I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 September 2018

2:00pm

Waitematā Local Board Office
Ground Floor
52 Swanson Street
Auckland

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Pippa Coom

 

Deputy Chairperson

Shale Chambers

 

Members

Adriana Avendaño Christie

 

 

Richard Northey, ONZM

 

 

Denise Roche

 

 

Vernon Tava

 

 

Rob Thomas

 

 

(Quorum 4 members)

 

 

 

Liz Clemm

Democracy Advisor - Waitematā

 

13 September 2018

 

Contact Telephone: (09) 353 9654

Email: liz.clemm@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitematā Local Board

18 September 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Smart Seeds Homelessness Project                                                                  5

8.2     Keep The Auckland Dockline Tram Running - Citizen Movement                6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Councillor's report                                                                                                        9

12        Auckland Transport September 2018 update                                                          11

13        Panuku Development Auckland Local Board six-monthly update 1 February - 31 July 2018                                                                                                                                       21

14        Auckland Tourism Events and Economic Development Limited (ATEED) six-monthly update: 1 January – 30 June 2018                                                                              33

15        Waitematā Multiboard and Local Grants Round One 2018/2019 Grant Applications  47

16        Symonds Street Cemetery - Programme update and approval of 2018/2019 actions  235

17        Waitematā Local Board Open Space Network Plan                                              259

18        Draft Waitematā Local Board Achievements Report - 1 July  2017 to 30 June 2018    263

19        Urgent Decision - Waitematā Local Board feedback to Auckland Council's submission on the proposed mandatory phase out of single use plastic shopping bags         267

20        Chair's Report                                                                                                            277

21        Board member reports                                                                                              291

22        Waitematā Local Board Workshop Records                                                          307

23        Governance Forward Work Calendar                                                                     315  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 August 2018, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Smart Seeds Homelessness Project

Te take mō te pūrongo / Purpose of the report

1.       To update the local board on the outcome of the recent Smart Seeds programme and present the winning item.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      thank Holly Foreman and the Smart Seeds project team for the presentation and their attendance at the meeting.

 

Attachments

a          Smart Seeds Waibus Poster................................................................ 321

 

 

8.2       Keep The Auckland Dockline Tram Running - Citizen Movement

Te take mō te pūrongo / Purpose of the report

1.       To inform the local board about Keep the Auckland Dockline Tram Running – Citizen Movement’s purpose and goals.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      thank Puneet Dhall of Keep The Auckland Dockline Tram Running - Citizen Movement for his attendance and presentation.

 

Attachments

a          Keep The Auckland Dockline Tram Running presentation................. 323

b          Keep The Auckland Dockline Tram Running - arguments for and against.................................................................................................. 325

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Waitematā Local Board

18 September 2018

 

 

Councillor's report

 

File No.: CP2018/17251

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide Waitematā and Gulf Ward Councillor Mike Lee with an opportunity to update the Waitematā Local Board on regional issues.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 

Auckland Transport September 2018 update

 

File No.: CP2018/17422

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Waitematā Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2.       This report covers:

·    A summary of Auckland Transport projects and operations in the local board area

·    A summary of the board’s transport capital fund.

·    A summary of consultation activity

·    A summary of general information items sent to the board

·    Traffic control committee decisions

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the Auckland Transport September 2018 update report.

 

Horopaki / Context

3.       This report updates the board on Auckland Transport projects and operations in the local board area, it updates the board on their advocacy and consultations, and includes information on the status of the Local Board Transport Capital Fund.

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities. 

5.       The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·   be safe

·   not impede network efficiency

·   be in the road corridor (although projects running through parks can be considered if there is a transport outcome).


 

Tātaritanga me ngā tohutohu / Analysis and advice

Auckland Transport projects and operations in the local board area

6.       The table below has a general summary of projects and activities of interest to the board with their current status. Please note that all timings are indicative and are subject to change:

Item

Update

Park Road Busway - Bus priority improvements on Park Road between Grafton Bridge and the Hospital entrance

No updates this month.

Previous update: AT has been engaging with key stakeholders on the Park Road project. Traffic management outside the new University medical facility conflicts with construction of the proposed improvements and is likely to delay the project until 2020. Public consultation has been put on hold until we confirm with the University the earliest date that construction could proceed.

Wellesley Street Bus Improvement Project (formerly Midtown bus route) – Improving how city centre buses operate

The Detailed Business Case has been released for tender and should be awarded in September and underway later in the month. Overall project co-ordination is being undertaken with the Victoria St linear park team, the light rail team and City Rail Link Ltd.

Pt Chevalier to Westmere cycleway - A dedicated cycle route along Pt Chevalier Road and Meola Road ending near the Westmere Shops 

Urban Design advice is being sought. The project team will present options to the Project Control Group (PCG) in September to confirm the form of the cycleway before going into detailed design. Feedback on the options from the Community Liaison Group will also be presented to the PCG.

Parnell cycleway – Proposed cycleway through Parnell

The project team is progressing investigation work through a multi criteria assessment of concept design options.

Nelson St cycleway phase 3 – A bi-directional cycleway from Nelson Street to Quay Street

No update this month.

 

Previous update: Due to streetscape improvement opportunities for Market Place and Custom Street West, AT is delaying making any decisions following the October 2017 consultation on the proposal. AT will update the board, submitters and other key stakeholders when a decision is reached. 

Victoria Street East-West cycleway – A dedicated cycle route along Victoria Street West, from the Beaumont Street intersection to the Hobson Street intersection.

No update this month.

Previous update: The draft detailed design has been delivered and the project team are working through an urban design review in collaboration with Council’s Design Office.

As per our current programme we are looking at the Construction Start date as November 2019.

Federal Street Walking and Cycling Improvements - Proposed for Federal Street linking Fanshawe Street to Victoria Street until the full Federal Street Upgrade occurs.

The project team are currently analysing feedback received from consultation. They will produce a report highlighting key themes and changes to be made to improve the safety of the design. The report is expected in October 2018.

Tamaki Drive cycle route - Quay Street to Ngapipi Bridge.

The project team has endorsed a high quality segregated off-road cycleway design on the north side of Quay Street and Tamaki Drive, the revised design has been sent to the local board for their feedback. 

The project is currently awaiting funding approval from NZTA. Construction expected to start late 2018 or early 2019.

Cook Street and Union Street - New safety measures on Cook Street and the surrounding area in the City Centre

No update this month, previous update:

The Project Team are collating the consultation feedback, applying for the necessary consents and in the process of getting a consultant for detailed design.

Parnell residential parking zone - Proposed permit scheme for residents and businesses

Consultation closed in December 2017.

The project team’s response to local board feedback was included in the July report to the board. The final consultation report was published on the Auckland Transport website on the 10th of August.

 

Implementation of the parking zone will be progressively rolled out from December to the end of April. The estimated delivery dates are:

·    Area 1 by December 2018

·    Area 2 and 3 by early March 2019

·    Area 4 and 5 by end of April 2019

Grey Lynn & Arch Hills parking scheme - Proposed permit scheme for residents and businesses

A public feedback report has been sent to all submitters and members of the public who have contacted us regarding this proposal. Feedback has been mostly positive so far with minimal concerns raised.

 

However, after further engagement with the Waitematā Local Board and Grey Lynn Residents Association, we have decided to postpone the implementation of the P120 time restrictions. We will be implementing the amended residential parking zone as indicated but will bring it forward to late 2018. We will re-assess the parking situation in the remaining streets after parking patterns have normalised.

This is in line with a resolution passed by the local board last week (please see our response to the resolution in this report below).

Federal Street Upgrade Stage 2 - Between Mayoral Drive and Wellesley Street, incorporating improved lighting, signage, street furniture and planting.

No update this month.

Previous update: Construction is tracking for April 2019.

Trenching works to identify utilities are happening are taking place. Currently a development response plan is being developed with the Auckland Design Office. The Development Programme Office will be leading engagement with Waitematā Local Board.

Herne Bay cycling and walking improvements – Proposed changes to encourage slower driving speeds and improve routes for people walking and cycling.

The changes to the design resulting from public feedback and an internal review have been communicated to residents and stakeholders. Construction is expected to start in March 2019.

Downtown Infrastructure Improvement Programme - A programme of works in the Downtown area, including: seawall repairs, transport improvements, streetscape upgrades and private sector works. 

The resource consent application for the first section of seawall work (from Queens Wharf to Marsden Wharf) has been publicly notified.

 

The rollout of further public engagement and programme material has been delayed and is now scheduled to start from late September/ October.

 

Initial utility investigation work on the north side of Quay Street has been completed. A second phase of utility investigation work on the south side of Quay Street will commence in late September or early October for a period of three months.

Main construction activity is expected to begin late-December/ January.

Route 2 of the Waitematā safe routes - Improvements for pedestrians, people on bikes, and bus users. This route runs along Richmond Road from Surrey Crescent to Parawai Crescent through the West Lynn shopping centre.

The local board was updated on the project in the first week of September. There will be a further meeting of each Community Liaison Group (CLG). The board and CLG can then provide feedback before the concepts are fine-tuned before wider re-engagement with the community in November.

College Hill - Paid parking zone.

Following feedback from the Ponsonby Business Association for Margaret Street, the team will be proposing a Tariff of $1 each hour for the first two hours and then $4 for each hour thereafter. The original tariff will still apply to College Hill and the other streets. The Parking Design team are preparing a resolution for approval by the Traffic Control Committee.

Parnell Busway - Bus priority improvements on Parnell Road between Davis Crescent and St Mary’s Close.

Construction is planned to go ahead in the second half of 2018.  The Traffic Control Committee have conditionally approved the proposal. As soon as this approval is confirmed, which we anticipate will be early in September, we will commence procurement of the physical works contract.

Wynyard Quarter - Street and park upgrades

The project team expects work to get underway next month. They are working closely with directly affected businesses to manage building access and ensure staff are aware of the upcoming work. The project has been communicated widely throughout the quarter and signage is up to let people know that work will be commencing soon.

Franklin Road - Upgrades to improve the road quality and future-proof existing services.

New World customer access works are complete. The commercial access works are planned to be completed over two weekends in September.

 

The Napier street speed table is complete, with Scotland Street speed table nearing completion. The Middle Street speed table works are planned to begin from the 10th of September. The Wilkins Street speed table is expected to begin construction from the 17th of September.

 

The project team aim to have Franklin Road both sides (England street to Middle Street) footpaths, cycleway and driveways complete by mid-September.

 

The central section of the raised table and pedestrian crossing at Franklin, Napier and Middle Street has been re-programed to early 2019 to mitigate traffic delays.

 

CCTV installation at the intersection of Franklin Road, Wellington Street and England Street will be done in late September to early October.

 

The team will continue to work closely with all key stakeholders, delivering detailed information that is informative and hopefully assists with their planning.

 

As previously reported, indicative completion date for phase one (Wellington to Victoria West) is November 2018. This includes the Victoria Park / New World customer carpark driveway.

Indicative completion date for phase two (Wellington to Ponsonby) is October 2019.

Ian McKinnon Cycleway – A high quality cycle facility connecting the North-western cycleway and the Grafton Gully cycleway.

Construction is ongoing. The team have agreement with Auckland Motorways Alliance (NZTA) to undertake the works at the Upper Queen Street/Ian McKinnon Drive intersection and over Upper Queen Street bridge to Canada Street intersection. We estimate completion at the end October/ early November 2018.

Parnell Station – Station improvements and pedestrian link from the Station to Carlaw Park.

The Parnell station platform is ongoing. Works to pour the top deck are complete and it will be asphalted. It is expected to be complete this month.

 

The Carlaw Park walkway is complete. Our Contractor is completing the top landing (where it joins to the station platform). Concrete has been poured and the decking is being completed. Once this is complete they will obtain council approval to open.

Construction of the ticket gates will follow with the fabrication of the canopies. This is still expected by November 2018.

 

Newmarket crossing project – A bridge to replace the rail crossing, linking Laxon Terrace with nearby Cowie Street.

By the time this report is published, the team expects this work to be complete.

Tamaki Drive - cycle route between Plumer to the Strand.

This project is complete.

Local Board Transport Capital Fund

7.       Following the proposal to increase the Local Board Transport Capital Fund, the allocation to the board is now $3,073,725 in total for this electoral period. 

8.       From this sum the board has approved:

·    $221,000 as additional funds for the Ponsonby Road pedestrian improvement project

·    Up to $5,000 for streetscape enhancement incorporating tree planting on St Marys Road

·    $825,000 for the Greenway connection through Cox’s Bay Reserve to Wharf Road via Bayfield Park

9.       The board currently has $2,022,725 uncommitted.

10.     Auckland Transport is also preparing a rough order of cost for delivery of the Greenway connection between Meola Road to Great North Road, called the Western Springs Greenway.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Response to resolutions

12.     In response to resolution WTM/2018/83:

“b) request Auckland Transport to implement the proposed new Arch Hill and Grey Lynn residential parking zone as soon as reasonably practicable and put on hold the proposed implementation of the time restricted P120 zone that has not been consulted on until after an assessment has been made of the impact of the residential parking zone.

c) request Auckland Transport work with the Grey Lynn Residents Association to identify suitable locations for P120 restrictions.”


 

13.     As requested, Auckland Transport will:

·    Implement the residential parking zone as soon as reasonably practicable, the team estimate it should be possible to bring it forward to late 2018.

·    Put on hold the implementation of the P120 time restrictions.

·    Re-assess the parking situation in the remaining streets after parking patterns have normalised.

·    Continue to work closely with stakeholders such as Grey Lynn Residents Association and Grey Lynn Business Association.

14.     The Parking team will bring the findings of the reassessment back to the local board when complete.

15.     We will be communicating these changes to all submitters and customers who have contacted us next week and will amend the project website page to reflect the change.

Auckland Transport consultations

16.     Auckland Transport attended workshops on:

17.     The 4th of September with:

·    a proposal for the Local Board Transport Capital Fund for new intersection signs at Wellington Street / Howe Street.

·    an update on progress on the West Lynn project.

·    an update on the Road Safety Programme.

a)         General information items sent to the board:

18.     Please see below for a summary of items sent to the board for their information or feedback:

Item

Date sent to Board

FYI: Broken Yellow Lines on Winn Road

09/08/18

FYI: Parnell Parking Update

13/08/18

Update: College Hill - Paid Parking Zone

13/08/18

FYI: Canada St design

15/08/18

Update: Daldy Street and Gaunt Street

15/08/18

FYI: Downtown Improvements Programme - Public notification of resource consent application

17/08/18

FYI: Lincoln St/Ponsonby road - damages to footpath

20/08/18

FYI: Franklin Road CCTV Advisory letter

20/08/18

FYI: Lane Arrangements on Halsey Street

21/08/18

Outcome: Cook Street - Walking and Cycling Improvements

22/08/18

Update: Herne Bay Safer Streets

22/08/18

FYI: Broken Yellow Lines on Ada Street

23/08/18

Update: Victoria St Cycleway

24/08/18

Res WTM/2018/83 Auckland Transport - Grey Lynn RPZ

24/08/18

 

b)            Traffic Control Committee resolutions

19.     Please see Attachment A which outlines decisions made in the Waitematā Local Board area in August 2018. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced.

Tauākī whakaaweawe Māori / Māori impact statement

20.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

21.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

22.     The proposed decision of receiving the report has no risks

Ngā koringa ā-muri / Next steps

23.     Auckland Transport will provide another update report to the local board next month.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

August 2018 - Traffic Control Committee decisions

19

 

Ngā kaihaina / Signatories

Authors

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Ben Stallworthy, Acting Team Leader, Elected Member Relationship Manager Team.

 


Waitematā Local Board

18 September 2018

 

 


 


Waitematā Local Board

18 September 2018

 

 

Panuku Development Auckland Local Board six-monthly update 1 February - 31 July 2018

 

File No.: CP2018/14484

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To update the Waitematā Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 February to 31 July 2018.

Whakarāpopototanga matua / Executive summary

2.       Panuku was established in September 2015 by the merger of two council controlled organisations, Waterfront Auckland and Auckland Council Property Limited.

3.       Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4.       Panuku manages around $2 billion of council’s property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the Panuku Development Auckland Local Board update for 1 February to 31 July 2018.

 

 

Ngā Mahi ā-Hapori / Local Activities

City Centre and Waterfront

5.       The refreshed Waterfront Plan and City Centre Master Plan was workshopped with councillors, local board and other stakeholders, and the updated implementation plans were approved at the 5 September 2017 Planning Committee.

6.       There was preliminary consultation on the city centre and waterfront programme as part of the LTP engagement, and as the Planning Committee resolution noted, there will be more detailed engagement for each project at the appropriate time in its planning and delivery.

7.       2018-2028 LTP shows some funding for early planning, but no capital expenditure on the Wynyard Point open space until 2026-2028.

8.       Planning and delivery of the America’s Cup has material impact on waterfront planning, delivery and funding commitments. Panuku is part of the council, crown and Wynyard Edge Alliance working on America’s Cup and in particular, the legacy benefits of the cup bases and the impact on future planning and delivery for Wynyard Point.

9.       Panuku continues to work with the council family on future planning, implementation design and delivery of downtown and waterfront projects, both for the America’s Cup and the wider downtown waterfront.

10.     AC36 Update – The focus of the Wynyard-Hobson resource consent process is now on the Environment Court mediation which takes place July 2018. The Panuku engagement team are working closely with mana whenua to address some issue raised around process and engagement.  Panuku has developed an integrated mana whenua ‘consenting strategy’ for projects that have a connection to the Waitematā Harbour.  The expectation is that:

·    A generic cultural values assessment (CVA) will be developed with iwi who belong to our Panuku Governance Forum, noting that some mana whenua will reserve the right to progress their own CVA.

·    Panuku will plan the hui for each project through the consenting process.

·    Panuku will provide individual engagement plans for each of the projects acknowledging that each project runs to its own timeline.

11.     Tenant negotiations around exit or relocation within the Wynyard Quarter are close to concluding. The relocation of existing uses to other sites are on the critical path prior to the consent being granted. This is necessary so that Panuku can provide clear sites for the Wynyard Edge Alliance to prepare for construction expected to start in November 2018.

12.     Queens Wharf Mooring Dolphin Resource Consent Application – the purpose of the Queens Wharf Mooring Dolphin is to berth the new larger class of cruise vessels alongside Queens Wharf. At present, these vessels hold their position in the middle of the harbour and tender passengers ashore. The procedures presents logistical challenges for the cruise companies which will only be further exacerbated with the America’s Cup events.

13.     Following the approval from the Governing Body in November 2017 to proceed with the project, Panuku lodged a resource consent application on 13 July 2018. Panuku have requested that the application be publicly notified and submissions opened on 10 September 2018.

14.     The application includes the construction of two mooring dolphins extending 82m (measured from the centre of the outer dolphin) from the end of Queens Wharf. The two mooring dolphins (an intermediate and an outer dolphin) are necessary to ensure sufficient stability to moor the Oasis Class vessels which are anticipated to arrive in the next 5 to 10 years.  

15.     Wynyard Central – Three Willis Bond residential development projects are currently under construction in the Wynyard Quarter. The townhouses and apartments in Wynyard Central (on the corner of Pakenham and Daldy Streets) are nearing completion with all works expected to be undertaken were completed at the end of August 2018. The apartments and townhouses at 132 Halsey Street are due to be completed in Spring 2018. Residents will move in shortly after completion. It is anticipated that the next Willis Bond residential development at 30 Madden Street will commence in Spring 2018 with completion due in Spring 2020.

16.     The next Precinct Properties office development at 10 Madden Street will commence in Spring 2018, with works estimated to be complete by Spring 2020.

17.     The Park Hyatt Hotel development is due to be completed by May 2019, with the formal opening currently scheduled for 15 June 2019.

18.     The Tiramarama Way construction works (the east-west lane between Halsey and Daldy Streets) were completed in June 2018, with the formal opening taking place on Friday 29 June 2018.

19.     Wynyard Quarter Open Space Projects - Project management is being undertaken by Auckland Transport as part of the Daldy Street/Gaunt Street/Neighbourhood Park works. Downer has been appointed as contractor and are due to commence works at the end of September and finish in Summer 2020. Watercare has completed the wastewater pump station situated within the future neighbourhood park on the corner of Daldy and Pakenham Street.  Further work is being undertaken to the public Watercare building. This building will be handed over to Panuku by the end of October 2018.

20.     Dockline Tram - The Dockline Tram suspended all services from 6 August 2018. Since late 2015 Wynyard Quarter’s tram operated a reduced out and back service instead of the original 1.5km loop, due to ongoing development within the Quarter. Ongoing road works and construction in the Quarter mean it is not cost-effective to a run a tram service during this time. It is unknown how long the tram will be out of operation. We are having ongoing discussions with our development partners to assess future options.

21.     With the significant amount of construction activity, and the increasing popularity of Wynyard Quarter as a public destination, extensive effort is being put into managing pedestrian and traffic safety, ensuring public transport access, and accessibility within the quarter.

22.     Sustainable design (in Wynyard Quarter) – our private sector development partners continue to report on progress against the Wynyard Central Sustainability Standards. We recently reviewed the sustainability progress report provided by Willis Bond & Co for the next phase of residential development, West One. These designs are on track to achieve 7 Homestar, in line with the requirement. The release of an updated Homestar tool since standards were set provides an opportunity to review and refresh them. This is on our 2018/2019 work programme.

23.     Wynyard Quarter Smart – We continue to work with partners to expand the range of data reported in real-time, through Wynyard Quarter Smart. The introduction of residents in the quarter and the greater availability of ratings data provides an opportunity to refresh the Smart Console and investigate a range of improvements. We are planning a number of updates and improvements to Wynyard Quarter Smart, including making the site more user-friendly and integrating it with other Panuku websites to improve visibility.

24.     Civic Administration Building: The developer, Civic Lane Limited, has been focused on obtaining resource and building consents for the proposed development. In parallel, it has been securing sufficient presales to enable bank funding of the necessary development capital required to fund construction. At the end of June 2018, the developer was close to completing both statutory approval requirements and meeting the other council conditions that will enable work to commence later this year.

25.     Britomart Precinct: The various commercial issues related to the development agreement have been settled. Britomart Group has been progressing a resource consent application for a new building on its central site.

26.     Westhaven Marine Village – Land use consent was granted in November 2013 for the construction and establishment of a new Westhaven Marine Centre, which was to be comprised of three buildings containing a mix of marine related industry, office and retail, supported by food and beverage activities and associated car parking and landscaped areas. Leasing interest in the development is still good and none of the prospective tenants who signed Heads of Terms have withdrawn. Technical Advisory Group (TAG) review of the developed concept design is complete and the design is supported. Consultants are updating the landscape, urban design, civil engineering and arborist reports for the Resource Consent variation lodgment.

27.     The resource consent variation application is 95% complete and lodgment imminent. Marketing is ongoing and the draft lease agreement is well advanced. Developed design stage will follow once the resource consent variation is lodged, along with a more informed delivery programme. Market indications are that a development of this size can be delivered in 8-10 months once building consent is granted.   

Marina Development & Management

28.     SkyPath enabling project – This is a piece of work to integrate the SkyPath landing and its connection to Curran Street and Westhaven Drive. The SkyPath enabling project is funded by Auckland Council and delivered by Panuku Development Auckland.

29.     The Sky Path team has indicated that the Sky Path target construction start date is towards the end of 2019. The Enabling Works (on the southern side of the bridge, that Panuku is responsible for) has been separated into the following 4 portions:

·    Curran Street civil/lighting/footpath works

·    Curran Street traffic redesign

·    Westhaven Drive Seawall upgrade and

·    Maintenance yard relocation

30.     Construction tender is scheduled for release mid-August subject to confirmation the allocated project budget is met.

31.     Promenade stage 2 (Westhaven Marina Southern edge) – The second stage of the promenade will complete the waterfront route from Sails Restaurant to St Mary’s Bay.  Stage 2 of the Promenade is both a continuation of Stage 1 but will supplement the Marine Village waterfront interface and help facilitate the travel path joining up with SkyPath.

32.     Concept design is complete with positive feedback that emphasises the importance to continue the design outcomes of stage one. Concept design review is in progress and this will provide direction on construction elements, footpath width and parking configuration and final gangway design. The main focus of the concept design review is to ensure the final design reflects a cost effective, durable product that is easily maintained. Development of a mana whenua project response and engagement strategy is ongoing.

33.     Pile Mooring Redevelopment – The application for consent was filed in April 2018 and the public notification period for the resource consent for the project closed on 20 June. A total of 19 submissions were received. Of these, nine were in support, nine were opposed to the proposal, and one submission was neutral. Of the nine submissions that were opposed to the application seven of these were filed by mana whenua. A cultural values assessment has been commissioned by Panuku on multiple waterfront projects (including this project) and will be received by end of July. Its contents will be considered in the expert evidence and the Council planner’s report. Auckland Council has now set a consent hearing date of 24 October 2018, being a date selected by council that is after the AC36 hearing period. Auckland Council has allocated three days for the hearing. Based upon this hearing date a decision on the consent would be received in December. The project advisors are currently completing their evidence for the hearing and the project team is exploring civil works procurement options including evaluation of the pros and cons of the use of the Wynyard Edge Alliance (AC36) in the procurement mix.

34.     Hobson Wharf remediation project – The remediation works to the wharf foundations and under side of the Maritime Museum (Hobson Wharf) are completed, with practical completion notification having been signed off. The project was completed ahead of time and budget.

Portfolio Management

35.     Panuku manages ‘non-service’ properties owned by the council and Auckland Transport (AT). Non-service properties are those that are not currently needed for service or infrastructure purposes. These properties were generally being held for planned future projects that are no longer required, such as road construction, park expansion or development of future town centres.

36.     As at 30 June 2018, the property portfolio comprises 1437 properties, containing 1119 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

37.     The return on the property portfolio for the period ending 30 June 2018 was above budget, with a net surplus to council and AT shareholders of $3.9 million ahead of budget.

38.     The average monthly tenantable occupancy rate, for the six-month period is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties managed in the Waitematā Local Board Area

39.     Panuku currently manages 131 commercial and 16 residential interests within the Waitematā Local Board area.

Business interests

40.     Panuku also optimises the commercial return from business interests it manages on the council’s behalf. This includes two forestry enterprises, two landfills and four quarries. 

41.     There are currently no managed business interests in the Waitematā Local Board area.

Portfolio strategy

Optimisation

42.     The 2018-2028 Long-term Plan (LTP) reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes.  In response to this, prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation. 

43.     Asset optimisation deals with “service property”. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development.  A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation. 

Portfolio review and rationalisation

Overview

44.     Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

45.     Panuku works closely with Auckland Council and AT to identify potential surplus properties to help achieve disposal targets.

46.     Target for July 2017 to June 2018:

Unit

Target

Achieved

Portfolio review

$60 million disposal recommendations

$88 million as at 30 June 2018

(Includes $62 million from the Papatoetoe, Avondale and Panmure priority locations)

 

47.     Target for July 2018 to June 2019:

Unit

Target

Achieved

Portfolio review

To be determined as part of the statement of intent with Council.

The target will include disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

 

Process

48.     Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku Board approval, engagement with the local ward councillor(s) and the Independent Māori Statutory Board and finally a Governing Body decision.

Under review

49.     Properties currently under review in the Waitematā Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the Governing Body.

Property

Details

3 Ponsonby Road, Freemans Bay

A property remaining from land vested in the former Auckland City Council by the Crown in 1875 pursuant to the Auckland City Endowments and Reserves Act as part of a larger landholding.

 

Since July 1999 the property has been leased as an artistic workspace on a monthly tenancy agreement.

 

The board has an advocacy initiative for a Ponsonby Road Arts Precinct and supports the creation of an arts precinct at 1-3 Ponsonby Road through transferring 3 Ponsonby Road from a commercial lease to a community arts facility, subject to the outcome of a business case.

 

The board requested council staff undertake a feasibility study towards a business case to retain the property as part of this arts precinct.

 

Further Panuku engagement with the board is subject to further discussions between the board and council’s Arts and Culture team.

 

Acquisitions and Disposals

50.     Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other service. These properties may be sold with or without contractual requirements for development.

Acquisitions

51.     Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

52.     Panuku purchased 12 properties for open space across Auckland in the 2017/2018 financial year at a cost of $27 million, and bought seven properties for storm water use at a value of $4.2 million.

53.     No properties were purchased in the Waitematā Local Board area during the reporting period.

Disposals

54.     For the last six month period to the end of June 2018, the Panuku disposals team has sold eleven properties realising $6.35 million of unconditional net sales proceeds.  The team’s 2017/18 disposals target was $8.0 million for the year and the team achieved $15.06m of unconditional net sale proceeds from 17 sales over the whole year.  This target was part of Panuku’s overall disposals target of $100m, which includes the sale of development opportunities. The disposals target is agreed with the council and is reviewed on an annual basis. 

55.     No properties were sold in the Waitematā Local Board area.

 

Ngā Mahi ā-Rohe / Regional Activities

56.     Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

·        Transform locations – Panuku ‘transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of the Auckland region working alongside others and using the custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations

·        Unlock locations – Panuku ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including the council family, to create development opportunities

·        Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

57.     Transform Manukau covers over 600 hectares and is the largest of the Panuku priority locations. The Auckland Plan sees Manukau as the commercial centre of southern Auckland, but the significant investment in transport and community amenities has not been matched by intensification of the adjacent land to provide more homes and jobs. The area contains over 6 hectares of undeveloped council land in the town centre that is suitable for residential and commercial development. There is also significant Crown land held by both Housing New Zealand Corporation and the Counties Manukau District Health Board that can provide significant additional housing. Panuku is focusing on taking the development sites to market to test the appetite for private sector investment. Currently there is a 300 home development on Barrowcliffe Place already underway. We are also focusing on public realm projects that will enhance the overall environment and liveability of the area. Panuku is working closely with The Southern Initiative and ATEED to develop integrated actions to benefit the local community.

58.     The Framework Plan to guide the Onehunga transformation on a similar scale to Wynyard Quarter and Manukau, was approved in May 2018. The plan was completed involving significant consultation with the community. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with government and others, to deliver positive outcomes for the local community. The East-West link and proposed light rail, which affects the wharf and southern parts of the area, is currently being reassessed by the New Zealand Transport Agency (NZTA).  Panuku is expecting amended plans later this year. Further refinement of the Framework Plan will occur once this can be reviewed. Working with the Maungakiekie-Tāmaki Local Board and key stakeholders, Panuku has advanced plans on the town centre and the Onehunga wharf precinct where possible.

Unlock locations

59.     In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, consultation on redevelopment of these sites has started.

60.     In Northcote, we are continuing to build on the urban regeneration concepts outlined in the November 2016 Framework Plan and have progressed our engagement and co-design with HLC for the Awataha Greenway project and other key projects. The information kiosk continues to provide a ‘shop front’ for the community to walk in and ask any questions. With the 2018-2028 Long-term Plan signed off by the Governing Body in late-June, Panuku is now able to commence implementation of the first-year’s projects including the Greenslade Reserve stormwater detention project.

61.     At the Airfields, Hobsonville Point, six of the seven super-lots have now settled with AV Jennings with the remaining super-lot due for settlement October 2018. Forty-two housing units have been completed to the end of June 2018. In stage 2, the development by Avanda will result in 510 dwellings. The tier 1 roads which are Wallace Road, Waka Moana Drive and Commanders Avenue are progressing well and are on target for practical completion December 2018. The first housing development is anticipated to start in December 2018. 

62.     The council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June. Construction on the Mall has been completed and we are now focused on leasing the remaining tenancies. The supermarket construction is progressing; however we have been advised that this is unlikely to be completed by Christmas. We are working closely with Foodstuffs on the new plaza space. The Panuku Board has now approved the Programme Business Case which details how new housing in the town centre will be enabled.  The temporary food hub proposal for the old netball clubrooms is progressing well.  

63.     The overall plan for Henderson was approved in May 2017 by the Governing Body. The 2018-2021 Unlock Henderson work programme was endorsed by the Henderson-Massey Local Board and approved by the Panuku Board in June 2018. The vision is for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

64.     The opportunity to revitalise Avondale has been given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the Whau Local Board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options and we will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments. A number of significant developments are already underway in the area.

65.     Located within the Tāmaki Transformation area, Panmure town centre is well-located with excellent public transport links to the wider Auckland area. Panmure was chosen as a location for regeneration due to large areas of underused, council-owned land in the town centre that represent significant redevelopment opportunities. The project area covers 43ha and encompasses land owned by council, Tamaki Transformation Company (TRC), the Crown and Auckland Transport (AT), who Panuku will work in partnership with to facilitate the staged transition of sites for development.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

66.     This report is for the Waitematā Local Board’s information.

67.     Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz

Tauākī whakaaweawe Māori / Māori impact statement

68.     Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here. 

69.     Māori make up 12 per cent of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50 per cent of Māori in Tāmaki Makaurau under the age of 25 years. 5 per cent of the Māori population in the region are currently 65 years and over.      

70.     There are 19 mana whenua in the region, with 14 having indicated an interest in Panuku lead activities within the Waitematā Local Board area. 

71.     Māori make up 6 per cent of the Waitematā Local Board population, and there are three marae located within the local board area.   

72.     Panuku work collaboratively with mana whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

73.     Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Sven Mol - Corporate Affairs Advisor, Panuku Development Auckland

Authorisers

Marieke Numan - Senior Engagement Advisor

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 

Auckland Tourism Events and Economic Development Limited (ATEED) six-monthly update: 1 January – 30 June 2018

 

File No.: CP2018/17274

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To inform the local board of Auckland Tourism Events and Economic Development Limited (ATEED) activities at a regional, and where possible, a local level.

2.       For the local board to receive the attached six-monthly report from ATEED on their activities in the local board area.

Whakarāpopototanga matua / Executive summary

3.       ATEED reports to local boards every six months to provide them with an update of their activities.

4.       Work undertaken by ATEED in the Waitematā area includes:

·        The Lion Foundation Young Enterprise Scheme (YES)

·        Waitematā, the innovative economic hub of Auckland – a project where the local board can support the city fringe Business Improvement District (BID) community through the City Fringe Economic Development Action Plan to create a better environment for their members

·        Business capability building and support for new businesses

·        Film permitting.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Waitematā Local Board for 1 January to 30 June 2018, as shown in attachment A of the agenda report.

 

Horopaki / Context

5.       ATEED helps lay a strong foundation for Auckland’s economic growth through a broad programme of initiatives focused on:

·   Business growth and innovation

·   Business attraction and investment

·   Conferences and business events

·   Major events

·   Film

·   International education

·   Tourism.

6.       ATEED’s work can impact and provide opportunities locally as well as regionally. For this reason, they have committed to reporting to local boards every six months.

7.       The report attached reflects this commitment and covers the period from 1 January to 30 June 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

8.       The ATEED activities carried out in the local board area are outlined in the below table.

Activity

ATEED team responsible

The Lion Foundation Young Enterprise Scheme (YES)

Economic Development

Waitematā, the innovative economic hub of Auckland

Economic Development

Business capability building and support for new businesses

Economic Development

Film permitting

Economic Development

 

9.       As part of business-as-usual, destinations in the local board area continue to feature in the official Auckland visitor information website administered by ATEED.

10.     Should a local board choose to allocate some of their Local Development Initiative (LDI) fund to economic development activities, ATEED’s dedicated Local Economic Development team can manage the delivery of a work programme for them.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     The proposed decision to receive the six-monthly report has no local impact, however some of the activities described in the report do. Details of this are outlined in the six-monthly report attached.

12.     Local board views were not sought for the purposes of this report. Local board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori / Māori impact statement

13.     The proposed decision to receive the six-monthly report has no impact on Māori.

14.     ATEED assesses and responds to any impact their initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea / Financial implications

15.     The proposed decision to receive the six-monthly report has no financial implications.

Ngā raru tūpono / Risks

16.     The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with their initiatives on a case-by-case basis.

Ngā koringa ā-muri / Next steps

17.     The next ATEED six-monthly report will be presented to the local board in early 2019 and will cover the period 1 July to 31 December 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

ATEED six-monthly report to the Waitematā Local Board

37

     

Ngā kaihaina / Signatories

Authors

Chris Lock, Senior Strategic Advisor - Local Boards (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

James Robinson, Head of Strategy and Planning (ATEED)

 


Waitematā Local Board

18 September 2018

 

 


 


 


 


 


 


 


 


 


Waitematā Local Board

18 September 2018

 

 

Waitematā Multiboard and Local Grants Round One 2018/2019 Grant Applications

 

File No.: CP2018/16761

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for Waitematā Local Grants, Round One 2018/2019, including multiboard grant applications.

Whakarāpopototanga matua / Executive summary

2.       This report presents applications received in Waitematā Local Grants, Round One 2018/2019 (see Attachment A) and Multiboard Local Grants, Round One 2018/2019 (see Attachment B).

3.       The Waitematā Local Board adopted the Waitematā Grants Programme 2018/2019 on 17 April 2018 (see Attachment C). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Waitematā Local Board has set a total community grants budget of $150,000.00 and a total accommodation support budget of $150,000.00 for the 2018/2019 financial year. 

5.       Forty-one applications were received for Local Grants, Round One 2018/2019, including fourteen multiboard applications, requesting a total of $215,496.60.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      agree to fund, part-fund or decline each application received in Waitematā Local Grants Round One, listed in Table One.   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1920-101

Rocket Incorporated Limited

Arts and culture

Towards the costs to deliver "The Sound of Auckland" project, including filming, editing, website development, hosting and design.

$6,527.00

Eligible

LG1920-103

Uptown Business Association Incorporated

Arts and culture

Towards the fee for a sculptor to create a piece of art from 10,000 plastic straws.

$3,000.00

Eligible

LG1920-112

The Auckland Performing Arts Centre at Western Springs Incorporated

Arts and culture

Towards the purchase of one professional video camera and associated accessories.

$3,926.00

Eligible

LG1920-113

Lightbox Projects Limited

Arts and culture

Towards the costs to deliver the "Walking in Trees" event, including the artist fee, project manager fee, signage, lighting and workshop fees.

$7,000.00

Eligible

LG1920-129

Pressure Points Collective

Arts and culture

Towards the costs of social media marketing, videography and set design to deliver a performance at Basement Theatre.

$1,000.00

Eligible

LG1920-134

Auckland Fringe Trust

Arts and culture

Towards the costs to host the Auckland Fringe Festival 2019, including marketing and website costs, brochure design and printing, and director and producer fees.

$7,500.00

Eligible

LG1920-140

Claire Ulenberg
under the umbrella of
C R Trustees Limited

Arts and culture

Towards the artist fees to deliver a "Suffrage at the Silo" event.

$7,500.00

Eligible

LG1920-110

Kids Safe with Dogs

Community

Towards instructor wages, administration and printing of activity booklets for schools in Waitematā.

$7,386.00

Eligible

LG1920-114

The Lifewise Trust

Community

Towards the manager's salary to run the Merge Cafe.

$7,427.00

Eligible

LG1920-115

Dance Therapy NZ

Community

Towards the facilitator fees, materials, administration costs and venue hire for 32 art therapy classes and one parent workshop.

$5,000.00

Eligible

LG1920-119

Grey Lynn 2030 Transition Community Trust

Community

Towards the costs to design and print a history photo book and host the launch event.

$3,772.00

Eligible

LG1920-120

Meola Monarchs

Community

Towards the costs to establish a Meola Monarchs butterfly sanctuary, including landscaping, design, weeding, planting and administration costs.

$7,500.00

Eligible

LG1920-121

Action Education Incorporated

Community

Towards facilitator fees and administration costs to deliver ten Spoken Word Poetry workshops and a contribution towards a youth worker's salary.

$4,500.00

Eligible

LG1920-122

Methodist Mission Northern

Community

Towards the salary of a senior community development worker to organise key city centre events and activities.

$7,492.00

Eligible

LG1920-123

The People of Auckland Community Trust

Community

Towards the purchase of food to serve a weekly free community lunch to those in need.

$7,500.00

Eligible

LG1920-124

Parnell Community Committee Incorporated

Community

Towards general operating expenses including venue hire, printing and advertising.

$3,010.00

Eligible

LG1920-125

New Zealand Fashion Museum Charitable Trust

Community

Towards the costs to design, print and deliver brochures for fashion history walks.

$6,229.00

Eligible

LG1920-128

Campus Radio bFM Limited

Community

Towards the costs to upgrade the news bulletin software, including purchase, installation and training.

$3,060.00

Eligible

LG1920-136

Life Education Trust Counties Manukau

Community

Towards the costs of delivering preventative health messages to 404 students at Grey Lynn School.

$5,219.00

Eligible

LG1920-137

Socially Good Adventures Limited

Community

Towards the costs to run five free regional park visits, including transportation costs, guide fees, marketing costs and concession fees.

$7,500.00

Eligible

LG1920-139

Youthline Auckland Charitable Trust

Community

Towards a contribution for the salary of the helpline coordinator.

$3,650.00

Eligible

LG1920-127

For the Love of Bees

Environment

Towards the purchase of tools and materials required for the setup of an organic market garden.

$7,500.00

Eligible

LG1920-135

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of native trees and recycling bins to Waitematā schools and preschools participating in the Paper4trees programme.

$4,193.00

Eligible

LG1920-104

Hamilton Embassy Enterprises Limited

Events

Towards the hire of Shed 10 and The Cloud for Le French Festival 2019.

$5,000.00

Eligible

LG1920-108

Uptown Business Association Incorporated

Events

Towards the costs to deliver four musical performance events, including portaloo hire, security, event banners, seating and zero waste component.

$7,000.00

Eligible

LG1920-116

Anaya Group Limited

Events

Towards the venue hire, artist fee and ticket service for a traditional Indian festival event.

$3,000.00

Eligible

LG1920-131

Gladstone Tennis Club Incorporated

Sport and recreation

Towards the purchase of a defibrillator.

$2,795.00

Eligible

Total

 

 

 

$145,186.00

 

 

b)      agree to fund, part-fund or decline each application received in Multiboard Local Grants Round One, listed in Table Two.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB1819-151

New Zealand Dance Advancement Trust

Arts and culture

Towards the venue hire, studio hire, dancer fees, tutor fees and management fees for a youth and community outreach programme.

$7,450.00

Eligible



MB1819-126

Royal New Zealand Foundation of the Blind

Community

Towards the costs to purchase digital talking books for the Blind Foundation library.

$3,000.00

Eligible



MB1819-153

Chinese New Settlers Services Trust

Community

Towards the costs to host a youth professional Chinese speech contest, including filming and production, judges’ fees, training resources, venue hire, prizes and administration.

$7,500.00

Eligible



MB1819-154

StarJam Charitable Trust

Community

Towards the costs to run StarJam music workshops including the programme coordinator salary, tutor fees, venue hire, equipment and administration costs.

$5,000.00

Eligible



MB1819-162

New Zealand Council of Victim Support Groups Incorporated

Community

Towards the costs to recruit, train and supervise their volunteer support workers.

$5,000.00

Eligible

MB1819-176

Street Talk Limited

Community

Towards the costs to deliver an urban arts and hip-hop conference, including artist and tutor fees, resources, transportation, audio, marketing and shirts.

$10,000.00

Eligible



MB1819-177

NZ Filipino Sto Nino Devotees Trust

Community

Towards the venue hire and audio-visual costs for a two-day basketball competition and the Annual Sto Nino Fiesta and Sinulog Festival.

$5,000.00

Eligible



MB1819-193

OUTLine New Zealand Incorporated

Community

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$5,500.00

Eligible



MB1819-194

Body Positive Incorporated

Community

Towards the costs of catering, venue hire and marketing for a week-long Puāwai festival coinciding with World Acquired Immune Deficiency Syndrome (AIDS) Day.

$2,459.00

Eligible



MB1819-196

Auckland Kids Achievement Trust

Community

Towards the wages of three programme coordinators, each located in a different local board school.

$5,000.00

Eligible



MB1819-148

Auckland Deaf Society Incorporated

Events

Towards the cost of a New Zealand Sign Language interpreter, circus-themed performers and visual entertainment for a Christmas party.

$1,401.60

Eligible



MB1819-180

Japanese Society of Auckland Incorporated

Events

Towards the venue hire cost of Eden Park to host Japan Day 2019.

$3,000.00

Eligible

MB1819-114

Bike Auckland

Sport and recreation

Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.

$5,000.00

Eligible



MB1819-116

Auckland Indian Sports Club Incorporated

Sport and recreation

Towards the annual hockey turf hire fees.

$5,000.00

Eligible



Total

 

 

 

$70,310.60

 

 

Horopaki / Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

9.       The Waitematā Local Board adopted their grants programme for 2018/2019 on 17 April 2018 and will operate three Quick Response, two Multiboard, two Local Grants and one Accommodation Support grant rounds for this financial year. 

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14.     A summary of each application received through Waitematā Local Grants, Round One 2018/2019 (see Attachment A) and Multiboard Local Grants, Round One 2018/2019 (see Attachment B) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

16.     Eleven applicants applying to Waitematā Local Grants Round One and seven applicants applying to Multiboard Local Grants Round One indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

17.     The allocation of grants to community groups is within the adopted 2018-2028 Long-term Plan and 2018/2019 Local Board Agreement.

18.     The Waitematā Local Board has set a total community grants budget of $150,000.00 and a total accommodation support budget of $150,000.00 for the 2018/2019 financial year. 

19.     Forty-one applications were received for Local Grants, Round One 2018/2019, including fourteen multiboard applications, requesting a total of $215,496.60.

Ngā raru tūpono / Risks

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21.     Following the Waitematā Local Board allocation of funding for Local Grants Round One and Multiboard Local Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Waitematā Local Grants Round One 2018/2019 Grant Applications

57

b

Multiboard Local Grants Round One 2018/2019 Grant Applications

165

c

Waitematā Local Board Grant Programme 2018/2019

229

     

Ngā kaihaina / Signatories

Authors

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Fran Hayton - Principal Grants Advsr & Incentives TL

Shane King - Operations Support Manager

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

18 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

18 September 2018

 

 


 


 


 


 


Waitematā Local Board

18 September 2018

 

 

Symonds Street Cemetery - Programme update and approval of 2018/2019 actions

 

File No.: CP2018/14740

 

  

 

Te take mō te pūrongo / Purpose of the report

1.   To provide an update on the progress to date on the Symonds Street Cemetery Development Plan (2012-2022) and to seek approval for its FY 2018/2019 actions; and to seek approval of the proposed Symonds Street Monument Conservation Programme (2018-2028) and its FY 2018/2019 actions.

Whakarāpopototanga matua / Executive summary

1.       In 2012 the Waitematā Local Board embarked on a long-term initiative to restore Symonds Street Cemetery as a local park.

2.       A Symonds Street Cemetery Development Plan (2012-2022) was approved by the local board in June 2012, which set out a programme of work for the first three years and identified potential actions for the outlying years.

3.       A programme update was reported to the Waitematā Local Board on 21 February 2017.  This report provides a programme update on activities that have occurred from February 2017 to August 2018 and sets out the recommended actions for FY 2018/2019.

4.       In 2016 the existing monuments and memorials were plotted and condition surveyed at Symonds Street Cemetery. Council staff and specialist conservators have worked together to identify the highest risk/priority monuments.

5.       A draft Monument Conservation Programme FY 2018-2028 has been prepared for the local board’s approval. Three monuments have been prioritised for conservation in FY 2018/2019.  It is also recommended that a treatment proposal is undertaken for the John Smith monument to determine an appropriate methodology and estimated repair costs. 

6.       The Waitematā Local Board has allocated $23,000 LDI opex to support the delivery of the Symonds Street Cemetery Development Plan and $40,000 LDI opex to support the Monument Conservation Programme.

7.       It is also noted that $20,000 LDI opex has been allocated towards the restoration of Waiparuru Stream under the Waitematā Local Board Infrastructure and Environment Services Work Programme.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      approve the Symonds Street Cemetery Development Plan actions for FY 2018-2019.

b)      approve the proposed Symonds Street Cemetery Monument Conservation Programme 2018-2028 and its FY 2018-2019 actions.

 

Horopaki / Context

8.       The Symonds Street Cemetery was closed in 1908 and has been managed as a park since. Approximately 1,200 monuments remain in Symonds Street Cemetery. The ownership of the monuments is with the families or agents of the deceased. However, as the cemetery is over 175 years old and most of the monuments are over 100 years old, finding these families is time consuming and not necessarily an efficient use of time or resources. 

9.       There are some families who do take responsibility for the care, maintenance and conservation of their family plots and the council encourages this and supports them with advice from the council’s historic heritage advisors and the Symonds Street Cemetery conservator.

10.     Over the years the levels of maintenance and care have varied. Since 2012 the Waitematā Local Board have been proactive in allocating funding to increasing services and improving assets in Symonds Street Cemetery, as specified in the Symonds Street Cemetery Development Plan (2012-2022).

11.     The number of monuments requiring maintenance exceeds the budget allocated. In order to mitigate the risks a prioritised Symonds Street Cemetery Monument Conservation Programme 2018-2028 (Attachment A) has been developed.

12.     Auckland Council is the land owner and has a duty of care to the users of the park. Options available to council for the remaining monuments are: 

·    full repair or conservation treatment

·    make safe or protect the monument from further loss

·    removal of the monument if the risk cannot be managed within reasonable cost or if it does not provide best value

·    ask or encourage families to look after and fund repairs or conservation

·    do nothing. 

13.     The approach adopted in the Monument Conservation Programme 2012-2028 is a mixture of these options, considering best value whilst considering safety, heritage value and cultural significance. 

14.     When prioritising a monument for consideration in the Monument Conservation Programme, the following criteria were considered: 

·    health and safety risk – Extreme, High, Moderate, Low

·    H&S risk likelihood

·    overall site condition

·    significance

·    heritage value. 

Tātaritanga me ngā tohutohu / Analysis and advice

 

Symonds Street Cemetery Development Plan update

15.     The Symonds Street Cemetery Development Plan (2012-2022) sets out to address the following issues:

·    protection and enhancement of the original framework and vegetation of the park as set out in the Symonds Street Conservation Plan (1996) 

·    improvement of the recreational potential of the park, including interpretation and signage

·    protection and maintenance of graves

·    reduction of vandalism and improvement of public safety

·    footpath maintenance and renewal.

16.     To date the following initiatives have been completed:

·    improved awareness of the park and its historic features using signage, interactive media, and publishing stories and videos 

·    renewed the old works depot building in the west cemetery so that it can be used by volunteers or the conservator as a base for activities and events  

·    prepared a monument condition survey and loaded the data into the council GIS system

·    increased volunteer participation through events and working bees

·    Friends of Symonds Street Cemetery (FSCC) set up as an incorporated society

·    East Cemetery - renewal and upgrade of an accessible path network

·    West Cemetery Path Network – draft concept design report

·    conservation and repair of monuments identified in the annual work programme, including Parker Memorial

·    published the ‘Guide to the Repair and Conservation of Monuments’

·    Symonds Street Cemetery Landscape Plan completed with four identified character zones.

17.     The activities set out for action in FY 2017/2018 (Attachment B) have all been completed except, ‘Seek old (pre-1950) family photos of headstones in SSC’. This activity will be included in a future communication about the conservation programme, aimed at informing Aucklanders and people who have ancestors buried in the cemetery.

 

Symonds Street Cemetery Development Plan - actions identified for FY2018/2019

18.     The local board has allocated a response fund of $23,000 LDI opex in FY 2018/2019 to support the delivery of the objectives in the 10-year development plan. Of this, $15,000 has been allocated for the John Smith treatment proposal (see paragraph 22).

19.     The following actions have been identified for FY2018/2019:

·    Install a plaque for recording unmarked or removed graves.

·    Invite interested iwi to assist in the restoration of the Waiparuru Stream and native bush area. This is in collaboration with activities planned by Healthy Waters and the Ecological Contract. 

·    Develop more detail in the Landscape Plan.

·    Prepare a treatment proposal for the conservation of the John Smith monument.

·    Seek funding for the SSC Monument Conservation Programme 2018-2028.

·    Undertake physical works on the FY 2018/2019 Monument Conservation Programme.

·    Approve the West Cemetery path concept plan and complete physical works.

·    Complete the installation of the drainage from the Anglican Memorial to protect the Parker Grave (agreed by the local board in July 2017). 

 

20.     Council staff will also continue to:

·    respond quickly to graffiti, vandalism or damage to monuments

·    support families with applications for memorial conservation

·    develop more events for volunteer participation in the care of the cemetery

·    research and add more stories to the STQRY App

·    support the FSSC and other external parties to arrange activation events

·    undertake six-monthly inspections of the oak trees. 

 

Monument Conservation Programme update

21.     The Monument Conservation Programme 2018-2028 (Attachment A) shows the monuments identified as significant or high risk.

22.     The Monument Conservation Programme has been prioritised to show the most immediate needs, indicating potential cost.  This enables funding options to be considered and sought.

23.     Following the major restoration of the Parker Grave monument (Anglican), completed in 2017, there is now a better understanding on how to approach the monument conservation methodology in Symonds Street Cemetery.  

24.     In FY 2017/2018, five large monuments on the Monument Conservation Programme in the Anglican and Presbyterian sections have been stabilised. The lessons learnt from these projects has led to the development of a non-invasive, low cost methodology for large leaning or unstable monuments. This methodology will save considerable cost as it does not involve ground disturbance, which triggers a resource consent. The methodology has been endorsed in principle by the council’s heritage team and Heritage New Zealand (HNZ), although each plot will require its own plan depending on site condition and materials. This provides better value for our customers and ratepayers. 

25.     A further twenty monuments were repaired or treated by the conservator for minor damage, with the highest priority given to those that are adjacent to the main paths. 

 

Monument Conservation Programme- actions identified for FY 2018/2019

26.     Under the Waitematā Local Board Parks, Sport and Recreation Work Programme, $40,000 LDI opex has been allocated towards the delivery of the Monument Conservation Programme.

27.     It is recommended that the $40,000 is utilised to undertake the conservation of three monuments in the Wesleyan cemetery.

·        Silva Thorne $30,000 – conservation- tie back the monument to prevent collapse.

·        John William James $3,000 – conservation to retain the top of the monument. There is an option to complete the top and the bottom for $12,000, but the additional work can be delayed as this is not as urgent and would exceed the annual budget, so is not recommended. Note: If these two adjacent monuments are done together the supplier has indicated that there will be an efficiency saving.

·        Eli Nutting $7,000 – make safe and repair this monument next to the Hobson path, which, following the recent weather events has become unstable. 

28.     It is also recommended to prepare a scope of works for the largest monument in the cemetery utilising $15,000 LDI opex from the Symonds Street Development Plan response fund.

·    Prepare a treatment proposal for John Smith (Anglican) monument $15,000. The investigation will provide a methodology and estimated costs for repair which could be $200,000-$250,000 for which funding will be sought. Alternative options would be to make the monument safe and not complete a full repair. However, the treatment proposal would still be required to understand what is required to make the monument safe or remove it.

29.     It is recommended that the Sarah Jones (Anglican) monument ($75,000) is removed from the programme, due to the cost and potential risk of further damage from the surrounding trees and roots which would negate the conservation work. This grave needs to be made safe as it is very close to the Bishop Selwyn path. Depending on the costs and budget, this may be delayed until the FY 2019/2020 programme. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

30.     Symonds Street Cemetery proposed Monument Conservation Programme was discussed at a local board workshop on 26 June 2018.

31.     The Waitematā Local Board Plan outlines the boards commitment towards embracing the past and protecting and restoring the historic Symonds Street Cemetery.

Tauākī whakaaweawe Māori / Māori impact statement

32.     A Māori Heritage Report was prepared in July 2015 following engagement with mana whenua. The iwi that expressed an interest were, Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Ōrākei, Ngāi Tai Ki Tāmaki, Te Akitai Waiohua, and Ngāti Maru. 

33.     The Symonds Street Cemetery, although not an urupa, may be regarded by some Māori as a wahi tapu, or at least one that should be managed sensitively. Māori urupa that are still in the control of iwi in the Auckland region are generally well cared for, with successive generations of descendants maintaining and caring for headstones at their own cost, without local government contributions. To have the graves of the dead neglected by descendants does not align with Te Ao Māori.

34.     Mana whenua were invited to express their interest in the proposed actions planned for the Symonds Street Cemetery FY 2018/2019 development programme. Ngāti Whātua o Ōrākei and Ngāi Tai Ki Tāmaki, have responded. 

35.     In 1840 a 3,000-acre block of land was exchanged between Ngāti Whātua leader Te Kawau, and Governor Hobson. The Symonds Street Cemetery area was included in that first transaction. In recognition of the special relationship between Ngāti Whātua and Governor Hobson, Ngāti Whātua have expressed a desire to host an annual event to commemorate Governor Hobson at the cemetery on or around the anniversary of his death on 10 September.  

 

 Ngā ritenga ā-pūtea / Financial implications

36.     The initial cost of the identified Monument Conservation Programme 2018-2028 is $630,505. This is an estimated cost for physical works only. It does not include consent requirements or professional services; these costs have not yet been identified as we are working with external agencies and stakeholders to consider how savings can be made on this package of work. This could add up to an additional $100,000 of professional services and consent costs.

37.     In the FY 2018/2019 annual work programme, the Waitematā Local Board have allocated funding in Symonds Street Cemetery for:

·    Conservation of monuments: LDI opex- $40,000

·    Service response: LDI opex- $23,000

·    West Cemetery - develop pathways (Stage 2) LDI capex- $60,000.

38.     Additional funding sources will be required to undertake the Monument Conservation Programme 2018-2028. This could be raised through charitable donations and philanthropic contributions. The Friends of Symonds Street cemetery have lodged an application for charitable status and are researching the criteria for Auckland Council Heritage Fund and Lotteries funding. Other options may also include an application to the Governing Body or the Ministry of Culture and Heritage.

Ngā raru tūpono / Risks

39.     Some monuments have been identified as high or extreme risk, but the likelihood of imminent failure is low.  For these instances it is recommended that monitoring is put in place until physical works can be funded.

40.     Other monuments have been identified as having either a high or moderate risk, but a higher likelihood of failure.  The prioritisation used for identifying the recommended actions has been weighted to prioritise work to be undertaken prior to failure or irreversible damage.  This is to prevent incurring higher costs later.  

Ngā koringa ā-muri / Next steps

41.     Due to the proposed physical works, there is no conservation work proposed in FY 2018/19 in the Presbyterian, Catholic or Hebrew sections in the west cemetery. Any damage or vandalism that occurs to the monuments during the year will be responded to and managed as required from the Service Response budget. 

42.     Community Facilities will be presenting the West Cemetery Path Concept Plan to the Waitematā Local Board for approval to then enable physical works to be completed over the summer months. 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Symonds Street Cemetery Monument Conservation Programme

241

b

Symonds Street Cemetery Summary report for FY17-18 and next steps

243

 

Ngā kaihaina / Signatories

Authors

Lynda Lucas - Programme Specialist

Rob Gear - PSR Portfolio Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 


Waitematā Local Board

18 September 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

18 September 2018

 

 

Waitematā Local Board Open Space Network Plan

 

File No.: CP2018/16020

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval of the development of an open space network plan.

Whakarāpopototanga matua / Executive summary

2.       The key purpose of the open space network plan is to inform local board open space planning, resource allocation and advocacy over a 10-year period.

3.       Staff recommend that the Waitematā Local Board approve the development of an open space network plan to improve the quality of parks and open space through greater connectivity, better access and utilisation as well as gap analysis.

4.       There are limited risks in developing the open space network plan. The plan may raise community expectations that all projects are fully funded. No additional budget is provided for the implementation of the open space network plan.

5.       If approved, staff will work with the local board to identify and analyse the current state.

6.       Once the current state is completed, the project will move to identifying the aspirations of the local board and key moves required to improve performance of the open space network.

7.       During the final stage of the project, the local board will identify prioritised actions to achieve the key moves and then adopt the open space network plan.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      approve the scope of work for the development of an open space network plan.

 

Horopaki / Context

8.       An open space network plan is a key mechanism for Auckland Council to implement the Parks and Open Spaces Strategic Action Plan 2013 at a local level.

Tātaritanga me ngā tohutohu / Analysis and advice

9.       The process for developing an open space network plan involves research, collaboration and planning phases.

10.     The scope of work includes:

·    identifying and analysing the current performance of the open space network incorporating, amongst other things, the work of existing local park development plans

·    identifying the aspirations and key moves required to improve performance of the open space network

·    identifying and prioritising local place-based actions to achieve the key moves.

11.     The scope of the open space network plan includes all open space that is controlled and managed by the local board, including parks, sports fields, greenways and outdoor civic areas.

12.     Parks and open spaces managed by other authorities, such as Regional Facilities Auckland, will not have direct actions from the plan but will form part of the overall provision of the network.

13.     Similarly, the Auckland Domain is a significant asset within the network but is managed by the Auckland Domain Committee (co-governed by the Governing Body and Waitematā Local Board) and has its own act of parliament.  Inclusion in the network plan will reflect the goals and aspirations of the Auckland Domain Master Plan and ensure it is incorporated as part of the overall park provision.

14.     Reserve management plans, regional parks, maunga and recreation facilities (including stadia, pools, indoor courts and cemeteries) are out of scope for this open space network plan.

15.     Open space within the local board area that currently sits outside its control, for example in Wynyard Quarter, can form part of the plan as part of the board’s aspirations for future open space.

16.     The completion date for the open space network plan is scheduled for April 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     Staff introduced the open space network plan and the components required for the successful completion at a workshop with the local board on 4 September 2018.

18.     Staff will continue to engage with the local board on the development of the open space network plan through further workshops.

Tauākī whakaaweawe Māori / Māori impact statement

19.     Based on the 2013 Census, there are 4,374 people in the Waitematā Local Board area who identify as Māori.

20.     Just over half of the local Māori population are between 15 and 39 years of age (2,262 people). The smallest group within the population are those over 65 years of age and over (150 people).

21.     There are 15 iwi groups with interests in the area:

·    Ngāti Whātua Ōrakei

·    Te Rūnanga o Ngāti Whatua

·    Ngāti Whātua o Kaipara

·    Te Kawerau ā Maki

·    Ngāi Tai Ki Tāmaki

·    Ngāti Tamaoho

·    Te Ākitai Waiohua

·    Te Ahiwaru Waiohua

·    Ngāti Te Ata-Waiohua

·    Ngāti Paoa

·    Ngāti Tama-te-rā

·    Ngāti Whanaunga

·    Ngāti Maru

·    Te Patukirikiri

·    Waikato-Tainui

 

 

22.     Consultation with iwi will take place in two fora: the first with Ngāti Whātua Ōrakei (to be confirmed) and the second at the Central/Southern iwi forum on 26 September 2018.


 

Ngā ritenga ā-pūtea / Financial implications

23.     Development of the open space network plan is funded by Community and Social Policy.

24.     No funding has been allocated for public consultation, as the open space network plan informs local board decision-making and there is no statutory requirement to involve the public.

25.     No additional budget is provided for the implementation of the open space network plan.

Ngā raru tūpono / Risks

26.     There are limited risks in developing the open space network plan. The plan may raise community expectations that all projects are fully funded. However, no additional budget is provided.

Ngā koringa ā-muri / Next steps

27.     Staff will work collaboratively with the local board and mana whenua to prepare the current state.

28.     Once the current state is completed, the project will then identify key moves and actions. The local board may consider making these moves to improve the performance of the open space network.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Authors

Ann-Marie Quinn - Policy Analyst

Authorisers

Ruth Woodward - Manager Parks & Recreation Policy

Paul Marriott-Lloyd - Senior Policy Manager

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 

Draft Waitematā Local Board Achievements Report - 1 July  2017 to 30 June 2018

 

File No.: CP2018/17266

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve the draft Waitematā Local Board Achievements Report for the period 1 July 2017 to 30 June 2018.

Whakarāpopototanga matua / Executive summary

2.       The draft Waitematā Local Board Achievements Report highlights the Waitematā Local Board’s achievements against the 2017/2018 Waitematā Local Board Agreement and covers the period from 1 July 2017 to 30 June 2018.

3.       The annual achievements report highlights the main projects, initiatives and events the local board have funded, delivered or supported over the financial year.

4.       At the time of agenda close the text copy of the draft Waitematā Local Board Achievements Report was not available.  The draft achievements report will be circulated separately to the local board members and tabled at the 18 September 2018 business meeting.

5.       Staff recommend to delegate approval of final edits, design, supporting photographs and layout to the local board chair.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      approve the text copy of the draft Waitematā Local Board Achievements Report - 1 July 2017 to 30 June 2018.

b)      delegate to the local board chair to approve any minor text changes

c)      delegate to the local board chair to approve the designed version of the Waitematā Local Board Achievements Report – July 2017 to 30 June 2018, including photos and layout prior to publication.

 

Horopaki / Context

6.       The draft Waitematā Local Board Achievements Report highlights the board’s achievements for the period from 1 July 2017 to 30 June 2018.

7.       The report highlights the local board’s achievements against the 2017/2018 Waitematā Local Board Agreement and aligns to priorities in the Waitematā Local Board Plan 2017.

8.       This achievements report is the eighth publication on achievements for the Waitematā Local Board. It is the second for the current local board inaugurated in October 2016.

9.       The draft report includes a message from the chair, a compilation of delivered projects, a summary of community grants and community leases, transport and other advocacy positions, a list of the board’s submissions on regional and central government policies, and a “Looking Ahead” message. It also features local board members’ information, a section on local board governance and a summary of engagement events and consultations run by the board or on behalf of the local board.

10.     The draft Waitematā Local Board Achievements Report will be tabled at the business meeting held on 18 September 2018.

11.     Following the approval of the final text the Specialist Local Communications Advisor will work with the council’s design studio to deliver a designed version of the report in line with council’s branding and style.

12.     Photos to illustrate the text will be collated as part of the designed report. 

13.     To meet the end of year calendar timeframe it is recommended that the designed version, including the photographic selection and layout is approved through a local board delegation.

Tātaritanga me ngā tohutohu / Analysis and advice

14.     The sections included in the achievements report are:

·    Message from the chair

·    Waitematā Local Board members

·    Local Board Plan 2017-2020

·    Projects and initiatives

·    Support to business associations

·    Local events

·    Community grants and funding

·    Consultation

·    Advocacy

·    Waitematā Local Governance

·    Looking ahead

15.     Achievement highlights for the financial year 2017/2018 include the redevelopment of the Ellen Melville Centre and Freyberg Place, and features park improvements in Albert Park, wayfinding in Auckland Domain and Cox’s Bay Playground.

16.     The report contains a section on placemaking initiatives such as the Teed Street Upgrade and the new neighbourhood park in Wynyard Quarter, and a section on pedestrian connectivity which includes Ponsonby Road pedestrian improvements and the Parnell train station pathway connection.

17.     The advocacy section highlights the local board’s role to advocate initiatives that the local board may not have decision-making responsibilities for and includes a list of regional or national plans and policies the board has submitted feedback on over the financial year.

18.     Each year the annual achievements report is published, printed and distributed before the end of the calendar year.  To ensure timeframes are met, staff recommend to delegate approval of final edits, design, supporting photographs and layout to the local board chair.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     The achievements report highlights projects, initiatives and events in the Waitematā Local Board area which have impacted the local communities.

Tauākī whakaaweawe Māori / Māori impact statement

20.     This achievements report highlights a number of projects that involved direct engagement with iwi and the projects themselves have been refined as a result of this engagement.  For example the report contains development plans that have included iwi engagement as part of the pre-consultation work; the Western Springs Lakeside Te Wai Ōrea Park Development Plan, the Parnell Plan, and the Meola Reef Te Tokaroa Development Plan. 

21.     The report also features public art created by Māori artists such as Tauranga Waka and carvings in Freyberg Place water feature by Graeme Tipene. 

22.     Iwi were consulted in the naming process for the new road names approved for Tiramarama Way and six laneways in Wynyard Quarter and advised on traditional names or the gifting of contemporary names. 

23.     Mana whenua customary practices continue to be embedded into the opening events for the local board’s projects such as the opening of the Ellen Melville Centre and Freyberg Place, and the opening of the Teed Street Upgrade.

24.     The recommendations in this agenda report do not have a direct impact on Māori.

Ngā ritenga ā-pūtea / Financial implications

25.     There are no financial implications as a result of Waitematā Local Board approving this report.

Ngā raru tūpono / Risks

26.     There are no financial or reputational risks identified with the Waitematā Local Board approving this report.

Ngā koringa ā-muri / Next steps

27.     The published version of the Waitematā Local Board Achievements Report 2017/2018 will be available online and hard copies will be distributed to libraries, community centres and key stakeholders.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Authors

Caroline Teh - Local Board Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 

Urgent Decision - Waitematā Local Board feedback to Auckland Council's submission on the proposed mandatory phase out of single use plastic shopping bags

 

File No.: CP2018/17423

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To enable the local board to receive the decision made under urgency to provide feedback on Auckland Council’s submission to the Ministry for the Environment consultation on a mandatory phase-out of single use plastic bags.

Whakarāpopototanga matua / Executive summary

2.       From 10 August 2018 until 14 September 2018 the Ministry for the Environment consulted on a mandatory phase-out (ban) of single use plastic shopping bags, which are considered to have a detrimental impact on terrestrial and marine environments.

3.       Auckland Council staff are preparing a draft regional submission on this proposal to the Ministry of Environment.

4.       Local boards had an opportunity to formally provide feedback on the government’s proposed mandatory phase out of single-use plastic shopping bags for inclusion in the regional submission. The Waitematā Local Board availed itself of this opportunity to provide formal feedback on Auckland Council’s submission to the Environment and Community Committee.

5.       As the Waitematā Local Board’s next scheduled business meeting was not until the 18 September 2018 the local board could not resolve on their feedback until after the matter had been considered by the Environment and Community Committee.  Therefore, the agreed urgent decision process was followed.

6.       The regional Auckland Council submission was recommended to the Environment and Community Committee for their approval on 11 September 2018.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the urgent decision dated 10 September 2018

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Urgent Decision request memo and Waitematā Local Board submission

269

     

Ngā kaihaina / Signatories

Authors

Simon  Tattersfield - Senior Local Board Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 


 


 


 


 


 


 


 


Waitematā Local Board

18 September 2018

 

 

Chair's Report

 

File No.: CP2018/17252

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings and other initiatives relevant to the local board’s interests.

 

 

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a)      receive the Chair’s report for the period September 2018

b)      alter resolution number WTM/2018/1 to delegate authority to an alternate member to represent the board’s views on the Review of Auckland Council’s Representation Arrangements for the 2019 elections.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

P Coom Chair's Report September 2018

279

b

Ponsonby News article September 2018

289

     

Ngā kaihaina / Signatories

Authors

P Coom- Waitematā Local Board Chair

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Waitematā Local Board

18 September 2018

 

 


Waitematā Local Board

18 September 2018

 

 

Board member reports

 

File No.: CP2018/17250

 

  

 

Whakarāpopototanga matua / Executive summary

1.       An opportunity is provided for board members to update the board on projects/issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the written reports from member R Northey and member V Tava and the verbal board member reports for September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Member R. Northey report September 2018

293

b

Member V. Tava report September 2018

301

     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 


 


 


 


 


 


 


 


Waitematā Local Board

18 September 2018

 

 


 


 


 


 


Waitematā Local Board

18 September 2018

 

 

Waitematā Local Board Workshop Records

 

File No.: CP2018/17362

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to present the Waitematā Local Board workshop records to the board.  Attached are copies of the proceeding records taken from the workshops held on:

·        28 August 2018

·        4 September 2018

·        11 September 2018

         

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the workshop proceeding records for the meetings held on 28 August 2018, 4 September 2018 and 11 September 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

28 August 2018 workshop record

309

b

4 September 2018 workshop record

311

c

11 September 2018 workshop record

313

     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 

PDF Creator


 

PDF Creator


Waitematā Local Board

18 September 2018

 

 

PDF Creator


 

PDF Creator


Waitematā Local Board

18 September 2018

 

 

PDF Creator


 

PDF Creator


Waitematā Local Board

18 September 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/17539

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Attached is a copy of the governance forward work calendar for the Waitematā Local Board which is a schedule of items that will come before the board at business meetings.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the governance forward work calendar September 2018 attached to the agenda.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar - September 2018

317

     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

18 September 2018

 

 

PDF Creator


 

PDF Creator

    

  


Waitematā Local Board

18 September 2018

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Smart Seeds Waibus Poster                         Page 321

Item 8.2      Attachment a    Keep The Auckland Dockline Tram Running presentation                                                                       Page 323

Item 8.2      Attachment b    Keep The Auckland Dockline Tram Running - arguments for and against                                               Page 325



Waitematā Local Board

18 September 2018

 

 

PDF Creator



Waitematā Local Board

18 September 2018

 

 

PDF Creator


 

PDF Creator


Waitematā Local Board

18 September 2018

 

 

PDF Creator


 

PDF Creator


 

PDF Creator