I hereby give notice that an ordinary meeting of the Ōrākei Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 20 September 2018

3.00pm

St Chads Church and Community Centre
38 St Johns Road
Meadowbank

 

Ōrākei Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Kit Parkinson

 

Deputy Chairperson

Carmel Claridge

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Toni Millar, QSM, JP

 

 

Ros Rundle

 

 

David Wong, JP

 

 

(Quorum 4 members)

 

 

 

Kim  Lawgun

Democracy Advisor

 

13 September 2018

 

Contact Telephone: 021 302 163

Email: Kim.lawgun@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Ōrākei Local Board

20 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         2

2          Apologies                                                                                                                        2

3          Declaration of Interest                                                                                                   2

4          Confirmation of Minutes                                                                                               2

5          Leave of Absence                                                                                                          2

6          Acknowledgements                                                                                                       2

7          Petitions                                                                                                                          2

8          Deputations                                                                                                                    2

8.1     Deputation - Somerville Hockey                                                                         2

9          Public Forum                                                                                                                  2

9.1     Public Forum - Condor Sevens National Secondary Schools Tournament 2018                                                                                                                                2

9.2     Public Forum - East City Community Trust                                                      2

10        Extraordinary Business                                                                                                2

11        Notices of Motion                                                                                                           2

12        Notice of Motion - Member Rosalind Rundle - Construction at 471 Riddell Road, Glendowie                                                                                                                       2

13        The Landing, Okahu Bay - Operational Management Model                                    2

14        Adoption of the Kepa Bush Integrated Plan                                                               2

15        Ōrākei Local and Multiboard Grants Round One 2018/2019 Grant Applications   2

16        Auckland Tourism Events and Economic Development Limited (ATEED) six-monthly update: 1 January – 30 June 2018                                                                2

17        Auckland Transport September 2018 update - Ōrākei Local Board                        2

18        Revising the Local Board Standing Orders                                                                2

19        Urgent Decision - Ōrākei Local Board feedback on the government's proposed mandatory phase out of single-use plastic shopping bags                                     2

20        Chairperson's Report                                                                                                    2

21        Board Member Report - Carmel Claridge                                                                    2

22        Board Member Report - Troy Churton                                                                        2

23        Board Member Report - Colin Davis                                                                            2

24        Board Member Report - Toni Millar                                                                             2

25        Board Member Report - Ros Rundle                                                                           2

26        Board Member Report - David Wong                                                                           2

27        Governance Forward Work Calendar                                                                          2

28        Ōrākei Local Board Workshop Notes                                                                          2

29        Resolutions Pending Action                                                                                         2  

30        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōrākei Local Board:

a)         confirm the minutes of its ordinary meeting, held on Thursday, 16 August 2018, as  true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Somerville Hockey

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the Board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Jo Hazard, the Club Captain of Somerville Hockey will be in attendance to update the Board on the Club’s additional hockey turf requirements.

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a)      receive the presentation and thank Jo Hazard for her attendance.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Condor Sevens National Secondary Schools Tournament 2018

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the Board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Phil Gaze, Condor Rugby Football Club Incorporated will be in attendance to brief the Board on the Condor Sevens National Secondary School Finals rugby tournament which will be held at Sacred Heart College, Glendowie later this year and to thank the Board for its previous support.

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a)      receive the presentation and thank Phil Gaze for his attendance.

 

 

 

9.2       Public Forum - East City Community Trust

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the Board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Brian Tomlinson, General Manager of East City Community Trust will be in attendance to discuss the Trust’s grant application for bicycle racks.

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a)      receive the presentation and thank Brian Tomlinson for his attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 3.11.1 a Notice of Motion has been received from Member Rosalind Rundle and Member Troy Churton for consideration under item 12.

 


Ōrākei Local Board

20 September 2018

 

 

Notice of Motion - Member Rosalind Rundle - Construction at 471 Riddell Road, Glendowie

 

File No.: CP2018/17157

 

  

 

Whakarāpopototanga matua / Executive summary

1.       In accordance with Standing Order 3.11.1, Member Rosalind Rundle has given notice of a motion that she wishes to propose.

2.       The notice, signed by Member Rosalind Rundle and Member Troy Churton as seconder, is appended as Attachment A.

3.       Supporting information is also appended with Attachment A.

 

Motion

That the Ōrākei Local Board:

a)         request Auckland Council’s Director of Regulatory Services to report to the Board on the nature of activity being carried out at 471 Riddell Road, Glendowie and whether it complies with the Unitary Plan in all respects.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Member Rosalind Rundle - Notice of Motion and Supporting Information - Construction at 471 Riddell Road, Glendowie

2

      

Ngā kaihaina / Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 

The Landing, Okahu Bay - Operational Management Model

 

File No.: CP2018/17496

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve an operational management model for The Landing to manage the operational risks, issues and opportunities for the site.

Whakarāpopototanga matua / Executive summary

2.       The Landing, Okahu Bay is within the Ōrākei Local Board area, and the board has allocated decision-making authority over the site.

3.       Progress toward achieving The Landing Concept Plan– Pathways to the Sea (2013) is currently stalled. Stakeholders invested significant time into producing this document and it has been endorsed by the Ōrākei Local Board.

4.       Currently, The Landing does not have a structured management model which has put strain on relationships amongst the stakeholders.

5.       The recommended operational model (Attachment A) will provide a mechanism for all stakeholders to deal with day-to-day operational risks, issues and opportunities, and move The Landing Concept Plan forward in a more cohesive fashion.

6.       The operational model aims to ensure the site operates effectively and efficiently, and will promote equity of access, minimal conflict, environmental best practice and excellence in health and safety practices

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a)      approve Option 3, an operational management model which provides a structure for reporting, monitoring and managing risks, issues and opportunities at the Landing.

 

Horopaki / Context

7.       The Landing is a park classified for recreational purposes, pursuant to the Local Government Act 1974. Ōrākei Local Board has allocated decision-making authority on the use of, and activities within the park. 

8.       The Landing occupies a compact space which is important both locally and regionally. The site is used by a number of community and commercial groups for a diverse range of marine-related activities.

9.       Stakeholders have raised concerns that the current direction of The Landing is moving away from what was originally agreed by all stakeholders and endorsed by the Ōrākei Local Board in the Concept Plan. 

10.     The Landing Concept Plan focuses on community aspirations and prioritises improved access to water-based recreational activities. Implementing the Concept Plan will support the outcome of ‘more Aucklanders, more active, more often’ as detailed in Auckland’s Sport and Recreation Strategic Action Plan (2014-2024).

11.     The Landing has significant issues and risks to monitor and manage for the overlapping community and commercial user groups. There is a strong need for a management model for this site which has multiple stakeholders and important health and safety obligations.

Tātaritanga me ngā tohutohu / Analysis and advice

12.     Officers consider the status quo on the site does not provide a cohesive approach to the management of The Landing or to implementing the Concept Plan. The main objectives of the Plan are detailed below.

Objectives of The Landing Concept Plan (2013)

·   Improve access to the sea for marine related sport and recreation activities.

·   Support opportunities to increase participation in water-based sport and recreation activities.

·   Develop quality open spaces at the three corners of the site to increase the public’s  enjoyment of The Landing, Okahu Bay and the Waitematā Harbour.

·   Create clear connections to Okahu Bay beach to the east.

·   Accommodate the various clubs and users of the site in an efficient way that supports their future development and growth.

·   Ensure safe and efficient use of the hardstand and Okahu Bay.

·   Support improving the environmental standard of Okahu Bay.

·   Enhance the Landing as a destination for marine-related activities such as sailing, paddling and waka culture.

·   Achieve high-quality design and urban design outcomes. 

Operational management models

13.     There are three options available to the Local Board to address monitoring and managing the risks, issues and opportunities at The Landing (see Attachment A).

Option 1: Status quo: individual stakeholder activity.  

Option 2: Operations Working Group reporting directly to the Local Board. This model provides a structure for reporting, monitoring and managing risks, issues and opportunities at The Landing through an Operations Working Group. The Group will meet monthly with the stakeholders, and have the Operations Manager (existing resource) and representatives from Community Services and Community Facilities present.

Option 3: Operations Working Group and Local Board Steering Group. As Option 2 but with the inclusion of a Local Board Steering Group. This Steering Group would provide staff with direction and guidance and would be made up of the existing Parks Portfolio team, which meets monthly with the PSR Portfolio Manager. The Parks Portfolio meetings can have the Steering Group discussions as a standing item on their monthly agenda.

14.     The three options are discussed in the table below.

Governance and operational management options for The Landing

 

Option 1

Option 2

Option 3

Description management options

Status quo: individual stakeholder activity

 

 

 

 

 

 

 

 

 

 

 

Operations Working Group reporting directly to the Local Board

 

·     Led by Commercial Leasing and Businesses

·     Community Services representatives

·     Community Facilities Representative(s)

·     Operations Manager. 

Operations Working Group and Local Board Steering Group

 

·     As Option 2 but with a Local Board Steering group which meets as part of the Parks Portfolio monthly meetings.

Risks

·    Issues or risks are addressed in isolation of other users at the Landing

·    Sporadic approach to monitoring and managing the Landing  

·    Continuation of individual agendas being furthered without wider stakeholder agreement.

·   Some activities or user groups may not support the model

·   Issues and risks of community user groups and commercial activities are not addressed 

·   Perceived conflict of interest in the management of the site 

·   Over burden local board with operational issues.

 

·   As Option 2 plus:

·   Steering Group provides direction to staff which may mean some board members are not across develops at the Landing.

Benefits

·    Continuation of existing management regime.

·    Provides a model to manage community requirements for marine-based recreational activities 

·    Activates the Concept Plan using existing resources 

·    Captures data and evidence to inform future decisions and long-term planning

·    Improves the communication / engagement which will allow all stakeholders to raise risks, issues and opportunities through appropriate channels.

·    As Option 2 plus:

·    Allows Steering Group members to dedicate time to important Landing issues

·    Gives a dedicated regular forum for elected members and key officers to work towards steering the site to achieve the best outcomes.

·    Key issues are still raised to the full board as required.  

 

 

 

 

 

Conclusions

This option does not support a cohesive approach to managing The Landing. 

This option activates The Landing through stakeholder engagement and buy-in toward achieving what has been agreed in the concept plan through monthly stakeholder meetings and delivers expectations of the local board, council and the community.  

 

All day to day operational risks, issues and opportunities addressed and documented in a timely fashion by the Operations Working Group

 

Risks, issues and opportunities which require governance decisions presented to the Ōrākei Local Board.

 

As Option 2, but with a dedicated Steering Group to drive the Concept Plan and a streamlined decision-making process.

 

 

 

Analysis and advice

15.     The status quo (Option 1) is not preferred. In order to have an efficient operation which delivers on the Concept Plan, all stakeholders need to be engaged in a forum where any risks, issues and opportunities are addressed and fully documented with the establishment of an issues, risks and opportunities register administered by the operations manager and council representatives.

16.     Options 2 and 3 will allow an engaged and cohesive approach for all stakeholders through an Operations Working Group.

17.     Under Option 2, risks, issues and opportunities will be escalated from the Operations Working Group to the full board when necessary. Given the complexities of the site, this may overburden the Board with Landing business and hinder effective management of the site.

18.     Option 3 will see the Operations Working Group report to a Steering Group in the first instance. This will give a dedicated forum to regularly discuss Landing matters and to advance the Concept Plan. When necessary, risks issues and opportunities will be raised to the full Board. Staff consider Option 3 is the most effective management model for the site.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     The establishment of the operational management model will give improved channels of communication between stakeholders, council officers, and the Board. This will help to ensure that the Board is informed and consulted on relevant risks, issues and opportunities at the appropriate time.

20.     In previous workshops the Board have been supportive of the proposed operational management models and has given feedback that has shaped the current models.

Tauākī whakaaweawe Māori / Māori impact statement

21.     A representative of Ōrākei Water Sports and Ngāti Whātua has been engaged in discussions on the proposed operational model and is in agreement with the direction that is being proposed.

Ngā ritenga ā-pūtea / Financial implications

22.     The on-site Operations Manager will can be fulfilled by the company contracted by the Council to operate the hardstand business, as part of existing baseline budgets.

23.     Should the contractual arrangement of the hardstand change, the on-site Operations Manager role will need to be reviewed.

Ngā raru tūpono / Risks

24.     The risk of not implementing the proposed model are continued operational issues that will not be dealt with in a cohesive way.

25.     There a risk that the positive community outcomes detailed in the Concept Plan may not be realised, and a reputational risk for all those involved in the development of Plan if it is not delivered.

26.     The intention is to bring all stakeholders into a forum where ideas can be shared to help realise positive outcomes on the site. Initially, these meetings may be somewhat contentious given the competing interests on the site, however, over time these meeting should draw the stakeholders together in collaboration.

Ngā koringa ā-muri / Next steps

27.     If the Local Board accepts the recommendations of the report this will initiate the appointment of the on-site operations manager (existing resource) by Community Facilities and the establishment of the Operations Working Group.

28.     It will also enable The Landing Local Board Steering Group to meet as part of the Parks Portfolio monthly meetings.

29.     A stakeholder meeting will be called to present the operational model and to agree a memorandum of understanding amongst the stakeholders.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

The Landing, Okahu Bay - Operational Management Model

2

     

Ngā kaihaina / Signatories

Author

Rob Gear - PSR Portfolio Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 


 


 


Ōrākei Local Board

20 September 2018

 

 

Adoption of the Kepa Bush Integrated Plan

 

File No.: CP2018/11056

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To adopt the Kepa Bush Reserve Integrated Plan, dated July 2018.

Whakarāpopototanga matua / Executive summary

2.       The Kepa Bush Reserve Integrated Plan aims to highlight the ecological significance of Kepa Bush Reserve as the largest area of indigenous forest on the Auckland Isthmus. The reserve is in good ecological condition due to the weed control and pest control activities by volunteer groups and contractors.

3.       The plan has been developed in consultation with Ngāti Whātua Ōrākei, the Friends of Kepa Bush volunteer group who are supportive of the identified outcomes.

4.       The action points from the plan focus on future footpath links and include:

·   all-weather footpaths to residential streets on Colenso Place and Kepa Road

·   bush tracks connecting to future developments in Pourewa Reserve, owned by Ngāti Whātua Ōrākei

·   track upgrades and a bridge connecting to the Ōrākei Spine footpath and cycleway, under construction by Auckland Transport

·   supporting the Ōrākei Greenways network.

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a)      adopt the Kepa Bush Reserve Integrated Plan, dated July 2018.

 

Horopaki / Context

5.       Kepa Bush Reserve is currently held in fee simple by the Auckland Council as an unclassified public reserve and subject to the provisions of the Reserves Act 1977.

6.       The Kepa Bush Reserve Integrated Plan was initiated as part of the 2017/2018 Parks Sports and Recreation work programme.

7.       The plan describes the vision for this reserve. It focuses on the ecological value of Kepa Bush Reserve and its context within the wider Ōrākei area. It ensures that future developments at Kepa Bush Reserve will connect to the Ōrākei Spine footpath and cycleway, Pourewa Reserve and the wider Pourewa Valley. 

8.       Ngāti Whātua Ōrākei and the Friends of Kepa Bush volunteer group are supportive of the draft plan.

Tātaritanga me ngā tohutohu / Analysis and advice

9.       The ecological input from Wildlands Consultants concludes that the reserve is in good ecological condition. No additional ecological action points are needed within Kepa Bush. However, it is important that the pest control completed by volunteer groups and the weed control completed by Auckland Council ecological restoration contractors continues. These both have a significant positive contribution to the current health of the reserve.

10.     Wildlands Consultants also identifies that there are opportunities for ecological improvements in areas adjoining the bush reserve, on land owned by the New Zealand Transport Authority, Ngāti Whātua Ōrākei Trustee Limited, the Ministry of Education at Selwyn College and numerous residential properties on Thatcher Street, Kempthorne Crescent and Prebble Place. Auckland Council does not have control of these areas. However, Auckland Council may continue to advocate for and endorse improvements in these areas which support weed control, revegetation planting and animal pest control.

11.     Both Ngāti Whātua and the Friends of Kepa Bush have advocated for using Kepa Bush Reserve as an environmental and ecological education opportunity. There are no action points that directly relate to this topic. However, any future requests and opportunities may be endorsed by the Ōrākei Local Board.

12.     Prohibiting cycling in the reserve was considered as a restriction. This restriction is not included as part of the integrated plan. The footpaths are constructed to a walking standard only, and because of the stepped sections of path and the steep gradients, only limited cycling is anticipated. Allowing bicycles into Kepa Bush Reserve supports the Ōrākei Greenway connections to the Ōrākei Spine. 

13.     Action plan items 1 and 2, path and signage upgrades, on page 20 of the plan, are currently in progress.

14.     Action plan item 3, vegetation clearance, can be completed as part of the current maintenance contracts at no additional cost.

15.     Action plan items 4 and 5, local path connections, will be new assets and will require additional funding. These paths can be completed as soon as additional funding is available.

16.     Action plan item 6, Pourewa Valley path connection, will be a new asset and will require additional funding. This path should be timed to align with development works by Ngāti Whātua. 

17.     Action plan item 7, Ōrākei Spine path, boardwalk and bridge connection, will be a mixture of new and upgraded assets and will require additional funding. These works should be timed to align with the development of the Ōrākei Spine.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18.     The Ōrākei Local Board reviewed a draft version of the Kepa Bush Reserve Integrated Plan at a Parks Sport and Recreation workshop on 3 April 2018. The following changes to the plan have been made following the workshop:

·   including labelling of St Johns Bush and other significant bush areas on the wider location map on page 5

·   clarifying the site history note about land ownership on the first two timeline points

·   confirming that there are no scheduled trees within the reserve

·   referencing the Ngāti Whātua Ōrākei representative who consulted with staff on the plan

·   confirming the status of the reserve is held in ‘fee simple’

·   identifying bird pathways in the plan.

Tauākī whakaaweawe Māori / Māori impact statement

19.     Pre-design consultation was carried out with Andrew Brown, Planning Manager, Ngāti Whātua Ōrākei Whaia Maia Ltd in November 2017.

20.     Consultation on the draft plan was carried out with Andrew Brown in March 2018.  Ngāti Whātua Ōrākei Whaia Maia Ltd are supportive of all aspects of the plan particularly the proposed connection through to the Ngāti Whātua-owned Pourewa Reserve.

 

Ngā ritenga ā-pūtea / Financial implications

21.     To complete action plan items 4-7 Locally Driven Initiative funding will be required.  Early estimates from the Community Facilities Quantity Surveying team are described below.  A detailed design will be needed to confirm accurate costs.

·   action plan items 4 and 5, local path connections                                       $100,000

·   action plan item 6, Pourewa Valley path connection                                   $  80,000

·   action plan item 7, Ōrākei Spine, path boardwalk and bridge connection  $520,000

22.     There will be additional operational maintenance costs associated with these new assets.

23.     Action plan items 4 and 5 are not dependent on any other projects. They can be completed at any time. It is recommended that they are considered for the capital expenditure (capex) work programme as early as possible with design in financial year 2019/2020 and construction in 2020/2021.

24.     Action plan item 6 would ideally be aligned with works by Ngāti Whātua on the adjacent Pourewa Reserve. It is recommended that this project is considered for the capex work programme with design in financial year 2019/2020 and construction in 2020/2021.

25.     Action plan item 7 would ideally be aligned with works by Auckland Transport on the Ōrākei Spine shared path. It is recommended that this project is considered for the capex work programme with design in financial year 2020/2021 and construction in 2021/2022.

Ngā raru tūpono / Risks

26.     Many of the recommended ecological improvements in adjoining bush reserves are on private land and public land managed by other agencies. These works rely on the actions and funding of other parties. The benefits of the integrated bush network cannot be fully realised at this time.

27.     Revegetation of Apirana Reserve stream margins, pest plant control and revegetation in Ngapipi Reserve and Ngapipi Cliff Reserve, although recommended in the ecological assessment for the integrated plan, have not been prioritised as action points. These areas are not currently classified as high value parks and would not receive on-going pest plant and pest animal control.

Ngā koringa ā-muri / Next steps

28.        Consider allocating budget for design and construction of action plan items 4-6 from the Locally Driven Initiative budget during discussions about the 2019/2010 capex work programme.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Kepa Bush Reserve Integrated Plan

2

     

Ngā kaihaina / Signatories

Author

Hayley Dauben - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 



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Ōrākei Local Board

20 September 2018

 

 

Ōrākei Local and Multiboard Grants Round One 2018/2019 Grant Applications

 

File No.: CP2018/16111

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for Ōrākei Local Grants, Round One 2018/2019, including multiboard grant applications.

Whakarāpopototanga matua / Executive summary

2.       This report presents applications received in Ōrākei Local Grants, Round One 2018/2019 (see Attachment A) and Multiboard Local Grants, Round One 2018/2019 (see Attachment B).

3.       The Ōrākei Local Board adopted the Ōrākei Grants Programme 2018/2019 on 19 April 2018 (see Attachment C). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Ōrākei Local Board has set a total community grants budget of $218,907.00 for the 2018/2019 financial year. 

5.       Thirty-one applications were received for Local Grants, Round One 2018/2019, including nine multiboard applications, requesting a total of $195,050.00

 

Ngā tūtohunga / Recommendations

That the Ōrākei Local Board:

a)      agree to fund, part-fund or decline each application received in Ōrākei Local Grants Round One, listed in Table One.   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1912-116

Numa Mackenzie
under the umbrella of
Maurea Consulting Limited

Arts and culture

Towards the costs of paint, materials and the artist fee to establish a mural on Tamaki Drive.

$10,000.00

Eligible

LG1912-123

Ellerslie Theatrical Society Incorporated

Arts and culture

Towards the costs to purchase ticketing and communication upgrades.

$7,500.00

Eligible

LG1912-103

Belinda Hope
under the umbrella of
TenForward Limited

Community

Towards the costs to deliver technology workshops for older adults.

$10,000.00

Eligible

LG1912-104

Katherine Winstone

Community

Towards the venue hire to hold weekly drama, dance and song education classes for pre-schoolers.

$3,000.00

Eligible

LG1912-106

Infamous Street Wear Limited

Community

Towards the costs to host a community engagement event featuring classic cars, clothing wear and street art.

$8,995.00

Eligible

LG1912-108

Training Ship Achilles
under the umbrella of
Sea Cadet Association of New Zealand

Community

Towards the costs to refurbish the hulls of two training sail boats, the purchase of new masts and sails, and the purchase of a new trailer for the safety boat.

$10,000.00

Eligible

LG1912-109

Kids Safe With Dogs

Community

Towards instructor wages, administration and printing of activity booklets for schools in Ōrākei.

$9,438.00

Eligible

LG1912-111

The Carol White Family Centre Incorporated

Community

Towards the travel and food costs for volunteers and refugee families, supplies for the child care centre and wages for a bilingual assistant.

$20,000.00

Eligible

LG1912-115

Mission Bay Kohimarama Residents Association

Community

Towards the costs of various activities including materials for pest control, hosting a Mayors meeting, publishing the Tamaki Drive Report and printing brochures.

$3,000.00

Eligible

LG1912-117

The UpsideDowns Education Trust

Community

Towards the costs to deliver speech language therapy to nine children with Down Syndrome.

$7,000.00

Eligible

LG1912-120

Mercy Hospice Auckland

Community

Towards the costs of weekly recycling via pink bin collections.

$10,000.00

Eligible

LG1912-122

Mountains to Sea Conservation Trust

Community

Towards the costs to deliver a marine education programme to students at Ōrākei School.

$3,000.00

Eligible

LG1912-125

St Heliers and Community Support Trust

Community

Towards the costs to purchase and install a new outdoor light emitting diode (LED) sign.

$10,000.00

Eligible

LG1912-129

Youthline Auckland Charitable Trust

Community

Towards a contribution of triage clinical staff salaries.

$3,817.00

Eligible

LG1912-119

Ngāti Whātua Ōrākei Whai Maia Limited

Environment

Towards the design costs and the purchase of plants and materials to create a garden in Pourewa.

$9,076.00

Eligible

LG1912-127

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 720 native trees and 75 recycling bins to Ōrākei schools and preschools participating in the Paper4trees programme.

$4,273.00

Eligible

LG1912-128

Elvis in the Gardens Incorporated

Events

Towards the overall costs to host the Elvis in the Gardens event at the Auckland Botanic Gardens.

$1,000.00

Eligible

LG1912-101

FutureDreams Swimming Limited

Sport and recreation

Towards the purchase of a new engine for the water safety boat that operates during the summer swim series.

$4,000.00

Eligible

LG1912-110

Ōrākei Tennis Club Incorporated

Sport and recreation

Towards the costs to uplift, dispose of and install new synthetic turf on one Ōrākei Tennis Club court.

$10,000.00

Eligible

LG1912-113

East City BMX Club

Sport and recreation

Towards the costs to host the New Zealand BMX Nationals event, including security, marquee hire and high visibility vests.

$9,948.00

Eligible

LG1912-121

East City Community Trust

Sport and recreation

Towards the costs to purchase and install five bike racks at the Barfoot and Thompson Stadium.

$3,375.00

Eligible

LG1912-124

The City Surf Series Limited

Sport and recreation

Towards the costs for 50 local youth to participate in twelve weeks of stand up paddle board training sessions.

$10,000.00

Eligible

Total

 

 

 

$167,422.00

 

 

b)      agree to fund, part-fund or decline each application received in Multiboard Local Grants Round One, listed in Table Two.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB1819-144

The Operating Theatre Trust

Arts and culture

Towards the production, material, ticketing, marketing and promotion costs to deliver two theatre productions for children.

$2,000.00

Eligible


MB1819-126

Royal New Zealand Foundation of the Blind

Community

Towards the costs to purchase digital talking books for the Blind Foundation library.

$4,000.00

Eligible

MB1819-147

Auckland Central Riding for the Disabled Association

Community

Towards the purchase of new riding helmets to meet updated safety requirements.

$1,128.00

Eligible


MB1819-153

Chinese New Settlers Services Trust

Community

Towards the costs to host a youth professional Chinese speech contest, including filming and production, judges’ fees, training resources, venue hire, prizes and administration.

$5,000.00

Eligible



MB1819-176

Street Talk Limited

Community

Towards the costs to deliver an urban arts and hip-hop conference, including artist and tutor fees, resources, transportation, audio, marketing and shirts.

$3,500.00

Eligible



MB1819-190

Auckland Kids Achievement Trust

Community

Towards wages for fourteen Kiwi Can leaders who deliver the Kiwi Can programme across seven schools in seven local board areas.

$5,000.00

Eligible




MB1819-193

OUTLine New Zealand Incorporated

Community

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$1,000.00

Eligible




MB1819-114

Bike Auckland

Sport and recreation

Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.

$3,000.00

Eligible





MB1819-116

Auckland Indian Sports Club Incorporated

Sport and recreation

Towards the annual hockey turf hire fees.

$3,000.00

Eligible

Total

 

 

 

$27,628.00

 

 

 

 

Horopaki / Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·      local board priorities

·      lower priorities for funding

·      exclusions

·      grant types, the number of grant rounds and when these will open and close

·      any additional accountability requirements.

9.       The Ōrākei Local Board adopted their grants programme for 2018/2019 on 19 April 2018 and will operate two Quick Response, two Multiboard and two Local Grants rounds for this financial year. 

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Ōrākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14.     A summary of each application received through Ōrākei Local Grants, Round One 2018/2019 (see Attachment A) and Multiboard Local Grants, Round One 2018/2019 (see Attachment B) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

16.     Ten applicants applying to Ōrākei Local Grants Round One and three applicants applying to Multiboard Local Grants Round One indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

17.     The allocation of grants to community groups is within the adopted 2018-2028 Long-Term Plan and 2018/2019 local board agreement.

18.     The Ōrākei Local Board has set a total community grants budget of $218,907.00 for the 2018/2019 financial year. 

19.     Thirty-one applications were received for Local Grants, Round One 2018/2019, including nine multiboard applications, requesting a total of $195,050.00

Ngā raru tūpono / Risks

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21.     Following the Ōrākei Local Board allocation of funding for Local Grants Round One and Multiboard Local Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Ōrākei Local Grants Round One 2018/2019 Grant Applications

2

b

Multiboard Local Grants Round One 2018/2019 Grant Applications

2

c

Ōrākei Local Board Grants Programme 2018/2019

2

     

Ngā kaihaina / Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Fran Hayton - Principal Grants Advisor and Incentives Team Leader

Shane King - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


Ōrākei Local Board

20 September 2018

 

 

Auckland Tourism Events and Economic Development Limited (ATEED) six-monthly update: 1 January – 30 June 2018

 

File No.: CP2018/17113

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To inform the Ōrākei Local Board of Auckland Tourism Events and Economic Development Limited (ATEED) activities at a regional, and where possible, a local level.

2.       For the Ōrākei Local Board to receive the attached six-monthly report from ATEED on their activities in the local board area.

Whakarāpopototanga matua / Executive summary

3.       ATEED reports to local boards every six months to provide them with an update of their activities.

4.       Work undertaken by ATEED in the Ōrākei area includes:

·   LDI activities (the Lion Foundation Young Enterprise Scheme and Ōrākei impact of events research)

·   Business capability building and support for new businesses

·   Film permitting in the Local Board area

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Ōrākei Local Board for 1 January to 30 June 2018, as shown in attachment A of the agenda report.

 

Horopaki / Context

5.       ATEED helps lay a strong foundation for Auckland’s economic growth through a broad programme of initiatives focused on:

·   Business growth and innovation

·   Business attraction and investment

·   Conferences and business events

·   Major events

·   Film

·   International education

·   Tourism.

6.       ATEED’s work can impact and provide opportunities locally as well as regionally. For this reason they have committed to reporting to local boards every six months.

7.       The report attached reflects this commitment and covers the period from 1 January to 30 June 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

8.       The ATEED activities carried out in the local board area are outlined in the below table.

Table 1. Local ATEED activities

Activity

ATEED team responsible

LDI activities (the Lion Foundation Young Enterprise Scheme and Ōrākei impact of events research)

Economic Development

Business capability building and support for new businesses

Economic Development

Film permitting in the Local Board area

Economic Development

 

9.       As part of business-as-usual, destinations in the local board area continue to feature in the official Auckland visitor information website administered by ATEED.

10.     Should a local board choose to allocate some of their Local Development Initiative (LDI) fund to economic development activities, ATEED’s dedicated Local Economic Development team can manage the delivery of a work programme for them

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     The proposed decision to receive the six-monthly report has no local impact, however some of the activities described in the report do. Details of this are outlined in the six-monthly report attached.

12.     Local board views were not sought for the purposes of this report. Local board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori / Māori impact statement

13.     The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact their initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea / Financial implications

14.     The proposed decision to receive the six-monthly report has no financial implications.

Ngā raru tūpono / Risks

15.     The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with their initiatives on a case-by-case basis.

Ngā koringa ā-muri / Next steps

16.     The next ATEED six-monthly report will be presented to the local board in early 2019 and will cover the period 1 July to 31 December 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

ATEED six-monthly report to the Ōrākei Local Board

2

     

Ngā kaihaina / Signatories

Authors

Chris Lock, Senior Strategic Advisor - Local Boards (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

James Robinson, Head of Strategy and Planning (ATEED)

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 

Auckland Transport September 2018 update - Ōrākei Local Board

 

File No.: CP2018/17180

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Ōrākei Local Board on transport related matters in its area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2.       In particular, this report:

a)      provides a progress update to the Ōrākei Local Board about its current transport capital fund projects, including financial information about how much budget remains in this political term.

b)      updates the Ōrākei Local Board on issues such as Tamaki Drive/Ngapipi Road Intersection, Glen Innes to Tamaki Drive Shared Path, John Rymer Place and Gowing Drive connections, Colin Maiden Park, Ellerslie parking consultation.

c)      responds to Ōrākei Local Board resolutions on a number of issues.

d)      notes consultation information sent to the Board for feedback and decisions of the Traffic Control Committee as they affect the Board area.

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a)      receive the Auckland Transport September 2018 update report.

 

Horopaki / Context

3.       This report addresses transport related matters in the Ōrākei Local Board area.

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities. 

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund (LBTCF)

5.       The LBTCF is a capital budget provided to all local boards delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·   be safe

·   not impede network efficiency

·   be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

 

6.       The table below summarises the balance of LBTCF remaining budget and has been updated to include the increased allocation from 1 July 2018. The Board have access to approximately $1,000,000 as they can use the allocation from the 2019/2020 financial year.

Ōrākei Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

$3,259,319

Amount committed to date on projects approved for design and/or construction

$849,625

Remaining Budget left

$2,409,694

 

7.       The table below reflects the status of projects to which LBTCF has already been committed.

Status update on current of Local Board Transport Capital Fund projects

Project

Description

Current status

Has the status changed since last month’s update?

Funds allocated

Wayfinding signage – 12 walkways in St Johns Park area

Worley Place to Norman Lesser Drive

Kissling Place to College Road

Waikato Place to College Road

Pyatt Crescent to Gerard Way

Norman Lesser to College Rd

Allen Johnston Place to Hoani Glade

Colonel Barton Glade to St Johns Rd

Norman Lesser Drive to St Johns Road

St Johns Road to Meadowbank Shopping Centre

Grand Drive to Rosepark Crescent

Rosepark Crescent to Lavender Court

Money allocated from LBTCF in June 2018 - Progressing

AT Design Department have completed the design of all the “directional signs” and “general information signs.

The next step will be to inspect the 24 sites and advise the stakeholders at each sign before installation – fixtures, pole sizes, bases etc.

$45,000

Shared path - Gowing Drive and Ōrākei Spine

Connect the community to the Glen Innes to Tamaki Drive Shared Path

Currently no direct north and south link across the Shared Path to local schools, shopping and community facilities

 

The Ōrākei Local Board approved up to $2,000,000 of capital funding to the project.

Note:  As no formal resolution requesting $2 million of funding through the Local Board Transport Capital Fund (LBTCF), it is not taken into account in the Board Financial Summary above.

No

$2,000,000

Elwood Place Footpath Extension

 

Connect the existing footpaths between Elwood Place and the park

 

 

A resolution was approved in August 2017 requesting Auckland Transport to proceed to detailed design and construction.

 

Community Facilities advise they are currently in the physical works tender procurement process for this project.

 

No

$63,000

537 Selwyn Reserve Walkway

Close the gap in the current walking network in Selwyn Reserve

Council Community Facilities

provided a detailed update in workshop - 23 August.

 

The Board requested officers to provide statistics for both present and future use to assist the Board to decide which option to consider.

 

On-going

 

Yes

$148,000

Tamaki Drive Ngapipi Road Intersection update

8.       The intersection of Tamaki Drive and Ngapipi Road had traffic lights installed in July 2018. There has been monthly monitoring of the intersection to ensure optimal traffic flow.

9.       Currently there is an improvement to the flow of traffic along Tamaki Drive in both the AM and PM peak; on Ngapipi Road, it is 0.7min slower than before the lights, which is a 0.3min improvement on last month. There have been no reported crashes since the lights became operational.

Clonbern Road Car Park

10.     The Clonbern Road car park is old and reaching the end of its life. Concern has been raised over its capacity to survive an earthquake. The car park is monitored on a monthly basis. There has been incremental movement over the last three years of monitoring.

11.     Engineers monitoring the car park have advised Auckland Transport that reducing the weight placed on the car park is vital to keeping the car park open to the public.

12.     Auckland Transport restricts the vehicles that can access the car park. Heavy vehicles are not allowed into the car park. The monitoring demonstrates that this is not as effective as Auckland Transport intended and future work is required to understand if the car park can remain open with further restrictions until the supermarket and retirement village development is completed.

Gowing Drive

13.     Auckland Transport presented an update to the Ōrākei Local Board on 23 August 2018 on Gowing Drive. This project is the Board’s number one priority this term. The project’s aim is to provide a connection to the Glen Innes to Tamaki Drive shared path for the Gowing Drive community.

14.     The Ōrākei Local Board intend to contribute $2,000,000 of their transport capital fund to the $4,600,000 allocated in the Regional Land Transport Plan enabled by the Regional Fuel Tax.

15.     Auckland Transport has allocated a project manager who is currently working on the feasibility and risk assessment of the project and will report back to the Ōrākei Local Board monthly to ensure they are across this project at all stages.   

Ellerslie Parking Consultation

16.     Auckland Transport recently consulted on a proposal to include P120 areas within the Ellerslie town centre and surrounding streets.

17.     Consultation included a presentation to the Ellerslie Residents Association, and a drop in session in the town centre. Both were well received and will contribute to the final decision which will be made following the close of consultation on the 16 September 2018.

John Rymer Place

18.     Auckland Transport has been investigating opportunities for the Glen Innes to Tamaki Drive shared path to connect to local communities in Meadowbank and Mission Bay area. It has been a long held understanding that a connection through the bottom of John Rymer Place would provide a good opportunity to connect the local schools St Thomas’ and Selwyn College to the path.

19.     Currently this project is unfunded. Auckland Transport is oversubscribed for walking and cycling projects, however there is a commitment to investigate the feasibility of a connection to the path for that community.

Responses to resolution

20.     The ‘Resolution’ is recorded below in bold. Auckland Transport’s response is below the ‘Resolution’ in normal font.

21.     That the Ōrākei Local Board request Auckland Transport to report to the September 2018 meeting of the Ōrākei Local Board with a breakdown of what development improvements it has scoped for Ōrākei Station park and ride and what portion of the allocated $54,904,017 is assigned to Ōrākei Station park and ride over the 2024-2027 period per the proposed Regional Public Transport Plan.

22.     The Ōrākei Park n Ride is not funded in the Regional Land Transport Programme. Auckland Transport’s strategy is to provide ‘park n rides’ in areas further away from the city centre where the local bus services are not as frequent. 

23.     The Regional Public Transport Plan is currently undergoing a review and refresh. Auckland Transport is not currently in a position to comment on projects as they are still to be consulted on.

24.     That the Ōrākei Local Board request Auckland Transport, as part of its Road Safety and Speed Management Programme for Ōrākei Local Board 2018-2021, to implement an ongoing programme, if it has not already done so, to clear tree limbs and other vegetation on public roads which may constitute a road safety hazard by restricting drivers’ sight lines, and a potential danger to pedestrians, cyclists and other road users.

25.     Auckland Transport has noted this request from the local board however, this maintenance of vegetation is contracted to Auckland Council. If there are issues with overgrown vegetation, requests for service can be made through the usual Council channels.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

26.     The Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought from the Board in August 2018:

·   Broken Yellow Lines – Tamaki Drive

·   Parking Changes – Ellerslie Town Centre

·   Works to facilitate Double Decker Busses down Remuera Road.

27.     The timeline for the Glen Innes to Tamaki Drive shared path has the potential to impact the timeline of the Gowing Drive project. Auckland Transport is only delivering the Gowing Drive project, but is committed to working with the Transport Agency to have the projects delivered as close together as possible.

Traffic Control Committee resolutions

28.     Decisions of the Traffic Control Committee affecting the Ōrākei Local Board area in August 2018.

Tauākī whakaaweawe Māori / Māori impact statement

29.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

30.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

31.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri / Next steps

32.     Auckland Transport will provide another update report to the local board in October 2018.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Melanie Dale - Elected Manager Relationship Manager

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Team Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 

Revising the Local Board Standing Orders

 

File No.: CP2018/17476

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To consider and adopt revised Standing Orders for the Ōrākei Local Board.

Whakarāpopototanga matua / Executive summary

2.       Standing Orders (SOs) are the rules for conduct and procedure at meetings. They are used to help meetings run smoothly and in accordance with relevant legislation, to ensure the integrity of the decision-making process, and to help elected members and members of the public understand how they can participate.

3.       The current local board SOs were set by the Auckland Transition Agency on 27 October 2010. It is now timely to revise them to ensure they remain a clear, relevant and practical tool for local board meetings. 

4.       At its meeting on 28 May 2015, the Governing Body resolved to amend its SOs based on work undertaken by a political working party.

5.       The revised SOs have a simplified layout, are written in a plain language style, and contain a summary and process diagram at the front for ease of reference during a meeting. 

6.       A working group of Democracy Advisors has assessed each provision of the current (generic) local board SOs against the corresponding revised governing body SOs. For each local board Standing Order, the working group considered whether to retain the current wording, use the revised Governing Body wording or to have a combination of the two.

7.       A draft set of revised local board SOs is set out in Attachment A for consideration. It is based on the recommendations of the Democracy Advisor working group and follows the revised Governing Body SOs in terms of style. 

·   The more significant suggested changes include:

·   new provisions for electronic attendance at meetings

·   dealing with conflicts due to the non-financial interests of members

·   processes for Governing Body and Māori input

·   enabling use of New Zealand Sign Language at meetings.

8.       Also attached to this report (Attachment C) is a set of Standing Orders developed by Board Member Davis, in conjunction with the Board, for the consideration of the Board.

9.       This report recommends that Ōrākei Local Board adopt the revised SOs in Attachment A.

10.     Any changes to a board’s SOs requires a majority vote of not less than 75 per cent of members present.

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a)      adopt the Standing Orders detailed in Attachment A to the agenda report, entitled ‘Auckland Council Standing Orders of the Local Board’, in replacement of its current Standing Orders.

 

Horopaki / Context

11.     SOs are the rules for conduct and procedures at meetings. They are used to help meetings run smoothly and, in accordance with relevant legislation, ensure the integrity of the decision-making process, and help elected members and members of the public understand how they can participate.

12.     The Governing Body SOs were compiled in 2010 by the Auckland Transition Agency from legacy council SOs and the New Zealand Standards Model SOs.

13.     Local Board SOs were modelled on the Governing Body SOs.

14.     A political working party was set up in November 2013 to review the Governing Body’s SOs. The working party’s findings were reported back to the Governing Body at its meeting on 28 May 2015 (Attachment B).

15.     Recent amendments to the Local Government Act 2002 (the Act) allowed additional changes to be considered by the working party. These changes included a provision to allow members to attend meetings via audio or audiovisual link.

16.     At its meeting on 28 May 2015, the Governing Body adopted an amended set of SOs which have a simplified layout, are written in a plain language style, and contain a summary and process diagram at the front for ease of reference during a meeting.

17.     It was resolved at this meeting to forward the report to all local boards, drawing their attention to the suggestion to provide for councillor participation at local board meetings in their SOs.

18.     Over the last 18 months, a working group of local board Democracy Advisors has assessed each provision of the current (generic) local board SOs against the corresponding revised Governing Body SOs. For each local board Standing Order, the working party considered whether to retain the current wording, use the revised Governing Body wording or to have a combination of the two.

19.     A revised set of local board SOs has been developed as an outcome of this work (Attachment A) which is in accordance with the recommendations of the Democracy Advisor working group. 

Tātaritanga me ngā tohutohu / Analysis and advice

20.     The revised local board SOs follow a similar format to the Governing Body SOs with a simplified layout, a plain language style, and a summary and process diagram at the front for ease of reference during a meeting. 

21.     Key substantive changes from the current local board SOs aim to ensure the local board SOs are up to date, fulfil Auckland Council’s legal obligations, and are practical and useful for business meetings.

22.     Many SOs reflect provisions in legislation. In some cases, the wording of the SO may have been changed to a plain language style, but the intention of the SO remains the same. These SOs are usually indicated by a reference underneath the relevant clause in legislation. These SOs may not be suspended.

23.     Key substantive suggested changes from the current local board SOs are set out in the following table:

 

 

 

 

 

 

Issue

 

Suggested changes

Purpose of suggested change

Reference in the revised LB SOs

Quorum

Provision for the Chairperson to extend the 30-minute waiting time for a quorum, at the start of a meeting, by another 10 minutes - where members are known to be travelling to the meeting but are delayed due to unusual weather or traffic congestion.

Change in the waiting time for a quorum to be reestablished (where, after a meeting starts, member(s) leave and there is no longer a quorum) from 20 minutes to 10 minutes.

Assists smooth running of meeting and ensures

consistency with Governing Body (GB) SOs

 

3.1.4 and 3.1.6

 

Record of a workshop

Deletion of the requirement for the chairperson to sign-off the record of a workshop.

Record of workshop proceedings will be circulated.

Assists smooth running of meeting

12.1.4

 

Public excluded business not to be disclosed

 

Clarification on situations where the duty of non-disclosure of information, at a meeting where the public were excluded, does not apply - namely where:

·      a meeting has resolved to make the information publicly available

·      there are no grounds under the Local Government Official Information and Meetings Act 1987 for withholding the information when requested

·      the information is no longer confidential.

Clarification and ensures consistency with GB SOs

7.4.3

Languages

Amendments to allow New Zealand Sign Language (as well as English and Māori) to be used by members and in deputations, presentations and public forum.

Two clear working days’ notice must be provided when an address is not in English (this is the same as the notice period required under the current local board SOs and the GB SOs). 

The GB input and Māori input sections also provide for addressing the meeting in New Zealand Sign Language, English or Māori.

Recognition of New Zealand Sign Language as an official language

1.1.2, 5.1.5, 6.1.5, 7.6.1, 7.7.5 and 7.8.4

Minutes

Clarification of what meeting minutes are to record.

Clarification

8.1.2

Agendas

Clarification that agendas can be sent electronically, and that names of local board and committee members are to be on each agenda.

Clarification

2.4.1

7.3.3

Non-financial interests

Suggested new provision regarding procedure for dealing with non-financial interests of members. If a member considers that there is a conflict of interest for an item, they may not take part in the discussions about or vote on the relevant matter.

Helps ensure robust, legally defensible decisions and consistent with GB SOs

1.3.8

Repeat Notices of Motion

Suggested amendment that a Notice of Motion that the local board or a committee has considered twice and rejected within the previous six months may be refused by the Chairperson. (There is no longer the option for a further notice - prior to the expiration of the original period of six months - where signed by a majority of all members).

Assists smooth running of meetings and ensures

consistency with GB SOs

2.5.8

Procedural motions

Suggested new provision that the Chairperson has discretion about whether to allow any other procedural motion that is not contained in these SOs.

Assists smooth running of meeting and ensures

consistency with GB SOs

1.7.12

Urgent items

Suggested change in title, from ‘Major items of business not on the agenda may be dealt with (extraordinary business)’ to ‘Urgent items of business not on the agenda may be dealt with (extraordinary business)’.  

This provision sets out when items not on an agenda may be considered. The suggested change in title aims to help clarify the types of issues that fall under this provision and better reflect the purpose of the provision.

Text has also been added clarifying that extraordinary business may be brought before a meeting by a report of the Chief Executive or Chairperson. Where the matter is so urgent a written report is not practical, the report may be verbal.

Clarification

2.4.5 and Appendix D

 

Governing body input

A proposed section on GB input sets out that a GB member may provide input at meetings via speaking rights on items at the discretion of the chair and a report on the agenda for a GB member to provide a general update on matters of interest to the board. This can include reporting on regional matters of interest to the local board or any matter the GB member wishes to raise. 

This section aims to be more flexible than the current local board SO 3.9.14, by applying to GB members in general rather than ward councillors for the local board area.

Whilst the right for GB members to speak as a deputation has also been retained, the GB input section enables a more flexible/permissive option, given it does not require the authorisation of a GB resolution. Use of the process for GB deputations will be appropriate for more formal circumstances, where the GB member is representing the views of the GB as a whole. 

The suggested notice period is seven clear working days, to enable sufficient time for it to appear on the agenda.  However, this is at the discretion of the Chairperson and can be shortened if necessary.

The suggested speaking time is five minutes, in accordance with provisions in the GB SOs.

More permissive input provisions

Part 5

Order of business

Clarification that the order of business for an extraordinary meeting should be limited to items relevant to the purpose of the meeting. The Chairperson may allow GB, Māori and public input that is relevant to the purpose of the meeting.

The items listed in this section have been amended to fit with the order of business generated by Infocouncil.

Clarification and ensures consistency with GB SOs

2.4.2

References to working parties and briefings

 

These have been taken out, as these forums tend to be less formal and not covered by SOs.

Relevance

 

Public forum

Suggested changes clarifying that:

·        public forum may not be required at the inaugural meeting, extraordinary meetings or a special consultative procedure

·        members may not debate any matter raised during the public forum session that is not on the agenda for the meeting, or take any action in relation to it, other than through the usual procedures for extraordinary business if the matter is urgent. The meeting may refer the matter to a future meeting, or to another committee, or to the Chief Executive for investigation

·        Māori or New Zealand Sign Language can be used at public forum, if two clear working days’ notice is provided. Where practical, council will arrange for a translator to be present

·        the Chairperson may direct a speaker to a different committee and prohibit a speaker from speaking if he or she is offensive, repetitious or vexatious, or otherwise breaches these SOs.

Clarification

7.8

Suspension of SOs

A provision has been included for a member to move a motion to suspend SOs as a procedural motion. The member must name the SOs to be suspended and provide a reason for suspension. If seconded, the chairperson must put it without debate. At least 75 per cent of the members present and voting must vote in favour of the suspension, and the resolution must state the reason why the SO was suspended.

It should be noted that some SOs reflect provisions in legislation so cannot be suspended. These are usually indicated by a reference underneath the SO to the relevant clause in legislation.

To assist the smooth running of meetings and ensure consistency with GB SOs

1.7.11

Notice to be seconded

A notice of motion delivered to the Chief Executive must be signed by another member of the meeting as a seconder – unless member is giving notice of motion to revoke or alter a previous resolution.

Consistency with GB SOs

2.5.2

Chairperson discretion

The discretion of the Chairperson has been clarified and made as consistent as possible in SOs relating to GB input, Māori input, public forum and deputations.

Clarification and consistency

Parts 5 and 6, 7.7 and 7.8

Māori responsiveness

Suggested provisions for representatives of Māori organisations to provide input at local board or committee meetings via speaking rights during relevant items. The main purpose of the provisions is to recognise the special status of Māori and increase the council’s responsiveness to Māori. The provisions also provide more flexibility than the deputations process, which restricts the number of deputation members that may address the meeting. 

The suggested notice period is seven clear working days, to enable sufficient time for such an item to appear on the agenda.  However, this is at the discretion of the chair and can be shortened if need be.

Recognition of the special status of Māori and IMSB’s role under section 85 of the Local Government (Auckland Council) Act 2009

Part 6 and

4.2.2

Working days / clear working days

The term ‘clear working days’ has been used throughout the document, to refer to the number of working days prescribed for giving notice. It excludes the date of service of that notice and the date of the meeting itself.  This is in accordance with legislation (Local Government Act 2002, Local Government Official Information and Meetings Act 1987 and the Interpretation Act).

Clarification and consistency

 

Governing body input, Māori input, public forum, deputations

The provisions in these sections have been made as consistent as possible and, where appropriate, in accordance with the GB SOs. 

Legal advice has been followed regarding the subjects a speaker may not speak about and the questions which can be put to speakers. 

Clarification

 

New appendices

New appendices have been added, setting out who must leave the meeting when the public is excluded and how business is brought before a meeting. 

Provisions in the current local board SOs relating to workshops have been placed in an appendix, given their exemption from part seven of the Local Government Official Information and Meetings Act 1978.

Clarification

Appendices B-D

Electronic attendance at business meetings

Recent changes to the Local Government Act 2002 now allow members to attend meetings by audio or audio-visual means in certain situations.

There are a number of restrictions for this provision in the legislation including that relevant technology is available and of suitable quality, all those participating can hear each other and there is no reduction in accountability or accessibility of the member in relation to the meeting. Members attending meetings by electronic link may vote but are not counted as part of the quorum.

The revised SOs contain provisions to enable members to attend meetings by electronic link, where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable, to accommodate the member’s illness or infirmity or in emergencies.

This provision will only apply where the technology is available.

Allows members to attend meetings whilst away on council business, or during illness or other emergency.

3.3

Membership of committees

In accordance with section 85 of the Local Government (Auckland Council) Act 2009, a clause has been included acknowledging that the Independent Māori Statutory Board must appoint a maximum of two people to sit as members of committees that deal with the management and stewardship of natural and physical resources.

Clarification

4.2.2

Powers of delegation

Clause 36D of schedule 7 of the Local Government Act 2002 identifies who a local board may delegate decision-making to, and the powers a local board cannot delegate.

This clause does not include the power to delegate to other subordinate decision-making bodies or more than one member of a local board. Therefore, references to subordinate decision-making bodies have been removed.

Clarification

Part 4

 

Key differences from the Governing Body Standing Orders

24.     The revised local board SOs contain some points of difference with the Governing Body SOs. Key points of difference are in the areas of refreshment breaks, petitions, notices of motion, and public input.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

25.     This report provides information and a revised set of staff recommended SOs for adoption.

26.     In addition this report also includes as Attachment C a set of Standing Orders developed by Board Member Davis, in conjunction with the Board, for the consideration of the Board.

Tauākī whakaaweawe Māori / Māori impact statement

27.     The local board SOs deal with meeting procedure. They provide for Māori to be spoken at business meetings and for deputations, presentations and petitions to be in Māori. They also enable:

·   Māori to participate on local board committees, even if they are not members of the relevant local board. See current local board SO 2.9.2 which states:

‘members of a committee or subcommittee may, but need not be, elected members of the Local Board’. As such, non-members may be appointed to committees or subcommittees if they have relevant skills, attributes or knowledge.

·   the suspension of SOs, which can be useful to flexibly incorporate tikanga at meetings.

28.     New suggested provisions relating to Māori in the revised SOs include:

·   a section on Māori input, to recognise the special status of Māori and encourage their input at local board meetings. This is in accordance with advice from Te Waka Angamua and work being undertaken by some local boards on a co-design process with mana whenua to improve Māori input into local board decision-making

·   clarifying that the Independent Maori Statutory Board (IMSB) must appoint a maximum of two people to sit as members of committees that deal with the management and stewardship of natural and physical resources (in accordance with the Local Government (Auckland Council) Act 2009, section 85)

·   providing for Māori to be spoken at public forum, and by the Governing Body or Māori organisations providing input, as long as two clear working days’ notice is given of the intention to do so.

29.     Inclusion of these provisions recognises the special status of Māori under Te Tiriti o Waitangi and the Local Government Act 2002 requirements to provide opportunities and processes for Māori to contribute to decision-making processes.  It is also in accordance with the goals of council’s Māori Responsiveness Framework, Whiria Te Muka Tangata. In particular, to foster more positive and productive relationships between council and Māori and contribute to Māori well-being by developing strong Māori communities.

Ngā koringa ā-muri / Next steps

30.     Changes to SOs requires a majority vote of not less than 75 per cent of members present (Section 27(3) Schedule 7, Local Government Act 2002).

31.     If approved, the revised SOs will come into effect immediately.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Revised Local Board Standing Orders

2

b

Governing Body Political working party’s finding

2

c

Revised Local Board Standing Orders - Member Davis

2

     

Ngā kaihaina / Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 

Urgent Decision - Ōrākei Local Board feedback on the government's proposed mandatory phase out of single-use plastic shopping bags

 

File No.: CP2018/17424

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To inform the Ōrākei Local Board that an urgent decision was made and approved by the Chair and Member Davis to approve the Board’s feedback on the government’s proposed mandatory phase out of single use plastic shopping bags.

 

Ngā tūtohunga / Recommendation/s

That the Ōrākei Local Board:

a)      note the urgent decision to approve the Board’s feedback on the government’s proposed mandatory phase out of single use plastic shopping bags.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Urgent decison memo, supporting report and Ōrākei Local Board feedback

2

     

Ngā kaihaina / Signatories

Authors

Kim  Lawgun - Democracy Advisor

Authorisers

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 

Chairperson's Report

 

File No.: CP2018/17346

 

  

 

Te take mō te pūrongo / Purpose of the report

To provide the Chairperson with an opportunity to update the Ōrākei Local Board Members on projects, activities and issues since last reported.

 

Ngā tūtohunga / Recommendation

a)      That the Chairperson’s September 2018 report be received.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chairperson's Report - September 2018

2

     

Ngā kaihaina / Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 

Board Member Report - Carmel Claridge

 

File No.: CP2018/16510

 

  

 

Purpose of the report

1.       To update the Ōrākei Local Board Members on projects, activities and issues.

 

Recommendations

a)      That the report be received.

b)      That the Ōrākei Local Board formally endorse its feedback to Auckland Transport on the Remuera Double Decker works.

 

 

Portfolio Lead: Transport

Other (alternate portfolio holder): Parks and Reserves

Environment

Tāmaki Estuary Environment Forum

The TEEF Annual Report prepared by Fraser Stobie is attached (Attachment A).

My first meeting as Co-Chair with Julie Chambers was held at Maungakiekie-Tāmaki Local Board offices on Friday 24th August. There was an excellent presentation by Richard Myhre from the Otara Waterways and Lakes Trust. We are encouraging regular presentations by organisation members to keep the rest of the group informed and up to date with each other’s activities.

Julie will Co-Chair the forum as the community representative and will be the face of the TEEF organisation - fronting community engagement, media, and operational matters. My role is to provide input from a Local Board perspective and to ensure good governance and robust process and procedure is followed within the group. TEEF is to continue as an open forum, welcoming representation from both organisations with an ecological perspective and individuals concerned about environment matters.

Julie and I will be presenting to all five Local Boards at Business Meetings over the next few months to introduce ourselves as the new Chairs, outline TEEF’s objectives over the coming term, and reference TEEF projects and aspirations aligning with respective Local Board plans.

A lovely piece of news was shared at the meeting. A sighting of a rare grebe (dabchick) family including two chicks in Maungarei Springs Wetlands, Stonefields on August 24th was reported providing evidence that the high number of catches from the rat-trapping in Stonefields is having a positive effect in helping restore safe habitats for native species within our urban environments.

Mangrove Seedling Removal – Tahuna Torea

On Sunday 26th August, I joined a group of Tahuna Torea Rangers and Reserve neighbours in their quest to contain the spread of mangrove bushes in the Reserve by removing new seedlings. This was an extremely muddy exercise, but very rewarding with a large patch of ground cleared at low tide as indicated by the attached photograph to this Report.

A member present on the day, who runs the trapping lines in the Reserve reported that for the first time all year there were no catches in the traps – a really positive indicator that there is a drop off in rat numbers.

Pourewa Valley / Selwyn Bush Clean Up Event

I have been organising the annual Selwyn Bush Clean up on behalf of the Meadowbank St Johns Residents’ Association and Friends of Pourewa Valley. This event is part of the Keep NZ Beautiful week that is run every September, and we have registered and will be receiving the event pack accordingly. The cleanup is carried out in the bush directly behind the Barfoot & Thompson stadium in the Selwyn College grounds and involves volunteers clearing rubbish and old building materials and transferring it to skips in the car park. Consent has been obtained from both Barfoot & Thompson stadium management and Selwyn College to run the event on Sunday 30th September. In the past, sponsorship in the way of two 9m skip bins was provided by Waste Management. Unfortunately, I have been advised that the sponsorship this year is limited to a waiver of drop fees at waste collection sites. As the rubbish pulled from Selwyn Bush is often large and bulky (old fridges and bike stands for example) the skips are a necessity. The indication from Meadowbank St Johns Residents’ Association is that they are prepared to use their funding to pay for the skips, provided the costs are reasonable. 

Transport

Hilltop Street Parking Issues

I attended a meeting with Hilltop St resident Catriona Marvin and College Rifles Manager Keith Ratcliffe on Monday 20th August to discuss ongoing parking problems during busy periods at the College Rifles grounds. The street has recently had hockey stick demarcations installed to try to prevent vehicles being parked illegally over driveways. Residents remain dissatisfied with this response seeing it as an inadequate solution and have reported ongoing difficulties accessing their properties. College Rifles management have agreed to communicate better with local residents, advising them well in advance of upcoming events that may lead to traffic congestion, encourage their club members to car pool to reduce vehicle trips to the area, and to provide regular reminders in their newsletters and social media communications of the need to be considerate when parking in nearby residential streets.

New Bus Stops Ngahue Road

Accessibility to these new stops is a problem. Crossing four lanes of flowing traffic on foot is impossible to do safely. The loss of the 635 service through St Johns and Stonefields makes these stops servicing the new route 747 the only option for a connection to the Glen Innes transport hub for a large number of residents. It is vital that they are sufficiently supported by infrastructure to make them usable. The verge on the Remuera Golf Club side of Ngahue Drive is unpaved and is already showing significant mud tracking. It is understood that Auckland Transport will be installing at least one pedestrian refuge to service the new stops, but the Board seeks confirmation that works will also include necessary pathways connecting the bus stops to the new refuges.

Ellerslie Parking Consultation

The Board’s submission on this body of work fell due in the middle of my leave. An initial draft of Board comment was provided to Member Ros Rundle who has finalised it, presented it to Auckland Transport on behalf of the Board, and is attached to her report.

Remuera Road Double Decker Works Consultation

The Board’s feedback in support of these works is attached (Attachment B).

The Remuera Residents’ Association feedback is attached as referred to in the Board’s feedback (Attachment C).

Ellerslie Road Safety Issues

A comprehensive power point presentation by committee member Glen McCabe at the Ellerslie Residents’ Association AGM on Monday 27th August showed a number of locations throughout the suburb with significant safety issues for all road users -  particularly pedestrians. There are a number of action points arising from the presentation that will be followed through our AT Relationship Manager. The problematic intersection at Pukerangi Cres/ Ladies Mile/ Morrin St which was one of the problem sites identified, has already been raised in my previous reports and we are currently awaiting the response to resolutions around this. Meeting attendees were also strongly in favour of the Board’s work in trying to remove the Ladies Mile cycleway (Attachment D).

Findlay Street/Ramsgate Street Station Pathway

This pedestrian pathway, which serves as a feeder link for commuters/public transport users accessing the Ellerslie Train Station, has been identified by Ellerslie Residents’ Association as an amenity sorely in need of an upgrade. The pathway is high use, connecting commuters to the Ellerslie township, the train station and the adjacent business park and local schools. Aesthetically, and from a safety perspective this path is not of an acceptable standard. It is dirty, poorly lit, and whilst functional, is not an inviting space. Comments are that it feels ‘dangerous’, particularly at night. If we are to see a higher uptake of public transport in our Ward, supporting infrastructure including pathways such as this, must not only be safe but receive an adequate level of maintenance to keep them clean and litter free. An upgrade of this pathway may be a project for the Board to consider for expenditure using our Local Transport Capital funding.

Activities

Date                                       Activities

9th August                      Chairman/Deputy Chairman Meeting

9th August                     Ōrākei Local Board Workshop

10th August                   Hui at Marae– Ngāti Whātua Ōrākei

13th August                    Business Meeting Agenda Run Through

13th August                    Local Board Chairs Forum (partial attendance)

14th August                   TEEF Coordinators/Chairs Meeting

14th August                    Auckland Transport Presentation – Walking/Cycling Safety

14th August                    Housing NZ Presentation to Board – Puroto Development

14th August                    Meadowbank St Johns Residents Assoc AGM. Presentation of Ōrākei Local Board Report.

16th August                    Ōrākei Local Board Business Meeting

20th August                    Local Board Sub Regional Cluster (partial attendance)

20th August                   Hilltop St Meeting at College Rifles Sports Club

20th August                   Ellerslie Residents’ Association committee meeting. OLB Report presented.

21st August                    Parks/Leases Meetings – Bledisloe House

23rd August                   Chair/Deputy Chair Meeting

23rd August                   Ōrākei Local Board Workshop

24th August                    TEEF Meeting – Maungakiekie-Tāmaki Local Board

26th August                    Tahuna Torea Reserve – Mangrove Removal Working Bee

27th August                    Ellerslie Residents’ Association AGM / AT Parking Consultation Presentation

28th August                    Auckland Transport Meeting

28th August                   Meeting with AT Consultant – Local Board Chairs/Deputy Chairs input to AT Culture Report

29th August                    Meeting with John LaRoche & Gary Bonsal NZTA – On site Pourewa Valley. Funding for ecological projects alongside Stage 2 GI2TP.

31st August –

15th September             On Leave

 

 

Attachments

No.

Title

Page

a

Tāmaki Estuary Environmental Forum Annual Report

2

b

Board Feedback: Remuera Road Double Decker Works

2

c

Remuera Residents Association Feedback: Remuera Road Double Decker Works

2

d

Ellerslie Residents’ Association AGM – Power Point Presentation on Safety Issues

2

e

Board Member Report photographs

2

     

 

Signatory

Author

Carmel Claridge - Ōrākei Local Board Member

Date: September 2018

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


Ōrākei Local Board

20 September 2018

 

 


 


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 

 


 


 


 


 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 

Board Member Report - Troy Churton

 

File No.: CP2018/16810

 

  

 

Purpose of the report

1.       To update the Ōrākei Local Board Members on projects, activities and issues.

 

Recommendations

a)      That the report be received.

b)      That the Ōrākei Local Board request a delegation from the Board attend and present to the Auckland Transport Board’s next meeting to seek reinstatement of parking permits for Board members.

c)      That the Ōrākei Local Board request the Team Leader Compliance Monitoring (South), to produce a short report summarising the relevant agencies, roles and legislative mandates they have, and any gaps for monitoring and enforcing aviation traffic and noise over residential areas; and that the report include advice on the different ways that residents can make complaints, to whom, and for different types of air traffic issues.

 

Portfolio Lead: Resource Consenting and Regulatory

Other (alternate portfolio holder): Heritage; Environment (Joint)

Snapshot of Planning and Regulatory matters

2.       Planning file enquiries and comments relating to a range of applications including:

·   Building proposals at 16 Rangitoto Avenue, Remuera requiring limited notification

·   Investigating 304 Remuera Road, application for less than 20 units with height complying building thus no local board trigger

·   15A Patterson Road – small addition to existing dwelling infringing front yard set back

·   Proposals for tree trimming along Remuera road to enable double decker bus movements

·   Liaising with Board members to direct portfolio deputies to 217 Kupe Street developments

·   Submitting technical issues and topics for upcoming Planning Commissioner forum – including discussion how temporary activities that lead to non-complying activities are processed, how they are notified or not etc

·   Investigating demolition of garage and extent of work proposed for applicant for a character heritage property at 93 Benson Road, Remuera – and liaising with Remuera Heritage

·   Circulating weekly consent applications and liquor licence items across Residential Associations and fielding calls or enquiries from them

·   Circulating decision granting large apartment development for 27 Grace Street, Ōrākei

·   Advising member Rundle on development issues at 51 Coates Avenue

·   Collating Board views for s15 Local Government Auckland Council Act statement regarding temporary activity application for noise testing of private helicopter activity from 74 Paratai Drive, Ōrākei. The Board’s views were finalised as attached (attachment A). See also paragraph 8 below.

Other planning related activity

3.       Member David Wong and I met with Mark White, Manager Resource Consents Central, to discuss the ‘trigger’ list for Ōrākei so that more types of applications would be sent for possible comment as to notification or for a possible s15 LGAC Act response from the Board.

4.       I am pleased that the planner team staff will now send to me (as the Board’s Resource Consenting and Regulatory portfolio holder) and the portfolio alternates any discretionary or non-complying activity applications along several key arterial roads in our local board area.

5.       They do this for numerous streets in Waitemata. Until recently, Tamaki Drive, Misson Bay was the only one with trigger status, but now Remuera Road, Kohimarama Road / Ngapipi, Kupe and St Heliers Roads have been included.

6.       They'll also ensure any type of application in regards retirement villages, care facilities, private helicopters etc will be on the Ōrākei trigger list.

7.       I attended the Portfolio holders planning workshop.

8.       I continue to receive a large majority number of emails and calls from constituents in and outside Ōrākei keen to see ways of reducing night-time nuisance from Police helicopters. See attached copy (Attachment B) presentation summarising the difficulty through lack of consolidated regulatory control of aircraft for our airspaces - which I received when attending the ACNN Group meeting with Kevin Kevany recently. This may be relevant to the interests of constituents concerned at private helicopter use within residential areas also.

9.       I circulated a suggested response to Board members and resident association reps specifically stating I had reserved the Board’s right to issue a s15 LGAC Act comment to Council regarding the proposal to re-develop the retail area at Mission Bay, corner Patterson Avenue and Tamaki Drive into an eight story complex.  That file is being processed and will be publicly notified.

Other general attendances excluding Board workshops etc

·   Attending Auckland Airport Committee meeting

·   Attending Ellerslie Resident Association AGM preliminary meeting time with executive reps and some public

·   Attending Remuera resident Association meeting

·   Attending the Business Awards briefing evening at Remuera Golf Course.

Parking and use of mobile phones

10.     Previously the Board resolved by majority in favour of reinstating parking permits for Ōrākei Local Board Members. Auckland Transport has not yet facilitated this. The Board should now address the Auckland Transport Board.

11.     Council issued mobile phones to elected representatives to facilitate text parking at metred spaces. Now Auckland Transport has taken away the option to text a parking space.

12.     There are inefficiencies with the limitations at meters only using either coins or credit cards, and an additional consumer charge for using credit cards at meters (0.50 transaction fee) which seems no less than a transaction fee for using a text option.

13.     For an elected representative, using a private credit card generates a new additional administrative process for both rep and council staff that was not necessary when using text a park.

14.     Elected representatives should be re-issued with the parking permit system that used to be available at the beginning of this term.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Temporary activity application for noise testing of private helicopter activity,74 Paratai Drive, Ōrākei

2

b

Presentation: Noise in the Airport Environment

2

c

Photograph: Attendance at the Aircraft Noise Consultative Group meeting

2

     

Signatory

Author

Troy Churton - Ōrākei Local Board Member

Date: 6 September 2018


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 

Board Member Report - Colin Davis

 

File No.: CP2018/17194

 

  

 

Purpose of the report

To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

 

Recommendation

a)      That the report be received.

 

Portfolio Lead:  Parks & Reserves (joint); Arts and Libraries; HeritageAlternate portfolio holder: Environment; Resource Consenting and Regulatory

Other - internal appointments: Mayor’s WWI Memorial Advisory Group; Quality Advice Political Advisory Group

Other - appointments to external community organisations: Stonefields Residents Association Inc. (Lead); St Heliers/Glendowie Residents Association Inc. (Alternate); Auckland Netball Centre Inc. (Lead); Friends of Churchill Park (Lead); Ōrākei Basin Advisory Group (joint parks portfolio holder); St Heliers Bay Village Association (Alternate); Michaels Avenue Reserve Community Liaison Committee (Alternate)

Arts

On 15 June 2017 the Board approved the arts, community and events work programme, which included $20,000 for a utility box artwork programme for the 2017/2018 financial year. Of the four boxes in the St Heliers Village, to be done as a place-making project, with additional funding from the St Heliers Bay Village Association, one of the smaller boxes has been completed, although not entirely to the approved design. The detailed design of the work proposed on the other smaller box outside the library is yet to be approved. There has been no further work since last reported on the box in Maheke Street, and any work on the box in Polygon Road is yet to be started. Progress has not been at all satisfactory.

Heritage

(1)     Tamaki Drive Searchlights

These will be the subject of the next issue of Our Auckland.

(2)     Heritage Projects

(i)      The new illustrated information sign for the local reserve at Whakatakataka Bay, Ngapipi Road, prepared by Watercare, has been approved and will be installed during September.

(ii)      A revision of the Board’s WWI Roll of Honour has been substantially completed with the addition of many new names and information, and a new section to include various Rolls of Honour and memorials associated with the Board’s area.  

(iii)     Despite requests there has still been no update by the heritage unit on proposed work to restore the rare 90-year old heritage ventilation pipe in the St Heliers commercial area.

(iv)    Approved signage is soon to be installed on the Stonefields Heritage Trail and in the Kepa Bush Reserve. Text for the new signage for Hakumau Reserve, Tamaki Drive, has been approved; it is expected that two signs will be installed at each end of the reserve which has a long frontage to Tamaki Drive.

(v)     There are still unacceptable and continuing delays in installing two small plaques at the Millennium Bridge, Mission Bay. One plaque with corrected text is to be relocated for better visibility from the side, to the top of the seawall, and the other new interpretative plaque is also to be placed on top of the seawall; one on either side of the Tamaki Drive entrance to the bridge.  

Revised Standing Orders

Elsewhere on this Agenda for formal adoption, are the revised Standing Orders of the Ōrākei Local Board of the Auckland Council, which I have drafted. Board members at workshops have informally endorsed the document. The document has been checked by Council staff for legal accuracy. While including a large amount of what is in the draft prepared by Council staff, my recommended document differs substantially from the staff’s draft.

In the general provisions section, I have used the layout adopted for legislation for ease of reference. The draft, which is set out in a more logical sequence, includes the required statutory provisions. As far as is possible, the document has been simplified and duplication has been removed, and concentrates on those provisions necessary for the orderly and proper procedure for dealing with the Board’s business at its meetings. A procedure relating to workshops, which are informal forums for information or discussion, and at which no resolutions or decisions are made, has not been included. For convenience and to assist those using the Standing Orders there are four appendixes: Standing Orders at a Glance which is a summary of the most common standing orders referred to during a meeting; a diagrammatic example to illustrate the process for motions and amendments; the statutory provisions to exclude the public; and a guide for those who may be permitted to remain at a meeting once a resolution is passed to exclude the public. 

I recommend my draft Standing Orders for adoption.       

Reports in Progress

(i)      The text of the Tamaki Drive Precinct Events Guidelines has now been approved and the document is now ready for printing and inclusion on the Board’s website.

(ii)      Progress on the printed Board’s Progress and Achievements Report for the period 1 July 2016 to 31 December 2017, continues to be slow. The document which is a Board resolution was in effect published as part of the Board’s proceedings earlier this year.    

Activities (since 3 August 2018)

As well as assisting with a range of citizens’ enquiries, attending meetings, and involvement with other community activities, I have also attended the following to date:

6 August the workshop for local board planning Leads.

6 August a meeting of the Quality Advice Political Advisory Group.

6 August a meeting of the St Heliers Bay Village Association.

7 August a meeting of the Planning Committee at the Ngāti Whātua Ōrākei marae.

8 August on-site meeting to agree the location of the new Watercare heritage sign on the unnamed reserve at Whakatakataka Bay.

9 August the Ōrākei Local Board workshop various topics.

12 August the AGM of the Stonefields Residents Association.

13 August a meeting with the Chairman and Deputy Chair regarding the agenda for the Board’s business meeting.

13 August the local community recital by members of the Auckland Philharmonia Orchestra at Somerville Church.

14 August the transport portfolio briefing.

14 August a meeting with representatives of Housing New Zealand regarding a proposed development.

15 August a meeting with staff regarding the Board’s proposed WWI Roll of Honour.

15 August a meeting of the Mayor’s WWI Memorial Advisory Group.

16 August the Ōrākei Local Board business meeting.

20 August a meeting regarding the OBC’s use of Hakumau Reserve.

21 August the community services monthly portfolio briefing.

21 August the community facilities monthly portfolio briefing.

21 August the leases monthly portfolio briefing.

23 August the Ōrākei Local Board workshop various topics.

28 August the transport portfolio briefing.

29 August the Win with Words prize-giving event at Remuera Library.

30 August the Win with Words prize-giving event at St Heliers Library.

1 September the official opening of the St Heliers Bowling Club as the Board’s representative.

2 September a benefit concert by Clare Hood and friends, for Clare who is travelling to the UK to commence postgraduate studies in opera. Clare has been the soloist at the St Heliers ANZAC commemoration and at other Council events.

3 September a meeting of the St Heliers Bay Village Association.

5 September a meeting of the Tamaki Drive taskforce regarding alleviating the flooding along Tamaki Drive, in particular near the corner of Tamaki Drive and Kohimarama Road.

6 September the Ōrākei Local Board workshop various topics.

 

 

 

Attachments

There are no attachments for this report.    

Signatory

Author

Colin Davis – Member, Ōrākei Local Board of the Auckland Council

Date: 7 September 2018


Ōrākei Local Board

20 September 2018

 

 

Board Member Report - Toni Millar

 

File No.: CP2018/17258

 

  

 

Purpose of the report

1.       To update the Ōrākei Local Board Members on projects, activities and issues.

 

Recommendation

a)      That the report be received.

 

Portfolio Lead: Environment

Other (alternate portfolio holder): Arts and Libraries; Transport (Joint)

Environment

2.       Eastern Bays Song Bird Project – the team of volunteers, lead by a part time staff member [who also volunteers many hours] do an amazing job. 

Community Distribution of Rat traps at Allum Street shops on 9th September. 60 traps distributed.  Comprehensive training of community on site with locals going away confident to operate their traps.

3.      Kepa Bush. Laying of bait has estimated to have killed at least 600 rats in the last month – a wonderful achievement.

4.       Weeds on Council Land, including berms. There are increasing incidences of weed outbreaks on Council land.  These weeds, often noxious, go to seed and spread throughout neighbouring suburbs.  Council expects private land owners to keep their properties to a certain standard.  We should actually be the exemplar, not the worst properties on the block.  Please see attached photos of examples in Remuera, Stonefields and Ngahue Reserve.

Civil Defence and Emergency Management

5.       NZ Coastal Society in association with BECA hosted a presentation with the Ministry of the Environment on Coastal Flooding risks. Attached is a photo of MoE data for Mission Bay and the high probability of flooding.  The question does need to be raised ‘Did Council fully allow for increasing flooding incidences along the coastal foreshore when implementing the Unitary Plan’

6.       Auckland Maritime Museum celebrates 25 years and a change of governance.    The Museum is now part of the Auckland Council organisations with the dissolving of the Trust which has run the museum over the last 25 years.  We look forward to Council ensuring that this jewel is nurtured.

7.       Margaret Wilson, of St Heliers, was awarded a Distinguished Service Award at the 125th NZ National Council of Women Conference in September.  Congratulations are to be extended to Mrs Margaret Wilson who championed the saving of the Suffrage Memorial in Khartoum Place.  Margaret spent approximately 15 years on this cause – rallying others to support.  A huge effort which until now has not been recognised in any way.

8.       Win With Words. Remuera Library and St Heliers Library. What a privilege it was to be present with other members of the Ōrākei Local Board to share with young people from our area the presentations of awards for outstanding short stories.  Many people put huge amounts of work into making these awards happen.  Thank you to all involved.

Activities

Date                                       Activities

 

6 July                   Attended the opening of the Gordon Walters ‘New Vision’ retrospective exhibition at Auckland Art Gallery

8 July                   St Johns Rotary clean up at Tahuna Torea

9 July                   Dawn Blessing of the Tamaki Drive Shared Path and new lights at Ngapipi Rd

10 July                 Auckland Transport update

12 July                 OLB Workshop – Albert Street

                            Ōrākei Community Association Inc AGM

14 July                 Bastille Day celebrations in Remuera

16 July                 Dawn Blessing – new OLB offices at 25 St Johns Road

19 July                 Mission Bay Businesses present to OLB

                            OLB Business Meeting

                            NZ International Film Festival Opening ‘ Birds of Passage’, The Civic

20 July                 Mission Bay Tennis Club Movie night – Mamma Mia

23 July                 Meadowbank/St Johns Resident’s Association AGM

24 July                 AT update

                            Mission Bay Pedestrian Crossing improvements

                            Parks Portfolio updates

26 July                 OLB Workshop

                            Body Corporate Chairs Group – Electric Vehicle requirements in the future

31 July                 Glendowie College Annual Musical Gala – Holy Trinity Cathedral, Parnell

2 August              OLB Workshop

3 July                   G.I.F.T. Gulf Innovation Fund Together – Grantee’s presentations on innovative approaches to improving the Mauri of the Hauraki Gulf

                            Selwyn College Art Exhibition opening

4 July                   Waiatarua Reserve Tree Planting.

 

 

Attachments

No.

Title

Page

a

Board Member Report supporting photographs - Toni Millar

2

     

Signatory

Author

Toni Millar - Ōrākei Local Board Member

 Date:  10 September 2018


Ōrākei Local Board

20 September 2018

 

 


 


Ōrākei Local Board

20 September 2018

 

 

Board Member Report - Ros Rundle

 

File No.: CP2018/17257

 

  

 

Purpose of the report

To update the Ōrākei Local Board Members on projects, activities and issues.

 

Recommendation

a)      That the report be received.

 

Portfolio Lead: Economic DevelopmentOther (alternate portfolio holder): Community; Transport (Joint)

Economic Development

1)      During these past few months have been finalising the Remuera Loop walk.  This will be included in the Auckland Paths app on the Auckland Council website. See Attachment A.

2)      The Ōrākei Local Board Business Awards have been well received by the Business Community.  A finalist night was arranged as an advisory evening explaining what happens next.  The finalists will be given a list of questions to be answered and presented for the judge’s comment, plus have a mystery shopper and a public vote.  On October 16, the category winners and supreme winner will be announced at formal dinner celebration.

Mission Bay Business Association

Parking consultation for Mission Bay has finished and Auckland Transport (AT) has advised the Business Association of the results.  120 minutes has standardised parking times, however 180 minutes in the two beach car parks will remain the same.

The Business Association are wishing to have more security cameras erected on the building on the corner of Aitken and Tamaki Drive.  Unfortunately, the owner of the building lives overseas and a response from the owner has not been forthcoming.

The planting on the streetscape is still being investigated and correspondence between AT and the Business Association is on-going.

The tree lights are working.

Presentation to the committee from Big Street Bikers on Electric Bikes.

·   Upcoming events

o Adra Fun Run 7/10/18

o Art and Craft Markets 22/10/18

o Auckland Marathon 28/10/18

St Heliers Business Association

Lighting improvements for St Heliers on the way.

Christmas decorations for 2018 are being organised.

Discussion regarding Carols on the Green, the possibility of using Uber Eats rather than Menulog, this has been passed onto the Events Team.  Sang will have a food truck at the event.

There will be regular music performers on Saturdays through to December.

Utility Boxes artwork has been approved by the OLB and completion will be followed up by the OLB.

Complaints received that the AT buses are using Polygon and Goldie streets.  These are narrow roads and is a safety issue for all.

There are 8 local businesses in the finalist list for the Ōrākei Local Board Business Awards. 

AGM to be held on Wednesday 17 October.

·   Upcoming event

o 12 November Breakfast with guest speakers Simon O’Connor and Judith Collins

Remuera Business Association

The Remuera Business Association has been running Live Life Local, a campaign of weekly videos sharing the highlights of all the fabulous businesses in the local Remuera precinct and our events.

This is a great way to get a personal insight into the retail shops and businesses, their products and to get know some of the local businesses and see all our events.

The videos will continue to be created and launched each week throughout the months to come.

The Association is producing a Prospectus called “Revitalise Remuera”

The objectives are:

1.    Improve the business mix in Remuera to attract more shoppers

2.    Enhance existing businesses to improve their profitability

3.    Increase foot traffic and spend at businesses in Remuera

4.    Improve actual and perceived lack of car parking

5.    Improve safety, security and physical environment to make Remuera a more inviting place to spend time.

6.    Engage with local community to build a sense of community, pride and ownership in their town centre.

New businesses in Remuera, Red Current, AJ Studios and Hai Hello Café.

13 businesses in Remuera made it to the finalists for the Ōrākei Local Board Business Awards – Well done!!

Auckland Transport and RBA had a constructive meeting to discuss the double decker bus route along Remuera Road.  The follow-up regarding queries is still to be received from AT.  Several verandahs will need to be cut back and there will be some parking loss on the Road. 

Update on the Clonbern Car Park from AT.

The weight restriction has been in place since 2014 and a load capacity assessment was completed again this year to clarify keeping the site open safely. As the weight restriction was not being adhered to, we have recently made the signs more visible to reinforce the need for this weight restriction to be complied with.

The RBA AGM to be held on 24 October at Metlife.

Ellerslie Business Association

The yellow broken lines outside Mexico Restaurant have finally been painted by AT.

The EBA have paid for new Ellerslie gateway signage and these signs can be updated with different events being held in the Village.

There are 10 local businesses in the finalists for the Ōrākei Local Board Business Awards.

Fairy and Pirate Festival planning well underway followed by a Magical September event run through the month. 

The parking consultation will close for feedback on 16 September.

The AGM for the EBA is to be held on 15 October.

Community

Ōrākei Community Association

The Association has several queries which have been sent to the OLB for comment and these have been replied to by the Chairman of OLB.

Concerns relate to the Park and Ride and lack of car parking at Ōrākei Train Station. The cost of the railings on the Ōrākei Basin path, Kupe Street Playground and their wish to have adult fitness equipment on this reserve.

The reply to the Association will be discussed at their next meeting.

Ellerslie Residents Association

Attended the Ellerslie Residents Association AGM where the Ellerslie Parking consultation was discussed with Auckland Transport and the Residents.

Transport Alternate

Ellerslie Town Centre on-street parking changes

Auckland Transport is proposing some changes to on-street parking in streets surrounding the Ellerslie town centre to more effectively manage the parking needs for residents and visitors to the area.   Consultation on the proposed introduction of P120 parking restrictions for sections of the surrounding streets to the town centre closed on 16 September 2018. The Board’s feedback on the proposed parking plan changes will be tabled at the Board’s September meeting.

Activities

Date               Activities      

August             Description

6                      St Heliers Business Association Meeting

7                      Attended Governing Body meeting at Ōrākei Marae   

                        Streetscape cleaning meeting and update

               Mission Bay Business Association Meeting

9                      Ōrākei Local Board Workshop

                        Ōrākei Community Association meeting

14                    Auckland Transport Update

                        Housing NZ update on development in area

16                    Ōrākei Local Board Business Meeting

20                    Regional and Sub-regional Meeting

                        Ōrākei Local Board Business Awards finalist evening update

21                    Remuera Business Association Meeting

21                    Remuera Business Association meeting with Auckland Transport

                        Community Facilities meeting update

                        Community Leases meeting

23                    Ōrākei Local Board Workshop

27                    Economic update with John Norman 

                        Attended Ellerslie Residents Association AGM

28                    Auckland Transport update

29                    Win with Words Remuera Library

30                    Win with Words St Heliers Library

                        Network catch up at The Balance Project

September

1                 Attended the play Beautiful Thing produced by the Ellerslie Theatrical Society

3                 Attended St Heliers Business Association meeting

Spoke at the St Aidan’s Christian Woman Group about My Time as Member of the OLB

Attended Mission Bay Business Association Meeting

6                 Ōrākei Local Board Workshop

7                 Visited a constituent regarding a Building/Recourse Consent issue

9                 Attended Fairy and Pirate event by Ellerslie Business Association           

Collected the Eastern Songbird initiative rat trap

 

 

Attachments

No.

Title

Page

a

Remuera Loop walk

2

b

Board Member Report supporting photographs - Ros Rundle

2

     

Signatory

Author

Ros Rundle - Ōrākei Local Board Member

Date: 10 September 2018


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 



Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 

Board Member Report - David Wong

 

File No.: CP2018/17208

 

  

 

Purpose of the report

1.       To update the Ōrākei Local Board Members on projects, activities and issues.

 

Recommendations

a)      That the report be received.

b)      That the Ōrākei Local Board’s feedback on a resource consent application for a building development at 217 Kupe Street, Ōrākei be endorsed.

 

Portfolio Lead: Community

Other (alternate portfolio holder): Economic Development; Events, Landowner Approvals and Leases; Resource Consenting and Regulatory (Joint)

Community (and Youth)

2.       Youth Hui – Barfoot and Thomson Stadium; in attendance with Chair Parkinson; 10 Aug 2018

3.       Stonefields Residents Association – AGM; in attendance with Chair Parkinson, Members Davis and Miller; 12 Aug 2018

Events

4.       n/a

Landowner Approvals

5.       Power hoop Charity walk- 4 Nov 2018

6.       North Shore Rod and Custom Car club – 3 Dec 2018

7.       Dynmista TVC filming – Selwyn Reserve – 30 Aug 2018

Resource Consents and Regulatory

8.       Feedback on resource consenting for 217 Kupe Street – 20 Aug 2018. A copy of the Board’s feedback is attached (Attachment A).

9.       Attendance Local Board resource consent and planning workshop with Members Churton and Davis – 6 Aug 2018

10.     LGOIMA query and pre-lodgement request – 10 Rangitoto Avenue (referred on to Council Manager – Resource Consents)

11.     Submission of MBKRA Streetscapes feedback – to Council staff; 20 Aug 2018

12.     Feedback on 74 Paritai Drive helipad to Member Churton – 23 Aug 2018

13.     Discussion with Mark White – Council Resource Consents Manager – on key triggers points and need for liaison and consultation. Triggers to include helipads. Attendance with Member Churton; 27 Aug 2018

14.     Feedback on 128 Lucerne Road – to Member Churton; 8 Sept 2018

Activities: 5 August 2018 – 8 September 2018

Date

Activities

6 August 2018

·    Local Board Resource Consent and Planning workshop – 135 Albert St; with Members Churton/Davis

9 August 2018

·    OLB workshop

10 August 2018

·    Youth Hui initiative sponsored by OLB for over 40 local school students; encouraging leadership, motivation and confidence skills - hosted at Barfoot Stadium; attended with Chair Parkinson

·    Recognition to St John students (from Meadowbank Community Centre)

12 August 2018

·    Stonefields Residents Association AGM; presentations by Chair Parkinson and Councillor Simpson

16 August 2018

·    OLB Business meeting

23 August 2018

·    OLB workshop

27 August 2018

·    Meeting with Mark White – Resource Consent Manager; with Member Churton

 

 

 

Attachments

No.

Title

Page

a

Ōrākei Local Board Feedback: 217 Kupe Street, Ōrākei

2

b

Board Member Report supporing photographs - David Wong

2

     

Signatory

Author

David Wong - Ōrākei Local Board Member

Date: 10 September 2018


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 


 


Ōrākei Local Board

20 September 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/17470

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Ōrākei Local Board with its updated governance forward work calendar which is a schedule of items that will come before the Board at business meetings and workshops over the next 12 months.

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board draft Governance Forward Work Calendar be noted.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Draft Governance Forward Work Calendar - September 2018

2

     

Ngā kaihaina / Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 


 


 


 


 


 


 


Ōrākei Local Board

20 September 2018

 

 

Ōrākei Local Board Workshop Notes

 

File No.: CP2018/16404

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Attached are copies of the Ōrākei Local Board workshop notes taken during workshops held on 2, 9 and 23 August 2018.

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board workshop notes for the workshops held on 2, 9 and 23 August 2018 be noted.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop Proceedings: 2 August 2018

2

b

Workshop Proceedings: 9 August 2018

2

c

Workshop Proceedings: 23 August 2018

2

     

Ngā kaihaina / Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

20 September 2018

 

 


 


Ōrākei Local Board

20 September 2018

 

 


 


 


Ōrākei Local Board

20 September 2018

 

 


 


 


Ōrākei Local Board

20 September 2018

 

 

Resolutions Pending Action

 

File No.: CP2018/17369

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Ōrākei Local Board with an opportunity to track reports that have been requested from officers.

 

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board resolutions pending action report be noted.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Resolution Pending Action - September 2018

2

     

Ngā kaihaina / Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 



Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018

 

 


Ōrākei Local Board

20 September 2018