I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 19 September 2018

04:00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Kay McIntyre, QSM

 

 

Anne-Elise Smithson

 

 

Adrian Tyler

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Jacinda  Short

Democracy Advisor - Kaipatiki

 

12 September 2018

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Kaipātiki Local Board

19 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Kaipātiki Multi-Board and Local Grants, Round One 2018/2019 grant applications    7

12        Auckland Transport Monthly Update                                                                      171

13        Kaipātiki Local Board: Glenfield Town Centre Research Report                        183

14        Sunnynook Plan                                                                                                         219

15        Kaipātiki Local Board Chairperson's Report                                                         261

16        Members' Reports                                                                                                     263

17        Governing Body and Independent Maori Statutory Board Members' Update   271

18        Workshop Records - Kaipātiki Local Board - August 2018                                  273

19        Governance Forward Work Calendar                                                                     281  

20        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

                         i.        A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

                        ii.        A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 15 August 2018, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Kaipātiki Local Board

19 September 2018

 

 

Kaipātiki Multi-Board and Local Grants, Round One 2018/2019 grant applications

 

File No.: CP2018/16666

 

 

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to fund, part-fund or decline applications received for the Kaipātiki Local Grants and Multi-Board Grants, Round One 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       The Kaipātiki Local Board adopted the Kaipātiki Local Grants Programme 2018/2019 on 18 April 2018 (refer Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

3.       This report presents applications received for the Kaipātiki Local Grants and Multi-Board Grants, Round One 2018/2019 (refer Attachment B and C).

4.       The Kaipātiki Local Board has set a total community grants budget of $199,400 for the 2018/2019 financial year.

5.       Twenty-four applications were received for Kaipātiki Local Grants, Round One 2018/2019, requesting a total of $136,060.  In addition, fourteen applications were received for Kaipātiki Multi-Board Grants, Round One 2018/2019 requesting a total of $94,906.99.

6.       In total, thirty-eight applications were received for consideration by the Kaipātiki Local Board for Kaipātiki Local Grants and Multi-Board Grants, Round One 2018/2019 with a total funding request of $230,966.99.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      agree to fund, part-fund or decline each application in the Local Grants Round One 2018/2019 grant applications as outlined in Table One:

Table One:  Kaipātiki Local Grants Round One 2018/2019 applications

Application ID

Organisation

Requesting funding for

Amount requested

Eligibility

LG1908-102

All Saints Birkenhead Scout Group

Towards purchase of materials for a campfire circle for All Saints Birkenhead Scout Group.

$4,704.00

Eligible

LG1908-110

Babylon Charitable Trust

Towards taxi transport costs for the fortnightly Seniors Programme.

$3,600.00

Eligible

LG1908-104

Beach Haven Birkdale Garden Circle

under the umbrella of Kaipatiki Community Facilities Trust.

Towards bus transport costs for the 2018/19 Club Programme.

$3,000.00

Eligible

LG1908-130

Birkdale Beach Haven Community Project Incorporated

Towards promotion and operational costs to undertake the 'Where the Fairies Live' competition across Kaipatiki parks.

$4,653.00

Eligible

LG1908-119

Birkenhead City Cricket and Sports Club (Incorporated)

Towards purchase and installation of three lanes of artificial turf at the Birkenhead War Memorial Park nets.

$5,680.00

Eligible

LG1908-126

Birkenhead Sea Scouts Group

Towards materials to repair boats, cutters and trailers, new stand-up paddle boards and insurance costs for boats and trailers.

$6,648.00

Eligible

LG1908-124

De Paul House Charitable Trust

Towards programme coordination and training, transport, resources, interpreters, and overhead costs to run courses for isolated women, developing work and social skills.

$5,000.00

Eligible

LG1908-131

Glenfield Community Centre Incorporated

Towards the purchase and installation of a bike rack and repair station at the Glenfield Community Centre.

$5,363.00

Eligible

LG1908-128

Hey Macarena Limited

Towards venue hire, coaching fees, entry fee subsidies and promotion and advertising costs for a weekend community skate workshop on 10th and 11th November 2018.

$3,900.00

Eligible

LG1908-125

Kaipātiki Project Incorporated

Contribution towards funding to staff the stalls, develop the community relationships further and develop the collateral (stalls, quizzes etc)

$5,373.00

Eligible

LG1908-116

Kids Safe with Dogs Charitable Trust

Towards printing costs and payment for instructors and administrators.

$9,438.00

Eligible

LG1908-115

Mata of Hope NZ

Towards advertising, entertainment, first-aid kit, children's gifts, refreshments, business cards and t-shirts for the Greenslade Reserve Christmas Day Picnic on 25 December 2018.

$2,000.00

Eligible

LG1908-106

Netball North Harbour Incorporated

Contribution towards the annual collection of our rubbish/waste by Waste Management limited

$7,500.00

Eligible

LG1908-105

Northcote Point Community Creche Incorporated

Towards materials and labour costs to paint the interior of the Northcote Point Community Creche.

$6,890.00

Eligible

LG1908-121

Onewa Parents Centre Incorporated

Towards purchase of a projector, screen, projector mount and woven rug for the Onewa Parents Centre.

$3,749.00

Eligible

LG1908-108

Peer Health Development Trust

Towards research, workshops and archival resource costs.

$5,000.00

Eligible

LG1908-111

Special Olympics North Harbour

Towards transport costs to transport disabled athletes to regular sports training for the period 1 October 2018 to 1 October 2019.

$3,000.00

Eligible

LG1908-114

The Korean Society of Auckland Incorporated

Towards venue hire, volunteer and equipment hire costs for the 2019 Korean Day event to be held in March 2019 at the North Shore Event Centre.

$10,000.00

Eligible

LG1908-113

The Methodist Church of New Zealand Te Haahi Weteriana O Aotearoa Auckland - Manukau Tongan Parish

Towards purchase of musical instruments for the Tongan Methodist Church Brass Band based in Northcote.

$19,010.00

Eligible

LG1908-123

The Scout Association of New Zealand Beach Haven Group

Towards purchase of two new scout tents and two sets of Sunburst sails.

$8,429.00

Eligible

LG1908-120

The Touch Compass Dance Trust

Towards tutor fees for school holiday and term four classes and a disco at Wilson Home for youth hip-hop and theatre for disabled and non-disabled performers.

$2,700.00

Eligible

LG1908-122

Whanau Marama Parenting Limited

Towards facilitator salary and travel expenses for three parenting courses at Glenfield, Northcote and Birkenhead Libraries in Term Four 2018.

$2,923.00

Eligible

LG1908-117

YMCA of Auckland Incorporated

Towards the Raise Up North Shore Youth Programme Coordinators salary and programme costs, including uniforms and event costs.

$5,000.00

Eligible

LG1908-132

Youthline Auckland Charitable Trust

Towards operational costs for the Youthline Helpline for the period 1 October 2018 to 30 September 2019.

$2,500.00

Eligible

 

 

Total Requested

$136,060.00

 

 

b)      agree to fund, part-fund or decline each application in Multi-board Round One 2018/2019 grant applications as outlined in Table Two:

 

Table Two:  Kaipātiki Multi-Board Grants Round One 2018/2019 applications

Application ID

Organisation

Requesting funding for

Amount requested

Eligibility

MB1819-101

Badminton North Harbour Incorporated

Towards changing room upgrade costs.

$11,000.00

Eligible

MB1819-112

North Shore Group Riding for the Disabled Incorporated

Towards core operating costs for farrier, vet, horse feed, electricity, internet, phone, stationary and hygiene consumables for North Shore Group Riding for Disabled for the period 1 November 2018 - 31 October 2019.

$3,090.49

Eligible





MB1819-114

Bike Auckland

Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.

$5,000.00

Eligible


MB1819-126

Royal New Zealand Foundation of the Blind

Contribution towards new digital talking books for the Blind Foundation Library.

$3,000.00

Eligible

MB1819-134

North Shore Centres of Mutual Aid Incorporated

Towards a proportion of operational costs, excluding wages, for CMA centres for the 6 month period 1 January 2019 to 30 June 2019.

$7,500.00

Eligible


MB1819-138

Whanau Marama Parenting Limited

Towards salary and travel expenses for the course facilitators to deliver 16 free parenting courses in North Shore Libraries for the period February 2019 to December 2019.

$7,329.00

Eligible



MB1819-142

La Leche League North Shore

Towards room hire, leaders training costs to attend workshops, conferences, subscriptions, library purchases, brochure purchases, printing and governing body membership costs for the period 1 October 2018 to 1 August 2019.

$737.50

Eligible





MB1819-144

The Operating Theatre Trust

Towards various costs associated with production of ‘The Santa Claus Show '18' (Season 1 - 22 Dec 2018) and ‘The Man Whose Mother was a Pirate' by Margaret Mahy  (Season: 6 - 29 April 2019).

$5,000.00

Eligible








MB1819-160

New Zealand Nepal Society Incorporated

Towards the audio visual hireage and operational costs of Nepal Festival.

$8,350.00

Eligible

MB1819-165

Harbour Sport Trust

Towards wages for coach developer staff for the period 15 January 2019 to 31 July 2019.

$10,000.00

Eligible

MB1819-173

Gymnastics Community Trust

Towards purchase of new equipment for Glenfield, Glamorgan, Orewa and Stanmore Bay facilities and salary costs for the Recreational and Schools coach for the period 1 November 2018 to 30 September 2019.

$30,400.00

Eligible




MB1819-177

NZ Filipino Sto Nino Devotees Trust

Towards the venue hire and audio-visual costs for a two-day basketball competition and the Annual Sto Nino Fiesta and Sinulog Festival.

$1,000.00

Eligible


MB1819-191

PHAB Association Incorporated

Towards the costs to PHAB service workers' salary, and coordinators and administrators' wages.

$2,000.00

Eligible

MB1819-193

OUTLine New Zealand Incorporated

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$500.00

Eligible



 

 

Total Requested

$94,906.99

 

 

 

 

Horopaki / Context

7.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9.       The local board grants programme sets out:

·     local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

10.     The Kaipātiki Local Board adopted their grants programme for 2018/2019 on 17 April 2018 and will operate three quick response and two local grant rounds for this financial year.

11.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

12.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applications about why they have been declined, so they will know what they can do to increase their chances of success next time”.

15.     A summary of each application received through Kaipātiki Local Grants and Multi-Board Grants, Round One 2018/2019 (refer Attachment B and C) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

16.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

17.     Six applicants applying to Kaipātiki Local Grants Round One and four applicants applying to Multi-Board Local Grants Round One indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

18.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

19.     The Kaipātiki Local Board has set a total community grants budget of $199,400.

20.     Twenty-four applications were received for Kaipātiki Local Grants Round One 2018/2019, requesting a total of $136,060.

21.     Fourteen applications were received for Kaipātiki Multi-Board Grants Round One 2018/2019, requesting a total of $94,906.99.

Ngā raru tūpono / Risks

22.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local boards programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

23.     Following the Kaipātiki Local Board allocation of funding for Local Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

19 September 2018 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Grants Programme 2018/2019

15

b

19 September 2018 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Grants Round One 2018/2019 grant applications

19

c

19 September 2018 - Kaipātiki Local Board Business Meeting - Kaipātiki Multi-Board Round One 2018/2019 grant applications

107

      

Ngā kaihaina / Signatories

Authors

Lincoln Papali'i - Senior Community Grants Advisor

Authorisers

Fran Hayton - Principal Grants Advsr & Incentives TL

Shane King - Operations Support Manager

Eric Perry - Relationship Manager

 


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19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

Auckland Transport Monthly Update

 

File No.: CP2018/16117

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The Auckland Transport Monthly Update Kaipātiki Local Board September 2018 report is attached.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      note the Auckland Transport Monthly Update Kaipātiki Local Board September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

19 September 2018 - Kaipātiki Local Board Business Meeting - Auckland Transport Monthly Update September 2018

173

b

19 September 2018 - Kaipātiki Local Board Business Meeting - Attachment A

179

     

Ngā kaihaina / Signatories

Authors

Jacinda  Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


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19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

Kaipātiki Local Board: Glenfield Town Centre Research Report

 

File No.: CP2018/16122

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive the Glenfield Town Centre Heath Check report.

Whakarāpopototanga matua / Executive summary

2.       This report introduces the research undertaken on a Glenfield Town Centre Health Check (refer Attachment A).

3.       The research was undertaken in February 2018. It sought views of Glenfield Town Centre users and businesses as to what they liked about the centre and areas for improvement.

4.       It is expected the research will assist the Plans and Places department of Auckland Council when it undertakes its Glenfield Centre Plan work.

 

Ngā tūtohunga / Recommendation

That the Kaipātiki Local Board:

a)      receive the 2017/18 Glenfield Town Centre Health Check report as included in Attachment A to the agenda report.

 

Horopaki / Context

5.       This report introduces the research undertaken on Glenfield Town Centre (refer Attachment A).

6.       The research was approved by the local board as part of its 2017/18 Local Economic Development Work Programme.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       The local board has a desire to see its town centres succeed. The 2017 Local Board Plan includes as a key outcome ‘our urban centres are vibrant’ and provides objectives for each of the area’s centres. For Glenfield the objective is for the town centre to be ‘strengthened as a hub with an increased sense of place’.

8.       To support this objective the local board included in its 2017/18 work programme a project to research town centre user and business views of Glenfield town centre and identify areas where users feel the town centre could be improved.

9.       Research was conducted by undertaking a survey of town centre users and businesses in February 2018. The researcher spoke with 332 Glenfield Town Centre Users and 34 businesses.

Glenfield Town Centre Health Check key findings

10.     The majority of visitors to the Glenfield Town Centre are coming in to the area several times a week and are often utilising more than one shop and / or service in a single visit. The library and pool and leisure seem to be the main attractions in the town centre for these frequent visitors, followed by the opportunity to do some shopping. The mall is also a likely important draw to Glenfield but the research was not able to gather any responses from people within the mall.

11.     When people make their way into the town centre, most are coming by car and parking in the mall carpark with some saying they do so because they’re unable to find a park elsewhere.

12.     Visitors/shoppers liked the variety of shops, and the convenience of it all being so close together, saying that they can pretty much find everything they need in one trip to the town centre – they specifically mentioned the library and pool and leisure centre as positives about the area. Businesses also made positive comments about the customers themselves saying that they find them friendly and loyal.

13.     The main areas for improvement identified are outlined in the paragraphs below.

14.     Parking: The main issue with parking comes from the lack of it on the main roads (Glenfield Road). Shoppers/visitors and businesses would like to see more parking availability, as well as better parking options. Some businesses mentioned there is nowhere for their customers to park outside their place of business, while shoppers mention the need to park inside the mall because there is nowhere else.

15.     Attractiveness: Both shoppers/visitors and businesses mentioned the need for the town centre to have a face lift. They identified the current town centre to be untidy and in need of modernising. Suggestions included adding more green space, seating, trees/flower beds, and a paint job to freshen up the look and feel.

16.     Pedestrian access and safety: With such a busy main road this was seen by shoppers/visitors and businesses as an issue. Some saw the main road as very dangerous, especially for young children, and the current pedestrian crossings and traffic control did not do enough to help the situation.

17.     Crime and security: Crime in the Glenfield area was raised as a big concern for the businesses operating in the area, some who recounted numerous break-ins and shoplifting experiences, as well as drunk / anti-social behaviour.

18.     It would be worth considering whether Glenfield businesses could be supported to band together and collectively contract with one security company. If one security company had multiple clients in the same area they could potentially increase their security presence in the area and reduce their call-out/response times. In other areas of Auckland (notably Rosebank Road) this strategy has resulted in reduced break-ins and greater response to issues.

19.     Variety of shops and services: Although the variety of stores and services in Glenfield was good, there were a number of shoppers/visitors and businesses who saw the need for a bit more variety and something a little different e.g. boutique stores and range of eateries.

20.     More activities and promotion of the area: Particularly important to those with children, shoppers / visitors would like to see more happening in Glenfield Town Centre. Businesses agreed as it would bring more people/customers in the area. They also suggested that better promotion and changing the perception of Glenfield, alongside more activities, would boost numbers and foot traffic in the town centre.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21.     The local board discussed the report at a workshop on 8 August 2018. It was noted that business concerns over security require some consideration as to how the local board can best facilitate a solution to this long standing issue.

22.     It was also noted that the limited ability to gain responses from within the mall will have impacted the study and that this be made explicit in the final report.

23.     The research will inform the Plans and Places department as it undertakes its work to develop a Glenfield Town Centre Plan. It can also be used by the local board and other groups when considering investments in Glenfield.

Tauākī whakaaweawe Māori / Māori impact statement

24.     There are no direct impacts as a result of this report on Māori.

Ngā ritenga ā-pūtea / Financial implications

25.     There are no direct financial implications of this report. Implementing activities to address town centre users’ areas for improvement would require funding to be sought.

Ngā raru tūpono / Risks

26.     There is minimal risk, the report provides information on community and business views of the town centre only.

Ngā koringa ā-muri / Next steps

27.     Following receipt by the local board the report will be provided to Auckland Council Plans and Places department in advance of its Glenfield Centre Plan work.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

19 September 2018 - Kaipātiki Local Board Business Meeting - Glenfield Town Centre Research Report

187

     

Ngā kaihaina / Signatories

Authors

Jonathan Sudworth - Local Economic Development Advisor

Authorisers

John Norman - Strategic Planner Local Economic Development

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

Sunnynook Plan

 

File No.: CP2018/15756

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Kaipātiki Local Board to adopt the Sunnynook Plan.

Whakarāpopototanga matua / Executive summary

2.       The Sunnynook Plan (the plan) contains a vision for the Sunnynook, Totara Vale and Forrest Hill communities. The vision is supported by guiding principles, six outcomes and a series of actions that seek to achieve those outcomes. Its development has been jointly funded by the Devonport-Takapuna and Kaipātiki Local Boards.

3.       The plan responds to the Auckland Plan 2050 Development Strategy which identifies Sunnynook as a Development Area and is designed to support the future growth of Sunnynook, Totara Vale and Forrest Hill by identifying opportunities for improvements over the next 30 years.

4.       Actions are identified in the plan which will guide future funding decisions and advocacy by the local boards, the council and the wider council family for the area. The plan also identifies a range of delivery partners including community groups, central government, mana whenua, residents, businesses and landowners.

5.       The local community has contributed to the plan through initial engagement in late-2017 and feedback on the draft Sunnynook Plan in June and July 2018. Refinements were made based on feedback from the community and input from the Sunnynook Plan working party, internal council stakeholders, Auckland Transport and mana whenua. This report outlines the key changes from the draft plan to the final plan based on the feedback received.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      approve the Sunnynook Plan as set out in Attachment A to this agenda report.

b)      thank representatives from the Sunnynook Community Association on the working party for their valuable input.

c)      delegate authority to council officers to make minor amendments to the Sunnynook Plan, including finalisation of layout and design before final publication.

 

 

Horopaki / Context

6.       The Auckland Plan 2050 identifies Sunnynook as a Development Area and a local plan for Sunnynook was one of the outcomes envisaged in the Devonport-Takapuna Area Plan 2014. Zoning in the Auckland Unitary Plan (Operative in Part) enables significant growth within and around Sunnynook town centre. The additional residential capacity takes into account the area’s proximity to market-attractive features including the Sunnynook Bus Station, the Northern Motorway, retail activities and services in the town centre, local schools and parks.

7.       In August 2017, the Devonport-Takapuna Local Board and Kaipātiki Local Board endorsed the commencement of the Sunnynook Plan project and the establishment of a working party to guide the development of the plan. The working party comprised two members from the Devonport-Takapuna Local Board, one member from the Kaipātiki Local Board and two members from the Sunnynook Community Association.

Initial consultation

8.       Initial public consultation on the Sunnynook Plan was held in September and October 2017 which attracted over 100 pieces of feedback. Workshops were also held with three local schools to gather ideas from young people in the area.

9.       In November 2017, a hui was held with Ngāti Maru, Ngāi Tai ki Tāmaki and Te Rūnanga o Ngāti Whātua. Subsequent meetings were held with representatives from Te Rūnanga o Ngāti Whātua and Ngāi Tai ki Tāmaki separately. The hui and meetings discussed iwi aspirations for the area and how the iwi groups could be involved in the plan process. Improving water quality and the stream environments within the Wairau Creek catchment was a key outcome sought by these groups.

10.     The main themes that emerged from the first round of consultation related to parks and open space, the Sunnynook Shopping Centre, improved pedestrian safety and connectivity, and improved water quality.

Draft plan consultation

11.     The feedback and ideas received from the community helped inform the Draft Sunnynook Plan, which was approved by both the Devonport-Takapuna and Kaipātiki Local Boards for consultation in May 2018. Public consultation on the draft plan was undertaken in June and July 2018. This included a series of drop-in sessions, staff presence at Sunnynook Bus Station, and information on the council’s Have Your Say website. The team partnered with the ActivAsian arm of Harbour Sport to engage with the Asian community, and the Young Innovators Collective to target the 15 to 25 age group.

12.     The combined summary document and feedback form was translated into Simplified Chinese to enable greater community participation.

13.     Information on the Draft Sunnynook Plan and events were publicised through Our Auckland print and online, in the North Shore Times and the local board Facebook pages. The project team also delivered flyers and posters in English and Simplified Chinese to businesses, schools and community centres. The summary document was also handed out at Sunnynook Bus Station during the morning and afternoon peak periods. 

14.     In total, 159 pieces of feedback were received and an additional 50 young people participated in an online campaign about Sunnynook run by the Young Innovators Collective. A project stand was set up at the Sunnynook Community Centre for the duration of the consultation period. In addition, members of the public were asked to vote for the actions that they support via the display boards at the drop-in sessions and by the end of the sessions, over 500 dots (votes) were placed on the boards.

15.     Out of the 30 actions identified in the draft plan, the most popular actions were:

·          Improve water quality in streams and restore native bush in the area

·          Improve water quality within the plan area which contributes to the Wairau Creek catchment

·          Restore natural environments

·          Improve pedestrian and vehicle safety along Sunnynook Road

·          Upgrade Sunnynook Square on Sunnynook Road.

 

16.     Through the feedback forms, there were recurring comments about car parking around Sunnynook Bus Station, improving the shopping centre, pedestrian and road safety, and park maintenance. In addition, a number of comments related to the boggy nature of Rewi Alley Reserve.

Tātaritanga me ngā tohutohu / Analysis and advice

17.     The purpose of the Sunnynook Plan is to build on Sunnynook, Totara Vale and Forrest Hill’s many attractive and valued qualities through a range of short to long-term actions. The plan’s vision is that “Sunnynook, Totara Vale and Forrest Hill will continue to develop as one of Auckland’s most attractive, connected, walkable, social and liveable neighbourhoods for a diversity of cultures and ages”. This vision is supported by a set of guiding principles, six outcomes and a range of actions under each of the outcomes. The six outcomes are:

·    Outcome 1: The natural environment and waterways are attractive and healthy

·    Outcome 2: An area that is accessible, safe and easy to get around with a range of transport choices and a strong focus on walking and cycling

·    Outcome 3: Attractive and well-maintained parks and open spaces that are connected by leafy green streets to cater for a wide range of activities for everyone

·    Outcome 4: Sunnynook town centre is the lively retail and social heart of the Sunnynook, Totara Vale and Forrest Hill communities

·    Outcome 5: A quality built environment that caters for the diverse needs of the community

·    Outcome 6: Mana whenua are recognised as kaitiaki.

18.     A range of actions are identified for achieving each outcome.  For each action, the plan identifies the relevant local board area(s), the lead agency as well as the delivery partners.

19.     The final Sunnynook Plan seeks to capture the views of the community, key stakeholders and mana whenua through its vision, principles, outcomes and actions that will guide funding decisions for the next 30 years. The final plan has been updated based on feedback received on the draft plan from the community, the working party, Auckland Transport and relevant council departments. This has resulted in some revised actions as well as new actions being included. References to projects in both local board work programmes for 2018/19 have been made where applicable.

20.     The working party recommended that the Sunnynook Community Association select the cover image. The chosen image shows an artwork from the Sunnynook Bus Station depicting a range of people and activities at Sunnynook Park.

21.     The key changes to the plan are described in Table 1.

Table 1: Key changes to the Sunnynook Plan

Plan section

Change

Plan structure

·    Background information has been reduced throughout the plan to improve readability.

·    The implementation table at the end of the draft plan is now incorporated into the relevant outcome sections.

Vision

·    Inclusion of the word “walkable” in the vision to recognise that residents value this quality in the area.

Outcome 1

·    Addition of a new action which seeks to investigate opportunities to improve flood resilience in the Totara Vale area. This reflects the concerns expressed in feedback about Rewi Alley Reserve.

Outcome 2

·    Addition of new actions relating to improved bus service frequencies, and a walking and cycling path next to State Highway 1.

·    Inclusion of Sunnynook Road and Sunset Road in the action for investigating new pedestrian crossings.

·    New intersections identified through feedback (Sunset Road/Juniper Road and Sunset Road/Trias Road) have been included as potential new actions through advocacy to Auckland Transport.

Outcome 3

·    Inclusion of a new action to upgrade the north-eastern walkway in Sunnynook Park. The quality of the existing footpath is an issue that was raised by the public throughout the initial and draft plan consultation.

·    Amendment of the skate park action to include investigation of opportunities for all wheeled sports (skate, scooter, BMX, etc.). This is consistent with the wording in the Devonport-Takapuna Local Board 2018/19 work programme.

Outcome 5

·    Instead of an action to develop a residential design guide, reference is made to the Auckland Design Manual. This recognises that there is an existing council tool available for encouraging high quality urban design.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22.     The plan is sponsored by the Devonport-Takapuna and Kaipātiki Local Boards. Both local boards have been represented on the Sunnynook Plan working party. Additionally, two members from the Sunnynook Community Association have been on the working party to ensure local views are adequately considered when drafting and finalising the plan.

23.     The delivery of the actions proposed in the Sunnynook Plan will have a broad range of positive economic, social and environmental impacts for a growing community.

Tauākī whakaaweawe Māori / Māori impact statement

24.     All 14 iwi groups with interest in the area were contacted at the beginning of the project. A hui was held on 14 November 2017 with representatives from Ngāti Maru and Ngāi Tai ki Tāmaki. Subsequent meetings were held with representatives from Te Rūnanga o Ngāti Whātua and Ngāi Tai ki Tāmaki separately. The importance of improving water quality was a key theme that came through from discussions with these groups. Opportunities for storytelling by incorporating Māori design in public art and opportunities to implement dual signage were also supported.

25.     A review of the iwi management plans from those iwi who expressed interest in the preparation and implementation of the Sunnynook Plan shows that water quality and native flora and fauna management are priorities. These priorities are expressed in the Sunnynook Plan through actions relating to improving native biodiversity, restoring natural environments and improving water quality in the Wairau Creek catchment.

Ngā ritenga ā-pūtea / Financial implications

26.     The Sunnynook Plan identifies a number of actions that contribute to achieving the six outcomes and the vision. The timeframe identified for delivering each action is based on advice provided from relevant council departments and Auckland Transport. Some projects identified in the 2018/19 local board work programme also contribute to the actions identified in the Sunnynook Plan. These projects are acknowledged in the plan where relevant.

Ngā raru tūpono / Risks

27.     For longer term spatial plans such as the Sunnynook Plan, there is a significant strategic and reputational risk of not maintaining momentum for the implementation of actions. To avoid this risk, an implementation plan and monitoring programme will be developed so that the relevant delivery agents remain accountable for, and committed to, following through on the plan’s short, medium and long-term actions.

Ngā koringa ā-muri / Next steps

28.     The project team will work with the council’s Design Studio to finalise the layout and design of the Sunnynook Plan for final publication. An implementation and monitoring programme will also be prepared as a guidance tool for the local board, council stakeholders and other delivery agencies for delivering the actions. As part of the wider monitoring programme of spatial plans, there will also be six-monthly monitoring reports to the local boards to provide progress updates on implementation of the actions.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Sunnynook Plan

225

     

Ngā kaihaina / Signatories

Authors

Emily Ip - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

Kaipātiki Local Board Chairperson's Report

 

File No.: CP2018/16244

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s report.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Jacinda  Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

19 September 2018

 

 

Members' Reports

 

File No.: CP2018/16245

 

  

 

Whakarāpopototanga matua / Executive summary

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

2.       Member Anne-Elise Smithson has provided a written report included as Attachment A to this report.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      note the report from Member A Smithson.

b)      note any verbal reports of members.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

19 September 2018 - Kaipātiki Local Board Member Report - Anne-Elise Smithson

265

     

Ngā kaihaina / Signatories

Authors

Jacinda  Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

Governing Body and Independent Maori Statutory Board Members' Update

 

File No.: CP2018/16246

 

 

Whakarāpopototanga matua / Executive summary

1.       An opportunity is provided for Governing Body and Independent Maori Statutory Board members to update the board on Governing Body or Independent Maori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      note the Governing Body and Independent Maori Statutory Board members’ verbal updates.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Jacinda  Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

19 September 2018

 

 

Workshop Records - Kaipātiki Local Board - August 2018

 

File No.: CP2018/16249

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to record the Kaipātiki Local Board workshops held on Wednesday 1 August, Wednesday 8 August and Wednesday 22 August.

Whakarāpopototanga matua / Executive summary

2.       At the workshop held on Wednesday 1 August 2018, the Kaipātiki Local Board had briefings on:

·      Mokoia Road and Huka Road Parking Options

·      Road Safety Presentation

·      Community Leasing

·      Community Services and Community Facilities Maori Responsiveness Framework

3.       At the workshop held on Wednesday 8 August 2018, the Kaipātiki Local Board had briefings on:

·      Community Facilities work programme update

-     Tuff Crater update/discussion

-     Onepoto Domain discussion

-     Kaipātiki walking track update

·      Glenfield Town Centre Research Report

·      AT Forward Works Programme – Outcome of RLTP

·      Industry Pollution Prevention

4.       At the workshop held on Wednesday 22 August 2018, the Kaipātiki Local Board had briefings on:

·      Renewals and Community Leases

-     Glenfield Tennis

-     Fernglen Native Plant Gardens Educational Charitable Trust

-     Northcote and Birkenhead Boatowners Association

·      Northcote Redevelopment Update

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      note the records for the Kaipātiki Local Board workshops held on Wednesday 1 August, Wednesday 8 August and Wednesday 22 August 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

19 September 2018 - Kaipātiki Local Board Business Meeting - Wednesday 1 August Workshop Record

275

b

19 September 2018 - Kaipātiki Local Board Business Meeting - Wednesday 8 August Workshop Record

277

c

19 September 2018 - Kaipātiki Local Board Business Meeting - Wednesday 22 August Workshop Record

279

     

Ngā kaihaina / Signatories

Authors

Jacinda  Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/16250

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on reports to be presented to the board for 2018 and an overview of workshops scheduled for the month ahead.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local board’s governance role by:

·      ensuring advice on meeting agendas is driven by local board priorities;

·      clarifying what advice is expected and when; and

·      clarifying the rationale for reports.

3.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The October – December 2018 governance forward work calendar for the Kaipātiki Local Board is provided as Attachment A.

5.       The September - October 2018 workshop forward work plan for the Kaipātiki Local Board is provided as Attachment B. Scheduled items may change at short notice depending on the urgency of matters presented to the local board.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      note the Kaipātiki Local Board October – December 2018 governance forward work calendar and September - October 2018 workshop forward work plan.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

19 September 2018 - Kaipātiki Local Board Business Meeting - Governance Forward Work Calendar October - December 2018

283

b

19 September 2018 - Kaipātiki Local Board Business Meeting - Workshop Forward Work Plan September - October 2018

285

     

Ngā kaihaina / Signatories

Authors

Jacinda  Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

19 September 2018

 

 

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Kaipātiki Local Board

19 September 2018

 

 

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