I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 20 September 2018

4.00pm

Local Board Office
560 Mt Albert Road
Three Kings

 

Puketāpapa Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Harry Doig

 

Deputy Chairperson

Julie Fairey

 

Members

Anne-Marie Coury

 

 

David Holm

 

 

Shail Kaushal

 

 

Ella Kumar, JP

 

 

(Quorum 3 members)

 

 

 

Selina Powell

Democracy Advisor - Puketapapa

 

11 September 2018

 

Contact Telephone: 021 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Puketāpapa Local Board

20 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

6.1     Acknowledgement - Jeet Suchdev                                                                     5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Roskill Together Update                                                           6

9.2     Public Forum - Te Whangai Trust                                                                      6

10        Extraordinary Business                                                                                                7

11        Chairperson's Report                                                                                                    9

12        Board Member Reports                                                                                               13

13        Puketāpapa Youth Board Update                                                                              27

14        Auckland Transport's Monthly Update                                                                     29

15        Auckland Transport – Puketāpapa Local Board Transport Capital Fund: concrete island at Griffen Park Road /Hillsborough Road /Commodore Drive intersection 63

16        Updating the Puketāpapa Local Board on ATEED's activities between 1 January - 30 June 2018                                                                                                                      69

17        Road Name Approval: 8 New Roads at 1-5 Albrecht Avenue and 55-57 Morrie Laing Avenue; 24-32 Whitmore Road; 33-41 Freeland Avenue; 46-50 Freeland Avenue & 17 Playfair Road; 39-45 Morrie Laing Avenue; 2-6 Sanft Ave, 26-30 Freeland Avenue, 3-5 Burnett Avenue; 536 & 538 Richardson Road and 3 Playfair Road, Mount Roskill                                                                                                                                       81

18        Puketāpapa Local Grants, Round One 2018/2019 grant applications                 105

19        Keith Hay Park– Noton Road carpark and entranceway upgrade additional locally driven initiative (LDI) funding request                                                                     285

20        Locally Driven Initiatives ‘Small improvement projects’ programme update FY2016 – 2018                                                                                                                             305

21        Waikowhai Walkway Action Plan Adoption                                                            313

22        Urgent Decision - Local Board feedback on the government's proposed mandatory phase out of single-use plastic bags                                                                      335

23        Governance Forward Work Programme Calendar                                                345

24        Record of Puketāpapa Local Board Workshop Notes                                          349

 

 

 

25        Albert-Eden-Roskill Ward Councillor Update                                                         359  

26        Consideration of Extraordinary Items 

 

PUBLIC EXCLUDED

27        Procedural Motion to Exclude the Public                                                               361

C1       Acquisition of open space land - Three Kings                                                       361  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 16 August 2018, including the confidential section and the extraordinary minutes of its meeting, held on Thursday, 6 September 2018, as a true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

6.1       Acknowledgement - Jeet Suchdev

Te take mō te pūrongo / Purpose of the report

1.       To acknowledge Jeet Suchdev who received the Kiwi Indian Community Service Excellence Award  2018.  Jeet is an active community member who established the community organisation Bharitya Samaj in 1995.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      acknowledge and congratulate Jeet Suchdev on receiving the Indian Community Service Excellence Award 2018.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 


 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Roskill Together Update

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the Board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       David Mitchell, Community Development Manager of Roskill Together, will be in attendance to provide an update of Roskill Together’s plans for the forthcoming year.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive an update from Roskill Together and thank David Mitchell for their attendance and presentation.

 

 

9.2       Public Forum - Te Whangai Trust

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the Board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Lou Reddy, Enterprise and Marketing Manager of Te Whangai Trust, will be in attendance to provide an update on the work Te Whangai is doing through the Te Auaunga Project with their nursery at Wesley Intermediate School.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive an update from Te Whangai Trust and thank Lou Reddy for their attendance and presentation.

 


 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Puketāpapa Local Board

20 September 2018

 

 

Chairperson's Report

 

File No.: CP2018/15691

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Chairperson, Harry Doig, with an opportunity to update board members on the activities he has been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that the Chairperson will speak to the report at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive Chair Harry Doig’s report for September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair Harry Doig's report, 1 August to 31 August 2018

11

      

Ngā kaihaina / Signatories

Autho

Selina Powell - Democracy Advisor - Puketapapa

Authoriser

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

20 September 2018

 

 


 


Puketāpapa Local Board

20 September 2018

 

 

Board Member Reports

 

File No.: CP2018/15692

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the local board members on the activities they have been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that Board members will speak to their reports at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the member reports for September 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

David Holm's report, 3 August - 2 September 2018

15

b

Anne-Marie Coury's report, 1 August - 31 August 2018

17

c

Julie Fairey's report, 1 August - 31 August 2018

19

d

Shail Kaushal's report, 2 August - 4 September 2018

23

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor - Puketapapa

Authoriser

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

20 September 2018

 

 


 


Puketāpapa Local Board

20 September 2018

 

 


 


Puketāpapa Local Board

20 September 2018

 

 


 


 


Puketāpapa Local Board

20 September 2018

 

 


 


 


Puketāpapa Local Board

20 September 2018

 

 

Puketāpapa Youth Board Update

 

File No.: CP2018/17348

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is for the Puketāpapa Youth Board to provide a verbal update to the Board.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      thank the Puketāpapa Youth Board for their update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor - Puketapapa

Authoriser

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

20 September 2018

 

 

Auckland Transport's Monthly Update

 

File No.: CP2018/15687

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Puketāpapa Local Board (the Board) on transport related matters in their area. A separate decision report relating to the Local Board Transport Capital Fund (LBTCF) is also on this agenda.

Whakarāpopototanga matua / Executive summary

2.       This report updates the Board on significant projects and investigations taking place in the Board area.

3.       It provides information on a new approach to safety and speed management issues that Auckland Transport (AT) is embarking on.

4.       Board advocacy to AT for a new bus route connecting Lynfield and Blockhouse Bay and the presentation of the supporting petition is highlighted.

5.       AT has also investigated a number of transport related issues brought to their attention by the Board. These are reported back weekly by email and addressed monthly at the Board’s Infrastructure, Heritage Working Group Cluster.

6.       Other AT activities impacting on the local board area include public consultations and decision of AT’s Traffic Control Committee, pertaining to the Hillsborough and Mt Roskill areas.

7.       AT’s quarterly report, which was discussed at the August workshop is also attached for information in Attachment A and B.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Auckland Transport September 2018 update report.

 

 

Horopaki / Context

8.       This report addresses transport related matters in the local board area.

9.       AT is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities

 


 

 

 

Tātaritanga me ngā tohutohu / Analysis and advice

Progress being made on significant investigations and projects in the Board area.

         

Safer Communities 2018-21

This programme focuses on walking improvements in the Mount Roskill community. It aims to create safer walking environments for local people to get to and from key destinations such as schools, public transport hubs, shops, community centres and more, on foot.



More detailed designs are being developed, taking into account feedback from the consultation. Workshop time in October has been requested to discuss these further with the Board.

Mt Roskill Village Upgrade/ Dominion Road Double Decker Route

Changes are being made to the bus stops in the village area to accommodate double decker buses. Footpath renewals will take place at the same time along with a streetscape improvement project, funded by the Board. 

The streetscape work is being led by Auckland Council and will be discussed with the Board at the earliest opportunity.

Other changes are also necessary to bus stops south of the village, details have been sent to the Board for any feedback.

It is planned to integrate the work in the village with the other changes needed to accommodate double decker buses. 

It is expected that the work will be completed in December 2018.

Carlton Street

AT has reviewed the safety audit completed by consultants and provided responses to the matters raised at the May 2018 public meeting.

No decision on the Carlton Street route has yet been made.

 

This project is currently unscheduled.

Mt Eden Road Buslane Upgrade

This project has been finalised and is now ready for tender.  It is awaiting the completion of the construction work which is occupying the footpath opposite Kingsway.

Delivery is expected late 2018 or early 2019.

 


 

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Road Safety and Speed Management in Puketāpapa 

11.     Road Safety performance in the Puketāpapa Local Board area has worsened over the last five years due to various factors. These include economic and population growth, new demands on the urban road network, and growth in people walking, cycling and motorcycling.

12.     Following the New Zealand’s Government’s commitment to deliver a new road safety strategy as outlined in the Government Policy Statement on Land Transport, AT is moving to a Vision Zero approach.

13.     The Board and Executive Leadership Team have recently endorsed an increased three-year investment in road safety engineering, a Speed Management Plan and behaviour change activities to reduce road trauma, including in the Puketāpapa Local Board area.

14.     This investment includes an ambitious safety infrastructure acceleration programme estimated to reduce death and serious injury by up to 18% over an initial three year period. Further information is contained in Attachment C.

191 Bus Route Petition

15.     The Puketapapa Local Board has been advocating to AT for some years to establish a bus connection between Lynfield and Blockhouse Bay.

16.     AT consulted on this initiative in 2015, but budget constraints led to the route being put on  hold.

17.     On 30 August 2018, AT received a petition with over 600 signatures supporting the establishment of this bus route. The petition was presented to AT outside of the new retirement village being built on Commodore Drive, which the proposed route would serve.

18.     Darek Koper, AT’s Bus Services Manager received the petition on AT’s behalf and confirmed that AT would be considering the route as part of the review of the western bus services. The route under consideration would link Lynfield, Blockhouse Bay, Rosebank Road and New Lynn

19.     It was noted that the earliest any changes could be made would be February 2019.

Auckland Transport consultations

20.     AT provides the Puketāpapa  Local Board with the opportunity to comment on transport projects being delivered in their area.

21.     Over the last reporting period, details of the projects noted below were sent to the Board. Any feedback received has been considered as part of the project development process.

Project

Description

Belfast Street, Hillsborough

AT is proposing to extend No Stopping At All Times restrictions on the northern side of Belfast St, outside Hillsborough Primary Scool.  This is expected to improve the visibility of westbound vehicles for vehicles turning right from the turning bay.  Currently, visibility for vehicles turning right from the turning bay is impaired by parked vehicles.

 

Mt Roskill Village upgrade to support Double Decker buses

Puketāpapa Local Board and Auckland Council intend to upgrade the footpaths and streetscape in Mt Roskill Town Centre between Keystone/ Jasper Avenues and Mt Albert Road. This will provide a safer passage for pedestrians and make the area more attractive for visitors.

Public feedback from 2015 will be considered when the local board decides on the detail of this work. Further communication will be provided when the details are confirmed.

This work will be undertaken at the same time as AT will be undertaking the preparation for the implementation of double decker buses on Dominion Road. The route from SH20 to the CBD is due to go live mid-December 2018. To enable double deck buses to use this route, we need to clear roadside obstacles that may cause damage to the bus and provide a safe passage for the users.

AT will be relocating the outbound bus stop, this will now be outside 1266-1274 Dominion Road, this will result in the loss of on road parking in the area by new parking bays outside 1238-1248 Dominion Road, with a loading zone also in this area, will offset this. There will be new bus shelters installed at the outbound bus stop.

 

Kimberhall Avenue

AT is proposing to remove the clearway outside 33A-39 Kimberhall Avenue, Mt Roskill.  After an investigation, it is considered that the clearway is no longer necessary.

 

 

Traffic Control Committee resolutions

22.     There were three decisions of the Traffic Control Committee that affected the Puketāpapa  Local Board area in July 2018 but none in August 2018.

Glass Road, Richardson Road, Mt Roskill

Permanent Traffic and Parking changes Combined

No Stopping At All Times, Road Hump, Stop Control, Flush Median, Edge Lines

Carried

Hillsborough Road, Currie Avenue, Carlton Street, Hillsborough

Permanent Traffic and Parking changes Combined

Lane Arrow Markings, No Stopping At All Times, Clearway, Bus Stop, Bus Shelter, Traffic Signal Control, Stop Control, Flush Median, Edge Lines

Carried

Waikowhai Road, Hillsborough Road, Mt Roskill

Permanent Traffic and Parking changes Combined

No Stopping At All Times, Bus Stop, Bus Shelter, Traffic Islands, Stop Control

Carried

 

 

 

Local Board Workshop – August 2018

23.     AT held two workshops with the Board in August. This provided an opportunity to discuss road safety and speed management in the Board area; AT’s quarterly report April to June 2018; discussion in regard to the Board’s September transport forum and an opportunity to catch up on other local issues.

Tauākī whakaaweawe Māori / Māori impact statement

24.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

25.     There are no financial implications that result from receiving this report.

Ngā raru tūpono / Risks

26.     There are no risks associated with receiving this report.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20180920 AT's Quarterly Report April to June 2018

35

b

20180920 AT's Quarterly Report on Travelwise Schools in Puketāpapa Local Board area

47

c

20180920 Road Safety and Speed Management memo

51

     

Ngā kaihaina / Signatories

Author

Lorna Stewart, Elected Member Relationship Manager

Authoriser

Ben Stallworthy, Acting Manager Elected Member Relationship Unit

 


Puketāpapa Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 


 


 


Puketāpapa Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 

Auckland Transport – Puketāpapa Local Board Transport Capital Fund: concrete island at Griffen Park Road /Hillsborough Road /Commodore Drive intersection

 

File No.: CP2018/17273

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide a rough order of costs to extend the concrete island on Griffen Park Road, Hillsborough Road exit and to determine whether this would provide a deterrent to the straight through movement from Griffen Park Road to Commodore Drive.

Whakarāpopototanga matua / Executive summary

2.       Extending the concrete island at the Griffen Park Road /Hillsborough Road /Commodore Drive intersection would provide a more permanent solution to the frangible “hit sticks” installed as a temporary measure to discourage vehicles from crossing into Commodore Drive. The rough order of cost for this work is $19,000 and would be funded out of the Local Board Transport Capital Fund.

3.       Auckland Transport (AT) traffic engineering team has reviewed the intersection and do not oppose the extension of the concrete island within the existing edge lines as a replacement of the ‘hit sticks’. However, extending the island to the edge lines may not provide a greater deterrent to vehicles attempting the unallowed movement from Griffen Park Road onto Commodore Drive.

4.       AT will be carrying out a review of this intersection in the near future to identify possible solutions to reduce crash risk and severity. If AT decides to go ahead with more significant works at the intersection as a result of this review, the extension to the traffic island or the island itself may be need to be removed.

5.       In view of the cost, the fact the illegal turn will be still be possible, and the proposed review, AT advises that it is prudent to hold any proposed works until the full intersection review is completed.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Auckland Transport – Puketāpapa Local Board Transport Capital Fund: concrete island at Griffen Park Road /Hillsborough Road /Commodore Drive intersection report

 

Horopaki / Context

6.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

·   be safe

·   not impede network efficiency

·   be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

 

7.       There is currently $676,479 in Puketāpapa Local Board’s LBTCF. 

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

PuketāpapaLocal Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

2,702,161

Amount committed to date on projects approved for design and/or construction

2,025,682

Remaining Budget left

676,479

 

8.       The remaining budget includes the Puketāpapa Local Board’s allowance as of 1 July 2018. The new amount has only recently come into effect and the requirement will be for the Board to allocate the money before 30 June 2019, rather than to have it spent by then.

Griffen Park Road /Hillsborough Rd /Commodore Drive Intersection

9.       Safety at this intersection has been of concern to the Board for a long time.  In addition to the recent commercial developments at the intersection, a new retirement village is being built nearby and it is likely a new bus route may also use Commodore Drive in the future.

10.     In 2018, AT installed anti-skid and slow markings at the intersection to improve safety and provide more surface grip. At the Board’s request, “hit sticks” were added to the Griffen Park Road exit onto Hillsborough Road to provide a temporary extension of the existing concrete island to emphasise the “left turn only” movement.

11.     The straight through vehicle movement from Griffen Park Rd to Commodore Drive is not allowed, but many vehicles still attempt it.  As a more permanent solution, the Board wanted to investigate using their LBTCF to extend the solid concrete island to provide a more robust deterrent.

12.     This potential project would align with two of the outcomes in the Board’s Plan 2017:

·        Improved Safety and Wellbeing

·        Transport choices meet our varied travel needs

13.     AT’s traffic engineering team evaluated the proposal and do not have any objections to the extension of the solid island within the edge lines as this is the current situation. However they would oppose extending the solid island past the existing edge lines as this would increase the angle at which drivers would have to turn to identify approaching vehicles from the west.

14.     It has been observed that some vehicles are still moving around the “hit sticks” and continuing to make the straight through movement from Griffen Park Road onto Commodore Drive.  Extending the island to the edge lines will not prevent this either.

15.     There has been approximately 11 crashes at this intersection, some with multiple injury crashes.  AT also understands that there will be future increases in volumes of traffic using this intersection due to the opening of the nearby retirement village and a potential new bus route being considered for Commodore Drive.  These may all increase the crash risk. 

16.     AT’s traffic engineering team will be carrying out a review of this intersection in the near future to identify possible solutions to reduce crash risk and severity.

17.     The rough order of costs to extend the island is $19,000, with a large proportion of the cost attributed to the traffic management required to safely install the works.

 

18.     In view of the cost, the fact the illegal turn will be still be possible, and the proposed review, AT advises that it is prudent to hold any proposed works until the full intersection review is completed.

19.     Therefore it is recommended that this project does not proceed.

Update on Puketāpapa LBTCF Projects

20.     The table below reflects the status of projects to which LBTCF has already been committed.

 

 

Description

Status

Projected Cost

Fearon Park Pathway

A shared path to be constructed through Fearon Park.

 

This is being managed by Auckland Council Community Facilities. First stage of the greenway path is complete. The second stage which will take the shared path through to Parau St has been delayed by contaminated land issues and is now due for completion in November.

$190,000

Richardson Road carpark realignment and Lighting project

A project to shift parking in the carpark to facilitate the construction of a shared path past the kindergarten. This will complete the missing link in the Mt Roskill safe route scheme.

This project is being delivered by Auckland Council Community Facilities who advise that works have been tendered as part of a larger Parks contract.  Tender award has been delayed until funding issues for the park section are resolved.  Once awarded, a start date can be confirmed.

$220,000

Keith Hay Park Lighting – Southern Section

Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.

This project is being delivered by Auckland Council Community Facilities who advise that works have been tendered as part of a larger Parks contract.  Tender award has been delayed until funding issues for the park section are resolved.  Once awarded, a start date can be confirmed

 

$350,000

Smart Studs

Installation of flashing studs at the pedestrian zebra on Mt Albert Rd, vicinity of Three Kings Plaza.

A design has been completed and contractor has been procured. Delays in supply of materials have resulted in construction now programmed for September/October 2018.

$60,000

Greenway Cycling Project – Route D (modified)

This route includes shared paths on Frost Road and then a combination of traffic calming measures, signs, markings along Britton and Dornwell Roads, shared paths through the laneways and then traffic calming on Hayr Road and Haughey Avenue through to, but not across Hillsborough Rd.

It avoids the Hayr/Dornwell/Mt Albert Rds intersection.

A design consultant has been procured and investigation and scheme design work is ongoing.

$600,000

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21.     The Board has raised concerns about safety at this intersection for a number of years and the extra traffic that the new developments in the area may add.

22.     The local community is also concerned about the safety of this intersection.

23.     Any improvements AT may propose to make after the safety assessment will be discussed with the Board and the community.

Tauākī whakaaweawe Māori / Māori impact statement

24.     The proposed decision has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

25.     The PuketāpapaLocal Board has $676,479 amount available in its LBTCF.  Therefore if the Board decides to go ahead with the project, there is still a considerable amount of funds available for it to allocate to other improvements.

Ngā raru tūpono / Risks

26.     If, after its safety investigation, AT decides to go ahead with more significant works at the intersection, the extension to the traffic island or the island itself may be need to be removed.

27.     AT’s safety investigation will take some months and the timing of any resultant works cannot be reliably estimated but it’s likely that they would be at least a year away. 

28.     The “hit sticks” currently in place are frangible and only a temporary reminder to turn left. If hit or removed that benefit will be lost

29.     Therefore, the Board should weigh up whether the merits of extending the solid island as a more permanent reminder to turn left, justifies the use the LBTCF, bearing in mind that future more extensive safety works could remove it.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Lorna Stewart, Elected Member Relationship Manager

Authoriser

Ben Stallworthy, Acting Manager Elected Member Relationship Unit

 


Puketāpapa Local Board

20 September 2018

 

 

Updating the Puketāpapa Local Board on ATEED's activities between 1 January - 30 June 2018

 

File No.: CP2018/17340

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To inform the Local Board of Auckland Tourism Events and Economic Development Limited (ATEED) activities at a regional, and where possible, a local level.

2.       For the Local Board to receive the attached six-monthly report from ATEED on their activities in the local board area.

Whakarāpopototanga matua / Executive summary

3.       ATEED reports to local boards every six months to provide them with an update of their activities.

4.       Work undertaken by ATEED in the Puketāpapa area includes:

·        LDI activities (the Lion Foundation Young Enterprise Scheme and the Puketāpapa Business Connect)

·        Business capability building and support for new businesses

·        Film permitting in the Local Board area.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Puketāpapa Local Board for 1 January to 30 June 2018, as shown in attachment A of the agenda report.

 

 

Horopaki / Context

5.       ATEED helps lay a strong foundation for Auckland’s economic growth through a broad programme of initiatives focused on:

·        Business growth and innovation

·        Business attraction and investment

·        Conferences and business events

·        Major events

·        Film

·        International education

·        Tourism.

6.       ATEED’s work can impact and provide opportunities locally as well as regionally.  For this reason they have committed to reporting to local boards every six months.

7.       The report attached reflects this commitment and covers the period from 1 January to 30 June 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

The ATEED activities carried out in the local board area are outlined in the below table.

Table 1. Local ATEED activities

Activity

ATEED team responsible

LDI activities (the Lion Foundation Young Enterprise Scheme and Puketāpapa Business Connect)

Economic Development

Business capability building and support for new businesses

Economic Development

Film permitting in the Local Board area

Economic Development

 

8.       As part of business-as-usual, destinations in the local board area continue to feature in the official Auckland visitor information website administered by ATEED.

9.       Should a local board choose to allocate some of their Local Development Initiative (LDI) fund to economic development activities, ATEED’s dedicated Local Economic Development team can manage the delivery of a work programme for them.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10.     The proposed decision to receive the six-monthly report has no local impact, however some of the activities described in the report do.  Details of this are outlined in the six-monthly report attached.

11.     Local board views were not sought for the purposes of this report.  Local board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori / Māori impact statement

12.     The proposed decision to receive the six-monthly report has no impact on Māori.  ATEED assesses and responds to any impact their initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea / Financial implications

13.     The proposed decision to receive the six-monthly report has no financial implications.

Ngā raru tūpono / Risks

14.     The proposed decision to receive the six-monthly report has no risk.  ATEED assesses and manages any risk associated with their initiatives on a case-by-case basis.

Ngā koringa ā-muri / Next steps

15.     The next ATEED six-monthly report will be presented to the local board in early 2019 and will cover the period 1 July to 31 December 2018.

 


 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

ATEED six monthly Puketāpapa Local Board Report

73

     

Ngā kaihaina / Signatories

Authors

Paul Robinson, Local Economic Growth Manager (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authoriser

James Robinson, Head of Strategy and Planning (ATEED)

 


Puketāpapa Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 

Road Name Approval: 8 New Roads at 1-5 Albrecht Avenue and 55-57 Morrie Laing Avenue; 24-32 Whitmore Road; 33-41 Freeland Avenue; 46-50 Freeland Avenue & 17 Playfair Road; 39-45 Morrie Laing Avenue; 2-6 Sanft Ave, 26-30 Freeland Avenue, 3-5 Burnett Avenue; 536 & 538 Richardson Road and 3 Playfair Road, Mount Roskill

 

File No.: CP2018/16758

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Puketāpapa Local Board to name 8 new roads created by way of seven Housing New Zealand subdivisions at 1-5 Albrecht Avenue & 55-57 Morrie Laing Avenue; 24-32 Whitmore Road; 33-41 Freeland Avenue; 46-50 Freeland Avenue & 17 Playfair Road; 39-45 Morrie Laing Avenue; 2-6 Sanft Avenue, 26-30 Freeland Avenue, 3-5 Burnett Avenue; 536 & 538 Richardson Road and 3 Playfair Road, Mount Roskill (Special Housing Area).

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       Housing New Zealand (HNZ) and Hobsonville Land Company (HLC) have collaborated on this road naming submission, with HNZ submitting their road name proposal for 7 Jointly Owned Access Lots (JOALs), and HLC submitting their road name proposal for 1 public road. The public road shares the same development as a JOAL located at 2-6 Sanft Avenue, 26-30 Freeland Avenue, 3-5 Burnett Avenue, Mount Roskill.

4.       HNZ and HLC have submitted the following road name options:

(Note: Names in bold and with an asterisk have been approved by relevant iwi):

TABLE 1: 1-5 Albrecht Avenue, 55-57 Morrie Laing Avenue Proposed Road Names

REF

PREFERRED NAME

ALTERNATIVE NAME 1

ALTERNATIVE NAME 2

ROAD TYPE

JOAL

Hoku Fiefiaanga

Te Maahaki

Tausiga

Lane

 

TABLE 2: 24-32 Whitmore Road Proposed Road Names

REF

PREFERRED NAME

ALTERNATIVE NAME 1

ALTERNATIVE NAME 2

ROAD TYPE

JOAL

Shirley Day

Lotomaulalo

Saofaga

Lane

 

TABLE 3: 33-41 Freeland Avenue Proposed Road Names

REF

PREFERRED NAME

ALTERNATIVE NAME 1

ALTERNATIVE NAME 2

ROAD TYPE

JOAL

Pukewiwi

Ongaonga*

Faatuatua

Lane

 

TABLE 4: 46-50 Freeland Avenue & 17 Playfair Road Proposed Road Names

REF

PREFERRED NAME

ALTERNATIVE NAME 1

ALTERNATIVE NAME 2

ROAD TYPE

JOAL

Kopakopa*

Te Ako Tonu

Kopata*

Lane

 

TABLE 5: 39-45 Morrie Laing Avenue Proposed Road Names

REF

PREFERRED NAME

ALTERNATIVE NAME 1

ALTERNATIVE NAME 2

ROAD TYPE

JOAL

Rerenga

Te Ngakau

Toku Wahi

Lane

 

TABLE 6: 2-6 Sanft Ave, 26-30 Freeland Ave, 3-5 Burnett Ave Proposed Road Names

REF

PREFERRED NAME

ALTERNATIVE NAME 1

ALTERNATIVE NAME 2

ROAD TYPE

JOAL

Tefelo

Tawapou*

Faafetai

Lane

ROAD

Kakaho*

Raurekau*

Kumarahou*

Road

 

TABLE 7: 536 & 538 Richardson Road and 3 Playfair Road Proposed Road Names

REF

PREFERRED NAME

ALTERNATIVE NAME 1

ALTERNATIVE NAME 2

ROAD TYPE

JOAL

Nekuneku

Kaiwhiria*

Malu

Lane

 

5.       Following consultation with iwi, Te Akitai Waiohua suggested the following additional options:

·    Mangeao

·    Monoao

 

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)   approve 8 names from the abovementioned list of options, for the following new roads created by way of subdivision at 1-5 Albrecht Avenue & 55-57 Morrie Laing Avenue; 24-32 Whitmore Road; 33-41 Freeland Avenue; 46-50 Freeland Avenue & 17 Playfair Road; 39-45 Morrie Laing Avenue; 2-6 Sanft Avenue, 26-30 Freeland Avenue, 3-5 Burnett Avenue; 536 & 538 Richardson Road and 3 Playfair Road, Mount Roskill, in accordance with section 319(1)(j) of the Local Government Act 1974:

·    1-5 Albrecht Avenue / 55-57 Morrie Laing Avenue JOAL: (insert chosen name)

·    24-32 Whitmore Road JOAL: (insert chosen name)

·    33-41 Freeland Avenue JOAL: (insert chosen name)

·    46-50 Freeland Avenue / 17 Playfair Road JOAL: (insert chosen name)

 

Horopaki / Context

6.       Resource consents have been obtained for the construction of seven new developments under the Housing Accords and Special Housing Area Act 2013 (HASHAA). Six contain units which are accessed via JOALs, and one contain units which can be accessed via a JOAL and a public road:

·    1-5 Albrecht Avenue and 55-57 Morrie Laing Avenue, Mount Roskill

(BUN60077072, SUB60245884, LUC60116009,) – Consent was issued on the 8th June 2017 for 20 residential dwellings and 1 JOAL.

·    24-32 Whitmore Road, Mount Roskill

(R/JSL/2016/4127) - Consent was issued on the 15th March 2017 for 19 residential dwellings and 1 JOAL.

·    33-41 Freeland Avenue, Mount Roskill

(R/JSL/2016/4092) - Consent was issued on the 17th March 2017 for 20 residential dwellings and 2 JOALs, however only 1 JOAL is to be named as it serves more than 5 lots.

·    46-50 Freeland Ave and 17 Playfair Road, Mt Roskill

(R/JSL/2016/4088) – Consent was issued on the 24th March 2017 for 21 residential dwellings and 2 JOALs, however only 1 JOAL is to be named as it serves more than 5 lots.

·    39-45 Morrie Laing Avenue, Mt Roskill

(BUN60077925, SUB60216095, LUC60118725, R/JSL/2016/4143) - Consent was issued on the 24th October 2017 for 16 new residential dwellings and 1 JOAL. The development will be subdivided in two stages, firstly creating eight fee simple residential lots and one JOAL. The second stage will further subdivide one lot (Lot 8) into nine unit titles.

·    2-6 Sanft Avenue, 26-30 Freeland Avenue, and 3-5 Burnett Avenue, Mt Roskill

(BUN60312075, SUB60312092, LUC60312090) - Consent was issued on the 8th May 2018 for 81 dwellings (across 6 super blocks). Block SB33A includes 1 JOAL and a public road.

 

·    536 & 538 Richardson Road and 3 Playfair Road, Mt Roskill

(BUN60312075, SUB60312092, LUC60312090) - Consent was issued on the 8th May 2018 for 81 dwellings (across 6 super blocks). Block SB35B includes 1 JOAL.

 

7.       The above roads are all required to be named in accordance with the national addressing standard because they serve more than 5 lots.

8.       Site plan of the developments can be found in Attachment A.

9.       A master plan and the location plans of each development can be found in Attachment B.

10.     Local iwi have also provided Te Reo road name options, detailed below.

 

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

12.     Auckland Council’s road naming criteria typically require that road names reflect:

-   a historical or ancestral linkage to an area;

-   a particular landscape, environmental or biodiversity theme or feature; or

-   an existing (or introduced) thematic identity in the area.

-   the use of Maori is names is actively encouraged.

13.     Theme: Proposed road name options were selected to reflect the HNZ values, as well as the culture predominately located in the Mt Roskill area. Iwi suggested names that are themed around the indigenous plants used for traditional Maori medicinal/cultural purposes.

14.     Housing New Zealand have proposed road names which are summarised in the table below:

1-5 Albrecht Avenue, 55-57 Morrie Laing Avenue

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

JOAL:

Hoku Fiefiaanga Lane

(Preferred)

[Tongan translation]: My happy place

 

Te Maahaki Lane (Alternative 1)

[Maori translation]: Humble/Genuine

One of the current HNZ values

 

Tausiga Lane 

(Alternative 2)

[Samoan translation]: Care.

One of the current HNZ values

 

24-32 Whitmore Road

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

JOAL:

Shirley Day Lane

(Preferred)

Shirley was a Mt Roskill Borough Councillor in the 1980s. She was a stalwart of the Mt Roskill Community and a member of the Maori Women’s Welfare League. In the late 1980s she established Nga Maunga Teitei Social and Budgeting Service. This has now been renamed Te Manawanui Charitable Trust. The Trust operates an emergency house as well as advocacy, budgeting and life skills work and programmes. She passed away in October 2012.

 

Lotomaulalo Lane

(Alternative 1)

[Samoan translation]: Humble.

One of the current HNZ values

 

Saofaga Lane  (Alternative 2)

[Samoan translation]: Contribution.

Everyone’s contribution matters – one of the current HNZ values.

 

 

33-41 Freeland Avenue

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

JOAL:

Pukewiwi Lane

(Preferred)

Another original name for Mount Roskill – means swampy hill in Maori

 

Ongaonga Lane

(Alternative 1)

[Maori Plant] (Tree Nettle).

Used for medicinal or cultural purposes. Suggested by Iwi

 

Faatuatua Lane

(Alternative 2)

[Samoan translation]: Trust.

One of the current HNZ values

 

46-50 Freeland Avenue & 17 Playfair Road

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

JOAL:

Kopakopa Lane

(Preferred)

[Maori Plant] Used for medicinal or cultural purposes. Suggested by Iwi

 

Te Ako Tonu Lane

(Alternative 1)

[Maori translation]: Learning.

One of the current HNZ values

 

Kopata Lane

(Alternative 2)

[Maori Plant]: Used for medicinal or cultural purposes. Suggested by Iwi

39-45 Morrie Laing Avenue

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

JOAL:

Rerenga Lane

(Preferred)

[Maori translation]: Rising of the sun.

Meaning to bring light upon your future

 

Te Ngakau Lane

(Alternative 1)

[Maori translation]: Trust

One of the current HNZ values

 

Toku Wahi Lane  (Alternative 2)

[Maori translation]: My place.

 

2-6 Sanft Avenue,
26-30 Freeland Avenue, 3-5 Burnett Avenue

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

JOAL:

Tefelo Lane

(Preferred)

The current tenant at 2 Sanft has 2 large Puriri trees on his property. He loves those trees, so was asked for words to represent his significance and feeling towards the trees. He suggested Tefelo as it is a type of tree found in Tuvalu (one of the places he is from), and the berries are similar to that on the Puriri tree. He is going to be moved as part of the development in this area, so a laneway that remembers his time on that corner would be fitting.

 

Tawapou Lane

(Alternative 1)

[Maori Tree]: A tree reaching 15m high. Suggested by Iwi

 

Faafetai Lane

(Alternative 2)

 

[Samoan translation]: Thank you.

ROAD:

Kākaho Road

(Preferred)

[Maori Plant]: culm, stem of toetoe plant. Suggested by Iwi.

 

Raurekau Road

(Alternative 1)

A large leaved coprosma, small native shrub with pale dark and leathery-large leaves which are olive-green and wavy-edged. Suggested by Iwi.

 

Kumarahou Road

(Alternative 2)

A native shrub with alternating blue/green leaves on top and undersides pale with protruding veins. Suggested by Iwi.

 

536 & 538 Richardson Road, 3 Playfair Road

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

JOAL:

Nekuneku Lane

(Preferred)

[Maori translation]: (verb) to decline, set (of the sun).

To let go of what has been.

 

Kaiwhiria

 Lane

(Alternative 1)

[Maori Plant]: Native climbing vine. Suggested by Iwi

 

Malu Lane

(Alternative 2)

[Tuvaluan translation]: Shelter or shade.
Suggestion from the existing tenant at 2 Sanft Avenue, as part of how he feels towards the Puriri trees on his current state house property.

 

Iwi have proposed road names in the table below:

Iwi’s Proposed Names

Meaning

(as described by Te Akitai Waiohua)

Mangeao

Small endemic tree with leathery shiny leaves. Used for traditional Maori medicinal or cultural use.

Monoao

A canopy tree. Used for traditional Maori medicinal or cultural use.

 

15.     Land Information New Zealand has confirmed the proposed names are acceptable for use in this location.

16.     The proposed names and the road type of ‘Lane’ are all deemed to meet the council’s road naming guidelines.

17.     Iwi Consultation: All relevant local iwi were contacted and invited to comment.
Te Akitai Waiohua suggested 12 names with 8 being included as the applicants proposed road names. 2 names were duplicates and therefore not accepted for use, and the remaining 2 acceptable name suggestions have been included in the table above for consideration by the Local Board.

Nga Maunga Whakahii o Kaipara responded to defer their interests to Ngati Whatua Orakei who did not respond, and Ngaati Te Ata had no objection to the name Kakaho.

No objections or additional comments were raised by Mana Whenua for other proposed names.


 

 

18.     HLC consulted with the Mount Roskill community; May Road Primary, Mt Roskill Community Patrol, Mt Roskill Baptist Church, CAB Mt Roskill, Roskill Together, Waikowhai Intermediate, Hay Park Primary, Mount Roskill Islamic Trust, Roskill South Plunket, OASIS hub, UMMA Trust, and others on the proposed road names. Only two local Trusts responded with interest, one specifically objecting to two of the proposed names, commenting that the Raurekau and Kumarahou plants are not suitable names for the area due to the different type of environment these plants naturally grow in.

19.     HNZ consultation included discussions with a local historian, the HNZ tenancy team for the Roskill South area, as well as attending local Stakeholder Network meetings to discuss road naming options with local residents. 

The tenant at 2 Sanft Avenue was contacted by Housing New Zealand for road name suggestions. The applicant describes the tenant as very interested in the Roskill Development project, regularly attends the Stakeholder Network meetings, and the Coffee Chats held on Friday mornings at May Road Primary School. The applicant has proposed two road names which were suggested by the tenant.

20.     Permission from relatives has been obtained for the use of Shirley Day’s name.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

22.     The review sought from the Puketapapa Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

23.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

24.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

25.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.


 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Site Plans

89

b

Master and Location Plans

97

     

Ngā kaihaina / Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

20 September 2018

 

 


 


 


 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 

Puketāpapa Local Grants, Round One 2018/2019 grant applications

 

File No.: CP2018/16707

 

  

 

Te take mō te pūrongo / Purpose of the report

1.   To fund, part-fund or decline applications received for Puketāpapa, Local Grants, Round One 2018/2019, including multiboard grant applications.

Whakarāpopototanga matua / Executive summary

2.   The Puketāpapa Local Board adopted the Puketāpapa Grants Programme 2018/2019 on 19 April 2018 (see Attachment A). The document sets application guidelines for community contestable grants.

3.   This report presents applications received in Puketāpapa Local Grants, Round One 2018/2019 (see Attachment B) and Multiboard Grants, Round One 2018/2019 (see Attachment C).

4.   The Puketāpapa Local Board has set a total community grants budget of $72,000.00 for the 2018/2019 financial year. A total of $12,000.00, from this budget, was tagged for the three quick response grant rounds. The remaining $60,000.00, from this budget, was tagged for the two local grant rounds.

5.   26 applications were received for Puketāpapa Local Grants, Round One 2018/2019, requesting a total of $152,184.00 and fourteen multiboard applications requesting a total of $43,450.00.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)   agree to fund, part-fund or decline each application in Puketāpapa Local Grants, Round One, listed in Table One.   

App ID

Applicant

Project

Amount requested

Eligibility

LG1915-106

Renu Sikka

Towards the cost of delivering "Sui-Dhaga" a community event including the cost venue hire, tutor fees, photography and conducting exhibitions at the end of the workshops.

$1,000.00

Eligible

LG1915-108

WIZKIDS Learning Limited

Towards facilitators and office administration cost to offer subsidised technology workshops.

$5,000.00

Eligible

LG1915-109

Communicare-Civilian Maimed Association (Auckland) Incorporated

Towards the cost of venue hire for the Hillsborough Friendship Centre, from October 2018 to September 2019.

$2,100.00

Eligible

LG1915-110

Waikowhai Community Trust

Towards the Molley Green Community Day on 23 March 2019 including the cost of sound system, generators, port-a-loos, fun activities and waste management plans.

$5,350.00

Eligible

LG1915-111

Kids Safe with Dogs Charitable Trust

Towards the instructor wages, administration, and printing of activity booklets.

$4,241.00

Eligible

LG1915-116

Umma Trust

Towards the cost of delivering living and recreational activities for 50 Muslim women between October 2018 and September 2019.

$4,800.00

Eligible

LG1915-118

Auckland Somali Community Association Incorporated

Towards monthly strengthening families’ workshops for Somalian communities at Wesley Community Centre, between 1 October 2018 to 30 September 2019.

$19,000.00

Ineligible

LG1915-119

New Zealand Nejashi Trust Incorporated

Towards the cost of delivering

“Home Work and Computer Literacy” programme for refugee children and adults from October 2018 to September 2019.

$20,600.00

Ineligible

LG1915-120

Age Concern Auckland Incorporated

Towards the provision of health promotion, accredited visitor service, and field social support services within the Puketapapa Local Board.

$5,000.00

Eligible

LG1915-121

New Zealand Nepal Society Incorporated

Towards costs of bilingual tutors, venue hire, refreshments and materials for the Nepali language classes conducted for the Puketapapa community from October 2018 to September 2019.

$20,000.00

Ineligible

LG1915-123

Innonative Limited

Towards research, pilot workshop and facilitation cost for the youth in Puketapapa local board area including the cost of materials, catering, participant koha, facilitation and specialist’s costs.

$4,714.00

Eligible

LG1915-126

Roskill Together Trust

Towards the cost of delivering the "Senior Retirement Villages Programme" between 5 October 2018 to 21 December 2018.

$3,434.00

Eligible

LG1915-127

Renu Sikka

Towards the cost of delivering make-up classes for women in the Puketapapa local board area from 7 October 2018 to 14 October 2018.

$1,000.00

Eligible

LG1915-128

Action Education Incorporated

Towards costs of delivering 10 “Spoken-Word poetry” workshops in schools of the Puketapapa local board area.

$5,000.00

Eligible

LG1915-129

New Zealand Centre for Gifted Education Limited

Towards the specialist educators' salary to allow subsidies for the MindPlus programme for gifted 6 to 13-year-olds, hosted in Waikowhai Intermediate from 15 October 2018 to 30 September 2019.

$5,000.00

Eligible

LG1915-130

Te Karanga Charitable Trust

Towards the cost of three tutors, one administrator and one childcare professional wages for the 'Make it Pay' Puketapapa programme at Wesley Community Centre.

$5,000.00

Eligible

LG1915-131

Bhartiya Samaj Charitable Trust

Towards the cost of running an elderly support programme including Mt. Roskill War Memorial Hall hire, bus hire and recreational activities.

$5,000.00

Eligible

LG1915-132

Roopa Aur Aap Charitable Trust

Towards the cost of counsellors' salary.

$5,000.00

Eligible

LG1915-133

The Auckland Asthma Society Incorporated

Towards operating cost for Asthma nurse educators from 7 December 2018 to 29 March 2019.

$5,000.00

Eligible

LG1915-134

Life Education Trust Counties Manukau

Towards the costs of delivering preventative health messages at Hay Park School, Mt Roskill Primary School, St Therese School and Waikawhai School.

$5,000.00

Eligible

LG1915-135

Faavae Mautu Aoga Amata Incorporated

Towards half of the project cost of "Fale Samoa" between 15 October 2018 to 15 November 2018.

$5,000.00

Eligible

LG1915-139

Youthline Auckland Charitable Trust

A contribution towards the salary of the helpline coordinator.

$2,501.00

Eligible

LG1915-136

Environmental Education for Resource Sustainability Trust

Towards the purchase and delivery of native trees and recycling bins to Puketāpapa schools and preschools participating in the Paper4trees programme.

$2,444.00

Eligible

LG1915-122

5Tunz Communications Limited

Towards the delivery of “Holi - Festival of Colours 2019” on 23 March 2019, including the cost of the generator, stall, stage decor, port-a-loos, waste management, security, and marquees.

$5,000.00

Eligible

LG1915-138

Elvis in the Gardens Incorporated Society

Towards operations cost and signage of the Elvis in the gardens event in Botanical Gardens Manurewa.

$1,000.00

Eligible

LG1915-124

Chinese Senior Citizens Health Exercise Group Incorporated

Towards the venue hire cost to run group Tai Chi, Qi Gong and other exercise classes for Chinese seniors at Fickling Convention Centre.

$5,000.00

Eligible

Total

 

 

$152,184.00

 

 

 

 

 

 

 

 

b)   agree to fund, part-fund or decline each application in Puketāpapa Multiboard Grants Round One, listed in table two below:

App ID

Applicant

Project

Amount requested

Eligibility

MB1819-151

New Zealand Dance Advancement Trust

Towards the costs of venue hire, studio hire and the artistic cost for dance education coordinator, artistic executive, production manager, dancers and senior dance tutors for the "2019 Youth & Community Engagement Programme.

$2,500.00

Eligible








MB1819-153

Chinese New Settlers Services Trust

Towards the costs to host a youth professional Chinese speech contest, including filming and production, judges’ fees, training resources, venue hire, prizes and administration.

$5,000.00

Eligible








MB1819-133

Renu Sikka

Towards venue, photographer, exhibition and facilitator costs for 'Woman of Kaur" ancestry story telling project for the period 4 November 2018 to 25 November 2018.

$200.00

Ineligible

MB1819-114

Bike Auckland

Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.

$3,000.00

Eligible








MB1819-191

PHAB Association Incorporated

Towards the costs to PHAB service workers' salary, and coordinators and administrators' wages.

$1,500.00

Eligible






MB1819-172

The Parkinson's New Zealand Charitable Trust

Towards the salaries of six Parkinson's community educators.

$3,000.00

Eligible








MB1819-174

LifeKidz Trust

Towards the purchase of outdoor play panels and the cost of youth worker wages to run their youth programmes.

$1,500.00

Eligible








MB1819-179

Bhartiya Samaj Charitable Trust

Towards the cost of delivering "WizKids Technology Coaching Workshop for children" from 5 November to 2018 to 30 October 2019.

$5,000.00

Eligible






MB1819-184

The Asian Network Incorporated

Towards salary, laptop purchase, mobile, internet, media, communications, printing, translation, and administration costs for a community health worker for the period 1 November 2018 to 31 October 2019.

$5,250.00

Eligible






MB1819-189

Transformation Academy Trust

Towards social worker and community care worker salaries, venue hire, stationery, resources and transport costs for the period 1 October 2018 to 29 September 2019.

$5,000.00

Eligible






MB1819-193

OUTLine New Zealand Incorporated

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$2,000.00

Eligible






MB1819-195

New Zealand African Welfare Service Charitable Trust

Towards costs for facilitator, mentoring, volunteer expenses, venue hire and administration and coordination for the period 1 November 2018 to 31 October 2019 for youth mentoring for 50 African young people.

$5,000.00

Eligible








MB1819-115

Auckland Softball Association Inc.

Towards umpire uniforms, protective clothing and equipment bags.

$1,500.00

Eligible








MB1819-116

Auckland Indian Sports Club Inc.

A contribution towards annual hockey turf hire fees. 

$3,000.00

Eligible








Total

 

 

$43,450.00

 

 

Horopaki / Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. 

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

9.       The Puketāpapa Local Board adopted their grant programme for 2018/2019 on 19 April 2018 and Community will operate three quick response and two local grant rounds for this financial year. The first local grants round closed on 3 August 2018.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks   

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Puketāpapa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

14.     A summary of each application received through Puketāpapa Local Grants, Round One (see Attachment B) and Multiboard Round One (see Attachment C) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. Nine organisations applying to Local Grant Round One and four organisations applying to Multiboard Round One have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16.     The allocation of grants to community groups or individuals is within the adopted Long-term Plan 2018-2028 and local board agreements.

17.     The Puketāpapa Local Board has set a total community grants budget of $72,000.00 for the 2018/2019 financial year. A total of $12,000.00, from this budget, is tagged for the three quick response grant rounds and the remaining $60,000.00 is tagged for the two local grant rounds.

18.     Twenty-six applications were received for Puketāpapa Local Grants, Round One 2018/2019, requesting a total of $152,184.00 and fourteen multiboard applications requesting a total of $43,450.00.

Ngā raru tūpono / Risks

21.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

22.     Following the Puketāpapa Local Board allocating funding for Local Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Puketāpapa Local Board Community Grants Programme 2018/2019

113

b

Puketāpapa Local Grants Round One 2018/2019 applications

117

c

Puketāpapa Multiboard Round One 2018/2019 applications

221

      

Ngā kaihaina / Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Fran Hayton - Principal Grants Advsr & Incentives TL

Shane King - Operations Support Manager

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

20 September 2018

 

 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

 

 

 

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 

Keith Hay Park– Noton Road carpark and entranceway upgrade additional locally driven initiative (LDI) funding request

 

File No.: CP2018/17172

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Puketāpapa Local Board for additional locally driven initiatives (LDI) capital funding for the expansion of the main driveway bridge known as the culvert into the Noton Road carpark, Keith Hay Park, from the main road.

Whakarāpopototanga matua / Executive summary

2.       This project consists of the renewal and upgrade of two carparks at Keith Hay Park - Noton Road and Richardson Road. 

3.       The expansion of the culvert at the entrance/exit of the Noton Road carpark is a component of the Noton Road carpark work which consists of an extension at the end of the Noton Road carpark, an expansion of the culvert entrance, construction of new paths and lighting of the paths and the renewal of the existing surface of the carpark.  The proposed work for Richardson Road carpark consists of widening of the entrance, widening the path and lighting of the new path.

4.       The renewal and upgrade of the Richardson Road carpark is fully funded by Auckland Transport through the Local Board Transport Capital Fund, at a cost of $565,000.  The delivery of the work at the Richardson Road carpark is independent of the work at the Noton Road carpark.

5.       The local board allocated $265,000 from their capital works locally driven initiatives (LDI) budget for the extension of the Keith Hay Park Noton Road carpark along with the expansion of the culvert into the entranceway of the carpark.

6.       Following cost estimates from market tender submissions, the budgeted $265,000 will only allow for the extension of the Noton Road carpark and not the culvert expansion.

7.       As stated in the Keith Hay Concept Plan approved by the local board in 2012, the purpose of the culvert expansion is accommodate two-way traffic.  The culvert would be designed to encourage slow vehicle speeds to support the safety of pedestrians.  Therefore, additional funding of $185,000 is sought from the local board’s capital works locally driven initiatives (LDI) budget for this work. 

8.       Keith Hay Park user groups have raised safety concerns with regards to pedestrian and vehicle visibility that exist while entering and exiting the Noton Road carpark.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      approve an additional budget of $185,000 capital funding from its 2018/2019 locally driven initiatives (LDI) capital budget for the expansion of the Noton Road carpark culvert entrance/exit way- Keith Hay Park.

 

 

Horopaki / Context

9.       The proposed upgrade to the Noton Road carpark includes an extension at the end of the carpark, an expansion of the culvert entrance, construction of new paths and lighting of the paths. The proposed work for the Richardson Road carpark consists of widening the entrance, widening the path and lighting of the new path.  The renewal and upgrade of the Richardson Road carpark is fully funded by the Local Board Transport Capital Fund.

10.     It was expected that the LDI component of the Noton Road carpark upgrade would allow for both the extension of the carpark and the expansion of the culvert. However, the allocated funds will only cover the extension at the end of the carpark, construction of new paths and lighting of the paths but not the expansion of the culvert entrance/exit.

11.     The culvert in and out of the entranceway of Keith Hay carpark, off Noton Road, provides a one-lane vehicle access.  Pedestrians currently use a separate footpath which runs on the other side of the pylon situated beside the culvert entrance/exit way.

12.     The current provision of funding for the wider project allows for the following:

a)   the renewal and upgrade of the Richardson Road carpark - $565,000 from the Local Board Transport Capital Fund.

b)   the renewal of the main Noton Road carpark funded from 2017/2018 capital renewals funding.

c)   a new extension of the Noton Road carpark, (excluding the culvert works) from 2016/2017 and 2017/2018 $265,000 LDI capital funding, refer PKTPP/2016/89.

13.     Additional financial year 2018/2019 LDI capital funding is sought for the culvert expansion to provide a two-lane vehicle entranceway and a new pedestrian walkway to replace the current one-lane entranceway into the Noton Road as part of Keith Hay Park carpark. As these works are for the provision of new capital assets, they cannot be funded from renewals budgets.

14.     The additional capital budget amount requested of $185,000 from the local boards financial year 2018/2019 capital LDI budget has been sought upon the completion of cost estimates received during the market tender submissions.

Tātaritanga me ngā tohutohu / Analysis and advice

15.     Based on the Keith Hay Concept Plan approved by the Puketāpapa Local Board in 2012, the purpose of the culvert expansion is to accommodate two-way traffic.  The culvert would be designed to encourage slow vehicle speeds to support the safety of pedestrains. 

16.     It meets all current building code requirements and therefore there is no urgent need to undertake upgrade works on the culvert. 

17.     The existing resource consent for the project is not dependant on the culvert works being undertaken. 

18.     The existing culvert does not violate safety regulations and has been assessed as being in ‘good’ condition.  However, the expansion is proposed because it aligns with the park’s concept plan.  It would also address the safety concerns raised by some park users regarding pedestrian and vehicle visibility while entering and exiting the carpark.

19.     Should the board proceed and not approve the additional requested funding for the culvert expansion; the renewal of both the Richardson Road and Noton Road carparks along with the Noton Road carpark extension can proceed.

20.     The construction period for the Noton Road carpark is 17 weeks and requires the complete removal of the existing surface of the carpark and redoing of the base course before the new carpark surface is laid, therefore the carpark will be closed while the works are undertaken.  The culvert surface will not be resealed as part of the Noton Road carpark renewal.

21.     The commencement of the cricket season is mid October 2018 and will run through to early April 2019.

22.     Therefore, there is insufficient time to undertake the renewal of the Noton Road carpark before the commencement of the cricket season in mid-October 2018.

23.     Discussions have been held with the cricket club and their preference is to commence the carpark works at the end of the cricket season in April 2019 as if works commence prior to the cricket season the carpark will not be available for use by the cricket club for the 2018/2019 cricket season.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24.     The proposed culvert expansion scope of works, along with associated budget increases were discussed with the Puketāpapa Local Board at a workshop on 12 July 2018, post the closing of the procurement tendering market phase.

25.     The initial estimated budget increase discussed on 12 July 2018 was $290,000.  However, this was reduced to the confirmed amount of $185,000 for the culvert expansion after further investigation.

26.     On 19 July 2018 the Puketāpapa Local Board formally requested an urgent report for the August Local Board Business Meeting agenda so that it could consider the recent additional funding request for the Keith Hay Park Noton Road carpark.

27.     The confirmed amount of $185,000 was communicated to the local board through a memorandum on 27 July 2018.

28.     The proposed works align with the Puketāpapa Local Board Plan objective to create vibrant, popular parks and facilities by providing safe and accessible facilities for the whole community.

29.     The upgrade works will be scheduled around the 2018/2019 cricket season to ensure there is minimal impact on the users of the Noton Road carpark.  As such the works will be scheduled to be undertaken upon completion cricket season April 2019.

Tauākī whakaaweawe Māori / Māori impact statement

30.     Te Aranga design principles were incorporated as part of the design process for the adopted concept plan for Keith Hay Park, dated 30 August 2012. 

31.     Mana whenua were engaged throughout the development of the concept plan.

The concept plan recognises the importance of mana whenua as kaitiaki (guardians) of the whenua (land) and reflects Auckland Council’s desire to deliver the vision of a world class city, including a Māori identity that is Auckland’s point of difference in the world.

Ngā ritenga ā-pūtea / Financial implications

32.     The renewal of the Noton Road carpark is funded by the local board’s asset-based services capital funding.  The total cost to undertake this renewal work is estimated to be $525,000.  If there is a requirement for any additional funding, the required top up amount will be allocated in future years out of this asset-based services capital funding budget.

33.     The current LDI funding of $265,000 allows for the completion of the extension of the Noton Road carpark.  However, additional LDI funds are required to carry out the expansion of the culvert.  The amount requested is $185,000 of the local board’s 2018/2019 LDI funds.  The timing for the request for additional LDI funding is due to the cost estimates recently received during tender submissions.

34.     As the extension of the carpark and proposed expansion of the culvert will provide new assets therefore, are not considered part of the renewal works.

35.     If additional LDI funding for the culvert works is not provided, then the renewal and extension of the Noton Road carpark, as well as the Richardson Road carpark can commence as the works are not contingent on one another.

36.     If the culvert expansion is not undertaken with the renewal works and the carpark expansion, there will be an increase in the costs to deliver the work in later years.  The potential increase is between $10,000 to $50,000 per year, in excess of the current quote of $185,000.

Ngā raru tūpono / Risks

37.     Keith Hay Park user groups have raised safety concerns regarding pedestrian and vehicle visibility while entering and exiting the carpark.  However, the existing culvert is assessed as being in a good condition.  It meets building code requirements and there is no urgent need to undertake the proposed work.

38.     In terms of timing, if the local board decides against providing additional funding for the culvert, the renewal of both the Richardson Road and Noton Road carparks and the Noton Road carpark expansion can still proceed.

39.     If the culvert expansion does not progress at this time, there is no implication for the resource consent, as the consent is valid for five years and is not dependant on works to the culvert.  If work on the culvert was to proceed within the next five years, the only documentation required would be an updated construction management plan for the works.  It is estimated that the culvert works would take eight weeks, weather dependant but if the culvert expansion is undertaken later vehicle access to the Noton Road carpark will not be available during the expansion works.

40.     Consultation has been undertaken with the cricket club and the other user groups early in 2018 regarding the preferred timing for undertaking the physical works for the entire project (both the Noton Road carpark and Richardson Road carpark upgrades).

41.     The main Noton Road carpark works will not be undertaken until after the completion of the 2018/2019 cricket season, as the renewal and carpark extension work cannot be completed in time for the start of the cricket season in mid-October 2018. 

42.     Discussions with these key user groups will continue to be undertaken ahead of formal commencement of the physical works.

Ngā koringa ā-muri / Next steps

43.     The contractor’s programme for the Noton Road carpark renewal, extension and culvert expansion will take 17 weeks to complete weather permitting. At this stage works are deferred until April 2019 to avoid disruption to the cricket season.  The Richardson Road carpark works are scheduled to be undertaken beginning in December 2018 and should be completed by February 2019.

44.     If the request for the additional local board LDI capital funding is approved, Council staff will progress with awarding the tender to the recommended supplier for the project.

45.     Project status updates will be provided to the local board through Community Facilities monthly workshops and quarterly work programme updates.


 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Plan showing the carpark area

291

b

Engineering approval for culvert work

293

c

Keith Hay Park Final Long Term Concept Plan Noton Road, Carpark

303

     

Ngā kaihaina / Signatories

Author

Katrina Morgan - Senior Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

 



Puketāpapa Local Board

20 September 2018

 

 



Puketāpapa Local Board

20 September 2018

 

 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 


Puketāpapa Local Board

20 September 2018

 

 


Puketāpapa Local Board

20 September 2018

 

 


Puketāpapa Local Board

20 September 2018

 

 


Puketāpapa Local Board

20 September 2018

 

 


Puketāpapa Local Board

20 September 2018

 

 


Puketāpapa Local Board

20 September 2018

 

 



Puketāpapa Local Board

20 September 2018

 

 

Locally Driven Initiatives ‘Small improvement projects’ programme update FY2016 – 2018

 

File No.: CP2018/17295

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Puketāpapa Local Board with an update on their small improvement’s projects Locally Driven Initiatives (LDI) budget line, across financial years 2016 – 2018.

Whakarāpopototanga matua / Executive summary

2.       The Puketāpapa Local Board approved a total Locally Driven Initiatives (LDI) capital budget of $65,000 across financial years FY2015/2016 – FY2017/2018 to deliver small local improvements projects.

3.       The small improvements projects LDI capital budget of $65,000 was approved across financial years, broken down as follows:

FY 2015/2016 - $30,000 (PKTPP/2015/232)

FY 2016/2017 - $10,000 (PKTPP/2016/89)

FY 2017/2018 - $25,000 (PKTPP/2016/89)

4.       A total of $65,000 LDI capital budget was approved to fifteen small improvement projects. Fourteen of these projects have now been completed.

5.       Upon financial completion of the final project in progress, it is estimated savings of $8,000 LDI capital budget will be achieved.

6.       The LDI capital savings of $8,000 will be returned to the local board for reallocation to their FY2018/2019 small improvements projects budget line. This will provide the local board with $18,000 for allocation to small improvement projects within the financial year FY2018/2019.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Small Improvements Projects programme update.

b)      approve the Locally Driven Initiatives capital savings of $8,000 for reallocation to the Small Improvements Projects budget line as part of the Community Facilities FY2018/2019 work programme.

 

 

Horopaki / Context

7.       The Puketāpapa Local Board approved a total Locally Driven Initiatives (LDI) capital budget of $65,000 across financial years FY2015/2016 – FY2017/2018 broken down as follows:

FY 2015/2016 - $30,000 (PKTPP/2015/232)

FY 2016/2017 - $10,000 (PKTPP/2016/89)

FY 2017/2018 - $25,000 (PKTPP/2016/89)

8.       The proposed projects scopes were reviewed in workshops with the local board, then formally approved under resolutions to progress to delivery.

9.       The below table outlines the fifteen small improvements projects that were approved by the local board to be delivered under this LDI capital budget line:

Nos.

Project name

Resolution / Budget

Status

1

Sylvania Esplanade Reserve improvements – install post and rail fence alongside boundary, installation of bollards and tree removal works to front boundary

PKTPP/2015/232

$8,600

Completed

2

Contribution to Niuean War Memorial project

PKTPP/2015/232

$12,500

Completed

3

Rose Gardens - landscaping and park amenity improvements

PKTPP/2015/232

$4,000

Completed

4

Mt Roskill War Memorial Park - Lovelock track “no wheels” signage and Lovelock track noticeboard for track events and hirage information

PKTPP/2016/89

$8,000

Completed

5

Installation of a bench in Monte Cecilia Park, installation of a front boundary blade signage to resolve encroachment challenges at Hibiscus Reserve

PKTPP/2016/89

$6,250

Completed

6

Install wayfinding signage – Citizen’s Advice Bureau

Workshop approved

$1,000

Completed

7

Install wayfinding signage - Sea scouts at Margaret Griffin Reserve

Workshop approved

$500

Completed

8

Install wayfinding signage - new toilet block located at Arundel St carpark at Keith Hay Park

Workshop approved

$2,000

Completed

9

Install traffic wheel stops – Arundel Street carpark, Keith Hay Park

PKTPP/2017/202

$1,000

Completed

10

Install signage - movable "Beware Flying Balls" signage at Keith Hay Park

PKTPP/2017/202

$3,000

Completed

11

Members’ locker installation at Cameron Pools

PKTPP/2017/202

$3,000

Completed

12

Pathway construction - linking Selwyn Village to Monte Cecilia Park's existing pathways

PKTPP/2017/202

$10,000

Completed

  13

Install signage - Share with care signs for the boardwalk at Bamfield Reserve

PKTPP/2017/202

$2,000

Completed

14

Install entrance naming signage - Wahine Toa Park

PKTPP/2017/202

$2,000

Completed

15

Install educational signage for the intergenerational fitness equipment, Mt Roskill War Memorial Park

PKTPP/2017/202

$2,000

In progress

 

  Total approved

 $65,000

 

 

 

Tātaritanga me ngā tohutohu / Analysis and advice

10.     Of the fifteen small improvement projects approved, fourteen have been completed.

11.     The remaining project in progress, install educational signage for the intergenerational fitness equipment at Mt Roskill War Memorial Park, is expected to be completed by early October 2018.

12.     The intergenerational fitness equipment signage project was hold pending the completion of the ‘Be Accessible’ report for the Puketāpapa Local Board area. This report is now complete and will not impact upon the intergenerational fitness equipment educational signage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     Council staffs workshopped the proposed small local improvement LDI capital projects with the Local Board during Community Facilities workshops. The projects were then formally resolved and approved during Local Board business meetings.

14.     These small improvement projects support the Puketāpapa Local Board Plan outcome: Vibrant and popular parks and facilities.

Tauākī whakaaweawe Māori / Māori impact statement

15.     Where any aspects of the approved projects were anticipated to have a significant impact on sites of importance to Mana Whenua, appropriate engagement was undertaken.

Ngā ritenga ā-pūtea / Financial implications

16.     The small improvements projects total budget of $65,000 was approved across financial years, broken as follows:

FY 2015/2016 - $30,000 (PKTPP/2015/232)

FY 2016/2017 - $10,000 (PKTPP/2016/89)

FY 2017/2018 - $25,000 (PKTPP/2016/89)

17.     A total of $65,000 LDI capital budget was approved to fifteen small improvement projects.

18.     Upon delivery completion of the final project, it is estimated savings of $8,000 LDI capital budget will be achieved.

19.     The LDI capital budget savings of $8,000 will be returned to the local board for reallocation on to their FY2018/2019 Small Improvements projects budget line.

20.     This will provide the local board with $18,000 LDI capital budget for allocation to small improvement projects within the financial year FY2018/2019.

Ngā raru tūpono / Risks

21.     This report provides an update to the small improvement’s projects budget line, no risks have been identified in relation to this programme update.

Ngā koringa ā-muri / Next steps

22.     Following approval from the local board next steps are to review the proposed projects for FY2018/2019 in a local board workshop, agreeing those to be scoped and progressed forward.

23.     It is expected that these small improvement projects will be completed within the 2018/2019 financial year.

24.     The local board will receive monthly updates on the progress of these projects through regular Community Facilities reporting.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Small Improvements Projects programme update 2017 - 2018 photos (2)

309

     

Ngā kaihaina / Signatories

Author

Katrina Morgan - Senior Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

20 September 2018

 

 


 


 


Puketāpapa Local Board

20 September 2018

 

 

Waikowhai Walkway Action Plan Adoption

 

File No.: CP2018/16886

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek adoption of the Waikōwhai Walkway Action Plan.

Whakarāpopototanga matua / Executive summary

2.       Coastal forest running from Onehunga to Lynfield Cove along the northern edge of the Manukau Harbour forms the southern extent of the Puketāpapa Local Board area. A series of connected walking trails known as the ‘Waikōwhai Walkway’ run through the sixteen local parks and esplanade reserves along this section of the coast.

3.       These trails provide opportunities to the public for recreation, to connect with nature, and to appreciate the significant ecological, landscape and cultural values of the Manukau Harbour.

4.       The development of this walkway network over the past century has not always been cohesive, with lengths often constructed in isolation to each other. This has led to a walkway which is an indirect route for those looking to walk its full length.

5.       To resolve this, the Puketāpapa Local Board commissioned the Manukau Coastal Walkway Development Plan (development plan) in 2013, providing a breakdown of required actions and setting direction for future walkway development along the coast.

6.       In 2017, the Puketapapa Local Board allocated funding to refresh the development plan.

7.       The refreshed Waikowhai Walkway Action Plan (action plan) is attached to this report.

8.       The action plan reviews the previous development plan, assesses progress made in the past five years, and re-prioritises projects related to the walkway and associated infrastructure for the next five to ten years.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      adopt the Waikōwhai Walkway Action Plan as presented in Attachment A to this report.

 

Horopaki / Context

9.       Contiguous coastal forest running along the northern edge of the Manukau Harbour makes up the southern extent of the Puketāpapa Local Board area. This forest is an ecological hotspot for the central isthmus of the city of Auckland, providing key habitat for native flora and fauna, and acting as an ecological corridor for native birdlife. Significant cultural heritage sites are also located along the coastline, which is evidence of the harbour’s rich Maori and European history.

10.     A series of connected walking trails known as the ‘Waikōwhai Walkway’ run through the sixteen local parks and esplanade reserves along this section of the coast, connecting up each end of the network with a few diversions along local roads. These trails provide opportunities for recreation, connection with nature, and appreciation of the significant ecological, landscape and cultural values of the Manukau Harbour.

 

11.     The concept of developing a continuous walkway along the coast had been discussed for many years, but was finally formalised in the Manukau Harbour Coastal Reserves Draft Management Plan in 2007, with the objective of providing efficient, safe and relatively natural pedestrian access for a variety of users, with a priority for pedestrian use.

12.     This culminated in the production of the Manukau Coastal Walkway Development Plan (development plan) in 2013, with the aim of presenting a cohesive plan for the Waikōwhai Walkway. The plan includes priorities for future development and renewal, as well as key considerations for the development and promotion of the walkway.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     In FY17/18, The Puketāpapa Local Board allocated $50,000 LDI OPEX towards the delivery of a number of parks planning projects across the local board area in FY17/18. One of the projects was the production of the Waikōwhai Walkway Action Plan.

14.     This action plan seeks to review the 2013 development plan and assess progress made in the past five years on each of the key actions outlined in the document. It also re-prioritises the renewal and development of the walkway and associated infrastructure for the next five to ten years.

15.     The action plan will result in more integrated and holistic development and renewal along the walkway, and ensure that any funding allocated in future years will provide the greatest benefit to walkway users.

16.     The action plan focuses on the core route of the Waikōwhai Walkway, particularly highlighting the long term preferred route. This helps to reinforce the ambition of the wider project, to provide a contiguous walking route from Onehunga to Blockhouse Bay. Supporting routes are still considered as they are important to the wider connection of the walkway.

17.     Prioritisation focuses on how each route would contribute to the end goal of a contiguous off-road walking route, building off the existing walkway network. Routes which reduce the amount of on-road walking time are considered more important than those that do not. Prioritisation of renewals focuses on condition, and is based on council’s renewal condition criteria.

18.     This action plan does not provide costing estimates, as this will require further work as part of an investigation and design phase. In addition, once each of the proposed routes assessed in greater detail, it is possible that the significant ecological, landscape and cultural values of the site may prevent some of them from being realised.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     Protection and enhancement of the ecological, recreational and heritage values of the Manukau Harbour foreshore has been identified consistently as a key priority in the Puketāpapa Local Board Plan since 2011.

20.     The board’s goal is to enhance the ecological and biodiversity values on the foreshore area with the help of the local community, while also looking to further develop the network of walkways along the coast. The long term goal is the development of a contiguous off-road trail from Lynfield to Onehunga, running through pristine natural environment.

21.     Investment into the Waikōwhai Walkway through the action plan provides numerous benefits to the local community including health and wellbeing, community connection, and also awareness of the sensitive and important coastal environment.

22.     The plan also helps to deliver a number of outcomes of the Puketāpapa Local Board Plan 2017, including “connected communities with a sense of belonging”, “improved wellbeing and safety”, “transport choices meet our varied needs”, “vibrant and popular parks and facilities” and “treasured and enhanced natural environment”.

23.     Workshops were held with the local board to discuss this project in August 2017, May 2018 and July 2018, in addition to regular Green Cluster meeting updates. Feedback from the local board throughout this process helped to shape the plan to ensure it provided the information required to guide future decision making. The final draft was workshopped with the local board on 28 June 2018. The Puketāpapa Local Board were supportive of the final action plan.

Tauākī whakaaweawe Māori / Māori impact statement

24.     Mana whenua were engaged throughout the development of the concept plan at several Park, Sports and Recreation Kaitiaki Forums. The walkway was also discussed at separate on site hui as part of the Waikōwhai Park Concept Plan project. Feedback received around relevant cultural considerations helped to shape the action plan.

25.     Mana whenua will be engaged to provide input in the design and planning stages of all future walkway and asset development or renewal projects.

26.     The Waikōwhai Walkway Action Plan references the importance of the rich cultural history of this whenua (land), and recognizes the role that mana whenua play as kaitiaki (guardians). This reflects Auckland Council’s desire to deliver the vision of a world class city, including a Māori identity that is Auckland’s point of difference in the world.

Ngā ritenga ā-pūtea / Financial implications

27.     Funding for renewal of assets and walkways will be allocated during the process of developing a three year renewals plan. Specific renewals along the Waikōwhai Walkway should be prioritised in line with the action plan.

28.     Additional funding may be sought in future through the Community Facilities work programme discussions to enable planning and delivery of prioritised actions, including new walkway development.

Ngā raru tūpono / Risks

29.     Prioritised actions from the Action Plan will require additional investigation. It is possible that the significant ecological, landscape and cultural values of the site may prevent some actions from being realized, or that they will require significant revisions. If this is to occur then outcomes will be reassessed and re-prioritised by Parks Services on a case by case basis.

Ngā koringa ā-muri / Next steps

30.     The action plan will be provided to Community Facilities alongside a strategic assessment document, providing additional information relevant to potential future projects.

31.     In future years, unfunded priorities from the action plan for LDI Opex or LDI Capex allocation will be identified by staff.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Waikowhai Walkway Action Plan 2018

317

     

Ngā kaihaina / Signatories

Author

Thomas Dixon - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

20 September 2018

 

 

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20 September 2018

 

 

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20 September 2018

 

 

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20 September 2018

 

 

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Puketāpapa Local Board

20 September 2018

 

 

Urgent Decision - Local Board feedback on the government's proposed mandatory phase out of single-use plastic bags

 

File No.: CP2018/17240

 

  

Te take mō te pūrongo / Purpose of the report

1.       To update the Puketāpapa Local Board (the Board) of the urgent decision signed under delegation on 7 September 2018.

Whakarāpopototanga matua / Executive summary

2.       On 24 November 2016, the Board agreed an urgent decision process where it is not practical to call the full board together and meet the requirement of a quorum.  The process delegates authority to the Chair and Deputy Chair to make an urgent decision on behalf of the full board.  The process requires any urgent decision made be reported to the full board at the next ordinary business meeting. 

3.       At the Puketāpapa Local Board meeting on 24 November 2016, the board considered the urgent decisions process and passed resolution PKTPP/2016/216 as follows:

            That the Puketāpapa Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.                                                                                                                    CARRIED

4.       Feedback from the Board was sought on the government’s proposed mandatory phase out of single-use plastic shopping bags.  This feedback is due by 10th September and this is before the next scheduled Puketāpapa Local Board Business meeting being held on 20th September 2018.

5.       The decision being sought is for the Puketāpapa Local Board to provide formal feedback on the Ministry for the Environments’ consultation on the proposed mandatory phase out of single-use plastic shopping bags.

6.       On 7 September 2018, the Board made the following recommendations:

That the Puketāpapa Local Board:

a)    supports a total and mandatory ban of the supply of single-use plastic bags by all retailers

b)    requests that consideration be given to expanding the scope of the legislation to disincentivise the use of all single use plastic

c)    requests that consideration be given to requiring retailers to accept, and correctly dispose of, their returned single-use plastic items and/or packaging at their own expense

d)    notes the following potential implementation issues, and advocates for thorough resourcing and investigation into mitigation of the impact of these issues:

i)     cost falling on end-consumer

ii)    cost falling on local government

7.       Details of the urgent decision are included as Attachment A to this report.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)         note the decision made under urgency to provide feedback on the government’s proposed phase out of single-use plastic shopping bags.

i)        supports a total and mandatory ban of the supply of single-use plastic bags by all retailers

ii)       requests that consideration be given to expanding the scope of the legislation to disincentivise the use of all single use plastic

iii)      requests that consideration be given to requiring retailers to accept, and correctly dispose of, their returned single-use plastic items and/or packaging at their own expense

iv)      notes the following potential implementation issues, and advocates for thorough resourcing and investigation into mitigation of the impact of these issues:

1)      cost falling on end-consumer

2)      cost falling on local government

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Approved Urgent Decison - Local board feedback on the government's proposed mandatory phase out of single-use plastic shoppings bags.

337

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor - Puketapapa

Authoriser

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

20 September 2018

 

 


 


 


 


 


 


 


Puketāpapa Local Board

20 September 2018

 

 

Governance Forward Work Programme Calendar

 

File No.: CP2018/15694

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Puketāpapa Local Board with its updated governance forward work programme calendar (the calendar).

Whakarāpopototanga matua / Executive summary

2.       The calendar for the Puketāpapa Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The calendar was introduced in 2016 as part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Programme Calendar, September 2018

347

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor - Puketapapa

Authoriser

Victoria Villaraza - Relationship Manager

 



Puketāpapa Local Board

20 September 2018

 

 



Puketāpapa Local Board

20 September 2018

 

 

Record of Puketāpapa Local Board Workshop Notes

 

File No.: CP2018/15718

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide a summary of Puketāpapa Local Board (the Board) workshop notes.

Whakarāpopototanga matua / Executive summary

2.       The attached summary of workshop notes provides a record of the Board’s workshops held in August 2018.

3.       These sessions are held to give an informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop record for 02, 09, 23, 30 August 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Puketāpapa Local Board Workshop Record 2 August 2018

351

b

Puketāpapa Local Board Workshop Record 9 August 2018

353

c

Puketāpapa Local Board Workshop Record 23 August 2018

355

d

Puketāpapa Local Board Workshop Record 30 August 2018

357

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor - Puketapapa

Authoriser

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

20 September 2018

 

 


Puketāpapa Local Board

20 September 2018

 

 


Puketāpapa Local Board

20 September 2018

 

 


 


Puketāpapa Local Board

20 September 2018

 

 


 


Puketāpapa Local Board

20 September 2018

 

 

Albert-Eden-Roskill Ward Councillor Update

 

File No.: CP2018/15719

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To enable the Albert-Eden-Roskill Ward Councillors to verbally update the Board.

 

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      thank Albert-Eden-Roskill Ward Councillors Cathy Casey and Christine Fletcher for their update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor - Puketapapa

Authoriser

Victoria Villaraza - Relationship Manager

      

 


Puketāpapa Local Board

20 September 2018

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

a)               

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of open space land - Three Kings

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.