I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 20 September 2018

6.00pm

Manurewa Local Board Office
7 Hill Road
Manurewa

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Angela Dalton

 

Deputy Chairperson

Rangi McLean

 

Members

Joseph Allan

 

 

Stella Cattle

 

 

Sarah Colcord

 

 

Angela Cunningham-Marino

 

 

Ken Penney

 

 

Dave Pizzini

 

 

(Quorum 4 members)

 

 

 

Sarah Butterfield

Democracy Advisor - Manurewa

 

13 September 2018

 

Contact Telephone: 021 195 8387

Email: sarah.butterfield@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Manurewa Local Board

20 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Manurewa Youth Council Update                                                                                7

12        Manurewa Ward Councillors Update                                                                         15

13        Members' Update                                                                                                         17

14        Chairperson's Update                                                                                                 27

15        Auckland Transport Update to the Manurewa Local Board – September 2018   29

16        Manurewa Local Board Grant Round One and Multi-board One 2018/2019 Grant Allocation                                                                                                                      37

17        Manurewa Citizens Advice Bureau Security Gates                                                 47

18        Approval of the Locally Driven Initiative (LDI) Capital Fund towards the Clendon Skatepark Renewal                                                                                                      53

19        Manurewa Open Space Network Plan                                                                       59

20        Appointments and Delegations of the Manurewa Local Board to panels and representatives for various council initiatives                                                       115

21        Appointment of Manurewa Local Board members to external community organisations                                                                                                             119

22        Updating the Manurewa Local Board on ATEED’s activities between 1 January and 30 June 2018                                                                                                               125

23        Manurewa Local Board Feedback on Project Streetscapes                                 137

24        Manurewa Local Board feedback on Auckland Libraries – Draft proposal for expanded regional Mobile Library and Access service                                        143

25        For Information: Reports referred to the Manurewa Local Board                       147

26        Manurewa Local Board Governance Forward Work Calendar - September 2018 149

27        Manurewa Local Board Achievements Register 2016 - 2019 Political Term      155

28        Manurewa Local Board Workshop Records                                                           167  

29        Consideration of Extraordinary Items 

 

 


1          Welcome

 

The meeting will begin with a Karakia (prayer).

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Manurewa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 16 August 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Manurewa Local Board

20 September 2018

 

 

Manurewa Youth Council Update

 

File No.: CP2018/16472

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for the Manurewa Youth Council to update the Manurewa Local Board on matters they have been involved in.

Whakarāpopototanga matua / Executive summary

2.       An opportunity for the Manurewa Youth Council to give an update on their actions and achievements in September 2018. 

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      receive the Manurewa Youth Council September 2018 update.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Manurewa Youth Council September Update

9

      

Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 


 


 


 


 


 


Manurewa Local Board

20 September 2018

 

 

Manurewa Ward Councillors Update

 

File No.: CP2018/16482

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Manurewa-Papakura ward councillors to have an opportunity to update the Manurewa Local Board on regional matters.

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal reports from:

i)        Councillor Daniel Newman

ii)       Councillor Sir John Walker

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 

Members' Update

 

File No.: CP2018/16483

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for Members to update the Manurewa Local Board on matters they have been involved in over the last month.

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      receive the written updates from Members Stella Cattle, Rangi McLean (Deputy Chair), Sarah Colcord and Angela Cunningham-Marino.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Member Stella Cattle's Written Update - September

19

b

Member Rangi McLean's Written Update - September

21

c

Member Sarah Colcord's Written Update - September

23

d

Member Angela Cunningham-Marino's Written Update - September

25

     

Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 


Manurewa Local Board

20 September 2018

 

 


Manurewa Local Board

20 September 2018

 

 


Manurewa Local Board

20 September 2018

 

 


 


Manurewa Local Board

20 September 2018

 

 

Chairperson's Update

 

File No.: CP2018/16484

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for the Manurewa Local Board Chairperson to update the local board on issues she has been involved in.

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal report from the Manurewa Local Board Chairperson.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 

Auckland Transport Update to the Manurewa Local Board – September 2018

 

File No.: CP2018/16485

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Manurewa Local Board on transport-related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua / Executive summary

2.       The Manurewa Local Board currently has five active LBTCF proposals underway. Key updates on these include:

·    at the Manurewa station pedestrian overbridge, the installation of iwi artist-designed mesh was rescheduled to begin on 16 September and be completed by 1 October

·    the building on the land at 286 Great South Road will be demolished once the platform shelter at Te Mahia station has been completed

·    the Manurewa town centre clock is expected to be reinstalled on 20 September,

·    some errors have been discovered on the poppy road name blades as part of Places of Rememberance project and seven signs will need to be reproduced.

3.       CCTV cameras are being connected and are expected to be online on 11 September at the Station road Park and Ride.

4.       The northern section of the Redoubt Road-Mill Road corridor has been passed to the Supporting Growth Alliance so that the entire corridor can be assessed as a whole and the most appropriate staging and priority across the entire corridor can be determined.  In the interim, Auckland Transport is planning to undertake capacity upgrades along Redoubt Road in the latter half of 2019, involving the provision of ‘dynamic lanes’ similar to Whangaparaoa Road and Panmure bridge.

5.       Consultation is open for land use and transport plans being investigated in Auckland's southern future urban growth areas.  Joint public information days are being held from mid-September to early October and consultation closes on 10 October.

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      receive the Auckland Transport Update to the Manurewa Local Board – September 2018.

 

Horopaki / Context

6.       This report addresses transport-related matters in the local board area and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and LBTCF projects.

7.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport.  Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

8.       Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

9.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways.  Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan.  This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

 

Local Board Transport Capital Fund (LBTCF) update

 

10.     The Manurewa Local Board’s transport capital fund to date is summarised below.  Increased LBTCF funding was approved by Auckland Council for the 2018/19 and subsequent financial years, which became available on 1 July 2018.  The amount approved for the Manurewa Local Board is now included in the financial summary table below.

Manurewa Local Board transport capital fund summary

 

Total Funds Available in current political term (includes 2019/20 FY)

$4,010,293

Amount committed to date on projects approved for detailed design and/or construction

$584,645

Capped contribution amount for Te Mahia station upgrade project

$2,000,000

Remaining budget left available to allocate by the end of the current political term

$1,425,648

 

11.     The board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost).

ID#

Project Description

Progress/Current Status

353

Hill Road pedestrian link

A project to improve pedestrian links on Hill Road between Great South Road and the Botanic Gardens

·      FEC = $525,000

·      Spend to date = $431,522

·      Construction approved in Nov-15 based on FEC of $575,000 (later reduced to $525,000).

·      Project completed except for one remaining site at the Hillcrest Grove intersection.  Consultation was repeated given the time passed since the initial consultation.

 

Project update:

·      TCC approval for the final site was received on 7-Sep-18.

·      Construction is expected to start in mid-October.

354

Manurewa covered walkway

A project to improve connectivity between the Manurewa bus station, rail station, and Great South Road (through Southmall) by building a weather-proof canopy to link all three.

·      FEC = $1,172,000

·      Spend to date = $1,110,889

·      Project initiated in Oct-14 and construction approved in Nov-15.  The FEC was adjusted a number of times due to scope changes.

·      Following a further request, ROCs were provided in Mar-17 for canopies over the station ramps – the ROC for a solid (metal) roof was $721,632 while the ROC for a structureflex roof was $795,072.

·      All requested physical works funded from the LBTCF have been completed.

·      The board withheld making a decision on covering the ramps until potential opportunities relating to Te Mahia train station could be identified with AT.

 

Project update (for non-LBTCF component):

·      The artist-designed mesh for the pedestrian over-bridge is ready to install.  Following advice from KiwiRail that installation work could not begin on 19-Aug (as previously advised). Installation has been rescheduled to begin on 16-Sep and be completed by 1-Oct at the latest.

546

Te Mahia station upgrade

A project to work in conjunction with AT to upgrade the station beyond the basic scope of works identified by AT

·      Capped allocation of $2m

·      Spend to date = $1,314,884

·      On 16-Nov-17, the board considered and endorsed a package of works to be funded by the LBTCF, and approved a maximum allocation of $2 million.

·      On 19-Apr-18, the board passed a resolution to include mana whenua signage at the station as part of its $2M package of works.

·      Settlement for the purchase of 286 Great South Road (GSR) occurred on 29-Jun-18.  The Manurewa town centre (MTC) working group will look to develop options for the site.

Project update (including AT funded works):

·      Civil works on the platform have been completed with surfacing and tactile pavers installed.

·      A Block of Line (BOL) is planned for 22/23-Sep for the installation of the shelter frame and the installation of new light masts.

·      Following the BOL, fit-out of the shelter will occur during days and new CCTV and PA will be installed across the station.

·      Target completion date is Nov-18.

·      Level crossing improvements are expected to begin late this year or early next, most likely during the Christmas BOL.

·      On the 286 GSR site, the MTC working group authorised the existing building be demolished based on a quote of $28,177.06.  The demolition will likely take place after the completion of the platform shelter, so expected in late Nov and December.

·      AT provided a concept design for a future over-bridge and ramp to provide guidance so that development on the site does not preclude future station requirements.

598

Manurewa town centre clock upgrade and refurbishment

A project to upgrade and return the clock to good working order

·      FEC = $36,437

·      Spend to date = $105

·      On 19-Apr-18, the board approved construction on a project to refurbish the Manurewa town centre clock and to upgrade with new clock case, dials, electrical and lighting, and replace glass viewing-panels at clock base.

·      The work is being undertaken by Precision watch and clock repair specialists.

Project update:

·      Precision is close to finishing all parts of the job.  They have managed to modify the bracket that holds the clock head, which in turn has allowed scope to increase the size of the clock dials.  This will give the clock a greater street presence.

·      The plan is to reinstall the clock on 20-Sep-18.

·      AT will organise a power feed to the clock pole to connect the new lighting up to.

611

Poppy Places of Remembrance project

A project to identify street names in Manurewa related to NZ’s overseas military history

·      FEC = $8,042

·      On 21-Jun-18, the board approved $8,041.93 for the purchase and installation of poppy road name blades along the following roads: Beatty Avenue, Jellicoe Road, Jutland Road, Sturdee Road, Churchill Avenue, Maich Road and Pedestal Lane.

 

Project update:

·      The signs have been manufactured and collected.  However, there are some errors and seven signs need to be reproduced.

·      Installation will be undertaken by AT’s road maintenance contractor. 

622

Blanes-Reremanu walkway bollards

A project to prevent vehicle access along a road-to-road walkway in Weymouth

·      ROC $1,000

·      Approved budget $1,500

·      On 16-Aug-18, the board approved up to $1,500 to purchase and install two bollards in the narrow section of walkway between Blanes Road and Reremanu Place.

 

Project update:

·      Authorisation has been given for the bollards to be sourced and installed by AT’s road maintenance contractor.

·      A bollard will be installed either side of the footpath in the narrow Reremanu end of the walkway.

 

 

Local projects and activities

 

Station Road park-and-ride improvements

12.     The installation of CCTV poles and upgraded streetlighting has been completed at the Station Road overflow park-and-ride car park.

13.     The 13 CCTV cameras have been installed and are expected to be connected into AT networks and operational on 11 September 2018.

 

Redoubt Road-Mill Road corridor project update

14.     Auckland Transport completed the designation for the Redoubt Road–Mill Road Corridor Project in early 2016.  It was originally assumed that the detailed design and construction of the northern section of the corridor would have been the first stage of that, with further work on the planning approvals for the central and southern sections progressed in parallel.

15.     However, the new government signalled a shift in transport investment priorities for Auckland through the new Government Policy Statement (GPS) on Transport released in April 2018.  This shift is now reflected in the update of the Auckland Transport Alignment Project (ATAP) report and recommendations, also released in April.

16.     For the Redoubt Road-Mill Road corridor, the revised ATAP recommended scaling back from completing the entire corridor at a cost of $1 billion in the first decade and instead targeting intersection and safety improvements along the corridor, noting:

“While further work needs to be done to identify where these improvements should be targeted, key priority areas for investment include:

·    improve intersections to address the most severe congestion

·    improve parts of the northern end to address the most severe safety issues

·    construct sections that pass directly through former Special Housing Areas at the time these areas grow

·    construct the new Drury South interchange

·    undertake route protection and land purchase of the southern section.”

 

 

 

17.     In addition, the current Auckland Council Structure Plans for Drury and Pukekohe have increased the assumed level of growth in the south by more than 30 per cent.  The role, form and function of Mill Road, as one of the key pieces of transport infrastructure, is being influenced by this increased growth.  The increase is significant enough that the transport network from the Transport for Future Urban Growth Business Case is being reconfirmed.

18.     As a result of the ATAP revision and increased growth from the structure plans, Auckland Transport has withdrawn a tender for detailed design and construction of the northern section of the corridor.  The northern section of the corridor has been passed to the Supporting Growth Alliance so that the entire corridor can be assessed as a whole and the most appropriate staging and priority across the entire corridor can be determined.

19.     Under the guidance of the GPS and ATAP, the implementation and business plan for the Redoubt Road-Mill Road corridor is being progressed through the Supporting Growth Alliance and being considered within the context of the wider strategic transport network for the south.

20.     The Supporting Growth Programme is the government and Auckland Council’s strategic transport planning programme set up to investigate and deliver the transport networks Auckland needs over the next 30 years to accommodate this future urban growth.

21.     Consideration of the Redoubt Road–Mill Road Corridor within the Business Case for the Strategic Transport Network for the South will confirm the sequencing for which parts of the entire Mill Road corridor progress through implementation and protection and in what time periods.

22.     In terms of progressing upgrading the corridor, Auckland Transport is planning to undertake capacity upgrades along Redoubt Road in the latter half of 2019.  This will entail the provision of dynamic lanes similar to the scheme recently incorporated on the Whangaparaoa peninsula and installed on Panmure Bridge which provides an additional traffic lane for the peak direction.

23.     Information on dynamic lanes can be found at: https://at.govt.nz/projects-roadworks/whangaparaoa-road-dynamic-lanes-trial/

 

Other transport news

 

Supporting Growth southern consultation open

24.     Consultation is now open for land use and transport plans being investigated in Auckland's southern future urban growth areas.

25.     Auckland Council is developing structure plans for land use to guide future urban development in Drury-Opaheke and Pukekohe-Paerata.

26.     The Supporting Growth Programme is planning the transport networks needed to support this growth in Auckland over the next 30 years, including those areas mentioned and also Takanini.


 

27.     Joint public information days are being held from mid-September to early October as outlined below.

https://gallery.mailchimp.com/2d2a18301b521b3acc49a58cc/images/97e9edd5-3622-4250-b096-2d9bf29664e7.jpg

 

28.     Interested parties are welcome to attend the open days to view transport options, talk to the Supporting Growth team and give feedback.  Representatives of Auckland Council will also be at these open days to present information on the structure plans.

29.     Feedback closes at 5pm on Wednesday 10 October.  Consultation information and feedback forms are available at:

http://www.supportinggrowth.govt.nz/have-your-say/south/

Skypath funding commitment

30.     On 23 August Auckland Mayor Phil Goff welcomed the government’s pledge of $67 million to build Skypath, the walk and cycleway across the Auckland Harbour Bridge.

31.     Skypath will be transformational for Auckland, allowing pedestrians and cyclists to have permanent access across the harbour for the first time.

32.     As well as encouraging active modes of transport between the North Shore and the city for daily commuter use, the project will also provide locals and visitors alike a unique experience to enjoy fantastic views of the city and harbour from the bridge.

More CCTV enforcement of city bus lanes

33.     Auckland Transport has installed CCTV cameras in bus lanes on Queen Street, Hobson Street and Khyber Pass Road in the central city, in addition to existing CCTV monitoring enforcement on Fanshawe Street.

34.     The cameras generate an alert so an enforcement officer is not needed on the street.  The CCTV footage is reviewed by an experienced officer who makes the decision about whether an infringement should be issued.

35.     When CCTV was introduced on Fanshawe Street in July 2017 there was an initial jump in the number of infringements issued, but now infringements are back to similar levels as before CCTV.

36.     The key benefits of using CCTV to remotely monitor bus lanes are:

·    lanes can be monitored 24/7

·    one officer can monitor multiple lanes

·    eliminates health and safety risks for staff who would normally need to stand on the road side for hours.

 

37.     Bus lanes are for buses, motorcycles, scooters and cyclists.  Other vehicles can enter the bus lane to turn left up to 50 metres before turning.

38.     The infringement fee for driving illegally in a bus lane is $150, which is set by legislation.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

39.     Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area.

40.     The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

Auckland Transport consultations

41.     There were no consultations undertaken during the last month affecting the Manurewa Local Board area.

Traffic Control Committee (TCC) report

42.     There were no decisions of the TCC during the month of August 2018 affecting the Manurewa Local Board area.

Tauākī whakaaweawe Māori / Māori impact statement

43.     The proposed decision of receiving the report has no impacts or opportunities for Māori.  Specific engagement will be undertaken with Māori in relation to the proposed Mana Whenua signage for Te Mahia station.

Ngā ritenga ā-pūtea / Financial implications

44.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

45.     No significant risks have been identified.

Ngā koringa ā-muri / Next steps

46.     Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area.

47.     Auckland Transport will provide another update report to the board next month.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Ben Stallworthy – (Acting) Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 

Manurewa Local Board Grant Round One and Multi-board One 2018/2019 Grant Allocation

 

File No.: CP2018/16823

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications for the Manurewa Local Board Grants Round One and Multi-board Local Grants Round One 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2018/2019 on 19 April 2018 (resolution number MR/2018/46). The document sets application guidelines for contestable community grants submitted to the local board.

3.       This report presents applications received for the Manurewa Local Board Grants Round One and Multi-board Local Grants Round One 2018/2019 (see Attachment A).

4.       The Manurewa Local Board has set a total community grants budget of $141,000 for the 2018/2019 financial year.

5.       A total of 22 applications were received, including 18 multi-board applications, for Manurewa Local Board Grants Round One 2018/2019, requesting a total amount of $255,555

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      agree to fund, part-fund or decline each application in Manurewa Local Grant Round One 2018/2019

Table One: Applications for the Manurewa Local Grant Round One 2018/2019

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1910-110

CrossNet Incorporated

Community

Toward costs including the project leader fee, senior youth worker fee and Youth Worker fee.

$25,725.00

Eligible

LG1910-112

Lifechurch

Community

Towards venue hire cost for the Legacy Young Adult Conference.

$2,000.00

Eligible

LG1910-115

Kids Safe with Dogs Charitable Trust

Community

Towards printing, instructor fees and administrators cost.

$9,438.00

Eligible

LG1910-116

Waioira McLeod

Community

Towards cost of personal study.

$2,000.00

Ineligible

LG1910-120

Weymouth Residents and Ratepayers Association

Community

Towards venue hire and printing of the association newsletter. 

$2,000.00

Eligible

LG1910-125

Manurewa Amateur Athletic and Harrier Club

Sport and recreation

Towards transport cost to attend the Colgate games.

$1,000.00

Eligible

LG1910-127

Diabetes New Zealand Auckland Branch

Community

Towards cost of their HOPE champions (coordinators).

$10,000.00

Eligible

LG1910-128

Auckland Seniors Support and Caring Group Incorporated

Community

Towards venue hire, travel fees, festival cost and drama equipment.

$5,000.00

Eligible

LG1910-129

Auckland Basketball Services Limited

Sport and recreation

Towards basketball coaching cost and venue hire.

$10,000.00

Eligible

LG1910-130

Te Whakaora Tangata Trust

Community

Towards counselling workshop costs at the Manurewa Marae.

$15,000.00

Eligible

LG1910-132

Action Education Incorporated

Community

Towards workshop facilitation cost and a contribution towards Youth Development Worker Salary. 

$4,500.00

Eligible

LG1910-133

Auckland Wheelbreakers Incorporated.

Sport and recreation

Towards venue hire.

$4,528.00

Eligible

LG1910-135

Urban EcoLiving Charitable Trust

Environment

Towards delivering a special three day programme and purchase of a Littatrap for the Manurewa Marae.

$8,881.00

Eligible

LG1910-137

Counties Manukau Sports Foundation

Sport and recreation

Towards Community Recreation and Events Coordinator costs.

$30,000.00

Eligible

LG1910-138

Citizens Advice Bureau Manurewa Incorporated

Community

Towards venue hire cost for Clendon satellite site.

$3,000.00

Eligible

LG1910-139

Life Education Trust Counties Manukau

Community

Towards operations cost to run the Life Education programme in six schools in Manurewa. 

$20,000.00

Eligible

LG1910-140

Elvis in the Gardens Incorporated Society

Events

Towards costs to hold Elvis in the Gardens at the Botanic Gardens.

$12,000.00

Eligible

LG1910-141

Kaitiaki Sisters Incorporated Society

Community

Towards the cost of running sustainable living workshops for women in Manurewa.

$10,000.00

Eligible

LG1910-142

innonative

Community

Towards workshop facilitation cost, venue koha, catering, t-shirt cost and overheads to run the Manurewa local market garden run out of Manurewa High School. 

$3,134.00

Eligible

LG1910-146

Mountains to Sea Conservation Trust - Experiencing Marine Reserves

Community

Towards the Manurewa Kaitiaki programme at Alfriston College.

$3,000.00

Eligible

LG1910-147

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 800 native trees and 75 recycling bins to Manurewa schools and preschools participating in the Paper4trees programme.

$4,697.00

Eligible

LG1910-148

Youthline Auckland Charitable Trust

Community

As a contribution towards the Youthline co-ordinator cost.

$4,703.00

Eligible

Total

 

 

 

$190,606.00

 

 

b)      agree to fund, part-fund or decline each application in Multi-board Local Grant Round One 2018/2019

Table Two: Applications for the Multi-board Local Grants Round One 2018/2019

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB1819-104

Cook Islands Rugby New Zealand Incorporated

Sport and recreation

Towards rugby equipment for junior teams.

$2,300.00

Eligible








MB1819-106

Let’s get Legal Trust

Community

A contribution towards cost of Driver’s license programme workshops.

$7,500.00

Eligible








MB1819-118

Manukau Orchestral Society Incorporated

Arts and culture

Towards the venue hire and technical costs for a musical performance at the Vodafone Events Centre.

$2,439.00

Eligible








MB1819-126

Royal New Zealand Foundation of the Blind

Community

A contribution towards new digital talking books for the Blind Foundation Library.

$3,000.00

Eligible






MB1819-141

Tumeke Enterprise Limited

Events

Towards catering cost towards a two-day youth programme - Maori and Pasifika in Business Forum.

$2,000.00

Eligible








MB1819-151

New Zealand Dance Advancement Trust

Arts and culture

Towards the costs of venue hire, studio hire and the artistic cost for dance education coordinator, artistic executive, production manager, dancers and senior dance tutors for the "2019 Youth & Community Engagement Programme.

$3,600.00

Eligible








MB1819-154

StarJam Charitable Trust

Community

Towards the costs to run StarJam music workshops including the programme coordinator salary, tutor fees, venue hire, equipment and administration costs.

$4,250.00

Eligible






MB1819-160

New Zealand Nepal Society Incorporated

Arts and culture

Towards the audio-visual hire and operational costs of Nepal Festival.

$2,000.00

Eligible








MB1819-161

ADFC Limited

Arts and culture

Towards venue hire and audio-visual hire costs.

$4,000.00

Eligible








MB1819-162

New Zealand Council of Victim Support Groups Incorporated

Community

Towards the costs to recruit, train and supervise their volunteer support workers.

$7,000.00

Eligible






MB1819-174

LifeKidz Trust

Community

Towards the purchase of outdoor play panels and the cost of youth worker wages to run their youth programmes.

$2,000.00

Eligible








MB1819-177

NZ Filipino Sto Nino Devotees Trust

Events

Towards the venue hire and audio-visual costs for a two-day basketball competition and the Annual Sto Nino Fiesta and Sinulog Festival.

$1,000.00

Eligible








MB1819-182

Counties Manukau Sports Foundation

Events

Towards venue hire, event co-ordinator and catering costs for 2018 Counties Manukau Sporting Excellence Awards

$3,000.00

Eligible








MB1819-183

Umma Trust

Community

Towards a series of workshops on healthy eating and nutrition and driving.

$10,560.00

Eligible






MB1819-187

Dream Big Trust

Community

Towards rent costs for six months at the Papatoetoe Seventh Day Adventist Church.

$1,300.00

Eligible







MB1819-190

Auckland Kids Achievement Trust

Community

Towards wages for 14 Kiwi Can Leaders who deliver the Kiwi Can programme across 7 schools in 7 local board areas.

$5,000.00

Eligible






MB1819-191

PHAB Association Incorporated

Community

Towards the costs to PHAB service workers' salary, and coordinators and administrators' wages.

$2,000.00

Eligible








MB1819-191                                                

OUTLine New Zealand Incorporated

Community

Towards general operations cost: phone internet cost and volunteer cost.

$2,000.00           

Eligible

Total

 

 

 

$64,949.00

 

 

 

Horopaki / Context

6.         The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.         The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

·                local board priorities

·                lower priorities for funding

·                exclusions

·                grant types, the number of grant rounds and when these will open and close

·                any additional accountability requirements.

8.         The Manurewa Local Board adopted their grants programme for 2018/2019 on 19 April 2018 and will operate three quick response and two local grants rounds for this financial year. 

9.         The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10.      The Manurewa Local Board has set a total community grants budget of $141,000 for the 2018/2019 financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14.     A summary of each application received through Manurewa Round One 2018/2019 and Multi-board Local Grants Round One is provided (see Attachment A).

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

16.     Sixteen applicants applying to Manurewa Local Grants Round One and Multiboard Local Grants Round One indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

17.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

18.     The Manurewa Local Board has set a total community grants budget of $141,000.00

19.     In Manurewa Local Board Round One and Multi-board One 2018/2019, a total of 22 applications were received, including 18 multi-board applications, for Manurewa Local Board Grants Round One and Multi-board One 2018/2019, requesting a total amount of $255,555

Ngā raru tūpono / Risks

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21.     Following the Manurewa Local Board allocating funding for local grants round two, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Manurewa Local Board 2018/2019 Round One, application summary (Under Separate Cover)

 

Ngā kaihaina / Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Fran Hayton - Principal Grants Advisor and Incentives TL

Shane King - Operations Support Manager

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 

Manurewa Citizens Advice Bureau Security Gates

 

File No.: CP2018/14919

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Manurewa Local Board for the locally driven initiatives (LDI) capital budget required to progress with the installation of steel security gates at the entrance of the Manurewa Citizen Advice Bureau Office (CAB).

Whakarāpopototanga matua / Executive summary

2.       On 15 February 2018, staff presented the local board with a proposal to install security gates at the front entrance of the Manurewa CAB.

3.       The proposed security gates are a response to health, safety and security concerns raised by community members, Manurewa CAB management and staff. The local board supported this initiative.

4.       This report seeks to formalise the local board’s contribution of $15,500 from the locally driven initiative (LDI) capital budget for FY18/19.

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      approve $15,500 from FY18/19 locally driven initiatives (LDI) capital funding for the installation of steel gates at the Manurewa Citizen Advice Bureau Office office.

 

 

Horopaki / Context

5.       In May 2017 the council received complaints from the community about antisocial behaviour at the main entrance of the Manurewa CAB office, mostly outside business operating hours. Issues included fires being lit in the entranceway doorway, which posed health and safety risks for council staff and members of the public.

6.       Staff and local board members visited the site to address security concerns raised by CAB staff and members of the public.

7.       On 15 February 2018 a memo was presented to the local board with two options responding to all concerns raised

·    option one: manual steel gates

·    option two: automated sliding doors.

8.         The local board supported option one, to install manual steel gates.

9.       Staff worked with the landscape design team, project delivery and Local Board Services staff to agree and finalise a design and production specification in consultation with the local board.

10.     This report is to formalise the local board’s approval and allocate the required LDI capital funding.

 

Tātaritanga me ngā tohutohu / Analysis and advice

11.       The design is based on the following principles:

·    a unique visually sympathetic design

·    contemporary in style

·    easy to operate.

12.     Galvanised steel will be used to frame the gates and backing panel. The front panel is a laser cut patterning design welded and powder coated. The design is visually attractive and allows for visibility through the gate. A static top steel panel with the same laser cut design, will ensure the gates cannot be climbed. The gate specifications and designs are provided in Attachment A. 

13.     The gates will be locked and unlocked by the Manurewa CAB staff. A locking mechanism will be mounted on the front of the gate for staff access from the main street.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14.     This initiative aligns with the Manurewa Local Board Plan outcome 5: We treasure our home, our community. Manurewa is a place we feel connected, safe and valued.

15.     The design and option recommended in this report aligns with the board’s feedback to staff during the site visit and the workshop in February 2018.

16.     Since February staff have been working with internal teams to agree and finalise a design and production specification. Staff also met with the management of the CAB in June 2018 to discuss lock requirements for CAB staff to lock and unlock the gates.

Tauākī whakaaweawe Māori / Māori impact statement

19.     All community assets contribute significantly to Māori well-being, values, culture and traditions. Where we anticipate any aspects of the proposed project having a significant impact on sites of importance to mana whenua, we will undertake appropriate engagement.

20.     Te Ao Māori values have influenced all design aspects of the proposals presented.

Ngā ritenga ā-pūtea / Financial implications

21.     The preferred design option one has been estimated to cost $15,500. This is an estimate only, and is inclusive of all physical works, gate lock, fees and contingency. Actual costs will be confirmed following procurement of the works. The table below provides a breakdown of the estimated cost.

 

Item

Cost ex GST

1

Manufacturer production drawings

$1,000

2

Gate production

$10,000

3

Contractor installation

$2,000

4

Fees & contingencies

$2,000

5

Gate lock and installation

$500.00

 

 

$15,500

 

22.     The Manurewa Local Board currently have $538,600 LDI unallocated for FY 2018/2019. Allocation of budget for this project will leave $523,100 available for other projects.

23.     There is a further report on the board’s September agenda that seeks approval of LDI capital funding of $33,200 for the Clendon Skatepark renewal.

24.     Installing steel security gates will alleviate health and safety concerns and also prevent possible costs to repair damages.

Ngā raru tūpono / Risks

25.     The lead time to produce the gate is estimated to be eight weeks from approval. Actual cost and timing will be confirmed following procurement.

Ngā koringa ā-muri / Next steps

26.     Following approval from the local board the project will progress to procurement of the supply and installation of the gates.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

CAB Gates

51

     

Ngā kaihaina / Signatories

Author

Jasmine Samuel - Community Led and LDI Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

20 September 2018

 

 


 


Manurewa Local Board

20 September 2018

 

 

Approval of the Locally Driven Initiative (LDI) Capital Fund towards the Clendon Skatepark Renewal

 

File No.: CP2018/17443

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Manurewa Local Board for the locally driven initiatives (LDI) capital budget required to progress with additional equipment items for the Clendon Skatepark renewal.

Whakarāpopototanga matua / Executive summary

2.       Clendon skatepark is scheduled for renewal in the 2018/2019 financial year.

3.       On 23 August 2018, staff presented the local board with a proposal to enhance the renewal of Clendon skatepark by adding 3 additional equipment items.

4.       This initiative aligns with the outcomes of feedback from the public consultation open day, social media and the skatepark custodian who provided feedback from the skatepark users. The local board supported progressing with this initiative.

5.       This report seeks to formalise the agreed funding contribution from the locally driven initiative (LDI) capital budget for the 2018/2019 financial year.

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      approve $31,500 from the 2018/2019 locally driven initiatives (LDI) capital funding budget for the additional equipment pieces for Clendon skatepark, as shown in Attachment A of the agenda report.

Horopaki / Context

6.       Clendon skatepark is scheduled for renewal in the 2018/2019 financial year.

7.       During the investigation phase the local community were engaged to get feedback on how the skatepark could be enhanced and to renew interest from the community.

8.       On 15 March 2018 an open day was held at Te Matariki Clendon Community Centre. Frequent users of the park attended and provided input for improvements.

9.       The Clendon skatepark concept design aligns with the outcomes of engagement with the local community and is supported by the local board.

Tātaritanga me ngā tohutohu / Analysis and advice

10.     The renewals work programe will include the folowing:

·    concrete slab and furniture demolition and removal

·    basecourse and drainage for the concrete foundations

·    re-establish drainage systems

·    drinking fountain reinstatement

·    new reinforcing bar and abutting concrete joints for the equipment

·    seating reinstatement and mountings

·    resurfacing of the concrete

·    all graffiti removed

·    mural art to be supplied and installed

·    concrete surfacing protectant.

 

11.     The LDI funded additional equipment items are:

·    additional long coping rail to be mounted and installed

·    handrail and stairs set to be added equipment to the existing structure

·    an A frame ledge and pyramid.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

12.     This initiative aligns with the Manurewa Local Board plan outcomes five - we treasure our home and our community.

13.     On the 15 March 2018, an open day was held at Te Matariki Clendon Community Centre. Frequent users of the park attended and provided input for improvements.

14.     Feedback from frequent users who could not attend the open day passed on feedback to the skatepark custodian and social media.

Tauākī whakaaweawe Māori / Māori impact statement

15.     All community assets contribute significantly to Māori well-being, values, culture and traditions. Where staff anticipate any aspects of the proposed project having a significant impact on sites of importance to mana whenua, we will undertake appropriate engagement. 

Ngā ritenga ā-pūtea / Financial implications

16.     On 16 August 2018, the local board approved $137,000 from their renewals budget to renew Clendon Skatepark (MR/2018/139).

17.     Allocation of LDI and renewals funding is specified below.

Funding Source

Totals

Renewals

$137,000.00

LDI

$31,500.00

Total project budget

$168,500.00

 

18.     The local board currently has $538,600 capital funding available from their 2018/2019 LDI budget for allocation to projects.

19.     Tthere is a separate report on the board’s September agenda seeking the approval of $15,500 of LDI capital funding for the Manurewa Citizens Advice Bureau steel gates.

Ngā raru tūpono / Risks

20.     Project progression and delivery is dependent on a decision from the local board.

Ngā koringa ā-muri / Next steps

21.     Following approval from the local board the project will progress to the physical works stage and delivery timeframes will be confirmed to the local board.


 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Clendon Skatepark Perspectives

57

     

Ngā kaihaina / Signatories

Authors

Jasmine Samuel - Community Led and LDI Specialist

Shane Hogg - Project Manager, Project Delivery

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 



Manurewa Local Board

20 September 2018

 

 



Manurewa Local Board

20 September 2018

 

 

Manurewa Open Space Network Plan

 

File No.: CP2018/16205

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To adopt the Manurewa Open Space Network Plan.

Whakarāpopototanga matua / Executive summary

2.       Adoption of the open space network plan will assist local board decision-making and provide a framework for the development of open space over the next 10 years.

3.       The purpose of the plan is to set out actions to deliver a sustainable quality open space network that can respond to, and accommodate, anticipated population growth.

4.       The network will provide the community with access to a range of recreational, social, cultural and environmental experiences.

5.       The open space plan includes:

·    current state of the network and the challenges it is facing

·    five key moves that provide the framework to deliver a sustainable quality open space network

·    prioritised actions that will deliver the key outcomes.

6.       There is no funding to implement projects in the open space network plan beyond renewal of existing assets and planned capital expenditure. There is a risk that local residents’ expectations of identified actions within the network plan will not be achieved due to lack of funding. The local board can use the plan to advocate for increased funding as part of the annual and long-term plan processes. 

7.       The implementation of the plan will occur over a 10-year timeframe and will be coordinated by the council’s parks operations staff.

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      adopt the Manurewa Local Board Open Space Network Plan (Attachment A)

b)      delegate approval of any minor amendments to the document to the Chairperson of the Manurewa Local Board.

 

 

Horopaki / Context

8.       An open space network plan (network plan) has been prepared for the Manurewa Local Board area.

9.       This network plan outlines the local board’s aspirations and priorities for the future development of local parks and open spaces. The plan responds to the cultural diversity and growth anticipated in the Manurewa area including changes in demographics and patterns of usage.

10.     The network plan sets out the key moves and prioritised actions for the development of open space in the Manurewa area over the next 10 years.

 

 

Tātaritanga me ngā tohutohu / Analysis and advice

Manurewa Open Space Network Plan

11.     The plan was prepared in consultation with the local board, partners and key stakeholders and is informed by the Manurewa Neighbourhood Parks Research.

12.     The network plan analyses the current state of the Manurewa open space network and sets out five key moves that provide the framework for actions that inform future development over the next 10 years.

Current state

13.     The main strengths of the existing open space network include:

·    well provided for in terms of the quality of open space

·    adequate provision of sports fields

·    good network of coastal walkways  

·    rich history and cultural heritage

·    a community that treasures the environment and is engaged in working to protect and enhance the waterways.

14.     The main challenges relating  to existing open space include:

·    lack of story-telling and wayfinding signage across the network

·    poor access and street frontage of parks

·    limited opportunity for diverse play (to cater for all ages and abilities)

·    low environmental quality of the waterways and coastline   

·    issues with the function and configuration of parks

·    lack of connection within the Manurewa open space network to surrounding parks, transport network and town centre. 

Key moves

15.     Five key moves have been identified to structure actions to develop Manurewa’s open space network. They respond to the issues and opportunities identified through the current state analysis.

·    create parks for our community – to deliver high quality parks with a variety of play experiences

·    make connections – to develop walking, cycling routes, ecological corridors  and green networks, that the community value

·    protect the environment – to protect the local environment and biodiversity for the future 

·    cater for growth – to respond to intensification and diverse population 

·    express local identity – telling local stories describing Māori and European history and names through bi-lingual signage.

16.     The long-term goal is for a sustainable quality open space network.


 

rioritised actions

17.     The primary purpose of the open space network plan is to prioritise actions to improve the open space network. Prioritisation provides direction to improve the open space network.

18.     The following list of principles have been considered when prioritising actions:

·        existing capital works programmes and contractual commitments

·        areas zoned for high growth (metropolitan centre, town centres, local centres, mixed use, terrace housing and apartments) and where there is a gap in provision identified

·        areas of deficiency and/or poor quality open space prioritised over areas of good provision and/or good quality open space

·        cost benefit of individual actions

·        planning and funding cycles and other influences such as land acquisitions, infrastructure projects, integrated planning with neighbouring local boards and other stakeholders such as environmental services.

19.     Each focus area of action has been prioritised according to the prioritisation principles.

20.     The following actions relate to projects across the Manurewa Local Board areas:

Table 1: Overview of key moves and focus areas for prioritised actions

Key move

Focus areas

Create parks for our community

           

·    deliver high quality parks that locals love and enjoy

·    diversify play experiences

·    promote events and programmes in parks

Make connections

 

·    provide way-finding signage

·    deliver local paths (greenways) to improve connections between parks

·    incorporate street tree planting

·    enhance ecological corridors

Protect the environment

 

 

·    improve water quality

·    implement the Priority Ecological Management Areas

·    increase eco-sourced native tree planting and remove exotics.

Cater for growth

 

·    acquire new park land

·    diversify experiences in and across neighbourhood parks.

Express local identity

·    tell local stories

·    use Māori place names

·    make all signage bi-lingual

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21.     Staff engaged the Manurewa Local Board in the preparation of the network plan through a series of workshops:

          30 March 2017 – introduction to the open space network plan

          11 October 2017 – discussion relating to the current state and key moves

          12 April 2018 – discussion relating to the key moves and prioritised actions

          26 July 2018 – discussion relating to the feedback on the draft network plan.

Tauākī whakaaweawe Māori / Māori impact statement

22.     The provision of quality parks and open spaces help to facilitate Māori participation in sport and recreation.

23.     Staff engaged with mana whenua in April 2017 and September 2017 to seek their views and values in relation to the open space network in Manurewa.

24.     Mana whenua aspirations and priorities for the open space network in Manurewa include:

·     improve water and environmental quality

·     ensure open space is available to all

·     make parks attractive and safe for locals to use

·     promote use of local parks with local residents

·     encourage natural play in natural areas

·     prevent crime and make parks feel safe

·     involve mana whenua in park design and development

·     incorporate Māori names and storytelling signage in parks

·     reduce the number of buildings and commercial activities on parks

·     provide multi-use facilities and attractions for all ages, ethnicities and families

·     Ngāti Tamaoho – expressed a commitment to improve water quality and encourages the local board to fund the implementation of rain gardens. They would like the opportunity to provide a cultural narrative in park naming and development.  

25.     These views have been incorporated into the key moves and prioritised actions of the network plan.

Ngā ritenga ā-pūtea / Financial implications

26.     Actions identified within the network plan will have to be accommodated within existing budgets as no additional funds have been allocated.

Ngā raru tūpono / Risks

27.     There is a risk that local residents’ expectations of identified actions within the network plan will not be achieved due to lack of funding. The local board can use the plan to advocate for increased funding as part of the annual and long-term plan processes.

Ngā koringa ā-muri / Next steps

28.     It is anticipated that the delivery of specific projects identified in the plan will draw on a wide range of potential partners who can contribute advice, assistance, funding and support.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Manurewa Open Space Network Plan

63

     

Ngā kaihaina / Signatories

Author

Roma Leota - Policy Analyst

Authorisers

Paul Marriott-Lloyd - Senior Policy Manager

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Manurewa Local Board

20 September 2018

 

 

Appointments and Delegations of the Manurewa Local Board to panels and representatives for various council initiatives

 

File No.: CP2018/15710

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To appoint Manurewa Local Board members to local board panels and as representatives for various council initiatives for the remainder of the 2016-2019 triennium.

Whakarāpopototanga matua / Executive summary

2.       On 17 November 2016 the Manurewa Local Board appointed local board members to be panel members and representatives for various council initiatives. Since then, the Manurewa Local Board has had a by-election and has a new member. This change requires new appointments to be made.

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      note that the local board members will remain as representatives to panels or council initiatives as set out in Table One:

Table One. Manurewa Local Board panel members and representatives for various council initiatives

Panels or council initiative or responsibility

Member appointed

Alternate appointed

Southern Initiative Joint Steering Group (1 representative)

Sarah Colcord

Rangi McLean

Maori input into local board decision-making political steering group (1 representative)

Angela Dalton

Rangi McLean

Urban Design Champion (1 representative)

Sarah Colcord

Joseph Allan

Manurewa Local Board Panels

Members appointed

Manurewa Local Board Rangatahi Youth Scholarships Panel

Full board

Manurewa Youth Council Chairperson (or nominee)

Manurewa Youth Council Deputy Chairperson (or nominee)

Lifelong Learning Funding Scheme Assessment Panel

Full board

Volunteer Awards Panel

Full board

 

b)      appoint board members to council initiatives as set out in Table Two:

Table Two. New Manurewa Local Board representatives for various council initiatives

Panels or council initiative or responsibility

Member appointed

Alternate appointed

Greenways Plan Project Steering Group (2 representatives)

1.   Angela- Cunningham-Marino

2.    To be confirmed

N/A

Local Board input into notification decisions for resource consent applications (1 representative)

To be confirmed

  Angela Dalton

 

 

Horopaki / Context

3.       Council staff have requested that the Manurewa Local Board appoint members to represent the local board view for the following council initiatives:

i)   Greenways Plan Project Steering Group

ii)  Local board input into notification decisions for resource consent applications. The person selected must have the “Making Good Decisions Accreditation”. 

4.       At the 17 November 2016 Manurewa Local Board meeting the following members were appointed as representatives and panel members:

Panels or council initiative or responsibility

Member appointed

Alternate appointed

Southern Initiative Joint Steering Group (1 representative)

Sarah Colcord

Rangi McLean

Māori input into local board decision-making political steering group (1 representative)

Angela Dalton

Rangi McLean

Greenways Plan Project Steering Group (2 representatives)

1.    Angela Cunningham-Marino

2.    Stella Cattle

 

Urban Design Champion (1 representative)

Sarah Colcord

Joseph Allan

Local Board input into notification decisions for resource consent applications (1 representative)

Simeon Brown

Angela Dalton

Manurewa Local Board Panels

Members appointed

Manurewa Local Board Rangatahi Youth Leadership Scholarships Panel

Full board

Manurewa Youth Council Chairperson (or nominee)

Manurewa Youth Council Deputy Chairperson (or nominee)

Seniors Scholarships Panel

Full board

Volunteer Awards Panel

Full board

 

5.       The appointments made by the Manurewa Local Board in their 17 November 2016 Business Meeting are no longer current as Member Simeon Brown is no longer a member of the local board and Member Dave Pizzini has been elected in his place.

6.       At the 30 August 2018 Manurewa Local Board workshop, the board discussed appointments and delegations to council initiatives and local board panels and decided to reappoint the representatives for the Greenways Plan Project Steering Group in light of the new workstream allocations.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       There have been a number of changes to the local board panels since the appointments were made on 17 November 2016.

8.       The Seniors Scholarship Panel is now known as the Manurewa Local Board Lifelong Learning Funding Scheme Assessment Panel.

9.       The Manurewa Local Board Rangatahi Youth Leadership Scholarships Panel is now known as the Manurewa Local Board Rangatahi Youth Scholarships Panel.

Greenways Plan Project Steering Group

10.     The board has been asked to appoint two representatives for the Greenways Plan Project Steering Group.

11.     Members Angela Cunningham-Marino and Stella Cattle were the nominated representatives. Member Angela Cunningham-Marino will remain as a representative. At the workshop, the board gave direction to reappoint the second representative to better represent the new workstream allocations.

Local board input into notification decisions for resource consent applications

12.     The board has been asked to appoint one representative for the local board input into notification decisions for resource consent applications initiative. Meetings are held on an as required basis.

13.     The person selected must have the “Making Good Decisions Accreditation”. Chairperson Angela Dalton and Member Joseph Allan both currently hold this qualification.

14.     Member Simeon Brown was the nominated representative and Chair Angela Dalton was the alternate appointed. Chair Angela Dalton will remain the alternative. A new representative is sought.

15.     It should be noted that under section 14 of the Local Government Members (2018/2019) (Local Authorities) Determination 2018 the chairperson does not qualify to receive payment for attending hearings.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16.     This report seeks the local board’s decision on representatives on panels and council initiatives.

17.     The decisions in this report fall within the local board’s delegated authority.

Tauākī whakaaweawe Māori / Māori impact statement

18.     An aim of the local board is to increase Māori input into local board decision making in the Manurewa local board area.

19.     Local board members appointed to external community organisations are there to represent the local board and as part of responsibility should consider Māori interests.

Ngā ritenga ā-pūtea / Financial implications

20.     There are no financial implications of this decision.

Ngā raru tūpono / Risks

21.     There is a potential risk that members will have a conflict of interest with items discussed in the council initiatives meetings or local board panels. However, this risk is mitigated by the requirement that members make annual disclosures about their interests, and by members declaring a conflict when there are items that they have a conflict with.

Ngā koringa ā-muri / Next steps

22.     Local board members will represent the local board for the remainder of the 2016-2019 term.

 

Article II. Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Article III.        Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 

Appointment of Manurewa Local Board members to external community organisations

 

File No.: CP2018/16927

 

  

Te take mō te pūrongo / Purpose of the report

1.       To appoint Manurewa Local Board members to external community organisations relevant to the Manurewa Local Board area for the remainder of the 2016-2019 triennium.

Whakarāpopototanga matua / Executive summary

2.       Elected members participate as representatives of the local board on a number of external community organisations.

3.       On 17 November 2016 the Manurewa Local Board appointed local board members to external community organisations. Since then, the Manurewa Local Board has had a by-election and has a new member. This change requires new appointments to be made.

4.       This report provides details of the external organisations relevant to the local board area and requests that the local board nominates a lead and alternate member to represent the board on those external organisations for the 2016-2019 triennium.

5.       In addition, there are a small number of appointments where the Governing Body has delegated its responsibility to nominate an elected member to the relevant local board.

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      note that the local board members will remain as representatives to external community groups and organisations as set out in Table One:

Table One. Manurewa Local Board panel members and representatives for external community organisations

External organisation

 

Lead

Alternate

Aircraft Noise Community Consultative Group

Stella Cattle

Rangi McLean

Community Liaison Committee Whakatakapokai Northern Residential Centre (400 Weymouth Road)

Angela Cunningham-Marino

Rangi McLean

Community Liaison Committee Korowai Manaaki Youth Justice Northern (24 Kiwi Tamaki Road)

Angela Cunningham-Marino

Rangi McLean

Friends of the Auckland Botanic Gardens Incorporated

Stella Cattle

Angela Cunningham-Marino

Kohuora Auckland South Corrections Facility Social Impact Fund Allocation Committee

Angela Dalton

Rangi McLean

Tūpuna Maunga o Tāmaki Makaurau Authority (Maunga Authority)

Rangi McLean

Angela Dalton

 

b)      appoint local board members to the external community groups and organisations as set out in Table Two:

Table Two. New Manurewa Local Board panel members and representatives for external community organisations

External organisation

 

Lead

Alternate

Manurewa Business Improvement District

 

Wiri Business Improvement District

 

 

Clendon Business Association

 

 

Citizen’s Advice Bureau (CAB) Manurewa Management Committee

 

 

Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group

 

 

Kohuora Auckland South Corrections Facility Community Impact Forum

 

 

 

 

Horopaki / Context

6.       There are a number of external organisations who provide for the formal participation of Auckland Council elected members in their affairs. Elected member appointees will have a variety of duties depending on the organisation.

7.       At the commencement of each triennium, the Governing Body and local boards make appointments to external organisations. At the 17 November 2016 meeting the Manurewa Local Board appointed the following members to external organisations:

 

External organisation

 

Lead

Alternate

Manurewa Business Improvement District

Simeon Brown

Stella Cattle

Wiri Business Improvement District

Angela Dalton

Simeon Brown

Aircraft Noise Community Consultative Group

Stella Cattle

Rangi McLean

Citizen’s Advice Bureau (CAB) Manurewa Management Committee

Stella Cattle

Simeon Brown

Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group

Sarah Colcord

Simeon Brown

Community Liaison Committee Whakatakapokai Northern Residential Centre (400 Weymouth Road)

Angela Cunningham-Marino

Rangi McLean

Community Liaison Committee Korowai Manaaki Youth Justice Northern (24 Kiwi Tamaki Road)

Angela Cunningham-Marino

Rangi McLean

Friends of the Auckland Botanic Gardens Incorporated

Stella Cattle

Angela Cunningham-Marino

Kohuora Auckland South Corrections Facility Community Impact Forum

Angela Dalton

Rangi McLean

Kohuora Auckland South Corrections Facility Social Impact Fund Allocation Committee

Angela Dalton

Rangi McLean

Manurewa Community Events Trust, Wiri Licensing Trust, and Manurewa Business Association Events discussion group

Joseph Allan

Sarah Colcord

Tūpuna Maunga o Tāmaki Makaurau Authority (Maunga Authority)

Rangi McLean

Angela Dalton

 

8.       The appointments made by the Manurewa Local Board need to be reviewed as Member Simeon Brown is no longer a member of the board and Member Dave Pizzini has been elected in his place.

Tātaritanga me ngā tohutohu / Analysis and advice

9.       Local board members are required to represent local board interests as representatives in external organisations. Board members will provide updates at local board meetings to keep the board regularly informed of discussions and decisions unless there a need for confidentiality. These updates are in the form of member reports at business meetings which maintain public transparency.

10.     Elected member participation in external organisations can be required for many reasons:

·    a trust deed, that requires Auckland Council to make an appointment to an organisation

·    an organisation of interest to the local board is inviting elected member representation at its meetings

·    associations entered by the council which provide for elected member representation

·    organisation governance, or project or programme oversight, such as regional or local parks management groups

·    a statutory or regulatory provision (for example a regulation providing for a community liaison committee) or

·    a resource consent requiring the formation of a committee or hearing panel.

11.     When determining appointments, it is suggested that the local board is mindful of:

·    elected member availability

·    any conflicts of interest, including whether the local board provides funding to the entity

·    relevance

·    historical relationship with the organisation and Auckland Council.

12.     Members are delegated to external organisations in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed.

13.     Board members are encouraged to disclose memberships to external organisations in the conflict of interest register.

14.     The organisations that need to have new members appointed are detailed below.

Manurewa Business Improvement District and Wiri Business Improvement District

15.     There are 46 Business Improvement District Partnership Programmes operating within the Auckland region. Manurewa and Wiri are the two Business Improvement Districts (BID) in the Manurewa Local Board area.

16.     The local board has a day-to-day relationship with the business associations as a joint partner in the BID Partnership Programme. The local board will work with the business associations to align the direction for the BID programme and local priorities expressed in the Manurewa Local Board Plan. The local board will receive regular reporting on the BID Partnership Programme and review progress against objectives.

17.     The business associations may invite the appointed member onto the BID Governance Board or Executive Committee. The discretion on whether this member has voting rights will lie with the business associations under the rules of their constitution.

18.     The Manurewa and Wiri BIDs meet on a monthly basis.

19.     The local board has been asked to appoint a local board member and an alternate on each business association.

Clendon Business Association

20.     The Clendon Business Association Incorporated (CBA) is an incorporated society created on 12 March 2018 under the umbrella organisation of the Manurewa Business Association.

21.     The local board has provided $25,000 for the 2018/19 financial year to run the association. The CBA is currently finalising additional funding from the board through the Community Empowerment Unit for placemaking activities.

22.     The local board has been asked to appoint one representative to the CBA. Member Stella Cattle has represented the board on the CBA informally.

Citizens Advice Bureau (CAB) Manurewa Management Committee

23.     Each Citizens Advice Bureau (CAB) is an incorporated not for profit organisation, operated by local community volunteers. Each bureau has a management board of elected volunteers who plan, govern and promote their CAB.  

24.     The local board member’s role would be as a point of contact for the CAB to liaise with the local board.

25.     In the past the CAB manager and chairperson met with the local board representative either monthly or bi-monthly. 

26.     The local board is asked to appoint one member (and an alternate) to the CAB Manurewa Management Committee.

 

 

Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group

27.     Community Action Youth and Drugs (CAYAD) is a national initiative funded by the Ministry of Health (MOH). CAYAD works with communities to reduce harm to young people from alcohol and other drugs.

28.     The terms of the contract between the Ministry of Health and Auckland Council require a reference group.

29.     Whilst the council has the responsibility for the performance of the contract with MOH, a reference group has been established with a range of stakeholders to provide support, advice and partnership to the staff and the projects undertaken. 

30.     The group meets a minimum of twice a year (one every six months) or a maximum of four meetings per year (quarterly).  It depends on the needs or issues at the time.

31.     The local board is asked to appoint one member (and an alternate) to the Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group.

Kohuora Auckland South Corrections Facility Community Impact Forum

32.     The purpose of the Community Impact Forum (CIF) is to provide a forum for the community and stakeholders through which any issues of community interest or concern can be raised and responded to. The key focus for the CIF is to consider the effects of the Kohuora Auckland South Corrections Facility and Auckland Region Women’s Corrections Facility on the community.

33.     The local board is asked to appoint one member (and an alternate) to the Community Impact Forum for the Kohuora Auckland South Corrections Facility.

Manurewa Community Events Trust, Wiri Licensing Trust, and Manurewa Business Association Events discussion group

34.     The Manurewa Community Events Trust was established to co-ordinate and run events in the Manurewa area.  The discussion group is no longer in operation and no local board representatives are required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

35.     This report seeks the local board’s decision on local board member representatives for external organisations.

36.     The decisions in this report fall within the local board’s delegated authority.

Tauākī whakaaweawe Māori / Māori impact statement

37.     An aim of the local board is to increase Māori input into local board decision making in the Manurewa local board area.

38.     Local board members appointed to external community organisations are there to represent the local board and as part of their responsibility should consider and represent Māori interests.

Ngā ritenga ā-pūtea / Financial implications

39.     There are no financial implications of this decision.

Ngā raru tūpono / Risks

40.     There is a potential risk that members will have a conflict of interest with items discussed by the external organisations. However, this risk is mitigated by the requirement that members make annual disclosures about their interests, and by members declaring a conflict on an ongoing basis when they consider matters where a conflict of interest arises. 

Ngā koringa ā-muri / Next steps

41.     Local board members will represent the local board on these organisations for the remainder of the 2016-2019 term and keep the local board updated as necessary.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 

Updating the Manurewa Local Board on ATEED’s activities between 1 January and 30 June 2018

 

File No.: CP2018/17316

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To inform the local board of Auckland Tourism Events and Economic Development Limited (ATEED) activities at a regional, and where possible, a local level.

2.       For the local board to receive the attached six-monthly report from ATEED on their activities in the local board area.

 

Whakarāpopototanga matua / Executive summary

1.       ATEED reports to local boards every six months to provide them with an update of their activities.

2.       Work undertaken by ATEED in the Manurewa area includes:

·        LDI activities (the Lion Foundation Young Enterprise Scheme and the Town Centre revitalisation implementation)

·        business capability building and support for new businesses

·        film permitting in the local board area.

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to the Manurewa Local Board for 1 January to 30 June 2018, as shown in attachment A of the agenda report.

 

 

Horopaki / Context

3.       ATEED helps lay a strong foundation for Auckland’s economic growth through a broad programme of initiatives focused on:

·        business growth and innovation

·        business attraction and investment

·        conferences and business events

·        major events

·        film

·        international education

·        tourism.

4.       ATEED’s work can impact and provide opportunities locally as well as regionally. For this reason they have committed to reporting to local boards every six months.

5.       The report attached reflects this commitment and covers the period from 1 January to 30 June 2018.

 

Tātaritanga me ngā tohutohu / Analysis and advice

The ATEED activities carried out in the local board area are outlined in the below table.

Table 1. Local ATEED activities

Activity

ATEED team responsible

LDI activities (the Lion Foundation Young Enterprise Scheme and the Town Centre revitalisation implementation)

Economic Development

Business capability building and support for new businesses

Economic Development

Film permitting in the local board area

Economic Development

6.       As part of business as usual, destinations in the local board area continue to feature in the official Auckland visitor information website administered by ATEED.

7.       Should a local board choose to allocate some of their Local Development Initiative (LDI) fund to economic development activities, ATEED’s dedicated Local Economic Development team can manage the delivery of the work on the board’s behalf. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe  /  

Local impacts and local board views

8.       The proposed decision to receive the six-monthly report has no local impact, however some of the activities described in the report do. Details of this are outlined in the six-monthly report attached.

Tauākī whakaaweawe Māori / Māori impact statement

9.       The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact their initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea / Financial implications

10.     The proposed decision to receive the six-monthly report has no financial implications.

Ngā raru tūpono / Risks

11.     The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with their initiatives on a case-by-case basis.

Ngā koringa ā-muri / Next steps

The next ATEED six-monthly report will be presented to the local board in early 2019 and will cover the period 1 July to 31 December 2018.

Ngā tāpirihanga / Attachments

No.

Title

Page

a

ATEED six-monthly report to the Manurewa Local Board

129

Ngā kaihaina / Signatories

Authors

Paul Robinson, Local Economic Growth Manager (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

James Robinson, Head of Strategy and Planning (ATEED)

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


Manurewa Local Board

20 September 2018

 

 

Manurewa Local Board Feedback on Project Streetscapes

 

File No.: CP2018/17307

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To formally adopt the Manurewa Local Board feedback on Project Streetscapes.

Whakarāpopototanga matua / Executive summary

2.       On 9 August 2018, Auckland Council asked the Manurewa Local Board to provide feedback on Project Streetscapes.

3.       At the 16 August 2018 business meeting the local board formally resolved to delegate the identification of the primary issues with streetscape services in the Manurewa Local Board area to Members Dave Pizzini and Ken Penney.

4.       Feedback was due by 31 August 2018. This report asks the local board to formally adopt  the feedback provided to Auckland Council.

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      adopt the attached Manurewa Local Board feedback on Project Streetscapes.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Manurewa Local Board Feedback on Project Streetscapes

139

     

Ngā kaihaina / Signatories

Author

Sarah McGhee - Senior Local Board Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 


 


 


Manurewa Local Board

20 September 2018

 

 

Manurewa Local Board feedback on Auckland Libraries – Draft proposal for expanded regional Mobile Library and Access service

 

File No.: CP2018/17442

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To formally adopt the Manurewa Local Board feedback on Auckland Libraries – Draft proposal for expanded regional Mobile Library and Access service.

Whakarāpopototanga matua / Executive summary

2.       On 16 August 2018, the Manurewa Local Board received a memo from Auckland Libraries seeking feedback on a draft proposal for an expanded regional Mobile Library and Access service.

3.       Input from local boards was considered as part of the feedback incorporated into the final proposal at the Environment and Community Committee meeting on 11 September 2018.

4.       This report asks the local board to formally adopt the feedback it provided to Auckland Libraries.

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      adopt the Manurewa Local Board feedback on Auckland Libraries – Draft proposal for expanded regional Mobile Library and Access service.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Manurewa Local Board feedback on Auckland Libraries – Draft proposal for expanded regional Mobile Library and Access service

145

     

Ngā kaihaina / Signatories

Author

Sarah McGhee - Senior Local Board Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

20 September 2018

 

 


Manurewa Local Board

20 September 2018

 

 

For Information: Reports referred to the Manurewa Local Board

 

File No.: CP2018/15973

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for the board to receive reports and resolutions that have been referred from Governing Body committee meetings, forums or other local boards for information.

2.       The following information was circulated to the local board:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee

or Forum or Local Board

 

1

Auckland Transport August 2018 update: Otara-Papatoetoe Local Board

 

14

21 August 2018

Ōtara-Papatoetoe Local Board

2

Auckland Transport July 2018 update to the Howick Local Board

13

20 August 2018

Howick Local Board

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      note the information from the following Governing Body committee meetings or forums or other local board meetings:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee

or Forum or Local Board

 

1

Auckland Transport August 2018 update: Otara-Papatoetoe Local Board

 

14

21 August 2018

Ōtara-Papatoetoe Local Board

2

Auckland Transport July 2018 update to the Howick Local Board

13

20 August 2018

Howick Local Board

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

20 September 2018

 

 

Manurewa Local Board Governance Forward Work Calendar - September 2018

 

File No.: CP2018/16486

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present to the Manurewa Local Board the six months Governance Forward Work Calendar.

Whakarāpopototanga matua / Executive summary

2.       This report outlines the Governance Forward Work Calendar which is a schedule of items that will come before local boards at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      note the Governance Forward Work Calendar as at 11 September 2018.

 

 

Horopaki / Context

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.


 

 

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i)    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii)   Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii)   Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role

Examples

Setting direction / priorities / budget

Capex projects, work programmes, annual plan

Local initiatives / specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu / Analysis and advice

10.     This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori / Māori impact statement

12.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13.     There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14.     This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calender - September 2018

153

     

Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 


 


Manurewa Local Board

20 September 2018

 

 

Manurewa Local Board Achievements Register 2016 - 2019 Political Term

 

File No.: CP2018/16487

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for members to record the achievements of the Manurewa Local Board for the 2016 – 2019 political term.

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)      request the following additions be added to the Manurewa Local Board Achievements Register for the 2016 - 2019 political term:

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

2016 - 2019 Achievements register - September

157

     

Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


Manurewa Local Board

20 September 2018

 

 

Manurewa Local Board Workshop Records

 

File No.: CP2018/16488

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To note the Manurewa Local Board record for the workshops held on 2, 9, 23, and 30 August 2018.

 

Whakarāpopototanga matua / Executive summary guidance

2.       Under Standing Order 1.4.2 and 2.15 workshops convened by the local board shall be closed to the public. However, the proceedings of a workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.  Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

 

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a)         note the Manurewa Local Board records for the workshops held on 2, 9, 23, and 30August 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20180802 Manurewa Local Board Workshop Record

169

b

20180809 Manurewa Local Board Workshop Record

173

c

20180823 Manurewa Local Board Workshop Record

177

d

20180830 Manurewa Local Board Workshop Record

181

     

Ngā kaihaina / Signatories

Author

Sarah Butterfield - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa and Papakura

 


Manurewa Local Board

20 September 2018

 

 


 


 


 


Manurewa Local Board

20 September 2018

 

 


 


 


Manurewa Local Board

20 September 2018

 

 


 


 


Manurewa Local Board

20 September 2018