I hereby give notice that an ordinary meeting of the Governing Body will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 27 September 2018

9.30am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Tira Kāwana / Governing Body

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

Cr Mike Lee

 

Cr Dr Cathy Casey

Cr Daniel Newman, JP

 

Cr Ross Clow

Cr Greg Sayers

 

Cr Fa’anana Efeso Collins

Cr Desley Simpson, JP

 

Cr Linda Cooper, JP

Cr Sharon Stewart, QSM

 

Cr Chris Darby

Cr Sir John Walker, KNZM, CBE

 

Cr Alf Filipaina

Cr Wayne Walker

 

Cr Hon Christine Fletcher, QSO

Cr John Watson

 

Cr Richard Hills

Cr Paul Young

 

Cr Penny Hulse

 

 

 

 

 

 

 

 

(Quorum 11 members)

 

 

 

Sarndra O'Toole

Team Leader Governance Advisors

 

21 September 2018

 

Contact Telephone: (09) 890 8152

Email: sarndra.otoole@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



Terms of Reference

 

Those powers which cannot legally be delegated:

 

(a)        the power to make a rate

(b)        the power to make a bylaw

(c)        the power to borrow money, or purchase or dispose of assets, other than in accordance with the long term plan

(d)        the power to adopt a long term plan, annual plan, or annual report

(e)        the power to appoint a chief executive

(f)        the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement

(g)        the power to adopt a remuneration and employment policy.

 

Additional responsibilities retained by the Governing Body:

 

(a)        approval of long-term plan or annual plan consultation documents, supporting information and consultation process prior to consultation

(b)        approval of a draft bylaw prior to consultation

(c)        resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer

(d)        adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct

(e)        relationships with the Independent Māori Statutory Board, including the funding agreement and appointments to committees

(f)        approval of the Unitary Plan

(g)        overview of the implementation and refresh of the Auckland Plan through setting direction on key strategic projects (e.g. the City Rail Link and the alternative funding mechanisms for transport) and receiving regular reporting on the overall achievement of Auckland Plan priorities and performance measures.

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 

 


Governing Body

27 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Affirmation                                                                                                                      7

2          Apologies                                                                                                                        7

Statutory Declaration – Councillor Paul Young

Maiden Speech – Councillor Paul Young

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Petitions                                                                                                                          7  

6          Public Input                                                                                                                    7

6.1     Public Input:  National Urban Māori Authority - Social and affordable housing and Performance of Panuku Development Auckland                                      7

7          Local Board Input                                                                                                          8

8          Extraordinary Business                                                                                                8

9          Notices of Motion                                                                                                           8

10        Notice of Motion - Councillor Cathy Casey - Affordable Housing                           9

11        Recommendations from the Appointments, Performance Review and Value for Money Committee - Value for Money (s17A) - Group Financial Services             13

12        Referred from the Audit and Risk Committee - Quarterly Health and Safety Performance Report                                                                                                    29

13        Recommendations from the Regulatory Committee - Public Safety and Nuisance Bylaw Statement of Proposal                                                                                     41

14        Process for shareholder approval for a Wynyard Quarter transaction                 45

15        Summary of Governing Body information memos and briefings - 27 September 2018                                                                                                                                       47  

16        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

17        Procedural Motion to Exclude the Public                                                                 57

C1       Office of the Auditor-General briefing                                                                       57

C2       Adoption of the 2017/2018 Annual Report and Summary Annual Report for Auckland Council and group                                                                                      57

C3       CONFIDENTIAL:  Shareholder approval for a Wynyard Quarter transaction       57  

 


 

 

 

 

1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

2          Apologies

 

An apology from Cr D Newman has been received.

 

 

Statutory Declaration – Councillor Paul Young

 

Councillor Paul Young will make an oral declaration and sign a written declaration, which will be attested by His Worship the Mayor.

 

 

Maiden Speech – Councillor Paul Young

 

Councillor Paul Young will have the opportunity to address the meeting.

 

 

The meeting will adjourn once Councillor Young has made his maiden speech and will reconvene at 10.15am.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 23 August 2018, including the confidential section, as a true and correct record.

 

 

 

5          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 


 

 

 

6          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

 

6.1       Public Input:  National Urban Māori Authority - Social and affordable housing and Performance of Panuku Development Auckland

Te take mō te pūrongo / Purpose of the report

1.       Hon John Tamihere, Chief Executive of National Urban Māori Authority (NUMA) will address the Governing Body on the following subjects:

i)    social and affordable housing

ii)   performance of Panuku Development Auckland.

Ngā tūtohunga / Recommendation/s

That the Governing Body:

a)      receive and note the public input presentation from Hon John Tamihere, Chief Executive of National Urban Māori Authority (NUMA) with regards:

i)    social and affordable housing

ii)   performance of Panuku Development Auckland

and thank him for his attendance.

 

 

7          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

8          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

9          Notices of Motion

 

Under Standing Order 2.5.1 Notice of Motion has been received from Councillor Cathy Casey and Councillor Fa’anana Efeso Collins for consideration under item 10.

 

 

 


Governing Body

27 September 2018

 

 

Notice of Motion - Councillor Cathy Casey - Affordable Housing

 

File No.: CP2018/17299

 

  

 

Whakarāpopototanga matua / Executive summary

1.       In accordance with Standing Order 2.5.1, Councillor Cathy Casey has given notice of a motion that she wishes to propose.

2.       The notice, signed by Councillor Fa’anana Efeso Collins as seconder, is appended as Attachment A.

 

Motion

That the Governing Body:

a)   support in principle the need to find ways of urgently enabling more affordable housing to be built for Auckland’s workers;

i)        noting that the Mayor’s Housing Taskforce has already initiated work on “investigating new tenure and ownership models for affordable housing” (recommendation # 6) and that a scope of that work and progress to date is to be reported to the Planning Committee at its 2nd October meeting.

ii)       requesting that the report also covers how the council will engage with developers, community housing groups, iwi and central government on affordable housing for workers.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Councillor Cathy Casey - Notice of Motion - Affordable Housing

11

      

Ngā kaihaina / Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Stephen Town - Chief Executive

 


Governing Body

27 September 2018

 

 

PDF Creator


Governing Body

27 September 2018

 

 

Recommendations from the Appointments, Performance Review and Value for Money Committee - Value for Money (s17A) - Group Financial Services

 

File No.: CP2018/15749

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive the recommendations from the Appointments, Performance Review and Value for Money Committee and approve the terms of reference for the group financial services value for money review.

Whakarāpopototanga matua / Executive summary

2.       At its meeting on 2 August 2018, the Appointments, Performance Review and Value for Money Committee considered the attached report and resolved as follows:

That the Appointments, Performance Review and Value for Money Committee:

a)      approve the terms of reference for the group financial services value for money review, so that it can be recommended to the Governing Body for final approval

3.       The original report to the Appointments, Performance Review and Value for Money Committee is included as Attachment A of this report.

 

Ngā tūtohunga / Recommendation/s

That the Governing Body:

a)      approve the terms of reference for the group financial services value for money review (included in Attachment A of the agenda report).

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

2 August 2018 Original Value for Money (s17A) Review programme report to Appointments, Performance Review and Value for Money Committee - Group Financial Services

15

     

Ngā kaihaina / Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Stephen Town - Chief Executive

 


Governing Body

27 September 2018

 

 

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Governing Body

27 September 2018

 

 

Referred from the Audit and Risk Committee - Quarterly Health and Safety Performance Report

 

File No.: CP2018/17001

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive the Quarterly Health and Safety Performance Report referred by the Audit and Risk Committee.

Whakarāpopototanga matua / Executive summary

2.       At a meeting of the Audit and Risk Committee on 27 August 2018, it was resolved as follows:

Resolution number AUD/2018/1

MOVED by Deputy Chairperson BC Cashmore, seconded by Member P Conder: 

That the Audit and Risk Committee:

a)      receive the fourth quarter report on the Auckland Council’s health and safety performance

b)      refer this report to the Governing Body and draw the attention of elected members to their duties under the Health and Safety at Work Act 2015

c)      note that this report will also be provided to all local boards for their information.

3.       Clause b) of the above resolution refers the report to the Governing Body, in its role as the person or organisation conducting a business or undertaking and is in line with duties outlined in the Health and Safety at Work Act 2015.

4.       The Quarterly Health and Safety Report is appended as Attachment A.

 

Ngā tūtohunga / Recommendation

That the Governing Body:

a)      receive the Quarterly Health and Safety Performance report

b)      note its duties under the Health and Safety at Work Act 2015

c)      note that the report will be referred to all local boards for their information.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

27 August 2018 original Quarterly Health and Safety Performance Report

31

     

Ngā kaihaina / Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Stephen Town - Chief Executive

 


Governing Body

27 September 2018

 

 


 


 


 


 


 


 


 


 


Governing Body

27 September 2018

 

 

Recommendations from the Regulatory Committee - Public Safety and Nuisance Bylaw Statement of Proposal

 

File No.: CP2018/17005

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive the recommendations from the Regulatory Committee and adopt the Public Safety and Nuisance Bylaw Statement of Proposal.

Whakarāpopototanga matua / Executive summary

2.       At its meeting of 13 September 2018, the Regulatory Committee considered the attached report and resolved as follows:

Resolution number REG/2018/65

MOVED by Chairperson L Cooper, seconded by Cr J Bartley:

That the Regulatory Committee:

a)       note that this committee completed the statutory review of the Public Safety and Nuisance Bylaw 2013 in June 2018 and:

i)        determined a bylaw is still the most appropriate way to address some nuisance and unsafe behaviours and activities in public places, but not others

ii)       determined the current Bylaw is not the most appropriate form of bylaw and should be improved

iii)      gave directions to prepare amendments to the current Bylaw.

b)       recommend that the Governing Body adopt the statement of proposal in Attachment A of the agenda report for public consultation and confirm that the bylaw amendments:

i)        are the most appropriate form of bylaw

ii)       do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990.

c)       recommend that the Governing Body forward to local boards and advisory panels:

i)       the statement of proposal in Attachment A of the agenda report for their views

ii)      this agenda report and attachments for their information.

and

g)      delegate authority through the Chief Executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment A of the agenda report to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body.

3.       The original report and attachments to the 13 September 2018 Regulatory Committee are appended at Attachment A.

 


 

 

Ngā tūtohunga / Recommendation/s

That the Governing Body:

a)       adopt the Public Safety and Nuisance Bylaw 2013 statement of proposal in Attachment A of the agenda report for public consultation

b)       confirm that the Public Safety and Nuisance Bylaw 2013 amendments contained in Attachment A of the agenda report:

i)        are the most appropriate form of bylaw

ii)       do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990.

b)      agree to the Public Safety and Nuisance Bylaw 2013 amendments contained in Attachment A of the agenda report to local boards and advisory panels for their information and views

c)      note that authority is delegated through the Chief Executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment A of the agenda report to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

13 September 2018 Original report and attachments to the Regulatory Committee

43

     

Ngā kaihaina / Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Stephen Town - Chief Executive

 


Governing Body

27 September 2018

 

 

 

 

 

 

Link to HTML of report to the Regulatory Committee, 13 September 2018:

http://infocouncil.aucklandcouncil.govt.nz/Open/2018/09/REG_20180913_AGN_6984_AT_WEB.htm

 

 

Link to PDF of the report to the Regulatory Committee, 13 September 2018:

http://infocouncil.aucklandcouncil.govt.nz/Open/2018/09/REG_20180913_AGN_6984_AT.PDF

 

 

 


Governing Body

27 September 2018

 

 

Process for shareholder approval for a Wynyard Quarter transaction

 

File No.: CP2018/17724

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To note the process for the Governing Body to consider granting shareholder approval for Panuku Development Auckland Limited (Panuku) to undertake a major transaction in relation to a strategic asset.

Whakarāpopototanga matua / Executive summary

2.       Panuku’s role in relation to Wynyard Quarter is to lead the development of the waterfront in a way that is consistent with:

·   the Waterfront Plan

·   Panuku’s objectives under its constitution

·   Panuku’s strategic priorities set out in its statement of intent.

3.       Panuku (and its predecessor Waterfront Auckland Limited) have been exploring options for the development of Wynyard Quarter sites for various uses and developments that are consistent with the Waterfront Plan.

4.       Panuku is proposing a transaction with a third party that retains Panuku’s freehold interest in the relevant sites and grants 125-year ground leases and development agreements for the sites.

5.       The freehold interest in waterfront land is a strategic asset in terms of council’s Accountability Policy. This policy sets out that the transfer of control of strategic assets requires approval from council as the shareholder of Panuku. The proposed transaction requires shareholder approval from the Governing Body as 125-year ground leases are considered to constitute ‘control’ for the purposes of the Accountability Policy.

6.       In analysing whether to grant shareholder approval for the proposed transaction, staff have assessed the strategic alignment of the proposal, the decision-making process undertaken by the Panuku board and any budgetary impacts on the Long-term Plan 2018-2028.

7.       The confidential report on this agenda sets out the proposed transaction in detail and assesses whether shareholder approval should be granted based on the criteria noted above.

 

Ngā tūtohunga / Recommendation/s

That the Governing Body:

a)      note that there is a confidential report on the agenda to consider granting shareholder approval for Panuku Development Auckland Limited to undertake a major transaction in relation to a strategic asset.

 

 


 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Ella Kay - Senior Advisor - CCO Governance & External Partnerships

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Phil Wilson - Governance Director

Stephen Town - Chief Executive

 


Governing Body

27 September 2018

 

 

Summary of Governing Body information memos and briefings - 27 September 2018

 

File No.: CP2018/00245

 

  

Te take mō te pūrongo / Purpose of the report

1.       To note the progress on the forward work programme (Attachment A).

2.       To receive a summary and provide a public record of memos or briefing papers that may have been distributed to Governing Body members since 20 August 2018.

Whakarāpopototanga matua / Executive summary

3.       This is a regular information-only report which aims to provide greater visibility of information circulated to Governing Body members via memo-briefing or other means, where no decisions are required.

4.       The following information only reports are attached:

·    24/8/18 – referred from Devonport-Takapuna Local Board – Notices of Motion regarding 40 Anzac Street, Takapuna

5.       The following memos/responses were circulated to members:

·    30/8/18 – Vegetation Control in Cemeteries

6.       This document can be found on the Auckland Council website, at the following link:

http://infocouncil.aucklandcouncil.govt.nz/

at the top of the page, select meeting “Governing Body” from the drop-down tab and click “View”;

under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

7.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

Ngā tūtohunga / Recommendation/s

That the Governing Body:

a)      receive the Summary of Governing Body information memos and briefings – 27 September 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Forward Work Programme

49

b

Minutes and notices of motion from Devonport-Takapuna Local Board (Under Separate Cover)

 

c

Memo - Vegetation Control in Cemeteries (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Authors

Sarndra O'Toole - Team Leader Governance Advisors

Authorisers

Stephen Town - Chief Executive

 


Governing Body

27 September 2018

 

 

 

GOVERNING BODY FORWARD WORK PROGRAMME 2016 – 2019 TERM

The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee

The Mayor may require any matter that would otherwise be reported to a committee, to be reported to the Governing Body.  If that matter is already on a published agenda for a committee meeting, that meeting will not consider that matter unless invited by the mayor to make a recommendation to the Governing Body.

 

Lead

Area of work

Reason for work

Governing Body role

(decision or direction)

Budget/ Funding

Expected timeframes

Highlight financial year quarter and state month if known

FY18/19

Jul-Sep

26 Jul

23 Aug

27 Sep

Oct-Dec

25 Oct

22 Nov

13 Dec

Jan-Mar

28 Feb

28 Mar

Apr-Jun

2 May

30 May

27 Jun

Chief Financial Office

Annual Plan

The Local Government Act 2002 requires each local authority to consult on and adopt a long term plan every three years.  In each intervening year local authorities are required to consult the community on any significant or material changes to the relevant year of the long term plan through the Annual Budget consultation document. 

Legislation also requires that the council’s consultation document include a summary of key matters from Local Board Agreements and the Draft Tūpuna Maunga Authority Operational Plan for the Annual Plan year.

Adopt consultation document and supporting material

Approve Annual Plan

 

 

 

 

Q1

Q2

Q3

(Feb)

Q4

(Jun)

Chief Operating Office

Americas Cup 2021

Location, infrastructure and funding

Approve preferred location

Agree strategy for progressing resource consent applications

 

Progress to Date:

Report considered 14/12/17 and approval of  Wynyard Basin option GB/2017/172 and agreed single hearing process through direct referral

Report and revised decision and approval of Wynyard Hobson proposal 29/3/18 GB/2018/63

 

Q1

Q2

Q3

Q4

 

City Rail Link

Construction of the City Rail Link in the central city

Approve City Rail Link Heads of Agreement

Note any matters raised by the Audit and Risk Committee about the project

 

Progress to Date:

Heads of Agreement approved 14/9/16 Conf

Appoint chair of City Rail Link 15/12/16 Conf

Note sponsors agreement and establishment of new entity City Rail Link Limited 29/6/17 Conf

 

Q1

Q2

Q3

Q4

Chief Financial Office

Annual Report

Statutory requirement

Adopt Annual Report

 

 

 

 

Q1

27 Sep

Q2

Q3

Q4

Governance

Review of Code of Conduct

The experience of working with the current Code of Conduct indicates that it could be further improved. In particular, it could be clearer about complaint, investigation and resolution processes, as well as available sanctions

Adopt new Elected Members Code of Conduct

 

Progress to Date:

Initial report was considered 22/2/18

Approval 22/2/18 for review GB/2018/37

Workshop – 15 March 2018

 

 

 

 

Q1

Q2

Q3

Q4

Governance

Representation Review

The Local Electoral Act 2001 requires all local authorities to undertake a review of representation arrangements at least once every six years.

Auckland Council is required to undertake a review for the 2019 elections.

Council’s decision must be issued no later than 11 April 2019.

Approve the process for conducting the review of representation arrangements

Approve final decision

 

Progress to Date:

Report and approval of process 14/12/17 GB/2017/175

 

 

 

 

Q1

Q2

Q3

Q4

Financial Strategy and Planning

Contributions Policy

The Local Government Act requires Council to review the policy every three years.

Consultation and adoption must be done by 1 July 2018

Adopt policy

 

Progress to Date:

Agree to consultation 30/4/18 GB/2018/79

Agree extension until new policy in place 27/6/18 GB/2018/96

 

 

 

Q1

Q2

Q3

Q4

Mayoral Office

Governance

Terms of Reference

The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels.

Any changes to the Terms of Reference must be done by the Governing Body.

Adopt the Terms of Reference

Adopt changes to Terms of Reference

 

Progress to Date:

Initial adoption 1/11/16 GB/2016/237

Review report 14/12/17 GB/2017/177

Review after by-election 22/3/17 GB/2018/57

Amend Appointments, Performance Review and Value for Money 19/4/19 GB/2018/71

Amend due of disestablishment of ACIL and two committee amendments 26/7/18 GB/2018/115

 

Q1

Q2

Q3

Q4

Governance

Accountability Review of council-controlled organisations

The accountability review are to increase the accountability and value for money of CCOs by:

•     increasing the transparency of CCO decision-making

•     increasing the responsiveness of CCOs to the public and council

•     improving the recognition of ratepayer funding for CCO activity

•     increasing the ability to align CCOs to the direction set by the council.

Reporting on a quarterly basis

Approve objectives as basis of review

Approve scope and timing

 

Progress to Date:

Approve objectives, scope and timing 23/2/17 GB/2017/17

Memorandum 9/4/18 to councillors with an update

 

Within timelines and budgets

Q1

Q2

Q3

Q4

Governance

Independent Māori Statutory Board funding

The Local Government (Auckland Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable costs of the Independent Māori Statutory Board (IMSB) board’s operations, secretariat, the establishment of committees, and seeking and obtaining advice (Schedule 2, clause 20, sub-clause 1, LGACA)

Approve 2019/2020 funding agreement

 

Q1

Q2

Q3

Q4

People and Performance

Health, Safety and Wellbeing

The Governing Body has the role of the person or organisation conducting a business or undertaking.

Receive the quarterly Health, Safety and Wellbeing Report

 

Progress to Date:

March report received GB/2018/55

June report received GB/2018/119

 

Q1

Sep

Q2

Dec

Q3

Mar

Q4

Jun

Social Policy and Bylaws

Public Safety and Nuisance Bylaw Review

Legislative requirement to review bylaw within five years. Committee resolution to “commence the review of the Public Safety and Nuisance Bylaw 2013 at an early date”.

Approve statement of proposal.  #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended. Length of time required to draft the statement of proposal will depend on the scope of amendments requested following the review findings.

Within current baselines.

Q1

Q2

Q3

Q4

Social Policy and Bylaws

Dog management Bylaw and Policy on Dogs

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Within current baselines.

Q1

Q2

Q3

Q4

Social Policy and Bylaws

Health and Hygiene Bylaw

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Approve the statement of proposal 26/7/18 GB/2018/120

Within current baselines.

Q1

Q2

Q3

Q4

Social Policy and Bylaws

Solid Waste Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Within current baselines.

Q1

Q2

Q3

Q4

Social Policy and Bylaws

On-site Wastewater Bylaw

Legislative requirement to review legacy bylaws by 31 October 2020.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Approve the statement of proposal 26/7/18 GB/12018/121

Within current baselines.

Q1

Q2

Q3

Q4

Social Policy and Bylaws

Signage Bylaw

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Within current baselines.

Q1

Q2

Q3

Q4

Social Policy and Bylaws

Alcohol Control Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Within current baselines.

Q1

Q2

Q3

Q4

Social Policy and Bylaws

Freedom Camping

Explore the need for and options for regulating freedom camping in Auckland

Regulatory response may be required following completion of research and pilot

If regulatory response required:

Approve statement of proposal

Make the bylaw

Review is within current baselines.

Funding proposals will be required for any recommendations that require capital or operational upgrades.

Q1

Q2

Q3

Q4

Mayoral Office

Mayoral Housing Taskforce Steering Group

Oversee the progress and implementation of the June 2017 Mayoral Housing Taskforce report.

Setup, agree and approve membership of group

Receive six-monthly updates

 

Progress to Date:

Taskforce setup 27/7/17 GB/2017/79

Memorandum 9/4/18 to councillors updating progress

 

Q1

27 Sep

Q2

Q3

Q4

Governance

Te Tiriti o Waitangi / Treaty of Waitangi

The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views.

The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.

Approve submissions to the Crown as and when required

Approve establishment and on-going implementation of co-management and other governance arrangements

 

Q1

Q2

Q3

Q4

Governance

Advisory Panels

The Governing Body appoints members to advisory panels, as required.

Approve appointments to advisory panels

Within current baselines.

Q1

Q2

Q3

Q4

 


 

 

COMPLETED

Governance

2018 Local Government New Zealand Conference  and Annual General Meeting

The Governing Body sends representatives to the conference and as delegates to the Annual General Meeting

Appoint presiding delegate to Annual General Meeting

Appoint three other delegates to Annual General Meeting

Approve councillors to attend conference

 

Progress to Date:

Report was considered 22/3/18

Approved the above GB/2018/47

Q3

FY17/18

Q4

Q1

Q2

People and Performance

Remuneration Policy

The current Remuneration Policy was adopted in 2014. The policy provides high-level guidance for all remuneration decisions made by the council. The policy is also supported by operational guidelines and policies.

Under the Local Government Act 2002 (Schedule 7, section 36A) the policy must be reviewed every three years.

 

Approve the change to the policy.

 

Progress to Date:

Report considered 22/3/18

Approved 22/3/18 GB/2018/42

Q3

FY17/18

Q4

Q1

Q2

Chief Planning Office

Auckland Plan Refresh

The Auckland Plan was approved in 2012 and a commitment made to a refresh within six years.  A refresh will ensure that the Auckland Plan remains current and will inform Long-term Plan 2018-2028 prioritisation and budget decisions.

Approve refresh of Auckland Plan

 

Progress to Date:

Various workshops throughout 2017/2018

Adopted summary information 21/2/18 GB/2018/25

Adopted by Planning Committee 6/5/18 PLA/2018/62

Q3

Q4

FY17/18

Q1

Q2

Chief Financial Office

Long-term  Plan 2018-2028

Statutory Process

·    Consultation process – including hearings for community to be heard and local board engagement meetings (Have Your Say events).  Approach to communication of investments in local board areas to be considered

·    Elected members consideration of feedback

·    Decision-making for Long-term Plan 2018-2028

·    Long-term Plan 2018-2028 adoption

 

Adopt consultation document and supporting material

Adopt Long Term Plan and set rates

 

Progress to Date:

Various workshops throughout 2017/2018

Adopted consultation document and supporting material 21/2/18 GB/2018/24

Agree recommendation for adoption 31/5/18 GB/2018/91

Adoption 28/6/18 GB/2018/

Q3

Q4

FY17/18

Q1

Q2

Chief Financial Office

Regional Fuel Tax Proposal

Auckland Council consulted on its 10-year Budget 2018-2028 (LTP), part of which asked if there was support for a Regional Fuel Tax.  A report on the consultation undertaken is required by legislation to be submitted to the Ministers of Transport and Finance.

Approve a Regional Fuel Tax for Auckland

 

Progress to Date:

Approved 31/5/18 GB/2018/90

 

Q3

Q4

FY17/18

Q1

Q2

Governance

Advisory Panels

The Governing Body appoints members to advisory panels, as required.

Approve appointments to advisory panels

 

Progress to Date:

Initial appointments to demographic panels 23/3/17 Conf

Appointments to the Youth Advisory Panel 25/5/17 Conf

Replacement members appointed to Youth Advisory Panel 22/3/18 Conf

 

Q1

Q2

Q3

Q4

People and Performance

Chief Executive’s Employment Review Process

Under the Local Government Act 2002, a local authority Chief Executive is appointed for a five year term.  Schedule 7 of the Act gives the option of a two year extension if Council undertakes a formal employment review at least six months before the expiry of the current contract.

The Governing Body is responsible for the review.

Approve performance objectives

Agree to the review of the chief executive performance before 30 June 2018

Delegate the review if desired

Decision on chief executives contract

 

Progress to Date:

Objectives approved and released 23/11/17 GB/2017/153

Process approved 19/4/18 GB/2018/71

Re-appointment confirmed 27/6/18 GB/2018/103

 

Q3

Q4

FY17/18

Q1

Q2

Governance

Independent Maori Statutory Board funding

The Local Government (Auckland Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable costs of the Independent Māori Statutory Board (IMSB) board’s operations, secretariat, the establishment of committees, and seeking and obtaining advice (Schedule 2, clause 20, sub-clause 1, LGACA)

Approve 2018/2019 funding agreement

 

Progress to Date:

Report received 27/6/18 and funding approved GB/2018/94

 

 

Q3

Q4

FY17/18

Q1

Q2


 

Governance

Te Tiriti o Waitangi / Treaty of Waitangi

The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views.

The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.

Approve submissions to the Crown as and when required

Approve establishment and on-going implementation of co-management and other governance arrangements

 

Progress to Date:

Submission on Point England Development Enabling Bill 23/2/17 GB/2017/8

Submission on Ngāti Tamaoho Claims Settlements Bill 27/7/17 GB/2017/85

Report Upper Mangatangi-Mangarawhiri Catchments Co-governance Arrangements 24/8/17 GB/2017/99

Submission on Ngāi Tai ki Tāmaki Claims Settlement Bill 22/2/18 GB/2018/36

Open Report Te Akitai Waiohua – Treaty Settlement Redress Conf 19/4/18 GB/2018/69

Open Report Ngāti Paoa – Treaty settlement redress Conf 24/5/18

Open Report on Maungauika – transfer of administration 27/6/18 GB/2018/97

Q1

Q2

Q3

Q4

 

 

     

 


Governing Body

27 September 2018

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Governing Body

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Office of the Auditor-General briefing

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2018 that requre final Audit New Zealand sign-off and release to the New Zealand Stock Exchange

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C2       Adoption of the 2017/2018 Annual Report and Summary Annual Report for Auckland Council and group

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2018 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

C3       CONFIDENTIAL:  Shareholder approval for a Wynyard Quarter transaction

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains sensitive information about a commerical transaction.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.