Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 20 September 2018 at 3.02pm.

 

present

 

Chairperson

Kit Parkinson

 

 

 

Deputy Chairman

Carmel Claridge

 

 

 

Members

Troy Churton

 

 

 

 

Colin Davis, JP

 

 

 

 

Toni Millar, QSM, JP

 

 

 

 

Ros Rundle

 

 

 

 

David Wong, JP

 

 

 

 

 


Ōrākei Local Board

20 September 2018

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Chairperson K Parkinson and Member D Wong declared interests in Item 15: Ōrākei Local and Multiboard Grants Round One 2018/2019 Grant Applications.

 

4          Confirmation of Minutes

 

Resolution number OR/2018/167

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 16 August 2018, be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

            There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Somerville Hockey

 

Jo Hazard and Bruce Catley from Somerville Hockey Club were in attendance to update the Board on the Club’s additional hockey turf requirement.

A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2018/168

MOVED by Chairperson K Parkinson, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)         receive the presentation and thank Jo Hazard and Bruce Catley for their attendance.

b)        request the Parks, Sports and Recreation Portfolio Manager to discuss options with the Club.

CARRIED

 

Attachments

a     20 September 2018 - Ōrākei Local Board, Item 8.1 - Deputation - Somerville Hockey  presentation

 

9          Public Forum

 

9.1

Public Forum - Condor Sevens National Secondary Schools Tournament 2018

 

Phil Gaze, Condor Rugby Football Club Incorporated, was in attendance to update the Board on the Condor Sevens National Secondary School Finals rugby tournament which will be held at Sacred Heart College, Glendowie later this year and to thank the Board for its previous support.

A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2018/169

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board receive the presentation and thank Phil Gaze for his attendance.

CARRIED

 

Attachments

a     20 September 2018 - Ōrākei Local Board, Item 9 - Public Forum - Condor Sevens National Secondary Schools presentation

 

 

9.2

Public Forum - East City Community Trust

 

Brian Tomlinson, General Manager of East City Community Trust was in attendance to discuss the Trust’s grant application for bicycle racks.

 

Resolution number OR/2018/170

MOVED by Member D Wong, seconded by Member R Rundle:  

That the Ōrākei Local Board receive the verbal presentation and thank Brian Tomlinson for his attendance.

CARRIED

 

 

9.3

Public Forum - Tāmaki Estuary Environmental Forum

 

Julie Chambers, Co-Chair of Tāmaki Estuary Environmental Forum was in attendance to provide an update on the Forum.

A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2018/171

MOVED by Deputy Chairman C Claridge, seconded by Member T Millar:  

That the Ōrākei Local Board receive the presentation and thank Julie Chambers for her attendance.

CARRIED

 

Attachments

a     20 September 2018 - Ōrākei Local Board, Item 9.4 - Public Forum - Tamaki Estuary Environmental Forum presentation

 

9.4

Public Forum - Akarana Marine Sports Charitable Trust

 

Mark Taylor, Chair and Andrew Brookland, General Manager of Akarana Marine Sports Charitable Trust were in attendance to provide an update on Trust’s activities and progress.

 

Resolution number OR/2018/172

MOVED by Member C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board receive the presentation and thank Mark Taylor and Andrew Brookland for their attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order LBS 3.11.1, a Notice of Motion was received from Member Rundle and Member Churton for consideration under item 12.

 

12

Notice of Motion - Member Rosalind Rundle - Construction at 471 Riddell Road, Glendowie

 

Resolution number OR/2018/173

MOVED by Member R Rundle, seconded by Member T Churton:  

That the Ōrākei Local Board request Auckland Council’s Director of Regulatory Services to report to the Board on the nature of activity being carried out at 471 Riddell Road, Glendowie and whether it complies with the Unitary Plan in all respects.

CARRIED

 

 

13

The Landing, Okahu Bay - Operational Management Model

 

Resolution number OR/2018/174

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)         agree with staff recommendation that Item 13: The Landing, Okahu Bay - Operational Management Model be deferred.

b)        request that the Parks, Sports and Recreation Portfolio Manager convene a meeting with site users and the Board to recommend the terms of reference of the Steering Group and an Operations model including Operations Working Group and On-site Operations Management and that this be brought back to the Ōrākei Local Board for approval.

CARRIED

 


 

14

Adoption of the Kepa Bush Integrated Plan

 

Suzanne Weld, Senior Local Board Advisor was in attendance to speak to the report.

 

Resolution number OR/2018/175

MOVED by Chairperson K Parkinson, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)         adopt the Kepa Bush Reserve Integrated Plan (Attachment A of the report) noting that the signage showing in the Plan will need to be amended to conform with the already approved signs.

b)        request Parks, Sports and Recreation and Community Facilities staff to investigate the inclusion of the following action plan items in the 2019/2020, 2020/2021 capital expenditure (capex) work programmes:

i)          action plan items 4 and 5 – local path connections - 2019/2020

ii)         action plan item 6 - Pourewa Valley path connection - 2019/2020

iii)       action plan item 7 - Ōrākei Spine, path boardwalk and bridge connection - 2020/2021.

c)         request Parks, Sports and Recreation staff to include prohibition of cycling in the Kepa Bush Integrated Plan due to the existing bicycle ban in Kepa Bush Reserve.

d)        request Community Facilities staff to deliver the installation of approved signage.

CARRIED

 

 

15

Ōrākei Local and Multiboard Grants Round One 2018/2019 Grant Applications

 

Makenzie Hirz, Senior Grants Advisor and Kev Carter, Strategic Advisor were in attendance to speak to the report.

 

The Chairperson, K Parkinson declared an interest in the grant applications and took no part in discussion or voting on the following:

·         LG1912-121 – East Community City Trust

·         MB1819-190 - Auckland Kids Achievement Trust.

 

Member D Wong declared an interest in the following grant application and took no part in the discussion or voting on it:

·         LG1912-121 – East Community City Trust.

 

The motion was put in parts.

 

Resolution number OR/2018/176

MOVED by Deputy Chairman C Claridge, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)         approve the following 2018/2019 Ōrākei Local Board Local Grants, Round One grants:

Application ID

Applicant

Project and Conditions       

Allocated

LG1912-103

Belinda Hope
under the umbrella of
TenForward Limited

Towards the costs to deliver ten technology workshops for older adults.

$2,000

LG1912-104

Katherine Winstone

Towards the venue hire to hold weekly drama, dance and song education classes for pre-schoolers.

$2,000

LG1912-108

Training Ship Achilles
under the umbrella of
Sea Cadet Association of New Zealand

Towards the costs to refurbish the hulls of two training sail boats, the purchase of new masts and sails, and the purchase of a new trailer for the safety boat.

$7,500

LG1912-109

Kids Safe With Dogs

Towards administration and printing of activity booklets for schools in the Ōrākei Local Board area and request the applicant to present to the Board at a business meeting within 2018/2019 financial year on the programme’s activities.

$2,500

LG1912-115

Mission Bay Kohimarama Residents Association

Towards the costs of various activities including materials for pest control, hosting a Mayors meeting, publishing the Tamaki Drive Report and printing brochures.

$2,500

LG1912-117

The UpsideDowns Education Trust

Towards the costs to deliver speech language therapy to nine children with Down Syndrome identified as living in the Ōrākei Local Board area.

$3,500

LG1912-122

Mountains to Sea Conservation Trust

Towards the costs to deliver a marine education programme to students at Ōrākei School.

$2,500

LG1912-129

Youthline Auckland Charitable Trust

Towards a contribution of triage clinical staff salaries.

$1,500

LG1912-127

Environmental Education for Resource Sustainability Trust

Towards the purchase and delivery of 720 native trees and 75 recycling bins to Ōrākei schools and preschools participating in the Paper4trees programme.

$2,500

LG1912-101

FutureDreams Swimming Limited

Towards the purchase of a new engine for the water safety boat that operates during the summer swim series.

$2,000

LG1912-110

Ōrākei Tennis Club Incorporated

Towards the costs to uplift, dispose of and install new synthetic turf on one Ōrākei Tennis Club court.

$5,000

LG1912-113

East City BMX Club

Towards the costs to host the New Zealand BMX Nationals event, including security, marquee hire and high visibility vests.

$8,545

LG1912-124

The City Surf Series Limited

Towards the costs for 50 local youth to participate in twelve weeks of stand up paddle board training sessions.

$4,000

Total

 

 

$46,045

 

 

CARRIED

 

Resolution number OR/2018/177

MOVED by Deputy Chairman C Claridge, seconded by Member C Davis:  

That the Ōrākei Local Board:

b)        approve the following 2018/2019 Ōrākei Local Board Local Grants, Round One grant: 

Application ID

Applicant

Project and Conditions       

Allocated

LG1912-121

East City Community Trust

Towards the costs to purchase and install five bike racks at the Barfoot and Thompson Stadium.

$2,935

CARRIED

 

Resolution number OR/2018/178

MOVED by Deputy Chairman C Claridge, seconded by Member R Rundle:  

That the Ōrākei Local Board:

c)         approve the following 2018/2019 Multiboard Local Grants Round One grants:

Application ID

Applicant

Project and Conditions       

Allocated

MB1819-126

Royal New Zealand Foundation of the Blind

Towards the costs to purchase digital talking books for the Blind Foundation library.

$4,000

MB1819-147

Auckland Central Riding for the Disabled Association

Towards the purchase of new riding helmets to meet updated safety requirements.

$1,128

MB1819-114

Bike Auckland

Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.

$3,000

Total

 

 

$8,128

 

CARRIED

 

Resolution number OR/2018/179

MOVED by Member T Millar, seconded by Member C Davis:  

That the Ōrākei Local Board:

d)        approve the following 2018/2019 Multiboard Local Grants Round One grant:

Application ID

Applicant

Project and Conditions       

Allocated

MB1819-190

Auckland Kids Achievement Trust

Towards wages for fourteen Kiwi Can leaders who deliver the Kiwi Can programme across seven schools in seven local board areas.

$5,000

 

CARRIED

 

Resolution number OR/2018/180

MOVED by Deputy Chairman C Claridge, seconded by Member T Millar:  

That the Ōrākei Local Board:

e)         request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

f)          request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

g)        decline the following Ōrākei Local Grants Round One 2018/2019 grant applications noting these applications were either ineligible as they did not meet funding criteria and/or for activities well outside the Ōrākei Local Board area:

Application ID

Applicant

Project

LG1912-116

Numa Mackenzie
under the umbrella of
Maurea Consulting Limited

Towards the costs of paint, materials and the artist fee to establish a mural on Tamaki Drive.

LG1912-123

Ellerslie Theatrical Society Incorporated

Towards the costs to purchase ticketing and communication upgrades.

LG1912-106

Infamous Street Wear Limited

Towards the costs to host a community engagement event featuring classic cars, clothing wear and street art.

LG1912-111

The Carol White Family Centre Incorporated

Towards the travel and food costs for volunteers and refugee families, supplies for the child care centre and wages for a bilingual assistant.

LG1912-120

Mercy Hospice Auckland

Towards the costs of weekly recycling via pink bin collections.

LG1912-125

St Heliers and Community Support Trust

Towards the costs to purchase and

install a new outdoor light emitting diode (LED) sign.

LG1912-119

Ngāti Whātua Ōrākei Whai Maia Limited

Towards the design costs and the purchase of plants and materials to create a garden in Pourewa.

LG1912-128

Elvis in the Gardens Incorporated

Towards the overall costs to host the Elvis in the Gardens event at the Auckland Botanic Gardens.

MB1819-144

The Operating Theatre Trust

Towards the production, material, ticketing, marketing and promotion costs to deliver two theatre productions for children.

MB1819-153

Chinese New Settlers Services Trust

Towards the costs to host a youth professional Chinese speech contest, including filming and production, judges’ fees, training resources, venue hire, prizes and administration.

MB1819-176

Street Talk Limited

Towards the costs to deliver an urban arts and hip-hop conference, including artist and tutor fees, resources, transportation, audio, marketing and shirts.

MB1819-193

OUTLine New Zealand Incorporated

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

MB1819-116

Auckland Indian Sports Club Incorporated

Towards the annual hockey turf hire fees.

 

h)        note that there is $156,799 remaining in the Local Contestable Grants Fund 2018/2019 for the Ōrākei Local Board.

CARRIED

 

 

16

Auckland Tourism Events and Economic Development Limited (ATEED) six-monthly update: 1 January – 30 June 2018

 

Chris Lock, Senior Strategic Advisor - Local Boards was in attendance to speak to this report.

 

Resolution number OR/2018/181

MOVED by Member R Rundle, seconded by Deputy Chairman C Claridge:  

That the Ōrākei Local Board receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Ōrākei Local Board for 1 January to 30 June 2018, as shown in attachment A of the agenda report.

CARRIED

 


 

17

Auckland Transport September 2018 update - Ōrākei Local Board

 

Melanie Dale, Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2018/182

MOVED by Member T Churton, seconded by Deputy Chairman C Claridge:  

That the Ōrākei Local Board:

a)         receive the Auckland Transport September 2018 update report.

b)        request Auckland Transport to report to the Board’s October 2018 meeting to provide the engineer results of what and how Auckland Transport has been monitoring the Clonbern Road, Remuera carpark over the last two years.

c)         request Auckland Transport to report to the Board’s October 2018 meeting regarding what if any involvement Auckland Transport has had in development arrangements between New World Supermarket, Remuera and a retirement village proximate to the site.

CARRIED

 

 

18

Revising the Local Board Standing Orders

 

Resolution number OR/2018/183

MOVED by Member C Davis, seconded by Deputy Chairman C Claridge:  

That the Ōrākei Local Board:

a)         note the draft Standing Orders detailed in Attachment A to the agenda report, entitled ‘Auckland Council Standing Orders of the Local Board’.

b)        adopt the draft Standing Orders detailed in Attachment C to the agenda report, entitled ‘Standing Orders of the Ōrākei Local Board of the Auckland Council’, in replacement of the current Standing Orders used by the Ōrākei Local Board.

c)         declare that the adopted Standing Orders of the Ōrākei Local Board of the Auckland Council come into force on 21 September 2018.

d)        request that a copy of the adopted Standing Orders of the Ōrākei Local Board of the Auckland Council be forwarded to all local boards for their information.

CARRIED

 

 

19

Urgent Decision - Ōrākei Local Board feedback on the government's proposed mandatory phase out of single-use plastic shopping bags

 

Resolution number OR/2018/184

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board note the urgent decision to approve the Board’s feedback on the Government’s proposed mandatory phase out of single use plastic shopping bags.

CARRIED

 


 

 

20

Chairperson's Report

 

Resolution number OR/2018/185

MOVED by Chairperson K Parkinson, seconded by Member D Wong:  

That the Chairperson’s September 2018 report be received.

CARRIED

 

 

21

Board Member Report - Carmel Claridge

 

Resolution number OR/2018/186

MOVED by Deputy Chairman C Claridge, seconded by Member C Davis:  

a)      That the report be received.

b)      That the Ōrākei Local Board formally endorse its feedback to Auckland Transport on the Remuera Double Decker works.

CARRIED

 

 

22

Board Member Report - Troy Churton

 

The motion was taken in parts.

 

Resolution number OR/2018/187

MOVED by Member T Churton, seconded by Member R Rundle:  

a)         That the report be deferred with exception of the Board’s feedback on page 389 of the agenda report.

CARRIED

 

Resolution number OR/2018/188

MOVED by Member C Davis, seconded by Member T Churton:  

b)        That the Ōrākei Local Board endorse its feedback on a temporary activity application for noise testing of private helicopter activity at 74 Paritai Drive, Ōrākei.

CARRIED

 

Secretarial note:       The Council’s planner has recommended to the planning commissioners that the application be non-notified and granted.

 

23

Board Member Report - Colin Davis

 

Resolution number OR/2018/189

MOVED by Member C Davis, seconded by Member R Rundle:  

That the report be received.

CARRIED

 


 

24

Board Member Report - Toni Millar

 

Resolution number OR/2018/190

MOVED by Member T Millar, seconded by Member R Rundle:  

That the report be received.

CARRIED

 

 

25

Board Member Report - Ros Rundle

 

The Board’s feedback to Auckland Transport on Ellerslie parking plan changes was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2018/191

MOVED by Member R Rundle, seconded by Member T Millar:  

a)         That the report be received.

b)        That the Ōrākei Local Board endorse its feedback to Auckland Transport on parking plan changes in the Ellerslie Township area and neighbouring streets as tabled.

CARRIED

 

Attachments

a     20 September 2018 - Ōrākei Local Board, Item 25 - Board Member Report - Ros Rundle - Board feedback on Ellerslie parking plan changes

 

 

26

Board Member Report - David Wong

 

Resolution number OR/2018/192

MOVED by Member D Wong, seconded by Member C Davis:  

a)      That the report be received.

b)      That the Ōrākei Local Board’s feedback on a resource consent application for a building development at 217 Kupe Street, Ōrākei be endorsed.

CARRIED

 

 

27

Governance Forward Work Calendar

 

Resolution number OR/2018/193

MOVED by Chairperson K Parkinson, seconded by Member R Rundle:  

That the Ōrākei Local Board draft Governance Forward Work Calendar be noted.

CARRIED

 

 

28

Ōrākei Local Board Workshop Notes

 

Resolution number OR/2018/194

MOVED by Chairperson K Parkinson, seconded by Member R Rundle:  

That the Ōrākei Local Board workshop notes for the workshops held on 2, 9 and 23 August 2018 be noted.

CARRIED

 

29

Resolutions Pending Action

 

Resolution number OR/2018/195

MOVED by Deputy Chairman C Claridge, seconded by Member C Davis:  

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

  

 

30        Consideration of Extraordinary Items

 

There were no extraordinary items.

 

 

 

 

4.54 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................