tūtohunga / Recommendation

That the Great Barrier Local Board:

a)      note the governance forward work calendar as at September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Great Barrier Local Board Governance Forward Work Calendar - September 2018

127

     

Ngā kaihaina / Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

18 September 2018

 

 

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Great Barrier Local Board

18 September 2018

 

 

Great Barrier Local Board Workshop Proceedings

 

File No.: CP2018/16084

 

  

Te take mō te pūrongo / Purpose of the report

1.       To note the Aotea Great Barrier Local Board proceedings taken at the workshop held on the 3rd, 10th and 31st of July 2018.

Whakarāpopototanga matua / Executive summary

2.       Under the current Standing Orders of the Great Barrier Local Board 12.1, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received and nature of matters discussed.  No resolutions are passed or decisions reached but are solely for the provision of information and discussion. This report attaches the workshop record for the period stated above.

 

Te tūtohunga / Recommendation

That the Aotea Great Barrier Local Board:

a)         note the record of proceedings for the workshop held on the 7th, 14th and 28st of August 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Great Barrier Local Board Workshop Record - 7 August 2018

137

b

Great Barrier Local Board Workshop Record - 14 August 2018

139

c

Great Barrier Local Board Workshop Record - 28 August 2018

141

     

Ngā kaihaina / Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

18 September 2018

 

 

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18 September 2018

 

 

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18 September 2018

 

 

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