I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 17 September 2018

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

David Collings

 

Deputy Chairperson

Katrina Bungard

 

Members

Garry Boles

 

 

Jim Donald, JP

 

 

John Spiller

 

 

Mike Turinsky

 

 

Adele White

 

 

Bob Wichman

 

 

Peter Young, JP

 

 

(Quorum 5 members)

 

 

 

Vilecea Naidoo

Democracy Advisor

 

5 September 2018

 

Contact Telephone:  021 569 643

Email: vilecea.naidoo@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Howick Local Board

17 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Chairperson's Report                                                                                                    7

12        Councillor Update                                                                                                          9

13        Auckland Transport September 2018 update to the Howick Local Board            11

14        Updating the Howick Local Board on ATEED's activities between 1 January and 30 June 2018                                                                                                                      21

15        Howick Multiboard and Local Grants Round One 2018/2019 Grant Applications 33

16        New road and private way names in the subdivision at 516 Ormiston Road, Flat Bush by Hingyip Estate Limited                                                                              191

17        New road name in the subdivision at 411, 425, 425A & 431 Ormiston Road, Flat Bush by Greenland Investments                                                                             199

18        Workshop Records                                                                                                    207

19        Governance Forward Work Calendar                                                                      223  

20        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 20 August 2018, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Howick Local Board

17 September 2018

 

 

Chairperson's Report

 

File No.: CP2018/16692

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This item gives the Chairperson an opportunity to update the Board on any announcements and note the Chairperson’s written report.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the Chairperson’s verbal update and written report.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

17 September 2018

 

 

Councillor Update

 

File No.: CP2018/16691

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity for the Ward Councillor to update the Board on regional matters of interest.

2.       A period of time (10 minutes) has been set aside for the Ward Councillor to update the Board on regional matters.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the verbal and written report from Councillor Sharon Stewart.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

17 September 2018

 

 

Auckland Transport September 2018 update to the Howick Local Board

 

File No.: CP2018/16715

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Howick Local Board (HLB) on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2.       A decision is not required this month, but the report contains information about the following:

·      The wider ‘context’ involving a summary of the strategic projects or issues effecting the HLB’s Area including new information about the Airport to Botany ‘Rapid Transit Network’

·      An update on the Local Board Transport Capital Fund (LBTCF) 

·      Progress on HLB advocacy initiatives

·       A summary of consultation about future Auckland Transport activities is included as an attachment.

 

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      receive the Auckland Transport September 2018 update report.

 

 

Horopaki / Context

3.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports monthly to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within, and on behalf, of their local communities.

4.       Auckland Transport continues to deliver a number of strategic projects in the HLB area, discussed below.

Airport to Botany Rapid Transport Network

5.       A key part of Auckland Transport’s public strategy is the plan to provide an east-west ‘Rapid Transit Network’ that links Auckland Airport with Botany via Manukau.   This project involves New Zealand Transport Agency, Auckland Airport and Auckland Transport working together over a number of years to plan and build a bus or light rail link between these points.  

6.       Auckland Transport planned to brief the Southern Local Board Cluster meeting on 20 August 2018. This briefing had to be re-scheduled to September 2018.

7.       Currently, a very wide range of options (the long list) is currently being considered. Later this year Auckland Transport will discuss these options with local boards then prepare a ‘short list’ of more detailed options. Again, Auckland Transport will present these routes and options to local boards and ask for feedback. The aim being that by the end of 2018 an option that local boards are familiar with and have had input into is developed that will become the basis of the business case for future work.

8.       So far, the project team’s discussions with local boards has been positive and local boards including the HLB (which stated its support in a resolution last month) have actively supported the project.

AMETI - Eastern Busway

9.       AMETI is a very large project that will build New Zealand’s first urban busway providing congestion free ‘bus only’ lanes for commuters running from Panmure Station all the way to Botany. When it is completed, people will be able to commute easily and quickly from Botany to Panmure and vice versa.

 

10.     Auckland Council has now formally approved the Notice of Requirement (NOR) for the section of the AMETI -Eastern Busway between Panmure and Pakuranga. This announcement comes after more than three years of detailed public consultation and a consenting process that culminated in a hearing late last year. Now the NOR process is complete this stage of the project can proceed,

 

11.     The Panmure to Pakuranga stage starts construction in late 2018 and involves construction of a dedicated, congestion free busway along Lagoon Drive and Pakuranga Road. It includes new cycling and walking connections, improvements to major intersections, urban design and landscaping enhancements, a new bridge across Tamaki River and the creation of a new park and improved public spaces.

 

12.     This work will create traffic disruptions and Auckland Transport is working hard to encourage people in the community to plan ahead to avoid the disruption caused by these major works. 

 

13.     The work at Pakuranga Town Centre and on the Reeves Road Flyover (AMETI - Eastern Busway Stage 2) continues and Auckland Transport plans to be able to discuss ideas with the HLB soon and the public in another couple of months.

 

14.     Auckland Transport expect to complete the next round of consultation, which is about the Pakuranga to Botany section with affected landowners and community stakeholders by December 2018.

 

15.     Many people are visiting Auckland Transport’s drop-in centre in Pakuranga Plaza.  This provides a good opportunity for people to meet the team and discuss the project.

Road Safety and Speed Management

16.     Road safety across Auckland and in the HLB area has got worse over the last five years for a variety reasons including population growth, new demands on the road network, and more people walking, cycling and motorcycling.

17.     The New Zealand’s Government recently committed to deliver a new road safety strategy, as outlined in the Government Policy Statement on Land Transport, Auckland Transport is moving to a Vision Zero approach.

18.     Auckland Transport’s Board and Executive Leadership Team have recently endorsed an increased three-year investment in road safety engineering, a Speed Management Plan and behaviour change activities to reduce road trauma, including in the HLB area.

19.     This investment includes an ambitious safety infrastructure acceleration programme estimated to reduce death and serious injury by up to 18 per cent over an initial three year period. Further information especially related to this area will be provided in a brief to the HLB on 18 September 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

20.     The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·      Be safe.

·      Not impede network efficiency.

·      Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

21.     HLB’s total funding in this term is approx. $3.8 million (including new money allocated during the recent Council budget process that will show in the ‘Financial Summary’ below from next month). The following table provides an overall summary of the current LBTCF position, including the increased LBTCF approved by Council and applying from 1 July 2018.

Table 1: Howick LBTCF Financial Summary

22.     Throughout this electoral term, Auckland Transport strongly encouraged all local boards to identify potential projects early to ensure delivery within the term. The fund allows local boards to build transport focused local improvements in their areas.

23.     On 10 July 2018, the HLB reviewed all LBTCF projects at a workshop. The workshop results were reported to the August HLB monthly public meeting and a range of new work was authorised. 

24.     The current projects that the HLB are working on are summarised in the table below:

Table 2: Local Board Transport Capital Fund Projects

General Overview

Project

Current Status

Discussion

Half Moon Bay Ferry Pier and Bus Turnaround

 

Funding is from the previous electoral term (2013-16) and the project will deliver better facilities for ferry passengers at Half Moon Bay.

Buckland’s Beach Walkway Improvements

 

At this stage, the roundabout is ‘on hold’.  Expert advice has been provided that it is not practical to build the roundabout at the intersection of Buckland Beach and Whitcombe Roads.  A

A ‘Final Cost Estimate’ for the project to improve pedestrian facilities on ‘The Parade’ was presented at a HLB workshop on 3 May 2018.  The HLB did not wish to proceed with the project at that time. 

Project

Current Status

Discussion

Howick Village Centre Plan

 

HLB decided to support ‘detailed design’ and authorised use of up to $ 400,000 to plan and design the transport orientated aspects of the project at the August 2018 business meeting.

Cascades Walkway

 

Building a footpath on Cascade Road that will provide access under the bridge on the western edge of the golf course to the walking track that follows the stream.

Trugood / Cryers Road Intersection Improvements

 

Improving the flow of traffic at the Trugood / Cryers Road intersection.

Aviemore Drive Pathway

 

Building a walking and cycling path way in reserve land running parallel with Aviemore Drive.

Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows:

Green – Project progressing ‘on time’ and on budget.

Orange – An issue has been identified that may need to be resolved.

Red - A major issue has been identified that needs to be resolved.

Detailed Project Progress Report

Half Moon Bay Ferry Terminal

The pier is complete and opened on 7 April 2017.

The bus turn around area has started. It should be finished soon with a planned completion date in September 2018. The main constraint now is weather. Rain or other wintery weather mean slow progress.

Bucklands Beach Update

Auckland Transport has reported to the HLB about both projects including providing estimated costs as follows:

·    Improved pedestrian facilities and one-way options on The Parade - Approx. $ 80,000

·    A roundabout at the intersection of Bucklands Beach and Whitcombe Roads – Approx. $ 450,000.

An independent contractor has reviewed building a roundabout at the intersection of Bucklands Beach and Whitcombe Road and concluded that this is not practical. The HLB disputed the report so on 10 July 2018, the contractor discussed this project with the HLB.

On 3 May 2018 the HLB discussed the ‘Final Cost Estimate’ for the project to improve pedestrian facilities on ‘The Parade’. The HLB decided that they did not wish to proceed with the project to improve pedestrian facilities at that time. 

Both projects have been discussed on a number of occasions and on 10 July 2018 at a workshop on the LBTCF the HLB decided not to support either of them.

Howick Village Centre Plan

Rough Orders of Cost were requested for four projects to support the Howick Village Centre Plan in October 2017.

When the ‘Rough Order of Cost’ was workshopped with the HLB, Auckland Transport suggested that starting ‘detailed design’ would provide the funds to run a comprehensive and inclusive planning process involving Council, local shop owners and other stakeholders. At the time HLB did not support authorizing Auckland Transport to start ‘detailed design’.

This project was workshopped with the HLB on 10 July 2018. Then on 20 August 2018, the HLB decided to support ‘detailed design’ and authorised use of up to $ 400,000 to plan and design the transport orientated aspects of the project.

A HLB Steering Group will lead the work, and a Council funded project manager will manage delivery. Auckland Transport and Auckland Council’s programme managers are liaising to work out the details of delivery.

Cascades Walkway

The design process is finished.  On 10 July 2018 Auckland Transport provided a ‘Firm Cost Estimate’ of $389,698 to the HLB.

On 20 August 2018 HLB approved construction of the project.

Trugood/Cryers Road Intersection

Improvements to this intersection are funded in the Regional Land Transport Plan (Auckland Transport’s budget) within the next couple of years. This means that this project cannot be completed using the LBTCF.

Aviemore Drive Pathway

Auckland Transport is considering this and a ‘Rough Order of Cost’ will be provided as soon as possible.

New Project – Better Pedestrian Crossing Facilities at Botany Downs Secondary College

25.     The HLB is currently investigating a project to improve pedestrian facilities near Botany Downs Secondary College. The school is located on Chapel Road, which is very busy. See Figure 1 (below). The students are required to cross at signalized a crossing identified by the red circle. 

Figure 1: Botany Downs Secondary College

 

26.     With a large number of students now attending the college, this crossing point has become difficult to manage. The HLB is interested in understanding if there are cost effective options that could improve safety and the ability to manage crowds of schoolchildren in this area.

27.     This project is scheduled to be workshopped by the HLB in September 2018, but this was not done before this report was submitted.  The project is included so that if the workshop is completed the board members have an opportunity to discuss it.

Local board advocacy

28.     The following table provides a summary of progress made towards the HLB’s ‘Advocacy Initiatives’. 

Table 3: Howick Advocacy Initiative Summary

Advocacy Initiative

Key Initiative

Status

A well-integrated efficient public transportation system

Advocate to Auckland Transport to maintain and upgrade existing transportation systems, including

improving safety at congestion hot spots.

 

Since the last report Auckland Transport has supported this ‘Key Initiative’ by:

·           Reported on the increase in bus usage since the Eastern New Network was delivered.

·           AMETI – Eastern Busway continues to progress. The NOR process for Stage 1 (Pakuranga to Panmure) is finished and the HLB has plans for Stage 2 (Reeves Road).

Well designed and quality development in Howick

 

Continue to partner with Auckland Transport to develop the Half Moon Bay area as a transport hub

Auckland Transport has almost finished the bus turn around area at the ferry terminal.

Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces

The HLB has committed significant resources to start detailed design work for delivering the Howick Village Plan.

Parks and open spaces allow for a wide variety of recreational activities.

Continue to extend existing walkways and cycle ways, including informative signage.

The HLB has authorised construction of a walking and cycling path that will provide access from Cascades Road to the Cascades Walkway.

Auckland Transport’s footpath budget includes a new footpath that will connect this pathway with Cascades Road.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

29.     Over the last reporting period, Auckland Transport has invited the HLB to provide their feedback on one proposals. Details are recorded with feedback received in Attachment A.

Traffic Control Committee resolutions

30.     Traffic Control Committee (TCC) decisions from June 2018 are included in the following table.

 

 

 

Table 4: Traffic Control Committee Decisions June 2018 

Street

Area

Work

Decision

Ormiston Road, Florence Carter Avenue, Te Irirangi Drive, Bishop Lenihan Place

 

Flat Bush

Lane Arrow Markings, Cycle Lane, No Stopping At All Times, Traffic Island, Traffic Signal Control, Roudabout Controlled Give-Way, Flush Median

 

Carried

Ara Tai Road, Half Moon Bay Marina Carpark, Sealink Exit

 

Half Moon Bay

No Right Turn, No Stopping At All Times, Bus Stop, Bus Shelter, Loading Zone, Mobility Parking Place, Traffic Island, Flush Median, Pedestrian Crossing, Stop Control, Give-Way Control, Footpath

 

Carried

 

Tauākī whakaaweawe Māori / Māori impact statement

31.     In this reporting period one project has required iwi liaison. The Cascades Walkway Project.

32.     Auckland Transport has identified and contacted relevant iwi and will involve iwi in the design process if the HLB decides to continue with this project. 

Ngā ritenga ā-pūtea / Financial implications

33.     The status of the Local Board Transport Capital Fund (LBTCF) is the most significant financial implication this month. Last month the HLB allocated $800,000 from the LBTCF to projects.

Ngā raru tūpono / Risks

34.     The proposed decision to receive the report has no risks. Auckland Transport has risk management strategies in place for all its projects.

35.     The Local Board Transport Capital Fund section of this report summarized the HLB’s LBTCF financial situation.

36.     The recent allocation of approx. $ 800,000 to projects has reduced the unallocated portion of the LBTCF to approx. $ 3.6 million.

37.     The risk is that there is still a large amount of un-allocated LBTCF, which creates a range of risks that were clearly stated last month and are summarized again below:

·      The next HLB (2019-21) may have to deliver up-to approx. $ 8.8 million worth of projects in one electoral term. This large amount of LBTCF spending will be difficult for Auckland Transport to support.

·      LBTCF allocated late in the term on projects that cannot be delivered until next term means that the 2019-21 HLB is likely to inherit projects that they may cancel or modify, and this can be inefficient.

·      Sometimes local boards with large LBTCF reserves try to spend their allocations quickly, late in the term.  This makes it difficult to provide quality advice and increases the chance of the next local board modifying or canceling projects.

38.     In last month’s report Auckland Transport suggested that the HLB consider steps to mitigate the risk including consideration of a ‘freeze’ on use of the fund. This would allow Auckland Council and Auckland Transport to start planning for the next term in a measured manner based on firm figures. This provides for the development of high quality advice and to plan the logistics of delivering a considerably larger than planned work programme in the 2019-21 electoral term.

Ngā koringa ā-muri / Next steps

39.     Auckland Transport will provide another update report to the Local Board next month.

40.     With regard to the risks and mitigation measures discussed in the ‘Ngā raru tūpono / Risks’ section of this report Auckland Transport will discuss this suggestion with the HLB and if it is supported will then draft a decision report.

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Summary of Consultation Information Sent to HLB in August 2018.

19

     

Ngā kaihaina / Signatories

Author

Ben Stallworthy - Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Nina Siers - Relationship Manager

 


Howick Local Board

17 September 2018

 

 


Howick Local Board

17 September 2018

 

 

Updating the Howick Local Board on ATEED's activities between 1 January and 30 June 2018

 

File No.: CP2018/16795

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To inform the Local Board of Auckland Tourism Events and Economic Development Limited (ATEED) activities at a regional, and where possible, a local level.

2.       For the Local Board to receive the attached six-monthly report from ATEED on their activities in the local board area.

Whakarāpopototanga matua / Executive summary

3.       ATEED reports to local boards every six months to provide them with an update of their activities.

4.       Work undertaken by ATEED in the Howick area includes:

·      The Lion Foundation Young Enterprise Scheme

·      Howick tourism development

·      Filming.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Howick Local Board, 1 January to 30 June 2018, as shown in attachment A of the agenda report.

 

 

Horopaki / Context

5.       ATEED helps lay a strong foundation for Auckland’s economic growth through a broad programme of initiatives focused on:

·      Business growth and innovation

·      Business attraction and investment

·      Conferences and business events

·      Major events

·      Film

·      International education

·      Tourism.

6.       ATEED’s work can impact and provide opportunities locally as well as regionally. For this reason they have committed to reporting to local boards every six months.

7.       The report attached reflects this commitment and covers the period from 1 January to 30 June 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

The ATEED activities carried out in the Local Board area are outlined in the below table.

Table 1. Local ATEED activities

Activity

ATEED team responsible

Lion Foundation Young Enterprise Scheme

Economic Development team / Auckland Chamber of Commerce

Howick tourism development

Destination and Economic Development teams

Filming

Economic Development team

 

8.       As part of business-as-usual, destinations in the local board area continue to feature in the official Auckland visitor information website administered by ATEED.

9.       Should a local board choose to allocate some of their Local Development Initiative (LDI) fund to economic development activities, ATEED’s dedicated Local Economic Development team can manage the delivery of a work programme for them.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10.     The proposed decision to receive the six-monthly report has no local impact, however some of the activities described in the report do. Details of this are outlined in the six-monthly report attached.

11.     Local board views were not sought for the purposes of this report. Local board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori / Māori impact statement

12.     The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact their initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea / Financial implications

13.     The proposed decision to receive the six-monthly report has no financial implications.

Ngā raru tūpono / Risks

14.     The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with their initiatives on a case-by-case basis.

Ngā koringa ā-muri / Next steps

15.     The next ATEED six-monthly report will be presented to the local board in early 2019 and will cover the period 1 July to 31 December 2018.

Ngā tāpirihanga / Attachments

No.

Title

Page

a

ATEED six-monthly report to the Howick Local Board

25

     

Ngā kaihaina / Signatories

Authors

Samantha-Jane Miranda – Operational Strategy Advisor

Chris Lock- Senior Strategic Advisor

Authorisers

James Robinson – Head of Strategy and Planning

Nina Siers - Relationship Manager

 


Howick Local Board

17 September 2018

 

 


 


 


 


 


 


 


 


Howick Local Board

17 September 2018

 

 

Howick Multiboard and Local Grants Round One 2018/2019 Grant Applications

 

File No.: CP2018/15184

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for Howick Local Grants, Round One 2018/2019, including multiboard grant applications.

Whakarāpopototanga matua / Executive summary

2.       This report presents applications received in Howick Local Grants, Round One 2018/2019 (see Attachment A) and Multiboard Local Grants, Round One 2018/2019 (see Attachment B).

3.       The Howick Local Board adopted the Howick Grants Programme 2018/2019 on 16 April 2018 (see Attachment C). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Howick Local Board has set a total community grants budget of $395,000.00 for the 2018/2019 financial year. 

5.       Thirty-seven applications were received for Local Grants, Round One 2018/2019, including eleven multiboard applications, requesting a total of $507,517.00.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      agree to fund, part-fund or decline each application received in Howick Local Grants Round One, listed in Table One.   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1907-108

Uxbridge Arts and Culture

Arts and culture

Towards the costs to deliver 10 "Bright Ideas" sessions, including marketing, printing, artist koha, facilitation fee and event recording.

$3,000.00

Eligible

LG1907-111

Libretto Productions Limited
trading as Children's Musical Theatre Studio

Arts and culture

Towards the production kits, performance royalties and venue hire to deliver two theatre workshops for youth.

$4,057.00

Eligible

LG1907-120

Eastern Stars Band Incorporated

Arts and culture

Towards the cost of sheet music, tutors, and transportation to major events for the youth band.

$15,500.00

Eligible

LG1907-141

Connected Media Charitable Trust

Arts and culture

Towards the costs of hosting a film-making workshop, including the facilitation, coordination, promotion and project management fees.

$3,162.00

Eligible

LG1907-102

Howick Pakuranga Chess Club Incorporated

Community

Towards the venue hire, equipment purchase and arbiter fee to host a national chess competition.

$4,000.00

Eligible

LG1907-103

New Zealand Love Dance Association Incorporated

Community

Towards the costs to deliver two performances at Christmas in the Park, including rehearsal studio hire, choreography and trainer fees, transportation, costume hire, photography and advertising.

$5,600.00

Eligible

LG1907-104

Life Education Trust Counties Manukau

Community

Towards the overall costs to deliver preventative health messages to schools in the Howick area.

$20,000.00

Eligible

LG1907-105

Howick Returned Services Association

Community

Towards the costs of lining, insulating, lighting and upgrading the downstairs area of the Howick Returned Services Association building.

$65,000.00

Eligible

LG1907-114

Bhartiya Samaj Charitable Trust

Community

Towards the cost of running an elderly support programme, specifically venue and bus hire, festival celebrations and recreational activities.

$6,670.00

Eligible

LG1907-124

No 40 (Howick) Squadron ATC Trust

Community

Towards the purchase of new uniforms for 63 cadets and seven officers.

$16,332.00

Eligible

LG1907-125

Kids Safe With Dogs Charitable Trust

Community

Towards the instructor wages, administration and printing of activity booklets.

$9,438.00

Eligible

LG1907-126

Howick Village Association Incorporated

Community

Towards the purchase and installation of fourteen Closed Circuit Television (CCTV) cameras and one Automatic Number Plat Recognition (ANPR) camera.

$73,003.00

Eligible

LG1907-132

Auckland Seniors Support And Caring Group Incorporated

Community

Towards general operating expenses of events and gatherings, such as venue hire, equipment, performances and transportation.

$10,000.00

Eligible

LG1907-139

Manukau East Council of Social Services Incorporated

Community

Towards the venue hire, professional fees and advertising costs to run two babysitting workshops for 56 youth.

$2,061.00

Eligible

LG1907-140

Lifegrowth Community Trust

Community

Towards the venue hire to host a weekly English class, venue hire for a weekly preschool programme, inflatables for a car show, utensils for an international food night and a sound system for all events.

$8,679.00

Eligible

LG1907-107

The Friends of Mangemangeroa Society Incorporated

Environment

Towards the costs associated with the construction of a pathway and seating area.

$4,827.00

Eligible

LG1907-109

Eastgate Christian Centre

Events

Towards the overall costs to host a Christmas event, including lighting, equipment, costumes, catering and advertising.

$7,000.00

Eligible

LG1907-121

The Howick Children's Charitable Trust

Events

Towards the overall costs to run the Howick Santa Parade, including traffic management, insurance, setup and clean up, advertising, management and entertainment.

$39,000.00

Eligible

LG1907-128

Lions Club of Howick Charitable Trust

Events

Towards the overall costs of hosting the Howick Lions Summer Festival at Lloyd Elsmore Park.

$28,415.00

Eligible

LG1907-138

Andrew Laing

Events

Towards the overall costs of creating and delivering a live music, art, culture and food event.

$32,780.00

Eligible

LG1907-113

Howick and Districts Historical Society Incorporated

Historic Heritage

Towards  weatherproofing repairs for the Coach House building.

$11,670.00

Eligible

LG1907-122

Howick Parish in the Diocese of Auckland

Historic Heritage

Towards repair of the fence around the church and graveyard.

$3,612.00

Eligible

LG1907-112

Pakuranga United Rugby Club Incorporated

Sport and recreation

Towards the costs to host the World Schools 7's rugby tournament, including television production costs, and grandstand, portaloo and big screen hire.

$40,000.00

Eligible

LG1907-117

Pakuranga Athletic Club

Sport and recreation

Towards the overall running and promotional costs to host a distance running event for all ages.

$10,275.00

Eligible

LG1907-118

Bucklands Beach Association Football Club

Sport and recreation

Towards the costs to lease additional club rooms during the winter season.

$25,000.00

Eligible

LG1907-130

Pakuranga Outrigger Canoe Club Te Tahawai O Pakuranga Incorporated

Sport and recreation

Towards the purchase of new life jackets and paddles.

$3,600.00

Eligible

 Total

 

 

 

$452,681.00

 

 

b)      agree to fund, part-fund or decline each application received in Multiboard Local Grants Round One, listed in Table Two.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB1819-118

Manukau Orchestral Society Incorporated

Arts and culture

Towards the venue hire and technical costs for a musical performance at the Vodafone Events Centre.

$4,336.00

Eligible

MB1819-151

New Zealand Dance Advancement Trust

Arts and culture

Towards the venue hire, studio hire, dancer fees, tutor fees and management fees for a youth and community outreach programme.

$2,500.00

Eligible

MB1819-126

Royal New Zealand Foundation of the Blind

Community

Towards the costs to purchase digital talking books for the Blind Foundation library.

$3,000.00

Eligible

MB1819-145

Trust MYRIVR

Community

Towards the project manager fees to advertise a free social and health services phone application.

$10,000.00

Eligible

MB1819-162

New Zealand Council of Victim Support Groups Incorporated

Community

Towards the costs to recruit, train and supervise the volunteer support workers.

$6,000.00

Eligible

MB1819-172

The Parkinson's New Zealand Charitable Trust

Community

Towards the salaries of six Parkinson's community educators.

$7,500.00

Eligible

MB1819-174

LifeKidz Trust

Community

Towards the purchase of outdoor play panels and the cost of youth worker wages to run their youth programmes.

$12,000.00

Eligible

MB1819-177

NZ Filipino Sto Nino Devotees Trust

Community

Towards the venue hire and audio visual costs for the annual Sinulog basketball competition and the Annual Santo Nino Fiesta and Sinulog Festival.

$2,000.00

Eligible

MB1819-114

Bike Auckland

Sport and recreation

Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.

$3,000.00

Eligible

MB1819-115

Auckland Softball Association Incorporated

Sport and recreation

Towards the purchase of umpire shirts, equipment and bags to run junior umpire courses.

$1,500.00

Eligible

MB1819-182

Counties Manukau Sports Foundation

Sport and recreation

Towards the overall costs to host the 2018 Counties Manukau Sporting Excellence Awards, including venue hire, event coordination and catering.

$3,000.00

Eligible

Total

 

 

 

$54,836.00

 

  

 

 

Horopaki / Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·      local board priorities

·      lower priorities for funding

·      exclusions

·      grant types, the number of grant rounds and when these will open and close

·      any additional accountability requirements.

9.       The Howick Local Board adopted their grants programme for 2018/2019 on 16 April 2018 and will operate two quick response, two multiboard and three local grant rounds for this financial year. 

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Howick Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14.     A summary of each application received through Howick Local Grants, Round One 2018/2019 (see Attachment A) and Multiboard Local Grants, Round One 2018/2019 (see Attachment B) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

16.     Seven applicants applying to Howick Local Grants Round One and three applicants applying to Multiboard Local Grants Round One indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

17.     The allocation of grants to community groups is within the adopted 2018-2028 Long-Term Plan and 2018/2019 local board agreement.

18.     The Howick Local Board has set a total community grants budget of $395,000.00 for the 2018/2019 financial year. 

19.     Thirty-seven applications were received for Howick Local Grants, Round One 2018/2019, including eleven multiboard applications, requesting a total of $507,517.00.

Ngā raru tūpono / Risks

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21.     Following the Howick Local Board allocation of funding for Local Grants Round One and Multiboard Local Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Howick Local Grants, Round One 2018/2019 Grant Applications

43

b

Multiboard Local Grants, Round One 2018/2019 Grant Applications

135

c

Howick Local Board Grant Programme 2018/2019

187

     

Ngā kaihaina / Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Fran Hayton - Principal Grants Advsr & Incentives TL

Shane King - Operations Support Manager

Nina Siers - Relationship Manager

 


Howick Local Board

17 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Howick Local Board

17 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Howick Local Board

17 September 2018

 

 


 


 


Howick Local Board

17 September 2018

 

 

New road and private way names in the subdivision at 516 Ormiston Road, Flat Bush by Hingyip Estate Limited

 

File No.: CP2018/16172

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Howick Local Board for road names for a new public road and private way in the subdivision at 516 Ormiston Road, Flat Bush by Hingyip Estate Limited.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The Applicant has submitted the following names for consideration for the new public road and private way at 516 Ormiston Road, Flat Bush:

·      Hing Street (preferred name Road 2)

·      Lee Garden Road (alternative name)

·      Korohiwa Street (alternative name)

·      Teoteo Place (preferred name JOAL 1)

·      Peak Place (alternative name)

·      Midlevels Place (alternative name)

 

4.       The Applicant also seeks to apply the name ‘Argento Avenue’ to the extension of the relevant road.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      approve the new names ‘Hing Street’ and ‘Teoteo Place’ for the new public road and private way in the subdivision at 516 Ormiston Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974.

b)      apply the name ‘Argento Avenue’ to the extension of the relevant road through 516 Ormiston Road.

 

 

Horopaki / Context

5.       A 57-lot residential subdivision of 516 Ormiston Road was granted in December 2017 (referenced BUN60082089). The subdivision involved the extension of the existing ‘Argento Avenue’ and the creation of a new road and private way. The subdivision will be accessed via the extension to Argento Avenue.

Tātaritanga me ngā tohutohu / Analysis and advice

6.       Auckland Council’s road naming criteria typically require that road names reflect:

·      A historical or ancestral linkage to an area;

·      A particular landscape, environment or biodiversity theme or feature; or

·      An existing (or introduced) thematic identity in the area.

7.       The Applicant has proposed the following names for consideration for the new road at 516 Ormiston Road, Flat Bush:

Preference

Proposed New Road Name (Road 2)

Meaning

Preferred Name

Hing Street

The developer’s surname

First Alternative

Korohiwa Street*

Means “multi-coloured.”

Second Alternative

Midlevels Place

Due to the geographical features of the site.

 

Preference

Proposed New Road Name (JOAL 1)

Meaning

Preferred Name

Teoteo Place*

Maori word for “small,” as is a lane.

First Alternative

Peak Place

Due to the geographical features of the site.

Second Alternative

Lee Garden Road

A reference to the developer’s company.

 

*Suggested by Ngai Tai Ki Tamaki.

8.       Land Information New Zealand’s addressing team has reviewed the above names and confirmed that all are acceptable, with the exception of ‘Peak Place’ as ‘Peek Street’ and ‘Peak Road’ already exist in Auckland. LINZ confirmed that “Lee Garden Road” is acceptable, however, noted that there are approximately 15 streets containing the word “Garden” and 3 with “Lee.”

9.       The proposed suffixes of ‘Street’ and ‘Place’ are deemed acceptable as they accurately describe the characteristics of the roads.

10.     The names proposed by the Applicant are generally deemed to meet the road naming guidelines, although it is noted that ‘Hing Street’ and ‘Lee Garden Road’ may not be appropriate due to their reference to the developer and ‘Korohiwa Street’ may be a more appropriate alternative to ‘Hing Street.’

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

12.     The applicant has consulted with local iwi, and a response was received from Ngai Tai Ki Tamaki raising no objection to the names. Ngai Tai Ki Tamaki also suggested the names Teoteo, Korohiwa and Kanorau; Korohiwa and Teoteo have been suggested by the applicant. No other responses were received.

Ngā ritenga ā-pūtea / Financial implications

13.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

14.     There are no significant risks to council, as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

15.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Locality Plan

195

b

Scheme Plan

197

  

Ngā kaihaina / Signatories

Author

Danielle Ter Huurne – Intermediate Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

 


Howick Local Board

17 September 2018

 

 


Howick Local Board

17 September 2018

 

 


Howick Local Board

17 September 2018

 

 

New road name in the subdivision at 411, 425, 425A & 431 Ormiston Road, Flat Bush by Greenland Investments

 

File No.: CP2018/16378

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Howick Local Board for a name for a new road in the subdivision at 411, 425, 425A & 431 Ormiston Road, Flat Bush by Greenland Investments.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The Applicant has submitted the following names for consideration for the new road at 411, 425, 425A & 431 Ormiston Road, Flat Bush:

·      Ruia Road (preferred name)

·      Navy Road (alternative)

·      Onyx Road (alternative)

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      approve the new road name ‘Ruia Road’ for the new road in the subdivision at 411, 425, 425A & 431 Ormiston Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Horopaki / Context

4.       A 100-lot residential subdivision of 411, 425, 425A & 431 Ormiston Road was granted in December 2013 (referenced BUN60082558, legacy number 42788). The subdivision involved the creation of 7 new roads, 6 of which have already been named. The final road to be named, Road 1, lies within 411 Ormiston Road and is accessed from Valderama Drive.

Tātaritanga me ngā tohutohu / Analysis and advice

5.       Auckland Council’s road naming criteria typically require that road names reflect:

·      A historical or ancestral linkage to an area;

·      A particular landscape, environment or biodiversity theme or feature; or

·      An existing (or introduced) thematic identity in the area.

 

 

 

 

 

6.       The Applicant has proposed the following names for consideration for the new road at 411, 425, 425A & 431 Ormiston Road, Flat Bush:

Preference

Proposed New Road Name

Meaning

Preferred Name

Ruia Road

Meaning “to sow” or “to scatter.” This name is in keeping with the names of neighbouring streets within the same development.

First Alternative

Navy Road

Colour; dark blue, reflective of the sky

Second Alternative

Onyx Road

Gemstone; onyx is a banded variety of the oxide mineral chalcedony – helps to release negativity

 

7.       Land Information New Zealand’s addressing team has reviewed the above names and confirmed that all are acceptable.

8.       The proposed suffix of ‘Road’ is deemed acceptable as it accurately describes the characteristics of the road, being an open-ended road primarily for vehicles.

9.       The names proposed by the Applicant are deemed to meet the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

11.     The applicant has consulted with local iwi, and responses were received from Ngai Tai ki Tamaki and Ngati Te Ata Waiohua. Ngai Tai ki Tamaki did not comment on the suitability of ‘Ruia Road’ but advised that they opposed the names ‘Navy Road’ and ‘Onyx Road.’ Ngati Te Ata Waiohua supported the name ‘Ruia Road’ and did not comment on the suitability of the other names.

Ngā ritenga ā-pūtea / Financial implications

12.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

13.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

14.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Locality Plan

203

b

Scheme Plan

205

     

Ngā kaihaina / Signatories

Author

Danielle Ter Huurne – Intermediate Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

 


Howick Local Board

17 September 2018

 

 


Howick Local Board

17 September 2018

 

 


Howick Local Board

17 September 2018

 

 

Workshop Records

 

File No.: CP2018/16722

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report attaches the workshop records taken for the period stated below.

Whakarāpopototanga matua / Executive summary

2.       Under Standing Order 12.1 workshop records shall record the names of members attending and a statement summarising the nature of the information received and nature of matters discussed.  No resolutions are passed or decisions reached, but are solely for the provision of information and discussion.  This report attaches the workshop records for the period stated below.

 

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the workshop records for workshops held on 7, 9, 14, 16, 23, 28, and 30 August 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop record 7 August 2018

209

b

Workshop record 9 August 2018

211

c

Workshop record 14 August 2018

213

d

Workshop record 16 August 2018

215

e

Workshop record 23 August 2018

217

f

Workshop record 28 August 2018

219

g

Workshop record 30 August 2018

221

     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

17 September 2018

 

 


 


Howick Local Board

17 September 2018

 

 


 


Howick Local Board

17 September 2018

 

 


Howick Local Board

17 September 2018

 

 


Howick Local Board

17 September 2018

 

 


 


Howick Local Board

17 September 2018

 

 


 


Howick Local Board

17 September 2018

 

 


Howick Local Board

17 September 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/16710

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Howick Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

1.       The governance forward work calendar for the Howick Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

2.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·      ensuring advice on meeting agendas is driven by local board priorities

·      clarifying what advice is expected and when

·      clarifying the rationale for reports.

 

3.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the Howick Local Board Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar

225

     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

17 September 2018