Upper Harbour Local Board

 

MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 20 September 2018 at 9.31am

 

present

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Uzra Casuri  Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

From 9.34am [Item 8.1]

 

Brian Neeson, JP

 

 


Upper Harbour Local Board

20 September 2018

 

 

1          Welcome

            The Chairperson opened the meeting and welcomed all.

 

 

2          Apologies

  

 

Resolution number UH/2018/105

MOVED by Member N Mayne, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)         accept the apology from Member J McLean for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number UH/2018/106

MOVED by Member B Neeson, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting held on Thursday, 16 August 2018 as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

8          Deputations

 

8.1

Preserve Bomb Point Action Committee

 

A PowerPoint presentation was provided at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2018/107

MOVED by Chairperson M Miles, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      thank Grant Dixon, Julienne Molineaux, and AJ MacFarlane from the Preserve Bomb Point Action Committee, for their attendance and presentation.

CARRIED

 

Attachments

a     20 September 2018 Upper Harbour Local Board: Item 8.1 - Preserve Bomb Point Action Committee presentation

 

 

Member J McLean entered the meeting at 9.34am

 

 

8.2

Harbour Hockey Charitable Trust / North Harbour Hockey Association: Lease renewals – Item 12

 

Resolution number UH/2018/108

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      thank Sharon Williamson and Darrell Simpson from the Harbour Hockey Charitable Trust, for their attendance and presentation.

CARRIED

 

 

Note:      Item 8.3 – Harbour Sport: Matariki event update was considered after Item 12 – New community lease to the Harbour Hockey Charitable Trust and a sub-lease with North Harbour Hockey Association Incorporated for the sand turf at Rosedale Park, Albany.

 

 

9          Public Forum

 

9.1

Helen Crook – Wainoni Park Pony Club

 

Resolution number UH/2018/109

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the public forum item from Helen Crook, District Commissioner for the Wainoni Park Pony Club, and thank her for attendance and presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 16 August 2018

 

Note:  the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 16 August 2018 were attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

 

 

12

New community lease to the Harbour Hockey Charitable Trust and a sub-lease with North Harbour Hockey Association Incorporated for the sand turf at Rosedale Park, Albany

 

The Community Lease Advisor was in attendance to support the item.

Letters of support from Albany United Football Club and Harbour Softball were provided at the meeting. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number UH/2018/110

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      approve the surrender of the North Harbour Hockey Association Incorporated lease dated 29 September 1989.

b)      grant a new community lease to Harbour Hockey Charitable Trust for the sand turf facility, being 450m2 (more or less) on part of Rosedale Park, 60 Paul Matthews Drive, Albany, described as Part Lot 133 Parish of Paremoremo (refer to Attachment A to the agenda report), subject to the following terms and conditions:

i)       term: 10 years commencing from the date of the commencement of the deed of lease between Auckland Council and the Harbour Hockey Charitable Trust for the North Harbour Hockey Stadium, with two 10-year rights of renewal, to align with the lease granted by the local board in December 2017 to the Harbour Hockey Charitable Trust for the construction of the North Harbour Hockey Stadium

ii)      rent: $1 plus GST per annum if requested

iii)     the Harbour Hockey Charitable Trust Community Objectives (outcomes plan) as approved be attached to the lease document (refer to Attachment B to the agenda report)

iv)     the lease area being 450m2 (more or less) may be subject to change when the new footpaths being constructed have been completed, as part of the Northern Corridor Improvements roading project

v)      that all other terms and conditions are in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

c)      grant approval for the Harbour Hockey Charitable Trust to enter into a sub-lease with the North Harbour Hockey Association Incorporated to occupy and manage the sand turf facility, being 450m2 (more or less) on part of Rosedale Park, 60 Paul Matthews Drive, Albany, described as Part Lot 133 Parish of Paremoremo (refer to Attachment C to the agenda report) on the following terms and conditions:

i)       the sub-lease shall be for a term not exceeding the term of the head lease, less one day, with or without a right of renewal

ii)      the sub-lease area being 450m2 (more or less) may be subject to change when the new footpaths being constructed have been completed, as part of the Northern Corridor roading project.

d)      receive the letters from Albany United Football Club and Harbour Softball supporting renewal of the sub-lease of the sand turf to North Harbour Hockey Association Incorporated.

CARRIED

 

Attachments

a     20 September 2018 Upper Harbour Local Board: Item 12 - Letter of support from Albany United Football Club

b     20 September 2018 Upper Harbour Local Board: Item 12 - Letter of support from Harbour Softball

 

 

 

Note:     Pursuant to Standing Order 1.9.7 Member U Casuri Balouch abstained from               voting on the above resolution.

 

 

8.3

Harbour Sport: Matariki event update

 

A brief highlights video of the recent Matariki event was shown at the meeting.

 

Resolution number UH/2018/111

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the deputation from Jenny Lim and Lucy Wu from ActivAsian, Harbour Sport, and thank them for their attendance and presentation.

b)      thank Harbour Sport for running the Matariki event and acknowledge Rosmini and Carmel Colleges for their participation.

c)      thank Jenny Lim for her years of service to the Upper Harbour community through her role at Harbour Sport.

CARRIED

 

 

13

Proposed licences for grazing of land at 161-167 Brigham Creek Road, Whenuapai

 

The Community Lease Advisor, the Senior Solicitor, and the Business Development Manager from Greenscene, were in attendance to support the item.

 

Resolution number UH/2018/112

MOVED by Chairperson M Miles, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      approve the public notification of Auckland Council’s intention to grant grazing licences to Wainoni Park Equestrian Trust of areas totalling approximately 10.9ha, at 161-167 Brigham Creek Road, Whenuapai, for pony club grazing supplementary to the main grazing area at Wainoni Reserve.

b)      note that the Upper Harbour Local Board will consider any submissions or objections received as part of public notification of the intention to grant grazing licences, as outlined in clause a) above, and will make the final decisions regarding the licences.

c)      grant, subject to there being no objections or any submissions or objections received being resolved on, a grazing licence to Wainoni Park Equestrian Trust for the area marked A (refer to Attachment A to the agenda report) being 6.6ha (more or less) at 161-167 Brigham Creek Road, Whenuapai, on the following terms and conditions:

i)       term: five years commencing 1 December 2018, with two further rights of renewal of five years each, with the proviso for the council to relocate or redefine the licence area during the terms, (provided the area is not reduced below 6.6ha), should the land be required for council purposes

ii)      rent: $1.00 plus GST per annum if requested.

d)      grant, subject to there being no objections or any submissions or objections received being resolved on, a grazing licence to Wainoni Park Equestrian Trust for the areas marked B (refer to Attachment B to the agenda report) being 3.3ha (more or less) at 161-167 Brigham Creek Road, Whenuapai, on the following terms and conditions:

i)       term: commencing 1 December 2018 and terminable on three months’ written notice.

e)      grant a grazing sub-licence to Wainoni Park Equestrian Trust for the area marked ‘NZTA licenced area’ being 1ha (more or less) at 161-167 Brigham Creek Road, Whenuapai, (refer to Attachment C to the agenda report) on the following terms and conditions:

i)       term: to align with the license granted by the New Zealand Transport Agency to Auckland Council.

f)       note that the enactment of resolutions c), d) and e) above are subject to the Wainoni Park Equestrian Trust becoming a registered entity by 31 March 2019, also noting that an extension may be sought from the local board prior to this date should any difficulties arise in the Wainoni Park Equestrian Trust becoming registered.

g)      request that the Wainoni Park Equestrian Trust will not lodge any submission or participate in any objection or appeal which opposes or may affect, prevent, or interfere with the licensor’s future plans in relation to the ‘NZTA Licensed Area’ land, or any adjoining land.

h)      ensure that all other terms and conditions in accord with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002.

CARRIED

 

 

Note:   The meeting adjourned at 10.51am and reconvened at 10.58am.

 

 

14

Development of open space land at Western Park, Hobsonville Point

 

The Senior Parks Planner was in attendance to support the item.

 

Resolution number UH/2018/113

MOVED by Member N Mayne, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      approve the Western Park, Hobsonville Point, detailed design dated 27 July 2018 (as presented in Attachments B and C to the agenda report).

b)      seek further clarification on the preference for either a barbeque or picnic table from the Hobsonville Point Resident’s Society, and following receipt of this information, the decision be delegated to the Chairperson and Deputy Chairperson.

c)      seek information on the performance and usage of other barbeques in the surrounding reserves at Hobsonville Point.

CARRIED

 

 

15

Investigation into north-west community facility provision

 

The Principal Policy Analyst and the Team Leader Community Policy were in attendance to support the item.

Supporting information was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2018/114

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)        endorse the findings of the north-west community facility provision investigation for aquatic provision as follows:

i)          there is a future gap in aquatic provision in the north-west from 2026

ii)         the key move to address the future aquatic gap in provision is a new aquatic facility (ideally located near Westgate in sub-catchment 3 of the study area)

iii)       the next steps to progress the future aquatic gap in provision are to commence the strategic case for change and the development of investment options to implement the indicative business case, approved through the Long-term Plan 2018-2028.

b)        endorse the findings of the north-west community facility provision investigation for provision of multi-purpose community space as follows:

i)          there is no current gap in multi-purpose community space provision in the north-west, but one will emerge in future based on forecast population growth

ii)         the key moves to address this are additional multi-purpose community space in Whenuapai from 2026 and Kumeu from 2036, subject to the impact of the new multi-purpose facility in Westgate, the rate of growth across the area, and the needs of emerging communities.

c)        do not support the definition of Auckland’s ‘north-west’ as defined within the investigation into north-west community facility provision, as it fails to account for the parts of the Upper Harbour Local Board area east of the Greenhithe bridge.

d)        do not endorse the conclusions of the investigation in terms of recreation and leisure provision (particularly in relation to indoor facilities) for the following reasons:

i)          the area included in the investigation is poorly defined for the Upper Harbour community as outlined in clause c) above

ii)         the local board does not agree with the interpretation of the data and information provided by the sport and recreation sector regarding the existing and current shortfall in indoor court provision in the Auckland region (including the north-west).

e)        recognise the merit and importance of data and information collected by the sport and recreation sector in relation to the historical, current and future need for indoor court provision, and request that such information is used (along with council-generated plans, policies and strategies) to directly inform the business case to support the local board’s ‘one local initiative’, which is the development of an indoor recreation facility within the Upper Harbour local board area.

f)         expect that planning and indicative business case development for the Upper Harbour Local Board ‘one local initiative’ will be done on a sub-regional/regional basis rather than upon consideration of local provision, which was the basis of the investigation into north-west community facility provision.

g)        forward the above resolutions to Henderson-Massey and Rodney Local Boards for their information.

CARRIED

 

Attachments

a     20 September 2018 Upper Harbour Local Board: Item 15 - Investigation into the north-west facility provision - work and analysis undertaken since June 2018

 

 

Member B Neeson left the meeting at 11.47 am.

Member B Neeson returned to the meeting at 11.57 am.

 

 

16

Auckland Transport monthly report - September 2018

 

The Elected Member Relationship Manager Auckland Transport, was in attendance to support the item.

 

Resolution number UH/2018/115

MOVED by Member J McLean, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Auckland Transport update for September 2018.

b)      receive the 2018/2021 Auckland Transport Road Safety and Speed Management programme report as presented at Attachment E to the agenda report.

CARRIED

 

 

Deputy Chairperson L Whyte left the meeting at 11.57 am.

Deputy Chairperson L Whyte returned to the meeting at 12.04 pm.

 

 

17

Future of the Upper Harbour septic tank pump-out programme

 

The Relationship Advisor Infrastructure and Environmental Services was in attendance to support the item.

 

Resolution number UH/2018/116

MOVED by Member J McLean, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      support the end of the three-yearly septic tank pump-out service, and request that notification be sent to all affected property owners in the Upper Harbour Local Board area of the intention to remove the service and the targeted rate.

CARRIED

 

 

18

Panuku Development Auckland local board six-monthly update 1 February - 31 July 2018

 

The Senior Engagement Advisor Panuku Development Auckland was in attendance to support the item.

 

Resolution number UH/2018/117

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Panuku Development Auckland local board update for 1 February to 31 July 2018.

b)      request an urgent formal update regarding the status of the grazing lease granted by Panuku Development Auckland for land at Hoskings Reserve, Dairy Flat Highway, Albany, with particular attention to:

i)       the actions undertaken to remove the cattle as a matter of urgency to allow volunteer groups to complete their restoration activities

ii)     the numerous informal requests made by the local board to remove the cattle from Hoskings Reserve.

CARRIED

 

 

19

Auckland Tourism, Events and Economic Development (ATEED) update to the Upper Harbour Local Board: 1 January to 30 June 2018

 

Resolution number UH/2018/118

MOVED by Member J McLean, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      receive Auckland Tourism, Events and Economic Development Limited’s six-monthly report to the Upper Harbour Local Board for 1 January to 30 June 2018 (refer to Attachment A to the agenda report).

CARRIED

 

 

20

Upper Harbour Open Space Network Plan

 

The Principal Policy Analyst was in attendance to support the item.

 

Resolution number UH/2018/119

MOVED by Member N Mayne, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      adopt the Upper Harbour Local Board Open Space Network Plan (refer to Attachment A to the agenda report).

b)      delegate approval of any minor amendments to the document to the Chairperson of the Upper Harbour Local Board.

CARRIED

 

 

21

Governance forward work calendar - October 2018 to September 2019

 

Resolution number UH/2018/120

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period October 2018 to September 2019, as set out in Attachment A to this agenda report.

CARRIED

 

 

22

Record of the Upper Harbour Local Board workshops held on Thursday 9 and 23 August, and 6 September 2018

 

Resolution number UH/2018/121

MOVED by Member B Neeson, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 9 and 23 August, and 6 September 2018 (refer to Attachments A, B, and C of the agenda report).

CARRIED

 

 

23

Board Members' reports - September 2018

 

Resolution number UH/2018/122

MOVED by Deputy Chairperson L Whyte, seconded by Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

b)      receive the attendance record of members as submitted by Deputy Chairperson Lisa Whyte in response to requests from residents via social media for more transparency on attendance.

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

25        Procedural motion to exclude the public

Resolution number UH/2018/123

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Provision of a suburb park at Hobsonville Point

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The public conduct of of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

12.17pm          The public was excluded.

 

12.53pm          The public was readmitted.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Provision of a suburb park at Hobsonville Point

 

Resolution number UH/2018/124

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      support the negotiations being carried out for the acquisition of open space at Te Onekiritea Point, Hobsonville Point, in the location shown indicatively on Attachment A of the agenda report.

b)      continue to support the acquisition of the entirety of Te Onekiritea Point, Hobsonville Point, for the following reasons:

i)       the acquisition of Te Onekiritea Point as future open space has been highlighted in the Comprehensive Development Plan for the Hobsonville Point area

ii)      the former Waitākere City Council recommended to Auckland Council by resolution to secure Bomb Point (Te Onekiritea) prior to amalgamation as publicly accessible open space (resolution number 1457/2010)

iii)     the preference to develop Te Onekiritea Point as a destination experience park at Hobsonville Point is indicated in the Upper Harbour Open Space Network Plan

iv)     the local board specifically included advocacy to the Governing Body for acquisition of land at Te Onekiritea Point for open space provision, as an objective in its Local Board Plan 2017.

c)      request speaking rights for both the Chairperson and Deputy Chairperson at the meeting on 16 October 2018 of the Environment and Community Committee, where this matter will be considered.

d)      confirm that there be no restatement of the confidential report, or attachments, for the acquisition of land for public open space in Hobsonville until settlement of the purchase.

e)      confirm that the above resolutions be restated in the open minutes of this meeting.

CARRIED

   

 

 

12.54 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................