I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 20 September 2018

2:00pm

Waimauku War Memorial Hall,
24 Waimauku Station Road,
Waimauku

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Beth Houlbrooke

 

Deputy Chairperson

Phelan Pirrie

 

Members

Brent Bailey

 

 

Tessa Berger

 

 

Cameron Brewer

 

 

Louise Johnston

 

 

Allison Roe, MBE

 

 

Colin Smith

 

 

Brenda Steele

 

 

(Quorum 5 members)

 

 

 

Robyn Joynes

Local Board Democracy Advisor

 

14 September 2018

 

Contact Telephone: (09) 427 3128

Email: robyn.joynes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


 

  

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron
Kaipara College Board of Trustees
Gumboots Early Learning Centre

Member

Parent Representative

Director

Tessa Berger

 

 

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

 

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Cameron Brewer Communications Limited

Spire Investments Limited

 

Member

Director

Shareholder

Beth Houlbrooke

 

Kawau Island Boat Club

Member

 

Louise Johnston

 

Blackbridge Environmental Protection Society

 

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Grow West Ltd

North West Country Incorporated

 

Officer in Charge

Director/Shareholder

Director

Manager

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

New Zealander of the Year Awards

Elected Member

Chairperson

Chief Category Judge/ Community

 

Colin Smith

 

 

 

Brenda Steele

 

Te Uri o Hau Incorporation

Beacon Pathway

Whiti Ora o Kaipara, Whanau Ora review panel

Tomorrow’s Schools Advisory Board

 

Secretary/Beneficiary

Board member

Chairperson

Member


Rodney Local Board

20 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Northland Waste                                                                                                   5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Rodney Local Board Transport Targeted Rate Update September 2018               7

12        Investigation of North-west Community Provision                                                 13

13        New road name in the LJ Oriental Developments Ltd subdivision at 11 Short Road, Riverhead                                                                                                                      21

14        New road names in the B & S Isbey and G & G Collier subdivision at 33 Martins Bay Road, Algies Bay                                                                                                         27

15        Governance Foward Work Calendar                                                                         35

16        Rodney Local Board Chairperson's Report                                                             45

17        Rodney Local Board Workshop Records                                                                 49

18        Deputation/Public Forum Update                                                                              55

19        Ward Councillor Update                                                                                             59  

20        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 16 August 2018, confidential section, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Northland Waste

Te take mō te pūrongo / Purpose of the report

1.       Mr Ray Lambert from Northland Waste will be in attendance to speak about the Lawrie Road and Rustybrook Road transfer stations.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      thank Mr Lambert of Northland Waste for his presentation on Lawrie Road and Rustybrook Road transfer stations.

 

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Rodney Local Board

20 September 2018

 

 

Rodney Local Board Transport Targeted Rate Update September 2018

 

File No.: CP2018/17603

 

  

Te take mō te pūrongo / Purpose of the report

1.       Update to Rodney Local Board on the Rodney Local Board Transport Targeted Rate.

Whakarāpopototanga matua / Executive summary

2.       This report provides information about delivery of the Rodney Local Board Transport Target Rate.

3.       This month decisions are required.  Auckland Transport requests Rodney Local Board  approval of performance measures and of proposed bus routes.  In addition the report provides:

·        A summary of the Rodney Local Board’s Transport Targeted Rate projects list.

·        A progress update about projects and activities funded by the Rodney Local Board Transport Targeted Rate.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      approve the following success measures for all new bus services utilising Rodney Local Board Transport Targeted rate funding:

i)        1.1 passengers per in-service km.

ii)       17 passengers per trip for the new bus services.

b)      approve the use of the Rodney Local Board Transport Targeted Rate funding to investigate and design the new bus route from Wellsford to Warkworth planned to start no later than by February 2019.

c)      note that specific details of the proposed new bus route from Wellsford to Warkworth will be provided to the Rodney Local Board after further investigation and this will provide an opportunity for final confirmation of the plan.

d)      approve the use of the Rodney Local Board Transport Targeted Rate funding to investigate and design the new bus route from Helensville to Silverdale (via Kaukapakapa) planned to start no later than February 2019.

e)      note that delivery of a new service from Helensville to Silverdale (via Kaukapakapa) is subject to New Zealand Transport Agency subsidy approval.

Horopaki / Context

4.       This report updates the Rodney Local Board about Rodney Local Board Transport Targeted Rate projects in the Rodney Local Board area.

5.       This is a progress update on the individual projects funded by the targeted rate.

6.       The last workshop on the transport targeted rate was held on 23 August 2018. It updated the Rodney Local Board and provided opportunities to discuss options for delivery of projects. Auckland Transport officers attended and provided quality advice for decision-makers. The results of this process are draft service success measures and recommendations for the following targeted rate projects:

·    A new bus service from Wellsford to Warkworth;

·    A new bus service from Helensville to Silverdale (Hibiscus Coast Station) via Kaukapakapa;

·    Riverhead bus services;

·    Building park and rides at Warkworth and at Huapai or Kumeu .

Tātaritanga me ngā tohutohu / Analysis and advice

7.       Auckland Transport’s proposed capital programme was presented to the Auckland Transport Board for approval. Auckland Transport’s total approved budget for 2018/2019 including the targeted rate is $7.1 million.

8.       This part of the report will discuss the proposed plan for utilising this budget.

Proposed Success Measures

9.       Part of the Rodney Local Board Transport Targeted Rate is the funding of new bus services on an experimental basis. The Rodney Local Board is essentially testing the services. If they prove economically viable, Auckland Transport may then be prepared to take over the services in future years.

10.     The success of any service must be measured. Auckland Transport has proposed the following measures to determine if the services are viable to be fully funded by Auckland Transport, continued under the targeted rate funding, or discontinued:

·    1.1 passengers per in-service km;

·    17 passengers per trip.

11.     If the Rodney Local Board agrees with Auckland Transport’s proposal, it needs to be recorded by a resolution and a draft recommendation is therefore included in this report for consideration.

New Bus Service from Wellsford to Warkworth

12.     The Rodney Local Board Transport, Infrastructure and Environment Committee has requested that Auckland Transport investigate the feasibility of implementing a new bus service from Wellsford to Warkworth by February 2019.  

13.     Conversations with transport operators have been initiated in order to confirm that the service from Wellsford to Warkworth can be implemented by February 2019.

14.     Driving routes are being investigated to establish runtimes for services, as are any requirements for stops or shelters.

15.     Auckland Transport is preparing draft timetables to develop cost estimates for all viable options considered as part of the investigation.

16.     Options and costings will be discussed with the Rodney Local Board when these become available.

New Bus Service from Helensville to Silverdale (Hibiscus Coast Station) via Kaukapakapa

17.     The Rodney Local Board Transport, Infrastructure and Environment Committee has requested that Auckland Transport investigate the feasibility of implementing a new bus service from Helensville to Silverdale.   

18.     Initial investigations have shown that it is feasible to implement a new bus service from Helensville to Silverdale via Kaukapakapa and linking to the existing services by February 2019, subject to the overall New Zealand Transport Agency (NZTA) subsidy success. 

19.     If business cases for the additional public transport services deliver an NZTA subsidy, then a new bus service from Helensville to Silverdale could potentially be delivered within the current funding envelope.

20.     Investigations are currently underway to determine if the additional public transport services are eligible for NZTA funding. 

21.     Findings will be discussed with the Rodney Local Board when these become available.

Riverhead Bus Services

22.     The Rodney Local Board Transport, Infrastructure and Environment Committee has proposed a new bus service from Huapai to Albany via Riverhead.

23.     Preliminary investigations have indicated that there are layover issues in Huapai and there is already an existing hourly service from Huapai to Westgate. Therefore, Auckland Transport does not recommend implementing this new bus service.  

24.     The proposed new bus service from Riverhead to Westgate could potentially be easy to implement, subject to further investigations.

25.     This proposed new bus service from Riverhead to Westgate establishes connections to the West, City and North Shore.  

Warkworth Park and Ride

26.     Auckland Transport is investigating the option of implementing an interim transport interchange at 80 Great North Road (the old Atlas site) including a Warkworth Park and Ride. Further investigations are required to establish consenting and land lease requirements, bus access in and out of the facility, and infrastructure requirements. 

27.     Auckland Transport continues to investigate options for the Warkworth Park and Ride facility. Investigation results will be discussed with the Rodney Local Board when they are available.

Huapai/Kumeu Park and Ride

28.     Auckland Transport is investigating options for the Huapai Park and Ride including the site at 42 Old Railway Station Road in Kumeu.

29.     Auckland Transport continues to investigate options for the Huapai/Kumeu Park and Ride facility. Investigation results will be discussed with the Rodney Local Board when they become available.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

30.     Two specific route decisions have been workshopped with the Rodney Local Board and the results are detailed in the table below.

New Bus Service

Proposal

Details and Rodney Local Board Feedback

Wellsford to Warkworth

Proposed new services from Wellsford to Warkworth

Presented to the Rodney Local Board on 23 August 2018 Auckland Transport’s recommendation to implement the proposed new bus service from Wellsford to Warkworth. All members indicated their support for the proposal. No objections were received.

Helensville to Silverdale via Kaukapakapa

Proposed new services from Helensville to Silverdale via Kaukapakapa

Presented to the Rodney Local Board on 23 August 2018 Auckland Transport’s recommendation to implement the proposed new bus service from Helensville to Silverdale via Kaukapakapa. All members indicated their support for the proposal. No objections were received.

Tauākī whakaaweawe Māori / Māori impact statement

31.     Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

32.     The proposed decision of approving the new bus services in principle have no financial implications. Later decisions will have financial implications, but no decision will be made without first discussing it with Rodney Local Board.

33.     It needs to be noted that, as at 10 August 2018, the expected ‘actual’ amount of the targeted rate to be collected at the end of the financial year is approx. $4.17 million. This is $240,000 million higher than previously predicted.

34.     This variance between actual and budgeted rates is not unexpected and is the result of larger than expected growth. Also, the $4.17 million is not the final figure. Data corrections and adjustments can take place throughout the year that are likely to bring this number down by the end of this financial year.

35.     Surpluses may pay for activities identified as funded by the targeted rate.

Ngā raru tūpono / Risks

36.     Auckland Transport has risk management strategies in place for the transport projects undertaken in the Rodney Local Board area.

37.     This project has a number of risks that Auckland Transport is working with Rodney Local Board to mitigate. The risks and mitigations are summarized below:

·        Performance of new bus services. Both Rodney Local Board and Auckland Transport need to be prepared in case patronage on proposed new services does not meet the levels set by Auckland Transport for acceptance of the services.  Auckland Transport will regularly update the Rodney Local Board about progress but it is important that Members are aware of the risk and are planning in case the routes are not as popular as predicted and a longer subsidy is required.

·        The Helensville to Silverdale via Kaukapakapa bus route relies on the overall NZTA’s acceptance of the business case for delivery. Auckland Transport will work closely with NZTA to develop a strong business case and will keep the Rodney Local Board informed of progress.

Ngā koringa ā-muri / Next steps

38.     Auckland Transport will provide a quarterly report to the Rodney Local Board next month.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Michelle Mak - Principal Project Manager – Delivery, Bus AT

Authorisers

Tony McCartney - Group Manager Assets and Maintenance AT

Lesley Jenkins – Relationship Manager, Hibiscus and Bays and Rodney

 


Rodney Local Board

20 September 2018

 

 

Investigation of North-west Community Provision

 

File No.: CP2018/13539

 

  

Te take mō te pūrongo / Purpose of the report

1.       To endorse the findings of the north-west community facility provision investigation.

Whakarāpopototanga matua / Executive summary

2.       In 2017/2018 staff investigated community facility provision across north-west Auckland.  The purpose was to identify any current gaps in services or facilities, or if there are likely to be gaps in the future, and when they might appear.

3.       The key findings of the investigation are:

·    existing provision is sufficient to support current demand, but significant projected growth across the study area will place pressure on existing facilities and create demand for new facilities

·    the profile of the north-west is changing, the baseline population is aging but new developments are bringing in younger people, families and increasing ethnic diversity which will impact future service needs

·    there is disparity across the study area (economic and geographic), which restricts access and creates barriers to participation for some residents, particularly those in rural areas and in lower socio-economic areas such as parts of Westgate and Massey

·    a pool and additional sport and recreation space are priorities for many residents

·    there is some capacity within existing facilities and opportunities to better target services to increase participation in low user groups.

4.       The recommended key moves to address the north-west investigation findings are:

a.   action to address condition issues at Kumeu Library to maintain service levels

b.   new aquatic provision from 2026 (ideally located near Westgate in Henderson-Massey)

c.   additional recreation/leisure space in Rodney by 2026 and further recreation space in the longer term (2036) in the Henderson-Massey or Upper Harbour area to support four additional courts across the study area

d.   potential additional multipurpose community space in Whenuapai from 2026 and Kumeu from 2036, subject to the impact of new provision in Westgate, the rate of growth across the area and the needs of emerging communities. 

5.       There is a risk that the actual rate of growth is different to projections, there are opportunities through the next phase of work to reassess and mitigate the impacts of this. 

6.       Staff will report the north-west investigation to the Environment and Community Committee in October to formally confirm the findings and provision gaps.

7.       Staff will progress the key moves in line with the indicative business case process.


 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

Kumeu Library

a)      endorse the findings of the Auckland Council North-west Community Facilities Provision Investigation, 2018 as follows:

i)        there are serious condition issues at Kumeu Library, and without intervention the library will close, creating a gap in the network

ii)       the next steps to progress is that staff report back to the Rodney Local Board on options and a recommended approach to address condition issues at Kumeu Library by October 2018.

Aquatic Provision

b)      endorse the findings of the north-west community facility provision investigation for aquatic provision as follows:

i)        there is a future gap in aquatic provision in the north-west from 2026

ii)       the key move to address the future aquatic gap in provision is a new aquatic facility (ideally located near Westgate in sub-catchment 3 of the study area)

iii)      the next steps to progress the future aquatic gap in aquatic is to commence the strategic case for change and the development of investment options to implement the Indicative Business Case approved through the Long-term Plan- 2018-2028.

Recreation and Leisure

c)      endorse the findings of the north-west community facility provision investigation for recreation and leisure provision as follows:

i)        there is a future gap in recreation and leisure provision in the north-west of at least four new indoor courts between 2026-2036

ii)       the key moves to address the future gap in recreation and leisure is the provision of one-to-two courts in the Rodney area by 2026 and at least two additional courts in the Massey/Upper Harbour part of the north-west by 2036

iii)      the next steps to progress the future gap in indoor court provision in the Rodney area and in the Massey/Upper Harbour area is to commence the strategic case for change and the development of investment options to implement the Indicative Business Case approved through the Long-term Plan 2018-2028.

Multipurpose Community Space

d)      endorse the findings of the north-west community facility provision investigation for provision of community space as follows:

i)        there is no current gap in multipurpose community space provision in the north-west, but one will emerge in future based on forecast population growth

ii)       the key moves to address this are additional multipurpose community space in Whenuapai from 2026 and Kumeu from 2036, subject to the impact of the new multipurpose facility in Westgate, the rate of growth across the area and the needs of emerging communities

iii)      the next step is to monitor population growth in the area and develop an Indicative Business Case when the population reaches 10,000.

 

Horopaki / Context

Background to the investigation into community provision

8.       The Community Facilities Network Plan, which guides council’s investment in the provision of community facilities, identified a potential gap in aquatic provision in Auckland’s north-west and a priority action to investigate this. 

9.       Due to the high level of growth anticipated for the north-west, the action was expanded to incorporate a wider scope of community facilities including libraries, arts, community spaces and leisure and recreation.

10.     The purpose of the north-west investigation is to determine if there are gaps in current services or facility provision or if there are likely to be gaps in the future and when they might appear.

11.     The north-west study area is approximately 150km2 and represents three per cent of Auckland’s geographic area. It includes parts of the Rodney Local Board, Upper Harbour Local Board and Henderson-Massey Local Board areas. Its estimated population in 2017 is 34,230.

12.     The north-west is growing at a faster rate than the Auckland average. Over the next thirty years (to 2046) the population is projected to expand to over 150,000 people. This growth is likely to place pressure on existing community services and facilities and create demand for new community services.

The investigation is the first phase in a three-phase process for making investment decisions

13.     To support the cost-effective delivery of community facilities, Auckland Council uses a three- stage process for investigating and investing in new or substantially changed community services or facilities. This is based on the NZ Treasury Better Business Case model.

             

Methodology for investigation

14.     In order to complete the investigation four streams of research were conducted:

·    Community profile - provides an overview of the current state and likely future state of the study area using census data, growth data and other primary research

·    Social research summary - summarises the findings from recent social research, surveys community engagement to show how residents perceive and feel about their environment and their concerns and aspirations for the north-west

·    Community facility stocktake - identifies the network of existing facilities (council and non-council) in the study area and analyses available data on the current state including what is on offer, how it is being used, who is using it, and its condition


 

·    Gap analysis – analyses evidence from the community profile, social research and community facilities stocktake. It assesses if current provision is sufficient to support demand and how it aligns with provision guidelines and desired national, regional and local outcomes. It determines if demand for services and facilities is likely to exceed supply and where and when this might occur.

Decision making

15.     The Rodney Local Board has delegations that will enable it to approve some, but not all, of the options to address condition issues at Kumeu Library. This will be addressed in more detail in the October 2018 report back on options.

16.     Addressing other gaps identified in this paper will require Governing Body approval.

Tātaritanga me ngā tohutohu / Analysis and advice

17.     The high-level findings of the north-west community provision investigation are provided in a summary report as Attachment A.

Growth and community profile

18.     Significant growth over the next 30 years will create demand for new services/ facilities:

·    current population in the study area is 34,230 but this is projected to increase to 150,556 by 2046 (4 times the current population)

·    the largest and fasted rate of growth is projected in sub-catchment 2 (the Whenuapai Hobsonville and Redhills area) which will have 50% of the population by 2046

·   the increased number of people living and working in the area will place pressure on existing services and create demand for the provision of new services and facilities.

 

19.     The resident profile of the north-west is changing and services/facilities will need to respond:

·    the resident population base is older and aging - this trend will continue, however younger people with families are anticipated in areas of new development

·    ethnic diversity is increasing - while the majority of residents identify as New Zealand European, pockets of the study area have large Māori, Pacific and Asian population groups.  Greater ethnic diversity is likely to accompany growth across the area

·    the changing demographics across the north-west creates opportunity to better target services particularly to increase participation in low user groups, and to locate new facilities in areas that create the greatest access to the most users.

20.     Some disparity of opportunities due to socio-economic factors and geographical isolation:

·    most of the study area is relatively affluent; however the part that falls within the Massey and Westgate areas have the lowest individual and family income, and highest percentage of people receiving a benefit

·    barriers to the use of community facilities are more likely to be felt by lower income households. Deprivation has been identified as a factor, which restricts participation and contributes to inactivity

·    in the Rodney Local Board area, where it is rural and geographically isolated, there are a significant number of older people living alone. Over time this trend is likely to increase

·    older people may be vulnerable to social and geographic isolation and require support through accessible community facilities.

 


 

21.     Urbanisation of rural areas will result in changing needs for community services and facilities:

·    the study area is changing from mostly rural to future urban. Kumeu, Whenuapai and Hobsonville are zoned as town centres and Westgate identified as a metropolitan centre. This intensification will place pressure on existing facilities and create new demand

·    reduced lot sizes of residences in urban areas will increase demand for community facilities close to where people live

·    strategically locating facilities where population densities are increasing will support access and participation and reduce overcrowding of existing facilities

·    for those in rural areas, distance to a facility can create a barrier to participation. Locating facilities in rural areas where the population is under-served removes barriers to participation associated with travel.

Gap Analysis

22.     Provision in the north-west was analysed against the provision guidelines in the Community Facilities Network Plan, a review of existing facilities, population projections, social research and community profiling to assess likely future demand and gaps over time.

23.     The following table summarises the key take-outs from this analysis.

Service

Demand

Gap

Library, community, and arts

·     The profile of study area aligns with general users of these facilities creating a strong user base

·     Utilisation of libraries is increasing, although Māori and Pacific population groups are under-represented

·     There are significant condition issues with Kumeu Library

·     There is capacity in existing facilities to support growth

·     The new Westgate multipurpose library/ community facility will provide additional provision.

 

·    There are currently no gaps in provision

·    Should the Kumeu Library close there will be a gap in library services

·    As Kumeu and Whenuapai move from rural to urban centres additional spaces for community and arts services are likely to be required (threshold for new provision approximately 10,000-20,000 people).

Leisure and recreation

·     Court provision across the study area is relativity low in relation to population

·     Residents are travelling to facilities in other catchments to access services

·     Social research identified community aspiration for additional provision

·     Demand for indoor courts is increasing at Massey Leisure Centre

·     Māori, Pacific and Asian population groups are underrepresented at Massey Leisure Centre

·     Changes in the profile of the study area suggest demand for indoor courts will continue to increase over time.

 

·    There is no current population requirement for additional indoor recreation space

·    By 2026 population projections will exceed the National Strategy ratio for indoor courts (1:9000 people)

·    To support growth in the long-term six  courts may be required in the north-west (four more than currently provided)

·    One or two in the Rodney area by 2026

·    Two additional courts in the Henderson-Massey and/or Upper Harbour areas by 2036.

Aquatic

·     Lack of aquatic provision was referenced in all social research

·     General demand for aquatic provision is likely to increase over time as more families move into the area

·     Residents are travelling to facilities in other catchments to access services

·     Catchments for neighbouring aquatic facilities (e.g Westwave) are reaching capacity

·     Deprivation levels and distance to facilities is linked to lower swimming participation in parts of Henderson-Massey.

·    The majority of residents fall outside a catchment for aquatic facility, and there is limited access to non-council facilities

·    The study area does not quite reach population thresholds for an aquatic facility (minimum threshold is 35-50,000 people)

·    By 2026 the population base will be approaching this threshold

·    If the area is extended to include those parts of Henderson-Massey that sit outside a 5km catchment of Westwave pool (which includes pockets of higher deprivation) then the population threshold is reached sooner

·    Locating a facility near Westgate in the Henderson-Massey area would serve the majority of the population within a 5km catchment

·    This location would provide better access to residents in Henderson-Massey living in areas of higher deprivation who have lower levels of swimming participation.

 

Key moves to address the gaps

24.     Based on the gap analysis, the investigation concludes that current provision is sufficient to support immediate demand, but additional facilities will be required to address growth and emerging gaps over the next ten years, including:

a)      action to address condition issues and maintain service levels at Kumeu Library 

b)      new aquatic provision will be required in the north-west from 2026 (ideally located near Westgate in sub-catchment 3 of the study area)

c)      additional recreation and leisure space to provide at least six courts across the study area (four more than is currently provided):

i.        one-to-two courts in the Rodney area by 2026 

ii.       at least two additional courts in the Massey or Upper Harbour part of the study area by 2036.

d)      potential additional multipurpose community space in Whenuapai from 2026 and Kumeu from 2036, subject to the impact of the new multipurpose facility in Westgate, the rate of growth across the area and the needs of emerging communities. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

25.     Two workshop sessions were held with each local board in the study area.

26.     In March 2018, staff presented the key findings of the community profile. In June 2018, staff presented the draft findings of the investigation.

27.     Local board member feedback from the workshops focussed on:

·        general support for location and timing of community space

·        concern over proposed timing of gaps for leisure and recreation provision

·        concern over the proposed location of leisure and recreation provision

·        concern over the proposed timing of aquatic provision and that the study area did not reflect the wider population served by aquatic facility in the north-west, particularly residents of Henderson-Massey Local Board who live in areas of high deprivation and have low levels of swimming participation.

28.     Additional research and analysis was undertaken in response to feedback from local board members. As a result the following changes were made to the findings:

·        adjustment to where the local leisure and recreation space may be located

·        adjustment to when additional courts space may be required

·        consideration of a potential wider population base for aquatic provision, which adjusted the timing for a new facility.

Tauākī whakaaweawe Māori / Māori impact statement

29.     The social research used to inform this investigation gathered views from a variety of residents in the north-west, including Māori.

30.     Pockets of the study area within the Henderson-Massey Local Board area have a high Māori population. Provision of facilities in these areas would benefit Māori as a significant proportion of the community.    

Ngā ritenga ā-pūtea / Financial implications

31.     Through the One Local Board Initiative process, funding has already been included in the Long-term Plan 2018-2028 to develop three indicative business cases that align with the key moves outlined above, as follows:

·        aquatic provision in the Henderson-Massey Local Board area

·        recreation and leisure space in Rodney Local Board area

·        indoor court provision in the upper Harbour Local Board area

32.     The indicative business cases will clarify options to address provision gaps, analyse costs and benefits and recommend the preferred option(s) that deliver best value for money.

33.     There are no other direct financial implications associated with this report.

Ngā raru tūpono / Risks

34.     The demographic and growth projections may change. This information may require updating when new growth modelling is produced and new census information becomes available. Any implications arising from this can be considered and mitigated as part of the next phase of indicative business case work.

Ngā koringa ā-muri / Next steps

35.     The findings of the north-west community facility provision investigation will be reported to the Environment and Community Committee in October 2018.

36.     Staff will progress the key moves outlined in the table below.

Service Area

Recommended  key move

Area

Commencement

Library

Options for investment to ensure continued library services in Kumeu for 15 years

Sub-catchment 1

 2018/19

Leisure and recreation

Indicative business case for additional recreation and leisure services

Sub-catchment 1

2018/19

Community and arts

Development of indicative business case for multipurpose space  in Kumeu

Sub-catchment 1

When population reaches at least 10,000

Community and arts

Development of indicative business case for multipurpose community and arts spaces in Whenuapai

Sub-catchment 2

When population reaches at least 10,000

Leisure and recreation

Indicative business case to identify land for additional recreation and leisure services

Sub-catchment 2/3

2018/19

Aquatic

Indicative business case for aquatic facility

Sub-catchment 3

2018/19

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

North-west Community Facility Provision Investigation Summary Report (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Authors

Antonia Butler - Principal Policy Analyst

Elizabeth Fitton-Higgins - Team Leader Community Policy - South

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 September 2018

 

 

New road name in the LJ Oriental Developments Ltd subdivision at 11 Short Road, Riverhead

 

File No.: CP2018/16142

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek approval for the extension of a road name in the LJ Oriental Developments Ltd subdivision at 11 Short Road, Riverhead.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, LJ Oriental Developments Ltd, has requested the following name for the extended road in the new LJ Oriental Developments Ltd subdivision at 11 Short Road, Riverhead.

Preferred Name

Rational.

Leebank Crescent

Extension of existing road name.

4.      No alternative names were provided.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      approve the road name of Leebank Crescent for the extended road in the new subdivision at 11 Short Road, Riverhead, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report.

Horopaki / Context

5.       The staged subdivision at Riverhead has been approved and the council reference is BUN60068600.

6.       A condition of the subdivision consent was to suggest to council names for the new roads. At this time the extension of a partly formed crescent is being named.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect:

·    A historical or ancestral linkage to an area;

·    A particular landscape, environment or biodiversity theme or feature; or

·    An existing (or introduced) thematic identity in the area

9.       The applicant’s preferred name for the extension of the road is Leebank Crescent.

10.     The applicant has not consulted iwi as this is an existing approved name being used for the extension of Leebank Crescent.

11.     Land Information New Zealand has previously confirmed that the road name is unique and acceptable.

12.     The proposed name is deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the proposed name.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori / Māori impact statement

14.     The applicant has not consulted with local iwi as this is an existing named road being extended.

Ngā ritenga ā-pūtea / Financial implications

15.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

16.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

17.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Leebank Crescent Locality map

23

b

Leebank Crescent Scheme Plan

25

     

Ngā kaihaina / Signatories

Author

Bruce Angrove – Subdivision Advisor, Orewa

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 September 2018

 

 


Rodney Local Board

20 September 2018

 

 


Rodney Local Board

20 September 2018

 

 

New road names in the B & S Isbey and G & G Collier subdivision at 33 Martins Bay Road, Algies Bay

 

File No.: CP2018/16146

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek approval for new road names in the B and S Isbey and G and G Collier subdivision at 33 Martins Bay Road, Algies Bay.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, B and S Isbey and G and G Collier, has requested that the existing name of Sophia Road be extended and submitted the following preferred name and alternative name for a jointly owned access lot serving the new subdivision at 33 Martins Bay Road, Algies Bay.

Preferred Name

Meaning

Sophia Road

Existing road extended

Jacs Way

Combination of developer’s father’s initials

Alternative Name

Meaning

Kohatu Roa Way

Original Maori name for Algies Bay

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      approve the name ‘Sophia Road’, for the extension of that same road and the name of ‘Jacs Way’ for the new private road, at the B and S Isbey and G and G Collier subdivision, 33 Martins Bay Road, Algies Bay, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report.

Horopaki / Context

4.       The subdivision containing 31 residential sites at Algies Bay has been approved and the council reference is BUN20452985.

5.       A condition of the subdivision consent was to suggest to council names for the new roads.

Tātaritanga me ngā tohutohu / Analysis and advice

6.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

7.       Auckland Council’s road naming criteria typically require that road names reflect:

·        A historical or ancestral linkage to an area;

·        A particular landscape, environment or biodiversity theme or feature; or

·        An existing (or introduced) thematic identity in the area.


 

8.       The applicant’s preferred name for the main road is ‘Sophia Road’, being the extension of the existing road and ‘Jacs Way’ for the jointly owned access lot which runs westward off the main road. The other jointly owned access lot to the east of the main road will be named at a later date.

9.       The name ‘Jacs’ is derived from the first letters of John Alan Collier, the father of one of the applicants (Sue Isbey). John and his wife moved to Algies Bay in the 1970’s and John used to work on the farm that Sue and husband Bart Isbey now own. John used to walk along the beach from his house to get to the farm. It was John who convinced Sue to jointly purchase the property with him when it came up for sale in 1981. Consequently, the name has special significance to Sue and her family.

10.     The applicant has contacted Ngāti Manuhiri and sought their comment. While iwi would prefer a Māori name, they understood the reasoning behind the name choice of ‘Jacs Way’ and support it on the understanding that the next road name in the development will be given a Māori name.

11.     The officer acknowledges that where possible the use of Māori names is encouraged in the Auckland Plan. In this instance, where there is only one road that requires a new name the officer supports the applicant’s preference of ‘Jacs Way’ and the extension of Sophia Road to retain this name.

12.     Land Information New Zealand has confirmed that the proposed road names are unique and acceptable.

13.     The proposed names are deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve ‘Jacs Way’ for the new private road and ‘Sophia Road’ for the extension of that same road.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The applicant has consulted with local iwi, Ngāti Manuhiri, who have given their support to the new name.

Ngā ritenga ā-pūtea / Financial implications

16.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

17.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

18.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.


 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Jacs Way Locality Map

31

b

Jacs Way Scheme Plan

33

     

Ngā kaihaina / Signatories

Author

Frank Lovering – Senior Subdivision Advisor, Orewa

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 September 2018

 

 


Rodney Local Board

20 September 2018

 

 


Rodney Local Board

20 September 2018

 

 

Governance Foward Work Calendar

 

File No.: CP2018/15182

 

  

Te take mō te pūrongo / Purpose of the report

1.       To present to the local board with a governance forward work calendar.

Whakarāpopototanga matua / Executive summary

1.       This report contains the governance forward work calendar, a schedule of items that will come before the local board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A.

2.       The calendar aims to support local boards’ governance role by:

·      ensuring advice on agendas and workshop material is driven by local board priorities

·      clarifying what advice is required and when

·      clarifying the rationale for reports.

3.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      note the governance forward work calendar as at September 2018.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar

37

     

Ngā kaihaina / Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 September 2018

 

 


 


 


 


 


 


 


 


Rodney Local Board

20 September 2018

 

 

Rodney Local Board Chairperson's Report

 

File No.: CP2018/15447

 

  

Te take mō te pūrongo / Purpose of the report

1.       Attached for members’ information is an update from the Rodney Local Board chairperson, Beth Houlbrooke, for September 2018.

Whakarāpopototanga matua / Executive summary

2.       The Rodney Local Board chairperson has provided a report on recent activities for the information of the members.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      note the chairperson’s report for September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chairperson's Report - September 2018

47

     

Ngā kaihaina / Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 September 2018

 

 


 


Rodney Local Board

20 September 2018

 

 

Rodney Local Board Workshop Records

 

File No.: CP2018/15448

 

  

Te take mō te pūrongo / Purpose of the report

1.       To approve workshop records of the Rodney Local Board for September and approve records for August due to an error in the agenda.

Whakarāpopototanga matua / Executive summary

2.       The Rodney Local Board and its committees hold regular workshops.

3.       The incorrect record for the 2 August 2018 workshop was attached to the Rodney Local Board meeting agenda on 16 August 2018 (RD/2018/109). Attached is the correct record for the 2 August 2018. It is recommended that the updated attachment be noted.

4.       Also attached for information is the record of the most recent workshop meeting of the Rodney Local Board being 6 September 2018. The workshops records for the Rodney Local Board’s Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee will appear on the relevant agendas of those committees

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      note the workshop records for Thursday 2 August 2018 (corrected following RD./2018/109) and 6 September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop record 2 August 2018

51

b

Workshop record 6 September 2018

53

     

Ngā kaihaina / Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 September 2018

 

 


 


Rodney Local Board

20 September 2018

 

 


 


Rodney Local Board

20 September 2018

 

 

Deputation/Public Forum Update

 

File No.: CP2018/15446

 

  

Te take mō te pūrongo / Purpose of the report

1.       As part of its business meetings Rodney Local Board and its committees (Transport, Infrastructure and Environment, and Parks and Recreation) has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Whakarāpopototanga matua / Executive summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Transport, Infrastructure and Planning Committee Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      note the Deputation/Public Forum Update for September 2018.

 

 

 Ngā tāpirihanga / Attachments

No.

Title

Page

a

Public Forum-Deputation Update

57

    

Ngā kaihaina / Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 September 2018

 

 


Rodney Local Board

20 September 2018

 

 

Ward Councillor Update

 

File No.: CP2018/15183

 

  

Te take mō te pūrongo / Purpose of the report

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Greg Sayers, to update them on the activities of the Governing Body.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      thank Cr Sayers for his September 2018 update to the Rodney Local Board on the activities of the Governing Body.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager