I hereby give notice that an ordinary meeting of the Upper Harbour Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 6 September 2018

6.30PM

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board Community Forum

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Uzra Casuri  Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Cindy Lynch

Democracy Advisor

 

30 August 2018

 

Contact Telephone: (09) 486 8593

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Upper Harbour Local Board Community Forum

06 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

8.1     Windsor Park Community and Multisport Hub update                                    6

8.2     Shore Junction: Update on the Takapuna facility                                            6

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Proposed mandatory phase out of single-use plastic bags                                     9  

12        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board Community Forum:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 2 August 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Windsor Park Community and Multisport Hub update

Te take mō te pūrongo / Purpose of the report

1.       To address the Upper Harbour Local Board to give an update on the development of the Windsor Park Community and Multisport Hub.

Whakarāpopototanga matua / Executive summary

2.       Andrew Diver and Bruce Mitcheson, from the Windsor Park Trust, will be in attendance to give members an update on the status of their redevelopment plans for Windsor Park.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from Andrew Diver and Bruce Mitcheson, from the Windsor Park Trust, and thank them for their attendance and presentation.

 

Attachments

a          Windsor Park Community and Multisport Hub presentation.......................... 73

 

8.2       Shore Junction: Update on the Takapuna facility

Te take mō te pūrongo / Purpose of the report

1.       To address the Upper Harbour Local Board to introduce the new facility in Takapuna and discuss their objectives for young people in the region.

Whakarāpopototanga matua / Executive summary

2.       Melanie Barr, Community Director from Shore Junction, will be in attendance to discuss development of programming at the facility, to share statistics for youth in North Harbour, and to illustrate how their organisation can complement the strong work already being done by local boards on the North Shore.

3.       Sonia Thursby, Chief Executive Officer from the YES Disability Resource Centre, will also be in attendance to discuss the relationship between themselves and Shore Junction.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from Melanie Barr from Shore Junction, and Sonia Thursby from the YES Disability Resource Centre, and thank them for their attendance and presentation.

 

Attachments

a          Shore Junction handout pack......................................................................... 89

b          Shore Junction newsletter - July 2018......................................................... 101

c         Shore Junction newsletter - August 2018.................................................... 103

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Upper Harbour Local Board Community Forum

06 September 2018

 

 

Proposed mandatory phase out of single-use plastic bags

 

File No.: CP2018/16235

 

  

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to:

·        outline the contents of Auckland Council’s draft submission on central government’s proposed mandatory phase-out of single-use plastic shopping bags

·        provide the Upper Harbour Local Board with an opportunity to provide input into the council’s draft submission, and to comment on the government’s proposal.

Whakarāpopototanga matua / Executive summary

2.       The Ministry for the Environment is consulting on a mandatory phase-out (ban) of single-use plastic shopping bags. The consultation document (refer Attachment B) outlines various options for reducing the use of such bags which includes a mandatory phase-out, a levy, or mandatory product stewardship.

3.       Auckland Council staff are developing a draft submission which includes the following points:

·        That Auckland Council supports option one in the consultation document, which is a total and mandatory ban. The inappropriate consumption, use and discarding of plastic bags has significant impacts on Auckland’s natural environment and its waste collection systems.

·        The ban should apply to all retailers who distribute single-use plastic shopping bags, rather than just the larger retailers, as an ‘incomplete’ ban would be less effective than a total ban.

·        Auckland Council supports the six-month phase out timeframe as proposed by the Ministry for the Environment.

4.       The regional Auckland Council submission will be recommended to the council’s Environment and Community Committee for its approval on 11 September 2018. The due date for submissions to the Ministry for the Environment is 14 September 2018.

5.       As outlined in ‘Allocation of decision-making for non-regulatory activities’, the Governing Body holds allocated decision-making responsibility for making submissions to central government on behalf of Auckland Council. However, local boards have the opportunity to provide their own views and preferences, which will be attached verbatim to the council’s official submission.

6.       All local board feedback needs to be received by the Environment and Community Committee before 11 September 2018 if it is to be considered within the regional submission. It is recommended that the Upper Harbour Local Board provide its views and preferences through formal resolution at this meeting, or delegate responsibility to the chairperson (in consultation with all local board members) to provide views and preferences on behalf of the board.

7.       The memo attached (refer Attachment A) prepared by the council’s Waste Planning team provides further information and advice regarding:

·        the genesis of and broader context regarding the need for controls for single-use plastic bags

·        the options available for managing and reducing the environmental impacts of single-use plastic bags

·        Auckland Council’s proposed position regarding those options

·        the process for local boards to provide feedback to the council’s Environment and Community Committee, which is required by Monday 10 September 2018.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      provide its views and preferences for appending to Auckland Council’s draft submission to the Ministry for the Environment, regarding the proposed mandatory phase-out of single-use plastic bags, noting that feedback is required by 10 September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Memo from General Manager of Waste Planning

11

b

Ministry for the Environment consultation document

15

      

Ngā kaihaina / Signatories

Authors

Cindy Lynch - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board Community Forum

06 September 2018

 

 

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Upper Harbour Local Board Community Forum

06 September 2018

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Windsor Park Community and Multisport Hub presentation                                                     Page 73

Item 8.2      Attachment a    Shore Junction handout pack                          Page 89

Item 8.2      Attachment b    Shore Junction newsletter - July 2018          Page 101

Item 8.2      Attachment c    Shore Junction newsletter - August 2018     Page 103


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06 September 2018

 

 

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