Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the New Lynn Community Centre, Main Hall, 45 Totara Avenue, New Lynn on Wednesday, 26 September 2018 at 6.00PM.

 

present

 

Chairperson

Tracy Mulholland

 

Deputy Chairperson

Susan Zhu

 

Members

Derek Battersby, QSM, JP

 

 

Catherine Farmer

 

 

Duncan Macdonald, JP

 

 

Te'eva Matafai

 

 

David Whitley

 

 

 

ALSO PRESENT

 

 

Cr Ross Clow

 

Member Ken Turner - Waitākere Ranges Local Board

 

 

 


Whau Local Board

26 September 2018

 

 

 

1          Welcome

 

Chairperson Mulholland opened the meeting and welcomed everyone present.

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·           New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·           Chinese Oral History Foundation – Committee member

·           The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·           New Lynn Tennis Club – Patron

·           West Lynn Gardens – Patron

·           Tag Out Trust – Deputy Chairman

·           New Lynn Bowling Club - Patron

·           New Lynn RSA - Member

Catherine Farmer

·           Avondale-Waterview Historical Society – Member

·           Blockhouse Bay Historical Society – Member

·           Portage Licensing Trust – Trustee

·           Blockhouse Bay Bowls – Patron

·           Forest and Bird organisation – Member

·           Grey Power - Member

Duncan Macdonald

·           Avondale Business Association – Chairman

·           Avondale Community Society – Chairman

·           Avondale-Waterview Historical Society - Member

·           Avondale Jockey Club – Member

Te’eva Matafai

·           Pacific Events and Entertainment Trust - Co-Founder

·           Miss Samoa NZ - Director

·           Malu Measina Samoan Dance Group - Director/Founder

·           Pasifika Festival ATEED - Samoa Village Coordinator

·           Aspire Events – Director

David Whitley

·           Rosebank Business Association - Member

·           REINZ - Member

·           Chamber of Trade - Mentor

·           Lopdell House - Trustee

·           Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

·           Rotary New Lynn – Head director of Public Relations New Lynn

 

       The register was updated for:

·       member Derek Battersby with deletion of ‘Whau Coastal Walkway Environmental Trust –Trustee’.

·       member David Whitley with deletion of ‘Pathways to the future - Past trustee’ and ‘Don Oliver Youth Sports Foundation - Past trustee’.

·       member Duncan Macdonald with deletion of ‘Avondale RSA – Treasurer’.

 

 

4          Confirmation of Minutes

 

Resolution number WH/2018/93

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 22 August 2018, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

 

Resolution number WH/2018/94

MOVED by Chairperson T Mulholland, seconded by Member D Macdonald:  

That the Whau Local Board:

a)          acknowledge 125 years of Suffrage.

b)          acknowledge passing of Assid Corban and Trixie Harvey.

c)          acknowledge Mark Allen for his long service to local government.

CARRIED

 

 

7          Petitions

 

There were no petitions.


 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Whau Ward Councillor update

 

Councillor Ross Clow updated the board on matters being addressed by the Governing

Body including announcement for increased funding for public housing by government, opportunity for feedback on ‘Review of NZ Racing Industry’ and opening of pontoon at Archibald Park on Saturday 29 September.

 

Resolution number WH/2018/95

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)      thank Whau Ward Councillor Ross Clow for his update.

CARRIED

 

 

12

Auckland Transport update report for the Whau Local Board September 2018

 

Resolution number WH/2018/96

MOVED by Member D Battersby, seconded by Member D Macdonald:  

That the Whau Local Board:

a)      receive the Auckland Transport update to the Whau Local Board – September 2018 report.

CARRIED

 

 

13

Local Board Transport Capital Fund Decision – Rough Estimate of Costs for renewal and upgrade of Great North Road Footpath from the Whau Bridge to Avondale Roundabout

 

Resolution number WH/2018/97

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      approve the sum of $790,000 from the Whau Local Board Transport Fund to renew and upgrade Great North Road Footpath from Whau Bridge to Avondale Roundabout.

b)      note that Auckland Transport would contribute an additional $220,000 to cover the cost of the kerb and channel renewals.

c)      note the time risk for delivery within financial years and encourage Auckland Transport to ensure adequate resource is applied to ensure timely progress.

CARRIED

 

Note:     Pursuant to Standing Order 1.9.7, member Catherine Farmer requested that her dissenting vote against clause a) be recorded in minutes.

 

 

14

Whau Multi-Board and Local Grants, Round One 2018/2019 grant applications

 

Resolution number WH/2018/98

MOVED by Chairperson T Mulholland, seconded by Member C Farmer:  

That the Whau Local Board:

a)     approve the following allocations for the Whau Local Grants Round One

2018/2019 applications as outlined in Table One:

Table One:  Whau Local Grants Round One 2018/2019 applications

Application ID

Main focus

Requesting funding for

Amount requested

Amount

Allocated

LG1921-102
Silver Fern MotorSport Charitable Trust

Community

Towards costs of driver license fees, birth certificates, photo identifications, van hire, fuel, food, folders and administration for the Getting Started Programme for the period 3 September 2018 to 31 January 2019.

$8019.00

$3000.00

 

LG1921-103
English Language Partners New Zealand Trust

Community

Towards venue, resources and salary costs for the English for Speakers of Other Languages (ESOL) Term four classes for the period 23 October 2018 to 14 December 2018.

$5000.00

$500.00

LG1921-108
Tumeke Enterprise Limited

Events

Towards catering costs for the Maori and Business Forum to be held in Mangere Town Centre on 5th to 6th October 2018.

$3700.00

$0.00

*Low alignment with the Local Board priorities and outcomes.

LG1921-109
Peer Health Development Trust

Community

Towards facilitation, coordination, project management, videography and volunteer costs for “YZUP! Neighbourhood and Street Youth Peer Support” project for the period 1 September 2018 to 7 December 2018.

$7,300.00

$0.00

* Not eligible - overdue account-abilities.

LG1921-112
Bridge of Love Association Incorporated

Community

Towards costs for venue, sound system hire, printing, advertising, band, transport, data collection, certificate, frames, videography and editing and refreshments for the event to be held on 13 October 2018.

$2,000.00

$500.00

Application ID

Main focus

Requesting funding for

Amount requested

Amount

Allocated

LG1921-115
GirlBoss New Zealand Limited

Community

Towards costs for facilitator fees, travel, prizes, consumables, merchandise and administration for “GirlBoss LEAD” and “ChangemakeHER” workshops over the period 1 October 2018 to 15 December 2018.

$4,988.00

$1500.00

LG1921-117
Western Elite Throws Academy Athletics Club Incorporated

Sport and recreation

Towards costs for coaches’ fees for the period 1 October 2018 to 30 April 2019.

$5,000.00

$0.00

* Low alignment with the Local Board priorities and outcomes.

LG1921-122
Kids Safe With Dogs Charitable Trust

Community

Towards instructors’ wages, printing and administration costs for workshops in individual schools as requested for the period 1 October 2018 to 21 December 2018.

$9438.00

$1500.00

LG1921-123
Auckland Happy House Incorporated

Arts and culture

Towards venue hire and costume fee costs for the period 1 October 2018 to 31 March 2019 to practice and provide traditional Chinese dance.

$1500.00

$1000.00

LG1921-124
St Jude's Church Avondale Anglican Parish

Historic Heritage

Towards the cost of initial scoping reports from a structural engineer and architect.

$2000.00

$2000.00

LG1921-125
Kelston Boys High School

Sport and recreation

Towards costs to remove flooring and install new flooring for the mezzanine floor of the “Pfeiffer gym” in Kelston Boys High over the period 1 November 2018 to 1 February 2019.

$5,900.00

$0.00

*Central government funding role and low alignment with Local Board grant outcomes.

LG1921-126
Generation Ignite Trust

Community

Towards three laptops, five software licenses, headphones, mobile phone and laptop sleeves.

$5000.00

$4500.00

LG1921-127
Bhartiya Samaj Charitable Trust

Community

Towards venue hire, transport and seniors outing costs for the period 9 October 2018 to 30 September 2019.

$10,000.00

$0.00

* Low alignment with the Local Board priorities and outcomes.

 

Application ID

Main focus

Requesting funding for

Amount requested

Amount

Allocated

LG1921-129
Chinese Association of West Auckland Incorporated

Community

Towards tuition fees for ESOL classes for the period 1 October 2018 to 30 June 2019.

$2000.00

$1000.00

LG1921-130
Action Education Incorporated

Community

Towards youth worker salary and workshop facilitation fees for ten workshops over the period 1 November 2018 to 30 November 2019.

$4500.00

$500.00

LG1921-131
New Zealand African Welfare Service Board

Sport and recreation

Towards costs for referees, soccer equipment, stage, medals, rubbish collection and bouncy castle for the New Zealand Ethnic Soccer tournament and closing ceremony over the period 28 September 2018 to 20 January 2019.

$4047.00

$0.00

* Low alignment with the Local Board priorities and outcomes.

LG1921-132
West End Rowing Club Incorporated

Sport and recreation

Towards the cost of two aqua-bubbler units to be located in Saunders Reserve fixed to the West End Rowing Club building.

$4350.00

$500.00

LG1921-133
Avondale Community Action

Community

Towards costs of catering, food, drink, live music, face-painting, children’s activities and koha for barber, beautician and volunteer coordinator for Christmas Together event to be held 15 December 2018.

$4050.00

$2500.00

LG1921-134
Roopa Aur Aap Charitable Trust

Community

Towards the counsellor’s salary for the period 15 August 2018 to 14 August 2019.

$5000.00

$0.00

* Low alignment with the Local Board priorities and outcomes.

LG1921-135
Whau Adult Community Education (ACE) Centre Incorporated

Community

Towards salary costs for employment facilitator, project manager, administrator and external evaluator for the period 15 October 2018 to 29 March 2019.

$5000.00

$3000.00

LG1921-136
Church of the Saviour Trust

Events

Towards costs for stage, sound and lighting, security, Saint Johns, transport, signage, advertising, entertainment, band, generators, volunteer expenses and supplies, disc jockey, prizes and traffic management for Christmas at the Beach 2018.

$25,346.00

$5500.00

Application ID

Main focus

Requesting funding for

Amount requested

Amount

Allocated

LG1921-137
Elvis in the Gardens Incorporated Society

Events

Towards event costs for Elvis in the Gardens 2019.

$1000.00

$0.00

* Low alignment with the Local Board priorities and outcomes.

LG1921-138
Youthline Auckland Charitable Trust

Community

Towards salary costs for the Helpline coordinator for the period 1 November 2018 to 30 November 2019.

$3447.00

$1500.00

Total

 

 

$128,585.00

$29,000.00

b)     approve the following allocations for the Whau Local Grants Round One

2018/2019 multi-board applications as outlined in Table One:

Table Two:  Whau Local Grants Round One 2018/2019 multi-board applications

Application ID

Main focus

Requesting funding for

Amount requested

Amount

Allocated

MB1819-110
Rutherford College

Community

Towards distribution costs of West Auckland Adult and Continuing Education booklets to over 55,000 households.

$1500.00

$0.00

* Limited funding.

MB1819-114
Bike Auckland Incorporated

Community

Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.

$3000.00

$0.00

* Limited funding.

MB1819-115
Auckland Softball Association Incorporated

Sport and recreation

Requesting funding for umpire uniforms, 150 umpire shirts and 60 umpire sets, protective clothing and 28 equipment bags.

$1500.00

$0.00

* Limited funding.

MB1819-119
WAVES Trust

Community

Towards costs for seven white ribbon community barbeque events at Hoani Waititi Marae and the purchasing and distribution of white ribbon resource packs for local businesses.

$370.00

$0.00

* Limited funding.

MB1819-122
Sport Waitakere Trust

Sport and recreation

Towards staff wages, venue hire, community consultation and engagement and club administration costs for the period 21 January 2019 to 20 December 2019.

$15,000.00

$1500.00

MB1819-125
Te Whanau O Waipareira Trust

Sport and recreation

Towards venue hire costs for the Waipareira Rangatahi 2018 Youth Challenge at the Trusts Arena, October 2018.

$2000.00

$0.00

* Limited funding.

Application ID

Main focus

Requesting funding for

Amount requested

Amount

Allocated

MB1819-126
Royal New Zealand Foundation of the Blind Incorporated

Community

Towards digital talking books for the Blind Foundation library.

$3000.00

$1000.00

*Contribution towards new digital talking books for Whau Local Board residents.

MB1819-131
Westforce Woman's Lacrosse Club Incorporated

Sport and recreation

Towards outfits, protective equipment and play equipment for Westforce woman's lacrosse teams.

$3000.00

$0.00

* Limited funding.

MB1819-136
Zeal Education Trust

Events

Towards project management, advertising and promotion, video and photography, guest artist, judging, master of ceremony, audio engineer, van hire and event manager costs for 10 heats and one final for the 2019 term one, west Auckland Schools Tour.

$5072.80

$0.00

* Limited funding.

MB1819-148
Auckland Deaf Society Incorporated

Community

Towards the cost of New Zealand Sign Language interpreter, the circus-themed performers and visual entertainment for the Christmas whanau and community carnival on 2 December 2018.

$1401.60

$1000.00

MB1819-151
New Zealand Dance Advancement Trust

Arts and culture

Towards the costs of venue hire, studio hire and the artistic cost for the dance education coordinator, artistic executive, production manager, dancers and senior dance tutors for the "2019 Youth and Community Engagement Programme”.

$2500.00

$0.00

* Limited funding.

MB1819-175
VisionWest Community Trust

Community

Towards the volunteer co-ordinator salary for Paataka and a financial mentor to run 90 funded sessions of financial mentoring.

$2000.00

$0.00

* Limited funding.

MB1819-177
NZ Filipino Sto Nino Devotees Trust

Events

Towards the venue hire and audio visual costs for a two-day basketball competition and the Annual Sto Nino Fiesta and Sinulog Festival.

$2000.00

$0.00

* Project outside of Local Board area

Application ID

Main focus

Requesting funding for

Amount requested

Amount

Allocated

MB1819-184
The Asian Network Incorporated

Community

Towards salary, laptop purchase, mobile, internet, media, communications, printing, translation, and administration costs for a community health worker for the period 1 November 2018 to 31 October 2019.

$5250.00

$0.00

* Limited funding.

MB1819-185
Ken Maunder Park Community Trust

Sport and recreation

Requesting architect, building consent, structural engineer and fire consultant fees for the refurbishment of the club house pavilion.

$12,000.00

$0.00

* Limited funding.

MB1819-191
PHAB Association Incorporated

Community

Towards the costs to “PHAB” service workers' salary, and coordinators and administrators' wages.

$1500.00

$0.00

* Low alignment with the Local Board priorities and outcomes.

MB1819-193
OUTLine New Zealand Incorporated

Community

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$500.00

$0.00

* Low alignment with the Local Board priorities and outcomes.

MB1819-194
Body Positive Incorporated

Community

Towards the costs of catering, venue hire and marketing for a week-long Puāwai festival coinciding with World Aids Day.

$983.60

$500.00

MB1819-195
New Zealand African Welfare Service Charitable Trust

Community

Towards costs for facilitator, mentoring, volunteer expenses, venue hire and administration and coordination for the period 1 November 2018 to 31 October 2019 for youth mentoring for 50 African young people.

$11,000.00

$0.00

* Limited funding.

MB1819-196
Auckland Kids Achievement Trust

Community

Towards the wages of three Stars programme coordinators, each located in a different local board school.

$5000.00

$0.00

* Limited funding.

Total

 

 

$78,578.00

$4000.00

CARRIED

 


 

 

15

SH16/20 General Restoration Budget expenditure plan

 

Resolution number WH/2018/99

MOVED by Member T Matafai, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      approve the allocation of the SH16/20 General Restoration Budget of up to $580,172 to the following projects in order of priority with estimate values:

i)       Whau Coastal Walkway Project - ongoing project commitment of $57,000.

ii)      Lynfield Cove / Manukau coastal walkway signage delivery ($33,500)

iii)     Te Whau heritage interpretation ($11,000)

iv)     Sandy Lane Reserve upgrade ($165,000)

v)      programme management time charges ($4500)

vi)     Archibald Park Waka Ama storage ($150,000)

vii)    Riversdale Reserve installation of boom gate ($7000)

viii)   Archibald Park mural ($15,000)

ix)     future improvements to parks in Avondale.

b)      note that estimate values are indicative only and are provided to give insight to the scale of project.

c)      agree to revisit and allocate any remaining funds to ‘Future improvements to parks in Avondale’ in FY19/FY20.

CARRIED

 

 

16

Te Auaunga – Oakley Creek lower catchment Vision and Restoration Strategy

 

Resolution number WH/2018/100

MOVED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board:

a)      adopt the Te Auaunga – Oakley Creek Vision and Restoration Strategy for the Lower Catchment as presented in Attachment A of the agenda report.

CARRIED

 

 

17

Panuku Development Auckland Local Board six-monthly update 1 February - 31 July 2018

 

Resolution number WH/2018/101

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:  

That the Whau Local Board:

a)      receive the Panuku Development Auckland Local Board update for 1 February to 31 July 2018.

CARRIED


 

 

18

Updating the Whau Local Board on ATEED’s activities between 1 January and 30 June 2018

 

Resolution number WH/2018/102

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to the board for 1 January to 30 June 2018, as presented in attachment A of the agenda report.

CARRIED

 

 

19

Governance forward work calendar - September 2018

 

Resolution number WH/2018/103

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:  

That the Whau Local Board:

a)      receive the governance forward work calendar for September 2018, as presented in Attachment A of the agenda report.

CARRIED

 

 

20

Confirmation of workshop records - 1 August 2018 to 29 August 2018

 

Resolution number WH/2018/104

MOVED by Member D Battersby, seconded by Member T Matafai:  

That the Whau Local Board:

a)      confirm the records of the workshops in Attachments A to B held on the following dates: 

i)    15 August 2018

ii)   29 August 2018

CARRIED

  

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

6.30pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE WHAU LOCAL BOARD HELD ON

 

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................