I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 September 2018

5.00pm

Manukau Chambers
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN ADDENDUM AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

Mary Gush

 

 

Donna Lee

 

 

Dawn Trenberth

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor Otara-Papatoetoe

 

13 September 2018

 

Contact Telephone:  +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Ōtara-Papatoetoe Local Board

18 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

    

18        CCTV maintenance in Hunters Corner, Otara and Old Papatoetoe town centres 5 

 

      


Ōtara-Papatoetoe Local Board

18 September 2018

 

 

CCTV maintenance in Hunters Corner, Otara and Old Papatoetoe town centres

 

File No.: CP2018/17409

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To allocate budget for the maintenance of Closed Circuit Television (CCTV) in Hunters Corner, Otara and Old Papatoetoe town centres.

Whakarāpopototanga matua / Executive summary

2.       In June 2018 the local board reallocated $51,000 of the previous CCTV maintenance budget to Community Grants.

3.       At a workshop in September staff informed the board that there is no budget available to cover maintenance and upgrade costs of CCTV systems in Hunters Corner, Old Papatoetoe and Otara Town Centres.

4.       Two cameras on St Georges Street require urgent replacement due to water damage.

5.       The Community Empowerment Unit at Auckland Council is currently responsible for managing the oversight of CCTV maintenance and technical support. This was intended to be transferred to Auckland Transport on 1 July 2018, but it has been delayed.

6.       Staff recommend allocating budget for CCTV maintenance until the maintenance and technical support transfer to Auckland Transport is complete.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve $26,000 from Community grants budget item 333 for CCTV maintenance in Hunters Corner, Otara and Old Papatoetoe town centres.

 

 

Horopaki / Context

7.       In 2017/2018 the local board allocated $51,000 to maintain 50 CCTV cameras across the board area.

8.       At a board workshop on 12 June 2018 staff advised the board of the intended transfer of CCTV maintenance and technical support from the Community Empowerment Unit to Auckland Transport. It was intended that this transfer would occur 1 July 2018. This has been delayed due to operational issues at Auckland Transport.

9.       On 19 June 2018, the local board resolved to:

amend FY18/19 budget of $309,000 to reallocate $51,000 (unneeded CCTV provision) from draft budget to item 333 (Community grants)” (OP/2018/106).

10.     Delays to the transfer of the CCTV maintenance and technical support has resulted in no budget being available to cover repairs of equipment in the Otara, Hunters Corner and Old Papatoetoe Town Centres.  

11.     There are currently five non-operating cameras on St Georges Street, two of which require  replacement. A quote has been supplied for this work and provided to the board. Panuku Auckland are responsible for replacing the three cameras that were taken down during the re-development of the New World site.

12.     The non-functioning cameras are impacting the ability for police and the business association to identify crime and anti-social behaviour in this area.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     Staff have identified three options:

Option

Advantages and disadvantages

Option 1:

Allocate $26,000 from Community grants budget item 333 for CCTV maintenance and technical support to cover the period until the transfer date to Auckland Transport, which is anticipated to be before 31 Dec 2018.

Advantages:

-      Ensure the integrity of the CCTV network in Otara-Papatoetoe

-      Allows for an efficient staff response to maintenance issues

-      Creates less of an ongoing administrative requirement from the local board and Community Empowerment Unit staff

Disadvantages:

-      Reallocation of investment from another work programme line budget, Community grants item 333

Option 2:

Allocate funding to maintenance on a case-by-case basis

Advantages:

-      Staff will be able to continue to maintain the CCTV system

Disadvantages:

-      Delays to response time in repairing technical issues

-      Does not provide for a secured level of funding for ongoing maintenance requirements

-      Increase administrative burden on both staff and local board

Option 3:

Do nothing

Advantages:

-      No expenditure requirement by the local board

Disadvantages:

-      Significantly risks the integrity of the CCTV system in the board area

-      Negatively impacts the police and business associations operations in relation to community safety

-      Possible increase in crime and anti-social behaviours

 

14.     Option 1 is the recommended option. This will allow staff to be responsive to maintenance issues and will reduce the amount of equipment that needs replacing. Although it requires a budget reallocation, it is anticipated that the future CCTV asset transfer to Auckland Transport will occur in time for any unspent budget to be reallocated within the 2018/2019 financial year.

15.     Option 2 will slow the response to maintenance requests and significantly increases internal process required to maintain the system. Delays in processing urgent maintenance could have a negative impact on community safety related operations.

16.     Option 3 leaves the CCTV system at risk of failure in the absence of any further maintenance, repairs or replacements. Auckland Transport may not want to take over responsibility for the asset, as agreed, if it has not been maintained to a sufficient standard to integrate into their network. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     CCTV contributes to the local board’s objective of revitalising town centres.

18.     Staff workshopped the options for CCTV maintenance with the local board on 4 September 2018. The local board requested additional information and recommendations be bought for formal approval at the September 2018 business meeting.

Tauākī whakaaweawe Māori / Māori impact statement

19.     Allocating budget to CCTV maintenance will help to improve safety in the local board, which includes Maori residents.

Ngā ritenga ā-pūtea / Financial implications

20.     On 4 September 2018 staff informed the local board of the delay to the asset transfer of CCTV to Auckland Transport and advised that a budget allocation would be required to retain current CCTV maintenance until the asset transfer was completed.

21.     Staff recommend allocating $26,000 for CCTV maintenance to cover the period until the transfer date, which is anticipated to be before 31 December 2018.

22.     Any remaining budget at the time of asset transfer to Auckland Transport can be reallocated by the local board.

Ngā raru tūpono / Risks

23.     If the CCTV system is not maintained, then there is a risk of negative impact on community safety, impacting on the police and business association’s ability to respond to incidents.

24.     Reduction in the integrity of the CCTV system may impact on Auckland Transport finalising the asset transfer if it is not fit for purpose.

Ngā koringa ā-muri / Next steps

25.     After the budget has been approved by the local board, staff will work with the maintenance providers to replace the non-operating CCTV cameras.

26.     Staff will continue to work with Auckland Transport on the maintenance and technical support transfer of CCTV cameras and will report back to the board once it has been confirmed.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Duncan McLaggan - Service and Integration Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager