I hereby give notice that an ordinary meeting of the Rodney Local Board Parks and Recreation Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 20 September 2018

3.30pm

Waimauku War Memorial Hall,
24 Waimauku Station Road,
Waimauku

 

Rodney Local Board Parks and Recreation Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Allison Roe, MBE

 

Members

Tessa Berger

 

 

Cameron Brewer

 

 

Beth Houlbrooke

 

 

Louise Johnston

 

 

Phelan Pirrie

 

 

Colin Smith

 

 

Brenda Steele

 

 

(Quorum 5 members)

 

 

 

Robyn Joynes

Local Board Democracy Advisor

 

14 September 2018

 

Contact Telephone: 021 244 7174

Email: robyn.joynes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Gumboots Early Learning Centre

Member

Parent Representative

Director

Tessa Berger

 

 

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Cameron Brewer Communications Limited

Spire Investments Limited

Member

 

Director

Shareholder

Beth Houlbrooke

 

Baddeleys Beach and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

 

Member

Louise Johnston

 

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Officer in Charge

Director/Shareholder

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

New Zealander of the Year Awards

Elected Member

Chairperson

Chief Category Judge/Community

Colin Smith

-

 

Brenda Steele

 

Te Uri o Hau Incorporation

Beacon Pathway

Whiti Ora o Kaipara, Whanau Ora review panel

Tomorrow’s Schools Advisory Board

Secretary/Beneficiary

Board member

Chairperson

Member


 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    7

8.1     Coatesville Pony Club - new community lease                                                7

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Targeted Events Fund 2018/2019                                                                                 9

12        Kumeu Arts Centre - extension design                                                                   135

13        Rodney Greenways - feasibility studies (Kumeu, Omaha, Riverhead and Wellsford) 145

14        Variation of lease to Helensville Tennis Club Incorporated to record its maintenance responsibilities for its courts within its lease area at Rautawhiri Park, Helensville    151

15        New community lease to The Kaipara Flats Sports Club Incorporated at Bourne Dean Reserve, Kaipara Flats                                                                                              163

16        Variation and renewal of lease to Kumeu Arts Centre Incorporated at 300 Main Road, Huapai                                                                                                                         175

17        Renewal of community lease to Ahuroa School Board of Trustees, 1347 Ahuroa Road, Ahuroa                                                                                                                        181

18        Development of Open Space - Oraha Road, Huapai                                             189

19        Rodney Local Board Parks and Recreation Committee Workshop Records    199

20        Deputation/Public Forum Update                                                                            209  

21        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board Parks and Recreation Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 19 July 2018, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board Parks and Recreation Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Coatesville Pony Club - new community lease

Te take mō te pūrongo / Purpose of the report

1.       Ms Janet Badley, president of the Coatesville Pony Club will be in attendance to discuss the pony club’s application for a new community lease on the Coatesville Reserve for the continuation of the use of the grounds by the pony club.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      thank Ms Badley from the Coatesville Pony Club for her presentation on the Coatesville Reserve Pony Club Lease.

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

Targeted Events Fund 2018/2019

 

File No.: CP2018/17213

 

  

Te take mō te pūrongo / Purpose of the report

1.       To allocate funding through the Rodney Local Board 2018/2019 Targeted Event Fund.

Whakarāpopototanga matua / Executive summary

2.       On 21 June 2018 the local board approved the 2018/2019 Arts, Community and Events work programme (RD/2018/83).

3.       Line 180 in the work programme includes $8,000 of unallocated funds that require allocation through the local board’s contestable Targeted Events Fund.

4.       A single Targeted Events Fund round opened on 20 August 2018 and closed on 31 August 2018. Ten applications were received (Attachment A to the agenda report).

5.       The applications have been assessed and discussed in a workshop with the Rodney Local Board Parks and Recreation Committee on 13 September 2018.

6.       Staff recommend that the local board approves two of the applications for funding.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      approve the following funding allocations from the 2018/2019 Targeted Events Fund:

 

Event Name

 

Applicant

Amount Requested

Recommended Allocation

The Gem – Ocean Swim

Quantum Events Ltd

$7,500

$4,000

Kowhai Reserve Accessway

Leigh & Districts Ex Services & Community Club Inc

$10,000

$0

Generation Mojo: A Creative Female Youth Leadership forum

Every Body is a Treasure CT

$4,980.47

$0

Safer Places Activity and Safer Communities

Rodney Neighbourhood Support Inc

$3,004

$0

One billion trees

Felicity Roberts

$8,000

$0

Mahurangi Winter Festival of Lights

One Warkworth Business Association

$10,000

$0

Waimauku Tennis Club 18/19 Season Promotion

Waimauku Tennis Club

$2,921

$0

North West Health Experience 2019

North West Health Experience 2019

$4,000

$0

International Men’s Hockey at Warkworth

Warkworth Hockey Turf Charitable Trust

$5,000

$4,000

Electronics and Computing Classes - build a radio telescope

Hibiscus Coast Radio Society

$5,000

$0

Total

$60,405.47

$8,000

 

Horopaki / Context

7.       On 21 June 2018 the Rodney Local Board approved the 2018/2019 Arts, Community and Events work programme and budget (RD/2018/83).

8.       To implement the work programme, the local board has one contestable funding round that members of the community can apply to for funding support for events.  This is the Targeted Events Fund ($25,000) that supports community groups and organisations that develop and run events, and to encourage efforts which support priorities set in the Rodney Local Board Plan 2017.

9.      The following events have been allocated funding from the $25,000 budget through the Rodney Local Board 2018/2019 Arts, Community and Events work programme:

Event

Organisation

Allocation

Kowhai Festival

Kowhai Festival Trust

$5,000

Warkworth A&P Show

Warkworth A&P Society

$2.000

Helensville A&P Show

Helensville A&P Society

$2,000

Wellsford Country Show

Wellsford A&P Society

$2,000

Warkworth Christmas Parade

OneWarkworth

$2,000

Wellsford Christmas Parade

Wellsford Promotions Association

$2,000

Helensville Christmas Parade

Helensville Christmas Parade Society

$2,000

Contestable Events

 

$8,000

10.    Line 180 in the 2018/19 Arts, Community and Events work programme includes $8,000 of unallocated funds that require allocation through the local board’s contestable Targeted Events Fund.

11.     A single Targeted Events Fund round opened on 20 August 2018 and closed on 31 August 2018.

12.    Ten applications were received, requesting a total of $60,405.47.

13.     The applications have been assessed and discussed at a workshop with the Rodney Local Board Parks and Recreation Committee on 13 September 2018. The assessment was based on criteria that aligned with the outcomes and priorities of the Rodney Local Board Plan 2017.

Tātaritanga me ngā tohutohu / Analysis and advice

14.    Two events have been recommended for funding for the following reasons:

The Gem – Ocean Swim (Quantum Events Ltd)

·        A new event opportunity for the local community that is based on a successful swim series model delivered elsewhere across the country.

·        The event organiser is a local resident and has identified opportunities for local input and benefit.

·        Funding assistance will be utilised to employ local community members and suitably qualified groups, including life guards from the Omaha Surf Life Saving Club, to provide health and safety and medical services.


 

·        The Gem was successful in receiving a Regional Event Grant of $7,500 (Round 1 2018/2019) to bring people together to share memorable experiences as well as profile diverse local communities across the Auckland Region. This provided the Rodney Local Board and community with an opportunity to leverage off regional participation through the estimated economic benefit for years to come.

International Men’s Hockey at Warkworth (Warkworth Hockey Turf Charitable Trust)

·        A new event opportunity for the local community, including a partnership between the Warkworth Hockey Turf Charitable Trust and Hockey NZ.

·        The event allows the local community to host and showcase local assets to an international audience.

·        Funding assistance will be spent on costs associated with operational requirements that will help to ensure a successful event and participant experience.

·        By hosting the two international games, the local Trust and club can utilise this as an opportunity to further promote hockey within the local community. This may lead to growth in membership and future hosting opportunities.

15.     The remaining eight events are not recommended for funding due to a variety of reasons. In particular many of the applications did not align with the understood intent of the local boards fund to support new community events.  There were a number of requests for projects such as capital works, workshops, signage and environmental activities.  It is also noted that one of the applicants has been funded in a previous year.

16.     The Targeted Events Fund has been oversubscribed during each funding round for the past two years.   

17.     Staff recommend that the local board increase the total available funds and refine the requirements and priorities for the 2019/2020 Targeted Event Fund.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18.     The Targeted Events Fund criteria is aligned with the following Rodney Local Board Plan 2017 outcomes:

·        communities are influential and empowered;

·        arts and culture is vibrant and strong.

19.     The events fund guidelines encourage applicants to consider all Local Board Plan outcomes and priorities when applying for funding.

20.     Recipients of this fund must be hosting an event in the local board area.

Tauākī whakaaweawe Māori / Māori impact statement

21.     The Targeted Events Fund is not specifically targeted at Māori. However, it provides an opportunity for the whole community to apply for funding support towards their events.

22.     Organisations and events that support and showcase Tikanga Māori have previously been funded through the Targeted Events Fund.

23.     Māori, like all stakeholders, are encouraged to attend and enjoy the events both at a local and regional level.

Ngā ritenga ā-pūtea / Financial implications

24.     There is $8,000 of unallocated funds available for allocation through the local board’s contestable Targeted Events Fund.

Ngā raru tūpono / Risks

25.     If the local board does not fund the recommended events, then it may impact on the level of service delivery or they may not be able to proceed.  Staff recommend funding two events where the funds will make a significant contribution to their success.

26.     In planning events some costs are paid for upfront and are non-refundable. If an event is cancelled, for example because of weather, the event organiser is required to account for funds that have been spent and to return any unused funds. Staff will work with the event organisers to try to recover as much of the funds as possible.

Ngā koringa ā-muri / Next steps

27.     Following funding approval staff will initiate the development of funding agreements for recipients, and the distribution of funding will commence once agreements have been signed by the applicants.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Applications

13

      

Ngā kaihaina / Signatories

Author

Chade Julie – Team Leader Event Facilitation

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

Kumeu Arts Centre - extension design

 

File No.: CP2018/15872

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek approval of a concept design, location and project contingency funding for a pre-fabricated building as an extension to the Kumeu Arts Centre facility.

Whakarāpopototanga matua / Executive summary

2.       The Rodney Local Board approved a proposal in 2016 to provide additional space for the Kumeu Arts Centre.

3.       A range of options have been explored for providing additional space, seeking to balance the identified needs of the Kumeu Arts Centre with the budget available to deliver the work.

4.       The option of a pre-fabricated building located adjacent to the existing centre has been identified as the best solution in the short to medium term. Representatives of the Kumeu Arts Centre have indicated their preference for a prefabricated building design called the Eco Pod C1.

5.       The local board also indicated support for the Eco Pod C1 concept at a workshop on 31 May 2018.

6.       This report seeks approval of the concept design and location and the approval of additional funding to implement the proposal and flexibility to undertake minor consequential works with any remaining funding by way of delegation to the committee chairperson.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a)      approve the concept design for a pre-fabricated building, the Eco Pod C1, as shown in Attachment A to the agenda, as an extension to the Kumeu Arts Centre facility.

b)      approve the location of the pre-fabricated building on land adjacent to the existing Kumeu Arts Centre as indicated in Attachment B to the agenda.

c)      allocate $50,000 Locally Driven Initiative Capital funding to the construction of the Kumeu Arts Centre extension project in addition to the $300,000 allocated through the 2017/2018 financial year work programme to cover contingencies and associated landscape improvement works if deliverable within the approved budget.

d)      delegate to the Chairperson of the Rodney Local Board Parks and Recreation Committee the authority to approve the use of any available project budget, including unspent contingency, on additional minor works to the arts centre such as decking or landscaping.

e)      note that it is not possible to provide a capital funding grant to the Kumeu Arts Centre and that this building will be constructed with capital funding direct and remain a council asset.

Horopaki / Context

Background

7.       The Kumeu Arts Centre currently occupies a council owned building behind the Kumeu Library/Service Centre at 300 Main Road, Kumeu. The site is a former garage/depot that was refurbished for the arts centre. The arts centre and its users have advocated to the local board for more space that is a better fit and better suited for the activities of an arts centre.

8.       The Rodney Local Board Plan 2014 included a key initiative to “work with the Kumeu Arts community to expand the Kumeu Arts Centre facility.” The local board commissioned a needs assessment in 2015 which recommended numerous actions, including “investigate the feasibility of expanding the Kumeu Arts Centre buildings to the rear to provide for a mixed-use space that can support workshop/studio and gallery space.”

9.       The local board commissioned a feasibility study in 2016 to assess that possible expansion. In September 2016 the feasibility work identified four potential options. The options and how these might align with the draft Kumeu Centre Plan were discussed with the local board at a workshop.

10.     At a subsequent meeting of 12 September 2016, the local board approved a preferred option of a pre-fabricated building and requested staff to (RD/2016/125):

·        engage with the Kumeu Arts Centre to confirm if the preferred option would meet the Arts Centres needs

·        if not, then explore an alternative option of extending the existing building

·        investigate payment of a grant to the Kumeu Arts Centre of $300,000 to facilitate the delivery of the expanded centre.

11.     At that time, representatives of the Kumeu Arts Centre were not able to confirm that the then preferred option would meet their needs.

12.     Further options for extending the existing building were then explored in accordance with the local boards resolution. Cost estimates for these building extension options exceeded the available $300,000 budget. As a result, these options were not pursued beyond initial concept design.

13.     In late 2017 a further investigation began into design options achievable within the budget. The Kumeu Arts Centre was consulted and the option of a pre-fabricated building was agreed with the group as the best solution in the short to medium term.

14.     In March 2018, the size and space requirements were clarified with the group and four pre-fabricated building options were discussed. The options included:

·        Eco Pod C1 (65m2)

·        BuildSmart classroom (86m2)

·        Cube – Modena (75m2)

·        Prefabricated house (69m2)

15.     The Eco Pod C1 was confirmed by the Kumeu Arts Centre committee as their preferred option in May 2018.

16.     A local board workshop was held on 31 May 2018 to present all four options and discuss the Kumeu Arts Centre committee’s preference. At that workshop board members indicated their support for the Eco Pod C1 as the option to progress through to construction.

Previous decisions

17.     On 12 September 2016, the local board approved resolution (RD/2016/125)

That the Rodney Local Board:

a)      approve Option 4 “Pre-fabricated buildings and enhanced exterior linking” as detailed in the agenda report, as the preferred option for the expansion of the Kumeu Arts Centre.

b)      request that officers initiate consultation with the Kumeu Arts Centre Incorporated and work with them to obtain confirmation that Option 4 will meet the Kumeu Arts Centre’s needs in the short to medium term.

c)      request that officers proceed with the investigations and due diligence necessary to prepare for the granting of [$300k] Locally Driven Initiatives CAPEX to the Kumeu Arts Centre, including any planning, detailed designs and contract scope which may be required, and report back to the Rodney Local Board on progress at a business meeting in early 2017.

d)      note that $30,000 has been previously allocated in the approved 2016/2017 work programme (item 2574) for the costs associated with recommendation c).

e)      approve that, if no endorsement for Option 4 is gained from Kumeu Arts Centre Incorporated, officers work with the Kumeu Arts Centre Incorporated on progressing Option 2 “Expand to the north”, or a mix of the two options if that is the best agreed outcome.

Tātaritanga me ngā tohutohu / Analysis and advice

18.     A pre-fabricated building provides a practical solution to expand the Kumeu Arts Centre. The building is able to be installed quickly and economically, and relocated if required in the future.

19.     The Eco Pod C1 design provides multiple benefits:

·        Pre-fabricated Construction

o   Greater control within the factory environment, reduced defects and increased quality

o   Safe and secure construction conditions and weather protection

o   Reduced cost and time over traditional on site construction

o   Reduced material waste and energy efficiency

·        Transportable

o   Single site delivery of the finished product

o   Adaptable layout of the reserve land over time

o   Easily moved to another site if required

·        Cost effective

o   Cheaper than traditional construction

o   Multi-use design for efficiency of space

o   Saleable in the future if circumstances change

·        Sustainable

o   Low impact with a light footprint on the earth

o   Constructed from renewable materials and includes energy efficient LED lighting

·        Minimal disruption

o   Minimal disruption to the existing Kumeu Arts Centre facility and reserve during construction

o   No construction site mess and waste

·        Adaptable

o   Adaptable floorplan to meet the needs of the Kumeu Arts Centre

o   Additional features can be added in the future including decking and shade awnings

20.     The alternative options of the BuildSmart classroom, Cube (Modena) and pre-fabricated house are considered less suitable for a public art centre, due to:

·        the form, shape and requirement for the building to fit well with the adjacent building and surrounding development of the Huapai Hub

·        accessibility and connection with the Huapai Hub through indoor/outdoor flow

·        less flexibility with the internal layout

·        cost.

21.     The floorplan of the Eco Pod C1 has been customised in collaboration with the Kumeu Arts Centre as part of the design process. Windows, doors and walls have been repositioned to provide for both workshop and gallery space (Refer to Attachment A – Kumeu Arts Centre Concept Plans).

22.     The building will be located adjacent to the existing Kumeu Arts Centre facility and within the area of the Huapai Hub development. The project will complement the Huapai Hub and the new building has been included as part of the draft revised landscape design for this area (Refer to Attachment B – Kumeu Arts Centre Location Plan).

23.     Connection with both the existing Kumeu Arts Centre facility and the Huapai Hub has been considered throughout the design process. The Eco Pod C1 fits well into the available space and the exterior construction materials will complement those of the Huapai Hub development. Wide ranchslider doors incorporated into the design provide easy access and flow between the buildings and Huapai Hub area.

24.     The Eco Pod C1 is manufactured in Dairy Flat by a local business, and transportation costs will therefore be kept to a minimum.

25.     In the longer term it is envisaged that the library, service centre and arts centre will be redeveloped and at that time this building may be relocated for use elsewhere in Rodney.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

26.     The local board indicated their support of the basic concept design at a workshop on 31 May 2018.

27.     Since then, council have worked collaboratively with Kumeu Arts Centre representatives to refine the design to meet the needs of the group.

Tauākī whakaaweawe Māori / Māori impact statement

28.     Engagement with mana whenua on this project has not been undertaken. Mana whenua were invited to take part in the community engagement process for the Huapai Hub but no response was received.

Ngā ritenga ā-pūtea / Financial implications

29.     In 2016 the project was added to the work programme and funding of $300,000 from the local board Locally Driven Initiatives (LDI) Capex budget was identified as required.  The local board resolved to prepare for the granting of $300,000 LDI Capex to the Kumeu Arts Centre (Resolution number RD/2016/125).

30.     As the proposed new building will be a council owned asset delivered with council funding, it is not possible to grant fund a third party, in this case the Kumeu Arts Centre Inc, to deliver the building on councils’ behalf.

31.     Construction, transportation of the building to site, consenting and connection to services is planned for within the available budget. Additional structural elements such as decking and shade awnings are not included and if required would need to be funded separately.

32.     It is recommended that additional funding of $50,000 LDI Capital funding is allocated to the project in the 2018/2019 financial year work programme to cover contingencies.  The project cost estimate was completed during the concept design phase and unforeseen items have been identified through the development of the detailed design. These items relate to the underground services and connections, building foundations and an additional concrete path to the building to meet accessibility requirements.

33.     It is recommended that the Chairperson of the Rodney Local Board Parks and Recreation Committee is delegated the authority to approve the use of any remaining funds, including contingency, on additional minor works to the arts centre such as decking or landscaping.

Ngā raru tūpono / Risks

34.     Resource consent is required for the building. The Huapai Hub development also requires resource consent for the stage area. One consent application is currently being prepared for both projects. The preparation and processing of this consent may have an impact on the time frame for construction.

35.     Council is required to provide formal car parking as part of the development of the site and this has been included in the design of the Huapai Hub. The area is currently gravelled, and may need to be upgraded to meet the resource consent requirements. The cost for the development of the car park is excluded from this project.

36.     The car park may be eligible for renewal funding and this will be investigated as part of the Huapai Hub project. Additional LDI funding for the car park may be required if renewal funding is not available.

Ngā koringa ā-muri / Next steps

37.     If the recommendation is supported by the local board, the project will be progressed through to construction.

38.     The indicative time frame for completion is in quarter three of financial year 2019 (February – March 2019). This is dependent on the resource consent and procurement processes.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Concept Plans

141

b

Location Plan

143

     

Ngā kaihaina / Signatories

Author

Angela Levet – Senior Growth Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 



Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 



Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

Rodney Greenways - feasibility studies (Kumeu, Omaha, Riverhead and Wellsford)

 

File No.: CP2018/17161

 

  

Te take mō te pūrongo / Purpose of the report

1.       To approve four feasibility reports, each of which assesses the feasibility of developing priority greenway routes within Kumeu, Omaha, Riverhead and Wellsford.

Whakarāpopototanga matua / Executive summary

2.       The Rodney Local Board approved the allocation of funding in financial year 2017/2018 to undertake feasibility studies on four proposed greenways routes. The routes were identified within previously aaadopted Rodney Greenways Plans.

3.       The feasibility study reports have been completed and feasible route options identified for each of the priority routes. Five routes require approval from landowners to enable public access.

4.       Two local board workshops were held on 12 July 2018 and 9 August 2018 to present the four draft feasibility study reports, and to seek feedback from the local board prior to the reports being finalised. The local board indicated their support of the key findings within the four reports at the workshops.

5.       Budget allocation for design and resource consent for one or more priority routes has been made for the 2018/2019 financial year.

6.       The local board has requested a further workshop to determine the routes to be progressed to detailed design and consenting.

7.       It is recommended that the local board adopt the four feasibility study reports.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      adopt the following four greenways feasibility study reports, all dated August 2018 being Attachments A to D of the agenda report respectively:

i)        Kumeu River Greenways Feasibility Study Report

ii)       Omaha Greenways Feasibility Study Report

iii)      Riverhead, Victoria Street Greenways Feasibility Study Report

iv)      Centennial Park Greenways Feasibility Study Report.

b)      note that a budget of $150,000 Locally Driven Initiative Opex funding has been allocated in financial year 2019 for detailed design of priority routes, and in order to deliver that work before the end of the financial year a decision is required to be made on the priority routes prior to December 2018.

 


 

Horopaki / Context

Background

8.       The Rodney Local Board adopted three greenways plans between July 2015 and June 2017. The adopted plans and the number of priority routes contained within each are:

Title

Adopted

Priority routes

Wellsford Greenways

July 2015

5

Rodney Greenways, Local Paths Plan

Kumeu, Huapai, Waimauku and Riverhead

December 2016

11

Rodney Greenways, Paths and Trails Plan

Pūhoi to Pakiri,

June 2017

28

9.      A set of criteria for prioritising Rodney Greenways priority routes was developed in August 2017 with input from the local board. The criteria were used to develop a scoring matrix to prioritise the adopted greenways plan routes and identify those to be progressed first.

10.     Four routes identified within the plans were prioritised by the local board for further investigation and feasibility. This was resolved on at the Transport, Infrastructure and Environment Committee business meeting on 16 November 2017 (RODTP/2017/54):

11.     Work on the four feasibility study reports commenced in April 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

Design Principles

12.     The feasibility study reports continue on from the Greenways Plans and provide a summary of the feasibility of the identified routes. The reports outline a variety of routes for shared walkway and cycleways, creating connections between green open spaces and residential subdivisions.

13.     The design principles for the routes have been formulated from a collaboration of best practice walking and cycling standards, the Auckland Design Manual, the Local Path Design Guide (March 2017) and Auckland Transport Code of Practice Chapter 13 - Cycling Infrastructure Design. The key principles are that the paths must be safe, connected, accessible, comfortable and enabling.

14.     The reports have been compiled following a combination of on-site investigations, research and community engagement.

Engagement

15.     Engagement with the local communities and mana whenua was one of the key foundations to developing the Rodney Greenways Plan documents. Further engagement with these groups throughout the development of the feasibility study reports has helped to shape the final documents.

Key Findings

Kumeu

16.     The proposed priority route is a shared path linking the Esplanade Reserve, Kumeu River Huapai, to the Kumeu town centre. A new walkway/cycleway along this route would provide a safer, more pleasant connection between the Huapai and Kumeu town centres away from State Highway 16.

17.     The feasibility study identified that the route had significant benefits measured against the design principles and is feasible to progress further. The project would be dependent on the integration and interface with the Healthy Waters Kumeu River Floodway project, access across one privately owned property, resource consent and funding (Attachment A to the agenda report – Kumeu River Greenway Feasibility Study Report).

Omaha

18.     A variety of routes for shared paths located around the Omaha sandspit have been identified. Seven sections are proposed and each route has been designed to be built as a stand-alone section that functions in a greater overall scheme. Three different options are included for paths that access through or around the Taniko Wetlands.

19.     The priority route for the Omaha Beach Community (OBC) is a link between Omaha Drive and Omaha Golf Club. The path route is located within both the Auckland Transport road corridor and the Omaha Golf Course boundary. Auckland Transport has been consulted and supports the path proposal (Attachment B to the agenda report – Omaha Greenways Feasibility Study Report).

20.     The proposed routes are feasible, subject to further work including detailed investigations and design, land-owner permission, resource consents and funding availability.

Riverhead

21.     The location of the priority greenway project for Riverhead is an unformed legal road, named Victoria Street, linking the Riverhead War Memorial Park to the edge of Rangitopuni Creek on the eastern side of the township. This greenway route also includes connections to adjacent sections of unformed roads on George Street, Sussex Terrace and Kent Street.

22.     The proposed route will improve the connection between Riverhead township to the river’s edge, and contribute significantly to improving the ecology of the area through the eradication of invasive species.

23.     A significant portion of the greenway crosses unformed roads that are administered by Auckland Transport. Auckland Transport is generally supportive of the proposed shared path and boardwalks (Attachment C to the agenda report – Riverhead, Victoria Street Greenway Feasibility Study Report)

24.     The route is feasible, subject to further work including detailed investigations and design, land-owner permission, resource consents and funding availability.

Wellsford

25.     Several proposed routes for shared paths located around Wellsford Centennial Park and through to the town centre have been identified. Four path sections have been proposed and two of these have been designed to be built as stand-alone sections.

26.     Two of the routes are circuits within Wellsford Centennial Park. The circuit around the south of the park is a priority route for the community of Wellsford, creating an amenity around the park, tennis courts and bush adjacent to the area.

27.     A shared path linking the town centre and Wellsford Centennial Park was identified as an option. The route would involve crossing the railway line and private property and is only feasible if land owner access permission, easements and approval from Kiwi Rail can be obtained (Attachment D to the agenda report – Centennial Park Greenway Feasibility Study Report).

28.     The proposed park circuits are considered feasible subject to land owner approval and further work including detailed investigations and design, resource consents and funding availability.

Recommended priority routes

29.     At a local board Greenways meeting on 16 August 2018, local board members present indicated to staff that a future workshop is required with all members after the feasibility reports have been adopted, to identify the priority routes to be progressed to detailed design. In order to complete the detailed design within financial year 2019, a decision from the local board on the priority routes will be required prior to December 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

30.     Engagement with the four local communities has formed a key part of the process and has helped to clarify the priority routes. There is support for developing the greenways in the future.

31.     The draft feasibility study reports were presented to the local board at two workshops on 12 July 2018 and 9 August 2018. The local board indicated their support of the findings within the four reports.

Tauākī whakaaweawe Māori / Māori impact statement

32.     Mana whenua were briefed on the Rodney Greenways Feasibility Studies project at the NorthWest Mana Whenua Hui on 4 April 2018.

33.     Ngati Wai, Ngati Whatua o Kaipara and Ngati Manuhiri confirmed their interest and that the application of Te Aranga Design Principles would be an appropriate starting framework for this project.

34.     Site visits to all four areas were attended by iwi representatives and feedback on place based applications for each principle was provided.

Ngā ritenga ā-pūtea / Financial implications

35.     Funding of $250,000 from the local board Locally Driven Initiatives (LDI) operational budget was allocated to the project by the Transport, Infrastructure and Environment Committee, at a business meeting on 16 November 2017 (RODTP/2017/54). Feasibility study work to date has cost $210,000. Funding of $40,000 is available for further work on progressing the next phase of detailed design.

36.     In addition, the local board has allocated $150,000 of LDI operational budget in the work programme in financial year 2018/2019 for detailed site investigations, costings and design of one or more of the identified priority routes.

37.     There is currently no budget allocation for construction of the greenways and the cost of building any of the routes will be significant.

38.     It is envisaged that once the study reports are adopted, local communities will be able to advocate for and leverage further funding from various sources to continue developing the projects.


 

39.     The cost to complete detailed design, consultation, easements, consenting and construction of some routes may make these proposed options less feasible than other routes. Initial cost estimates have been completed. More accurate cost estimates will be undertaken as part of the detailed design work when priority routes have been identified.   

Ngā raru tūpono / Risks

40.     There is a risk that the completed feasibility study reports may create an expectation within the community that the greenways paths will all be funded and constructed in the near future by council.

Ngā koringa ā-muri / Next steps

41.     If the recommendation is supported by the local board, the feasibility study reports will guide the development of future priority greenways routes within the Kumeu, Omaha, Riverhead and Wellsford communities.

42.     Funding allocated in financial year 2018/2019 will enable detailed site investigations and design of one or more of the identified priority routes to commence.

43.     A workshop will be held with the local board to identify the priority routes to be progressed to detailed design.

44.     The routes identified within the feasibility study reports will require further detailed investigations, design, land owner approval and any regulatory and/or consenting requirements to be met before physical works can commence.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Kumeu River Greenway Feasibility Study Report (Under Separate Cover)

 

b

Omaha Greenways Feasibility Study Report (Under Separate Cover)

 

c

Riverhead, Victoria Street Greenway Feasibility Study Report (Under Separate Cover)

 

d

Centennial Park Greenway Feasibility Study Report (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Author

Angela Levet – Senior Growth Development Specialist

Authorisers

Rod Sheridan – General Manager Community Facilities

Rob Cairns – Head of Investigation and Design

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

Variation of lease to Helensville Tennis Club Incorporated to record its maintenance responsibilities for its courts within its lease area at Rautawhiri Park, Helensville

 

File No.: CP2018/16721

 

  

Te take mō te pūrongo / Purpose of the report

1.       To approve the variation of the community lease to Helensville Tennis Club Incorporated to record its maintenance responsibilities for its courts within its lease area at Rautawhiri Park, Helensville.

Whakarāpopototanga matua / Executive summary

2.       The Helensville Tennis Club Incorporated has an existing community lease entered into with Auckland Council for the pavilion and four of the eight tennis courts at Rautawhiri Park. The lease commenced 1 October 2015 for one term of five years and provides for one right of renewal for a term of five years which finally expires on 30 September 2025.

3.       In 2017, council staff discovered that an omission had been made in drafting the club’s community lease agreement in that the agreement was silent on the maintenance responsibilities of the four tennis courts. This meant that neither the club nor council was required to undertake maintenance.

4.       Council has undertaken and recently completed renewal works to all the courts at Rautawhiri Park comprising the netball and tennis courts, including the four tennis courts within the club’s lease area.

5.       This report recommends that the Rodney Local Board, Parks and Recreation Committee approve the variation of the community lease to Helensville Tennis Club Incorporated to record that the club is responsible for maintaining the courts within its lease area at Rautawhiri Park, Helensville.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      approve the variation to the community lease to Helensville Tennis Club Incorporated to record that the club is responsible for the maintenance of the four tennis courts  within its lease area on land legally described as being Part Te Tou Kauri Block and Part Rautawhiri No 3 Block at Rautawhiri Park, Helensville (Attachment A to the agenda report) subject to the following terms and conditions:

i)        date of variation - effective 21 September 2018

b)      all other terms and conditions will accord with the lease agreement dated 13 October 2016.

Horopaki / Context

6.       This report considers the leasing issues with respect to the Helensville Tennis Club Incorporated’s occupation of a portion of Rautawhiri Park, Helensville.

7.       The Rodney Local Board Parks and Recreation Committee is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu / Analysis and advice

Land

8.       Rautawhiri Park at 164 Rautawhiri Road, Helensville comprises 11.7359 hectares and is described as being Part Te Tou Kauri Block and Part Rautawhiri No 3 Block. The land is contained in one title (NA548/251) and held in fee simple by the Auckland Council as a classified recreation reserve and subject to the provisions of the Reserves Act 1977.

The club’s community lease and requirement for variation

9.       The club’s existing lease agreement records the lease area (Attachment B to the agenda report) but the clause relating to maintenance responsibilities refers exclusively to the ‘”building” and omits the four courts. Thus, a variation to the lease agreement is required to record the club’s responsibilities for the courts.

10.     Council staff discussed the proposed variation with the club’s key representative. The club’s maintenance responsibilities will ‘mirror’ those for the pavilion and include the cleaning, maintaining and repairing any damage to the courts outside of matters that would be considered fair wear and tear.

11.     As council has undertaken the recent works to the club’s four courts to bring them up to fit-for-purpose standard, the club is effectively getting new courts. As such, it is likely that the maintenance costs to the club will be minimal for the remainder of its lease term.

Council’s and the club’s works to the courts

12.     The physical works on the tennis courts were completed in July 2018. In August, the contractor completed asphalt concrete sealing on the tennis courts. The fencing and marking job has also been undertaken with the expected completion by 15 August 2018 subject to weather delay (Attachment C to the agenda report).

13.     The Helensville Tennis Club is planning to commence laying artificial synthetic turfs on the leased tennis courts in early September 2018. These works are anticipated to take one week.

14.     The artificial synthetic turf is, under the lease agreement, considered to be a club improvement. As such, the club will be responsible for all costs (including renewal or replacement) associated with the synthetic turf. The new artificial synthetic turf may be recorded in the variation as an amendment to the Maintenance Schedule.

The club’s sports and community initiatives 2017

15.     The club offers a number of initiatives to widen and diversify its membership base and include the economically disadvantaged who might otherwise be prevented from participating in the activities offered by the club. It is very important to the club that its membership reflects the varying socio-economic levels that exist in Helensville’s growing area. 

16.     One initiative involves offering subsidised coaching to children from four to 18 years of age which has benefitted over 30 primary and secondary school students in lower decile schools. The nine-week term costs them $22.50 each.  The club is also in the process of working with Harbour Sport and Kiwi Tennis, its coaching company, to run tennis lessons in both Helensville Primary School and Kaipara College. This will introduce over 400 children over four weeks, to the sport of tennis. 

17.     The club’s aim is to continue introducing new students to tennis, teach teachers to run tennis programmes, and identify students who might want to go further with the sport and perhaps coach in the future.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18.     At its business meeting of 15 June 2017, the Rodney Local Board approved the Community Facilities 2017/2018 Work Programme. In addition, the local board resolved to request that staff investigate an amendment to the scoping of its proposed works to the Rautawhiri courts to include the preparation of the surface and underpinnings at the adjacent courts currently leased to the Helensville Tennis Club Resolution number RD/2017/102 as shown in Attachment D to the agenda report.

19.     The recommendations within this report support the Rodney Local Board Plan 2017 outcome for parks and sports facilities that everyone can enjoy.

Tauākī whakaaweawe Māori / Māori impact statement

20.     Engagement with the 14 iwi identified as having an interest in the Rodney Local Board geographical area was undertaken during March to June 2015, prior to the granting of the new community lease to the club. There are no subsequent changes in use or operational activities being conducted on the land and no further engagement is required.

Ngā ritenga ā-pūtea / Financial implications

21.     There are no direct financial implications for council in addition to the costs involved in the renewal works on the courts at Rautawhiri Park, Helensville.

Ngā raru tūpono / Risks

22.     Should the Rodney Local Board Parks and Recreation Committee resolve not to approve the variation to the lease agreement, the terms and conditions of the existing agreement will prevail and neither party will be responsible for the maintenance over the four courts.

Ngā koringa ā-muri / Next steps

23.     Subject to the Rodney Local Board Parks and Recreation Committee approval to the variation, council’s community leasing staff will work with the club to finalise the necessary documentation.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

GIS Aerial view showing lease areas and club's consequential areas of maintenance responsibilities

155

b

Sheet 46C from Rautawhiri Park Reserve Management Plan

157

c

Auckland Council plan showing works to Rautawhiri Park courts

159

d

Excerpts from Resolution number RD/2017/102

161

     

Ngā kaihaina / Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

New community lease to The Kaipara Flats Sports Club Incorporated at Bourne Dean Reserve, Kaipara Flats

 

File No.: CP2018/16729

 

  

Te take mō te pūrongo / Purpose of the report

1.       To grant a new community lease to The Kaipara Flats Sports Club Incorporated for the area it occupies at Bourne Dean Recreation Reserve, Kaipara Flats.

Whakarāpopototanga matua / Executive summary

2.       The Kaipara Flats Sports Club has two distinct existing leases entered into with the former Rodney District Council. The initial lease is for the tennis courts and the subsequent lease is for the clubrooms. Both leases have expired and are currently holding over on a month-to-month basis on the existing terms and conditions.

3.       The club has formally applied to Auckland Council for a new community lease for its area occupied at Bourne Dean Recreation Reserve comprising its clubrooms, tennis courts, netball court, pavilion, gym/storeroom, storage area and water tank.

4.       The club occupies a portion of Crown owned land legally described as Part Lot 7 Parish of Kourawhero which is subject to Section 122 of the Ngāti Whātua o Kaipara Claims Settlement Act 2013. As such, the grant of any new lease by council over this parcel must be made subject to the requirements of both the Reserves Act 1977 and the Ngāti Whātua o Kaipara Claims Settlement Act 2013.

5.       This report recommends that the Rodney Local Board, Parks and Recreation Committee grant a new community lease to the club for its area occupied at Bourne Dean Recreation Reserve.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      grant a new community lease to The Kaipara Flats Sports Club Incorporated for its area occupied (approximately 3,216m² more or less) at Bourne Dean Recreation Reserve, 903 Kaipara Flats Road, Kaipara Flats (Attachment A to the agenda report) subject to the following terms and conditions:

i)        term – 10 years commencing 1 October 2018 with one right of renewal for 10 years

ii)       rent $1.00 plus GST per annum if demanded

iii)      the approved The Kaipara Flats Sports Club Incorporated Community Outcomes Plan will be attached to the new lease document

iv)      all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012, the Bourne Dean Recreation Reserve Management Plan adopted by the former Rodney District Council 28 July 2000, the Ngāti Whātua o Kaipara Claims Settlement Act 2013 and the Reserves Act 1977.

b)      approve The Kaipara Flats Sports Club Incorporated Community Outcomes Plan (Attachment B to the agenda report).

 

Horopaki / Context

6.       This report considers the leasing issues with respect to The Kaipara Flats Sports Club Incorporated occupation of a portion of Bourne Dean Recreation Reserve, Kaipara Flats.

7.       The Rodney Local Board, Parks and Recreation Committee is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu / Analysis and advice

8.       Bourne Dean Recreation Reserve is located at 903 Kaipara Flats Road and is approximately half of a kilometre east of Kaipara Flats Township (Attachment C to the agenda report). Bourne Dean Recreation Reserve comprises 7.5137 hectares and is made up of two separate parcels of land as follows:

Part Lot 7 Parish of Kourawhero comprising 6.0703 hectares, classified as recreation reserve and subject to the provisions of the Reserves Act 1977 and the Ngāti Whātua o Kaipara Claims Settlement Act 2013.

Held by the Crown through the Department of Conservation and vested in Auckland Council, in trust, for recreational purposes.

Lot 153 Parish of Kourawhero comprising 1.4435 hectares, classified as recreation reserve and subject to the provisions of the Reserves Act 1977.

Held by Auckland Council in fee simple.

9.      The club’s improvements comprise clubrooms, tennis courts, netball court, pavilion, gym/storeroom, storage area and water tank. All the club’s improvements are well maintained and managed.

10.     The Bourne Dean Hall and Reserve Advisory Committee, who have over-sight of the reserve, support the grant of a new community lease to the club (Attachment D to the agenda report).

The lease

11.     The club has two distinct existing leases entered into with the former Rodney District Council as follows:

·    a lease for the clubrooms which commenced 1 June 1993 for one term of 19 years

·    a lease for the tennis courts which commenced 1 December 1992 for one term of 19 years.

12.     Both leases have expired and are currently holding over on a month-to-month basis.

13.     The club’s proposed new community lease is contemplated and in conformity with the Bourne Dean Reserve Management Plan adopted by the former Rodney District Council 28 July 2000 and the club’s recreation activities align with the land classification.

The club

14.    The Kaipara Flats Rugby-Football Club Incorporated was incorporated under the Incorporated Societies Act 1908 on 23 July 1973 and changed its name to The Kaipara Flats Sports Club Incorporated on 22 July 1991.

15.     The club has approximately 500 members and caters for a number of sporting codes including the following:

·    Rugby union

·    Cricket

·    Netball

·    Tennis

·    Petanque

·    Wood chopping.

16.     Council staff have worked with the club’s key representatives to draft and agree on a community outcomes plan. Subject to the Rodney Local Board Parks and Recreation Committee resolving to grant a new community lease to the club, the community outcomes plan will be appended as a schedule to the new lease agreement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     At its workshop of 8 March 2018, the Rodney Local Board Parks and Recreation Committee was presented with a memorandum on the proposal at which time no concerns were raised.

18.     The recommendations within this report support the Rodney Local Board Plan 2017 outcomes for:

·        communities are influential and empowered

·        parks and sports facilities that everyone can enjoy.

Tauākī whakaaweawe Māori / Māori impact statement

19.     The club occupies a portion of the Crown owned parcel legally described as Part Lot 7 Parish of Kourawhero which is subject to Section 122 of the of the Ngāti Whātua o Kaipara Claims Settlement Act 2013.

20.     In essence, Section 122 of the Act entitles Ngāti Whātua o Kaipara to a right of first refusal (RFR) on this parcel should the Crown take the land for treaty purposes at any time in the future.

21.     Council staff engaged with Ngā Maunga Whakahii o Kaipara (the development arm of Ngāti Whātua o Kaipara) about the proposal. Engagement involved email contact with the environmental representative for Ngā Maunga Whakahii o Kaipara containing:

·    detailed information on the proposal, including land status, the club’s improvements, activities undertaken on the land and the community benefit provided by the sports facilities

·    an invititation to the iwi representative to hui and/or for a Kaitiaki site visit to comment on any spiritual, cultural or environmental impacts with respect to the proposal.

22.     Ngā Maunga Whakahii o Kaipara’s environmental representative submitted a number of conditions about land and water matters pertaining to the club’s occupation of the reserve. The representative’s conditions and council’s responses are detailed in the table below:

Conditions

Responses

Water Management: query on where the waste water is directed to (i.e. a network or the awa (river))?

Council’s contractor reported that the hall and sports club waste lines are connected to a comprehensive treatment system.

This consists of 8 pods (4 for each of the hall and the sports club respectively), 2 settling tanks, a filter, and pump to disposal field.  

There was nothing on site suggesting any problem with any of the system.  

Future Development: Drainage improvements to the playing fields, upgrading public toilets. As per the above comment, query as to where the water is draining/directed to?  

As above.

Further Landscaping/Enhancement of the stream area (riparian planting) – Nga Maunga Whakahii o Kaipara support native local eco sourced planting and a weed management plan be implemented as part of the lease conditions.  Nga Maunga Whakahii o Kaipara are happy to donate 1,000 trees towards this kaupapa.   Ngahere is a vital part of the mauri and mana of Ngā Maunga Whakahii o Kaipara awa (river) and rohe (geographical area).

The Kaipara Flats Sports Club Incorporated has had a planting programme (along the stream adjacent to the Bourne Dean Recreation Reserve) in place with council for the past four to five years. This will continue. 

23.    Ngā Maunga Whakahii o Kaipara signaled that it would tautoko (support) the new community lease subject to the above-tabled conditions, which have been satisfied.

24.     In addition to the engagement with Ngā Maunga Whakahii o Kaipara, council staff presented information on the new lease proposal to iwi representatives in attendance at the North West Mana Whenua Forum held at Orewa on 6 June 2018. Iwi representatives deferred any interests on this matter directly to Ngāti Whātua o Kaipara.

Ngā ritenga ā-pūtea / Financial implications

25.     There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

26.     Should the Rodney Local Board Parks and Recreation Committee resolve not to grant a new community lease to the club, this decision may:

·        materially affect the clubs ability to undertake its core activities

·        increase Auckland Council’s maintenance and renewal responsibilities in terms of the club’s improvements.

Ngā koringa ā-muri / Next steps

27.     Subject to the local board grant of a new community lease, council’s community leasing staff will work with the club to finalise a new lease agreement.

Ngā tāpirihanga / Attachments

No.

Title

Page

a

GIS Aerial view showing lease area to The Kaipara Flats Sports Club Incorporated at Bourne Dean Reserve

167

b

The Kaipara Flats Sports Club Incorporated Community Outcomes Plan

169

c

Locality plan

171

d

Letter of support from Bourne Dean Recreation Reserve Advisory Committee

173

Ngā kaihaina / Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

Variation and renewal of lease to Kumeu Arts Centre Incorporated at 300 Main Road, Huapai

 

File No.: CP2018/16890

 

  

Te take mō te pūrongo / Purpose of the report

1.       To grant a variation and renewal of the community lease to Kumeu Arts Centre Incorporated for the council-owned building at 300 Main Road, Huapai.

Whakarāpopototanga matua / Executive summary

2.       Kumeu Arts Centre Incorporated has a community lease with Auckland Council for the council-owned building it occupies and utilises as a community arts facility at 300 Main Road, Huapai. The community lease commenced 1 August 2013 for one term of five years and provides for a renewal term of five years, effecting final expiry of 31 July 2023.

3.       In accordance with clause 2 of the lease agreement dated 20 January 2014, the arts centre has formally applied to council to exercise its right to renew the lease. The arts centre has satisfied all its requirements relating to the renewal of its community lease.

4.       On researching relevant information about the proposal to renew the lease, council staff discovered the following irregularities with the lease agreement:

·        that the land was incorrectly described as Part Lot 1 DP 20544 comprising approximately 400m² more or less (it is legally described as Lot 1 DP 204544 and comprises 2.1157 hectares)

·        that the minimum public risk insurance cover was set at $5 million (it has subsequently been reduced to $2 million).

5.       A variation to the proposed renewal of the lease agreement will provide the opportunity to rectify the irregularities.

6.       This report recommends that the Rodney Local Board, Parks and Recreation Committee grant a variation and renewal of the community lease to the arts centre for the council-owned building located at 300 Main Road, Huapai.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      grant a renewal of the community lease to Kumeu Arts Centre Incorporated for the council-owned building (300m² more or less) it occupies and ultises as a community arts facility at 300 Main Road, Huapai (Attachment A to the agenda report) subject to the following terms and conditions:

i)        term – five years commencing 1 August 2018

ii)       rent - $1.00 plus GST per annum if demanded

iii)      subsidised maintenance fee - $500.00 plus GST per annum

iv)      all other terms and conditions will accord with the original lease agreement dated 20 January 2014 excepting the required amendments relating to b) as detailed below.

b)      grant a variation to the renewal of the community lease agreement to Kumeu Arts Centre Incorporated to correctly record the following:

i)        the legal description of the land being Lot 1 DP 204544 comprising 2.1157 hectares

ii)       the required minimum public risk insurance cover of $2 million.

Horopaki / Context

7.       This report considers the leasing issues with respect to the Kumeu Arts Centre Incorporated occupation of the Auckland Council-owned building at 300 Main Road, Huapai.

8.       The Rodney Local Board, Parks and Recreation Committee is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu / Analysis and advice

Land, building and lease

9.       The arts centre is located at 300 Main Road Huapai. The underlying land is legally described as Lot 1 DP 204544 and comprises 2.1157 hectares. Lot 1 DP 204544 is held by Auckland Council in fee simple and subject to the provisions of the Local Government Act 2002.

10.     For the past 14 years, the arts centre has occupied the council-owned building known as the ‘tin shed’ which was re-purposed from a works depot. The building comprises:

·        a gallery

·        arts space

·        an area for retail where locally-based artisans (whom are arts centre members) are provided with the opportunity to display and sell their crafts while earning recognition

·        a kitchen which currently doubles as an art wash-up area

·        toilet

·        small mezzanine area which is used for children’s art classes, language classes and storage.

11.     The arts centre is presently exploring the option to install an inexpensive flat-pack kitchen adjacent to the existing kitchen. The purpose being to ensure that it has separate areas for the preparation of food and drink and the required art wash-up. Council staff will seek the Rodney Local Board, Parks and Recreation Committee approval to any consequential landlord consent application relating to the option.

12.     The arts centre is currently working alongside the Rodney Local Board on a plan to install a relocatable building adjacent to the arts centre’s existing building. The arts centre’s occupation of any new premises would need to be dealt with by way of a lease for additional premises. If the arts centre wished to surrender its existing lease and enter into a new community lease for the entire area comprising the existing and relocatable buildings, any new lease would first need to be publicly notified.

13.     The current lease agreement to the arts centre provides for the grant of a renewal term of five years from 1 August 2018, effecting final expiry of 31 July 2023 subject to the following:

Conditions

Satisfaction of conditions

That the reference schedule provides for a renewal term.

The reference schedule provides for a renewal term.

That the tenant is not in breach of any of its obligations under the lease

The tenant has not been in breach of any of its obligations under the lease.

That the tenant has given to the council written notice that it wishes to renew the lease not less than three months before the end of the term.

The tenant initially advised council in August 2017 of its wish to renew its community lease.

That in the opinion of council, there is sufficient need for the required use and that the premises or any part of them are not required for any other purpose in the public interest.

The need for the required use is clearly evident by the arts centre’s current membership of 358 adults (membership for children is free of charge).

 

Community outcomes plan

14.     The arts centre has a community outcomes plan appended as a schedule to its community lease. The purpose of a community outcomes plan is for a community lessee to evidence the benefit it provides to its local communities in exchange for the benefit it derives from having a community lease at a rental of $1.00 per annum if demanded.

15.     The community outcomes plan cites ‘outcomes’ from the relevant local board plan and the Auckland Plan from which annual performance measures are agreed and targets set. The table below contains selected information on the arts centre’s targets and achievements between July 2016 and June 2017:

Performance measures

Target

Achievements

Provide opportunities for the community to participate in creative activities.

Five groups per week.

283 programmes on offer.

6525 participants in programmes.

10171 visitors to the arts centre.

Encourage and support a range of community events and cultural festivals that reflects the diversity of cultures in Auckland.

Offer exhibitions throughout the year that reflect Auckland’s regional diversity.

One per annum.

The arts centre provides exhibitions for minority ethnic groups.

The arts centre

16.    The Kumeu Arts Centre Incorporated was incorporated under the Incorporated Societies Act 1908 on 22 August 2002.

17.     The arts centre provides a range of artistic services to its community such as classes, music nights, workshops, events, fundraising auctions, exhibitions and un-tutored groups. The arts centre works alongside other community groups (special needs providers, rest homes, mental health recovery groups, local schools and pre-schools and minority ethnic groups).

18.     The arts centre has been working closely with Huapai Hub convening group to ensure that the Huapai Hub’s development plans for the area behind the arts centre’s existing building integrate well with the arts centre’s development plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     At its business meeting of 19 July 2018, the Rodney Local Board approved the 2018/2019 Community Facilities Work Programme (resolution number RD/2018/86). The renewal of the community lease to Kumeu Arts Centre Incorporated is included in the community leasing work programme.

20.     The recommendations within this report support the Rodney Local Board Plan 2017 outcomes for:

·        communities are influential and empowered

·        arts and culture is vibrant and strong.

Tauākī whakaaweawe Māori / Māori impact statement

21.     There are no changes in use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea / Financial implications

22.     There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

23.     Should the Rodney Local Board, Parks and Recreation Committee resolve not to grant the renewal of the community lease to the arts centre, this decision may materially affect the art centre’s ability to undertake its core activities. Additionally, council has a contractual obligation to effect the renewal if the conditions under the renewal provision have been met.

Ngā koringa ā-muri / Next steps

24.     Subject to the local board grant of a renewal and variation of community lease, council’s community leasing staff will work with the arts centre to finalise the renewal of lease documentation.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

GIS aerial view showing lease of council land and building to Kumeu Arts Centre Incorporated outlined in red and marked A on the plan

179

     

Ngā kaihaina / Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

Renewal of community lease to Ahuroa School Board of Trustees, 1347 Ahuroa Road, Ahuroa

 

File No.: CP2018/17068

 

  

Te take mō te pūrongo / Purpose of the report

1.       To grant the renewal of the community lease to Ahuroa School Board of Trustees at 1347 Ahuroa Road, Ahuroa.

Whakarāpopototanga matua / Executive summary

2.       The Ahuroa School Board of Trustees has an existing community lease for council-owned land adjacent to Ahuroa School entered into with the former Rodney District Council. The purpose of the lease is for the outdoor swimming pool and ancillary facilities for use by the school and the local community.

3.       The lease commenced 1 October 2008 for one term of 10 years and provides for one renewal term of 10 years, effecting a final expiry date of 30 September 2028. In accordance with the lease agreement dated 22 October 2008, the trustees have formally applied to council to grant the renewal of the lease.

4.       This report recommends that the Rodney Local Board Parks and Recreation Committee grant a renewal of the community lease to the Ahuroa School Board of Trustees for a term of 10 years from 1 October 2018.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      grant a renewal of the community lease to Ahuroa School Board of Trustees for the parcel of land legally described as Allotment 128, Parish of Ahuroa, comprising 4,350m² (more or less) at 1347 Ahuroa Road, Ahuroa (Attachment A to the agenda report) subject to the following conditions:

i)        term – 10 years commencing 1 October 2018

ii)       rent - $10.00 per annum if demanded

b)      all other terms and conditions will accord with the original lease agreement dated 22 October 2008.

Horopaki / Context

5.       This report considers the leasing issues with respect to the renewal of the community lease to the Ahuroa School Board of Trustees at Ahuroa.

6.       The Rodney Local Board Parks and Recreation Committee is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu / Analysis and advice

Land and swimming facilities

7.       Ahuroa is located south-west of Warkworth equidistant between State Highway 1 and Kaipara Coast Highway (Attachment B to the agenda report). The parcel of land legally described as Allotment 128, Parish of Ahuroa is held in fee simple by Auckland Council under the Local Government Act 2002.

8.       The Ahuroa School owned and operated swimming pool facilities are available for use by the school and the community, seven days per week between October and April every year.

The lease

9.       The current lease agreement to the trustees provides for the grant of a renewal term of 10 years from 1 October 2018, effecting final expiry of 30 September 2028 subject to the following:

Conditions

Satisfaction of conditions

That the reference schedule provides for a renewal term.

The reference schedule provides for a renewal term.

That the tenant is not in breach of any of its obligations under the lease.

The tenant is and has not been in breach of any of its obligations under the lease.

That the tenant has given to the council written notice that it wishes to renew the lease not less than three months before the end of the term.

The tenant submitted its formal application to council in June 2018 to renew its community lease.

That in the opinion of council, there is sufficient need for the required use and that the premises or any part of them are not required for any other purpose in the public interest.

The need for the required use is evident as the school pool facilities provide for educational and recreational activities for the school students and other users in the rural community of Ahuroa.

Status of Ahuroa School Board of Trustees (as lessee)

10.     The operative lease dated 22 October 2008 identifies the Ahuroa School Board of Trustees as lessee. Section 93 of the Education Act 1989 makes it a compulsory requirement for state schools and special institutions to have a board of trustees. Ahuroa School Board of Trustees is constituted under Part 9 and Part 12 of the Act.

11.     Under the Crown Entities Act 2004, school boards of trustees constituted under the Education Act 1989 are determined to be Crown Entities and are bodies corporate as such. Consequently, the Ahuroa School Board of Trustees, as a legal entity, can enter into and formalise the lease agreement.

Community Facilities 2018/2019 work programme

12.     Due to an administrative error this community lease renewal was omitted from the list of projects on the Community Facilities 2018/2019 work programme on which the local board resolved to approve at its business meeting of 19 July 2018 (resolution number RD/2018/86). It has subsequently been added to the respective work programme for consideration in the quarter one report due in October 2018

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     The recommendations within this report support the Rodney Local Board Plan 2017 outcomes for:

·       communities are influential and empowered

·       parks and sports facilities that everyone can enjoy.

Tauākī whakaaweawe Māori / Māori impact statement

14.     There is no perceived impact on Maori as there are no changes in use or operational activities being conducted on the land.

15.     The Education Review Office undertook its most recent review of Ahuroa School and published its subsequent report 23 January 2018. The table below details excerpts from the Education Review Office report pertaining to Māori students:

Context

Excerpt

Progress made by the school principal and board since the previous (2016) review:

Overall student achievement has continued to improve. Disparity in outcomes for Māori students and boys has been reduced.

Significant school progress and improvement is most evident in the following areas with the development of:

Consultation with local hapū, Ngā Maunga Whakahii and whānau to introduce tikanga and te reo Māori in the curriculum and in school-wide practices.

Key next steps to maintain the school’s positive progress high priority should be given to:

More culturally responsive teaching practices, with a particular focus on Māori students succeeding as Māori and strengthening bicultural components of the curriculum for all children.

Ngā ritenga ā-pūtea / Financial implications

16.     There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

17.     Should the Rodney Local Board Parks and Recreation Committee resolve not to grant the trustees the renewal of its lease, this decision may:

·    materially affect the trustee’s ability to provide swimming facilities for its school children and local community.

·    increase Auckland Council’s maintenance responsibilities in terms of the school swimming pool.

Ngā koringa ā-muri / Next steps

18.     Subject to the grant of renewal of the community lease, council staff will work with the trustees to finalise the deed.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

GIS aerial view of community lease area to Ahuroa School Board of Trustees shown outlined in aqua and marked A on the plan at 1347 Ahuroa Road, Ahuroa

185

b

Locality plan

187

     

Ngā kaihaina / Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

Development of Open Space - Oraha Road, Huapai

 

File No.: CP2018/14634

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek approval for the proposed development of the new park at 43 Accolage Boulevard in Huapai by Capella who have developed the Oraha Road subdivision.

Whakarāpopototanga matua / Executive summary

2.       Development of the Oraha Road park will be carried out by Capella at their cost and vested in Auckland Council.

3.       Capella have engaged Bespoke Landscape Architects to design a playspace for the Oraha Road park. The concept design has been refined through consultation with the local board at a local board workshop on the 14th June 2018.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      approve the design for the playspace for the Oraha Road Park Proposed Concept Plan dated 10 July 2018 being Attachment A to the agenda report and support this playspace being accepted as a council asset.

Horopaki / Context

4.       Council was approached by the developer of the Oraha Road development, Capella, in March 2018 to install a playground at their cost within the new park at their development.

5.       A need has been identified for a new children’s play space in Huapai, Kumeu, and Kaukapakapa, and a strategic assessment has been undertaken in late 2017 for possible locations. The play space feasibility study was done as a response to growth in the Huapai  and Kumeu areas. The sites assessed as part of this review didn’t include the new park at the Oraha Road subdivision site or the new parks in the Huapai Triangle subdivision as the assets hadn’t been handed over to council yet.

6.       The Parks and Places Specialist advised that as the park at the Oraha Road development hadn’t been included in the playspace strategic assessment for Huapai, that it would complement planned playground developments and would likely be used by the adjacent local community.

7.       The park at 43 Accolage Boulevard is 4546m2 in size. Capella has worked with Bespoke Landscape Architects to develop a concept design that is intended for play for pre-schoolers and younger children 0-8 years.

8.       A concept package was presented to the local board at a workshop on 14 June 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

9.       Following a workshop with the local board and consultation with Community Facilities the Proposed Concept Plan (Attachment A) was finalised.

10.     Changes made to the original concept plan presented to the Local Board are as follows:

·        It was recommended to Capella to remove anything not fixed eg. the hip hop spinning seesaw which has been removed from the proposed concept plan.


 

·        The local board and Community Facilities also requested that the lower gully area shown on page four – stair access node concept plan is not completed and this area shall remain open and grassed. This has been removed in the final concept plan and two seats have been retained as per local board feedback.

·        It was requested that the compacted gravel walkways within the park and along the drainage reserve shall be replaced with a minimum 1.8m wide concrete path. The gravel footpath was approved as part of the subdivision and this has only been shown on the concept plan for context. If this is required to be concreted then this will need to be paid for by council.

·        All hoggin surfaces were requested to be removed from the design as this is a very high maintenance item which is not suitable for use adjacent to playground surfaces. The hoggin has been replaced with concrete, or cushion fall if there are safety issues with concrete.

·        The grass mounds have been removed due to issues with mowing gradients and that they often get worn out/rutted in the medium term due to use (particularly when ground is wet) and also because they get very dry in summer.

·        Stringy Cambrian Bark mulch has been proposed as safety surfacing below the log scramble to minimise migration down the slope.

·        A 100 litre rubbish bin has been requested and the concept plan updated to reflect this.

·        Specimen trees have been requested to all have root barriers to prevent infiltration into cushionfall areas

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     The local board has allocated decision making responsibility for the development of local parks within the Rodney Local Board area. The local board’s views and approval are sought on the proposed development of the Oraha Park.

12.     At the local board workshop on 14 June 2018 the local board feedback was to remove any play items that are not fixed down, like the hip hop spinning seesaw, and to use more natural play items. The development of the lower gully was requested to be removed and it was requested that the gravel footpaths be replaced with 1.8m wide concrete. The local board were in support of the orchard and the planting of fruit trees and raised the possible need for a public toilet. Feedback from the developer is that the footpath has been installed as part of the subdivision and that there is no need for a public toilet as the playground will mainly be used by local residents. If the local board would like to see a public toilet or concrete footpaths then this funding for this will need to come from council.

Tauākī whakaaweawe Māori / Māori impact statement

13.     No direct impacts on Māori arising from this development have been identified.

14.     The original subdivision was sent to mana whenua whose rohe is in the Rodney Local Board area and Te Kawerau a maki and Ngāti Whātua o Kaipara provided cultural impact assessments.

15.     Te Kawerau a maki recommended that cultural interpretation should occur through the incorporation of place names when the park is named, and if appropriate, the incorporation of cultural art and design elements to offset the impacts to the cultural and natural landscape.

16.     Ngāti Whātua o Kaipara also requested the opportunity to provide names for the park.

17.     No other recommendations in the cultural impact assessments are related to the park itself or directly impact the proposed playground. When the park is officially named then mana whenua will be consulted during that process.

Ngā ritenga ā-pūtea / Financial implications

18.     The local board has decision making responsibility for the development and management of Oraha Park as the asset has been vested to council. A high level assessment of the consequential opex per annum has been estimated by Community Facilities to be approximately $5,712 subject to detailed design. The consequential opex per annum is estimated to fall within a range between $5,197 (low) up to $10,640 (high) and are expected to commence following practical completion in accordance with an Infrastructure Funding Agreement that will be agreed. Practical completion is expected to be in the 2018/2019 financial year. It is anticipated that with local board support this playspace will be added into council’s asset register and council will be expected to commence maintenance of the playground in the financial year 2018/2019.

Ngā raru tūpono / Risks

19.     Risks for the delivery of the playground are cost escalation, and inadequate handover. These items will be managed via an Infrastructure Funding agreement that will be signed by both the developer’s representative and council to ensure that proper handover of all documents, warrantees, as-builts and producer statements occurs. Landowner approval will also be required before construction commencement. 

Ngā koringa ā-muri / Next steps

20.     The developer wishes to develop Oraha Park as soon as possible, once the local board’s approval is obtained. Parks staff have not been sent engineering details of the proposed park developments but when received, will review these to ensure the proposal meets council’s park construction standards.

21.     It is recommended that Parks Planning and Community Facilities staff review engineering detail once received.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Oraha Road Playspace Concept Design

193

     

Ngā kaihaina / Signatories

Author

Maylene Barrett - Senior Parks Planner

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

 



Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 



Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

Rodney Local Board Parks and Recreation Committee Workshop Records

 

File No.: CP2018/15484

 

  

Te take mō te pūrongo / Purpose of the report

1.       Attached are the Rodney Local Board’s Parks and Recreation Committee workshop records for Thursday 12 July and Thursday 9 August 2018.

Whakarāpopototanga matua / Executive summary

2.       The Rodney Local Board and its committees (Parks and Recreation, and Transport, Infrastructure and Environment) hold regular workshops.

3.       Attached for information are the records of the most recent workshop meeting of the Rodney Parks and Recreation Committee.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      note the workshop records for Thursday 12 July and Thursday 9 August 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop record, 12 July 2018

209

b

Workshop record, 9 August 2018

209

    

Ngā kaihaina / Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


 


 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 


 


 


Rodney Local Board Parks and Recreation Committee

20 September 2018

 

 

 

 

Deputation/Public Forum Update

 

File No.: CP2018/16140

 

  

Te take mō te pūrongo / Purpose of the report

1.       As part of its business meetings Rodney Local Board Parks and Recreation Committee has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Whakarāpopototanga matua / Executive summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      note the Deputation/Public Forum Update for September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Deputation/Public Forum Update

211

    

Ngā kaihaina / Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

20 September 2018