Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 18 September 2018 at 2:00pm.

 

present

 

Chair

Pippa Coom

 

Deputy Chair

Shale Chambers

 

Members

Adriana Avendaño Christie

 

 

Richard Northey, ONZM

Left 5.12pm

 

Denise Roche

 

 

Vernon Tava

 

 

Rob Thomas

 

 

 


Waitematā Local Board

18 September 2018

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed all those present.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declarations of Interest

 

Chair P Coom declared non-financial interests in Grey Lynn 2030 and Bike Auckland.

Member R Thomas declared a non-financial interest in Socially Good Adventures Limited.

Member A A Christie declared a non-financial interest in Socially Good Adventures Limited.

 

 

4          Confirmation of Minutes

 

Resolution number WTM/2018/121

MOVED by Chair P Coom, seconded by Deputy Chair S Chambers:  

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 August 2018, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

8          Deputations

 

8.1

Smart Seeds Homelessness Project

 

Resolution number WTM/2018/122

MOVED by Member DR Roche, seconded by Chair P Coom:  

That the Waitematā Local Board:

a)    thank Holly Foreman and Tim Kingsley-Smith from the Smart Seeds project team for the presentation and their attendance at the meeting

b)    request Auckland Council staff work with the Smart Seeds Project to identify partnership possibilities and report back to the local board on options.

 

CARRIED

 

8.2

Keep The Auckland Dockline Tram Running - Citizen Movement

 

Resolution number WTM/2018/123

MOVED by Chair P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      thank Puneet Dhall of Keep The Auckland Dockline Tram Running - Citizen Movement for his attendance and presentation.

 

CARRIED

 

 

9          Public Forum

 

9.1

Meola Monarchs

 

Resolution number WTM/2018/124

MOVED by Member R Thomas, seconded by Member A Avendano Christie:   

That the Waitematā Local Board:

a)         thank Gael Baldock and Phil O’Reilly, Trustees of Meola Monarchs, for their attendance at the meeting.

CARRIED

 

Attachments

a     Mock up version of proposed flier for Meola Monarchs Butterfly Sanctuary

 

 

 

9.2

Waitematā Safe Routes

 

Resolution number WTM/2018/125

MOVED by Member R Thomas, seconded by Deputy Chair S Chambers:  

That the Waitematā Local Board:

a)         thank Lisa Prager of Occupy Garnet Road for her attendance at the meeting.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Councillor's report

 

Ngā tūtohunga / Recommendation/s

There was no councillor’s report.

 

 

12

Auckland Transport September 2018 update

 

Resolution number WTM/2018/126

MOVED by Chair P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)         receive the Auckland Transport September 2018 update report

b)        request Auckland Transport prepare rough order of costs for the following walking and/or cycling connections in the Auckland Domain as identified in the Auckland Domain Masterplan and/or Waitematā Greenways Plan and work with Community Facilities to identify the renewals budget available for each project:

·                Titoki Street carpark to Football Road

·                from Parnell Train Station through the woodchip yard to meet the track leading to Lovers Lane

·                loop around Watsons Bequest, including path on north side of Domain Drive

·                upper connections to Kari Street Commons

·                Centennial Path to Grafton Mews

·                Park Road entrance to Grandstand Road South

·                path on The Crescent to connect the Wintergarden to the Auckland Museum

·                path extension on east side of Domain Drive off Parnell Road to meet Lower Domain Drive

·                path on east side of Domain Drive to meet Lower Domain Drive – not costed – part of Greenway and Auckland Domain Masterplan for cycling

 

c)         request Auckland Transport to provide a rough order of costs for upgrading the footpath along the western side of Bourke Street, Newmarket.

CARRIED

 

 

13

Panuku Development Auckland Local Board six-monthly update 1 February - 31 July 2018

 

Resolution number WTM/2018/127

MOVED by Chair P Coom, seconded by Deputy Chair S Chambers:  

That the Waitematā Local Board:

a)      receive the Panuku Development Auckland - Local Board update for 1 February to 31 July 2018.

 

CARRIED

 

14

Auckland Tourism Events and Economic Development Limited (ATEED) six-monthly update: 1 January – 30 June 2018

 

Resolution number WTM/2018/128

MOVED by Member A Avendano Christie, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Waitematā Local Board for 1 January to 30 June 2018, as shown in attachment A of the agenda report.

 

CARRIED

 

The meeting adjourned at 3.47pm.

The meeting reconvened at 4.00pm.

 

15

Waitematā Multiboard and Local Grants Round One 2018/2019 Grant Applications

 

Resolution number WTM/2018/129

MOVED by Chair P Coom, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)      approve the following Waitematā Local Grants Round One 2018/2019 applications as listed in the table below:

Applicant
Application ID

Project title
Requesting funding for

Amount Approved

Pressure Points Collective

LG1920-129

Violent Bloom

Towards the costs of social media marketing, videography and set design to deliver a performance at Basement Theatre.

 $1,000.00

The Auckland Performing Arts Centre at Western Springs Incorporated

LG1920-112

Second Video Camera

Towards the purchase of one professional video camera and associated accessories.

 $2,000.00

Lightbox Projects Limited

LG1920-113

Walking in Trees

Towards the costs to deliver the Walking in Trees event, including the artist fee, project manager fee, signage, lighting and workshop fees.

 $4,000.00

Auckland Fringe Trust

LG1920-134

Auckland Fringe Festival

Towards the costs to host the Auckland Fringe Festival 2019, including marketing and website costs, brochure design and printing, and director and producer fees.

 $5,000.00

Parnell Community Committee Incorporated

LG1920-124

Supporting the key initiatives in the community led Parnell Plan

Towards general operating expenses including venue hire, printing and advertising.

 $1,000.00

Youthline Auckland Charitable Trust

LG1920-139

Youthline Helpline Coordinator

Towards a contribution for the salary of the helpline coordinator.

 $1,500.00

The People of Auckland Community Trust

LG1920-123

Wednesday Community Lunch

Towards the purchase of food to serve a weekly free community lunch to those in need.

 $1,800.00

Kids Safe with Dogs

LG1920-110

Kids Safe With Dogs

Towards instructor wages, administration and printing of activity booklets for schools in Waitematā.

 $2,000.00

New Zealand Fashion Museum Charitable Trust

LG1920-125

Walk the Walk: Fashion history in the City

Towards the costs to design, print and deliver brochures for fashion history walks.

 $2,000.00

Campus Radio bFM Limited

LG1920-128

RCS News Update

Towards the costs to upgrade the news bulletin software, including purchase, installation and training.

 $3,000.00

The Lifewise Trust

LG1920-114

Lifewise Merge Cafe - Cafe Manager

Towards the manager's salary to run the Merge Cafe.

 $5,000.00

For the Love of Bees

LG1920-127

OMG Organic Market Garden

Towards the purchase of tools and materials required for the setup of an organic market garden.

 $2,000.00

Environmental Education for Resource Sustainability Trust

LG1920-135

Paper4trees

Towards the purchase and delivery of 705 native trees and 75 recycling bins to Waitematā schools and preschools participating in the Paper4trees programme.

 $2,000.00

Claire Ulenberg C R Trustees Limited

LG1920-140

Suffrage at the Silo

Towards the artist fees to deliver a "Suffrage at the Silo" event.

 $2,000.00

Uptown Business Association Incorporated

LG1920-108

Bands in Basque

Towards the costs to deliver four musical performance events, including portaloo hire, security, event banners, seating and zero waste component.

 $3,000.00

Total approved

 $37,300.00

 

CARRIED

 

 

Chair P Coom left the meeting at 4.12pm.

Deputy Chair S Chambers chaired the meeting in the absence of the Chair.

 

 

Resolution number WTM/2018/130

MOVED by Member R Northey, seconded by Member DR Roche:   

That the Waitematā Local Board:

b)        approve the following Waitematā Local Grants Round One 2018/2019 application as listed in the table below:

Applicant
Application ID

Project title
Requesting funding for

Amount Approved

Grey Lynn 2030 Transition Community Trust

LG1920-119

10 years Grey Lynn 2030 - book production and launch

Towards the costs to design and print a history photo book, and host the launch event.

 $1,600.00

 

CARRIED

 

Note:   Deputy Chair S Chambers voted against the above resolution.

 

 

Chair P Coom returned to the meeting at 4.14pm.

 

 

Resolution number WTM/2018/131

MOVED by Chair P Coom, seconded by Member DR Roche:   

That the Waitematā Local Board:

c)    decline the following Waitematā Local Grants Round One 2018/2019 applications as listed in the table below:

Applicant
Application ID

Project title
Requesting funding for

Amount Requested

Reasons for decline

Rocket Incorporated Limited

LG1920-101

The sound of Auckland

Towards the costs to deliver "The Sound of Auckland" project, including filming, editing, website development, hosting and design.

$6,527.00

Decline due to insufficient community outcome being demonstrated

Uptown Business Association Incorporated

LG1920-103

From plastic to art

Towards the fee for a sculptor to create a piece of art from 10,000 plastic straws.

$3,000.00

Decline due to insufficient community outcome being demonstrated

Dance Therapy NZ

LG1920-115

Arts 4 Us Orakei & Parent Workshop

Towards the facilitator fees, materials, administration costs and venue hire for 32 art therapy classes and one parent workshop.

$5,000.00

Decline due to insufficient community outcome being demonstrated

Meola Monarchs

LG1920-120

Meola Monarchs - butterfly sanctuary

Towards the costs to establish a Meola Monarchs butterfly sanctuary, including landscaping, design, weeding, planting and administration costs.

$7,500.00

Ineligible in the scope of community grants as the asset is on council land

Refer to Community Facilities to provide advice of the most appropriate support for this project.

Action Education Incorporated

LG1920-121

Positive Youth Development & Community Engagement through the arts

Towards facilitator fees and administration costs to deliver ten Spoken Word Poetry workshops and a contribution towards a youth worker's salary.

$4,500.00

Decline due to insufficient funds to support lower priority applications

Methodist Mission Northern

LG1920-122

Building and nurturing neighbourhood in the city centre

Towards the salary of a senior community development worker to organise key city centre events and activities.

$7,492.00

Decline due to insufficient funds to support lower priority applications

Life Education Trust Counties Manukau

LG1920-136

Programme delivery of Life Education health & nutrition programme

Towards the costs of delivering preventative health messages to 404 students at Grey Lynn School.

$5,219.00

Decline due to insufficient funds to support lower priority applications

Hamilton Embassy Enterprises Limited

LG1920-104

Le French Festival

Towards the hire of Shed 10 and The Cloud for Le French Festival 2019.

$5,000.00

Decline due to insufficient community outcome being demonstrated

Anaya Group Limited

LG1920-116

Dandiya (Garba) Event

Towards the venue hire, artist fee and ticket service for a traditional Indian festival event.

$3,000.00

Decline due to insufficient funds to support lower priority applications

Gladstone Tennis Club Incorporated

LG1920-131

Funding for Purchase of a Defibrillator for GTC.

Towards the purchase of a defibrillator.

$2,795.00

Decline due to insufficient community outcome being demonstrated

 

d)    support the Meola Monarchs – butterfly sanctuary project and request Community Facilities to report back to the local board on the most appropriate support and funding for the project.

CARRIED

 

 

Member R Thomas left the table at 4.45pm.

Member A Avendano Christie left the table at 4.45pm.

 

 

 

 

Resolution number WTM/2018/132

MOVED by Chair P Coom, seconded by Member DR Roche:   

That the Waitematā Local Board:

e)    decline the following Waitematā Local Grants Round One 2018/2019 applications as listed in the table below:

 

Applicant
Application ID

Project title
Requesting funding for

Amount Requested

Reasons for decline

Socially Good Adventures Limited

LG1920-137

Waitemata Residents've Got To Get Out and explore Auckland!

Towards the costs to run five free regional park visits, including transportation costs, guide fees, marketing costs and concession fees.

$7,500.00

Decline due to insufficient community outcome being demonstrated

 

CARRIED

 

 

Member R Thomas returned to the table at 4.49pm.

Member A Avendano Christie returned to the table at 4.49pm.

 

 

Resolution number WTM/2018/133

MOVED by Member DR Roche, seconded by Member R Northey:  

That the Waitematā Local Board:

f)     approve the following Multi-board Grants Round One 2018/2019 applications as listed in the table below:

Applicant
Application ID

Project title
Requesting funding for

Amount Approved

Auckland Deaf Society Incorporated

MB1819-148

Christmas Whanau and Community Carnival


Towards the cost of a New Zealand Sign Language interpreter, circus-themed performers and visual entertainment for a Christmas party.

 $500.00

Chinese New Settlers Services Trust

MB1819-153

2019 Auckland Children and Young People's Speech Contest

Towards the costs to host a youth professional Chinese speech contest, including filming and production, judges fees, training resources, venue hire, prizes and administration.

 $1,000.00

Auckland Indian Sports Club Inc

MB1819-116

We request support for our Hockey teams turf hire fees

Towards the annual hockey turf hire fees.

 $1,000.00

Body Positive Incorporated

MB1819-194

Puāwai Festival for World AIDS Week

Towards the costs of catering, venue hire and marketing for a week-long Puāwai festival coinciding with World AIDS Day.

 $1,500.00

Royal New Zealand Foundation of the Blind

MB1819-126

New Digital Talking Books for the Blind Foundation Library

Towards the costs to purchase digital talking books for the Blind Foundation library.

 $3,000.00

StarJam Charitable Trust

MB1819-154

StarJam Auckland: Music/Performance for Youth with Disability 2018/19 Round One

Towards the costs to run StarJam music workshops including the programme coordinator salary, tutor fees, venue hire, equipment and administration costs.

 $3,000.00

 

Total approved

$10,000.00

 

CARRIED

 

 

Chair P Coom left the meeting at 4.53pm.

Deputy Chair S Chambers chaired the meeting in the absence of the Chair.

 

 

Resolution number WTM/2018/134

MOVED by Deputy Chair S Chambers, seconded by Member DR Roche:  

That the Waitematā Local Board:

g)    approve the following Multi-board Grants Round One 2018/2019 applications as listed in the table below:

Applicant
Application ID

Project title
Requesting funding for

Amount Approved

Bike Auckland

MB1819-114

Bike Auckland Bike Burbs Development Programme

Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.

 $3,000.00

 

CARRIED

 

Chair P Coom returned to the meeting at 4.55pm.

 

 

 

Resolution number WTM/2018/135

MOVED by Member DR Roche, seconded by Member R Northey:  

That the Waitematā Local Board:

h)    decline the following Multi-board Grants Round One 2018/2019 applications as listed in the table below:

Applicant
Application ID

Project title
Requesting funding for

Amount Requested

Reasons for decline

New Zealand Dance Advancement Trust

MB1819-151

2019 Youth & Community Engagement Programme

Towards the venue hire, studio hire, dancer fees, tutor fees and management fees for a youth and community outreach programme.

$7,450.00

Decline due to insufficient funds to support lower priority applications

New Zealand Council of Victim Support Groups Incorporated
MB1819-162

Volunteer Programme

Towards the costs to recruit, train and supervise their volunteer support workers.

$5,000.00

Decline due to being a government funded organisation

Street Talk Limited

MB1819-176

"Street Talk" Urban Arts and HipHop Conference 2018

Towards the costs to deliver an urban arts and hip-hop conference, including artist and tutor fees, resources, transportation, audio, marketing and shirts.

$10,000.00

Decline due to insufficient community outcome being demonstrated

NZ Filipino Sto Nino Devotees Trust

MB1819-177

Annual Sto Nino Fiesta and Sinulog NZ Festival

Towards the venue hire and audio visual costs for a two-day basketball competition and the Annual Sto Nino Fiesta and Sinulog Festival.

$5,000.00

Decline due to insufficient community outcome being demonstrated

OUTLine New Zealand Incorporated

MB1819-193

OUTLine Telephone Support Line

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$5,500.00

Decline due to being a core activity of a regional organisation

Auckland Kids Achievement Trust

MB1819-196

STARS

Towards the wages of three Stars programme coordinators, each located in a different local board school.

$5,000.00

Decline due to insufficient funds to support lower priority applications

Japanese Society of Auckland Incorporated

MB1819-180

Japan Day 2019

Towards the venue hire cost of Eden Park to host Japan Day 2019.

$3,000.00

Decline due to insufficient community outcome being demonstrated

 

CARRIED

 

 

 

 

16

Symonds Street Cemetery - Programme update and approval of 2018/2019 actions

 

Resolution number WTM/2018/136

MOVED by Deputy Chair S Chambers, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      approve the Symonds Street Cemetery Development Plan actions for FY 2018-2019.

b)      approve the proposed Symonds Street Cemetery Monument Conservation Programme 2018-2028 and its FY 2018-2019 actions.

 

CARRIED

 

 

 

 

17

Waitematā Local Board Open Space Network Plan

 

Resolution number WTM/2018/137

MOVED by Deputy Chair S Chambers, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      approve the scope of work for the development of an open space network plan.

 

CARRIED

 

 

18

Draft Waitematā Local Board Achievements Report - 1 July  2017 to 30 June 2018

 

Resolution number WTM/2018/138

MOVED by Deputy Chair S Chambers, seconded by Chair P Coom:  

That the Waitematā Local Board:

a)      approve the tabled text copy of the draft Waitematā Local Board Achievements Report - 1 July 2017 to 30 June 2018.

b)      delegate to the local board chair to approve any minor text changes

c)      delegate to the local board chair to approve the designed version of the Waitematā Local Board Achievements Report – July 2017 to 30 June 2018, including photos and layout prior to publication.

 

CARRIED

 

Attachments

a     Tabled Draft Waitematā Local Board Achievements Report

 

 

19

Urgent Decision - Waitematā Local Board feedback to Auckland Council's submission on the proposed mandatory phase out of single use plastic shopping bags

 

Resolution number WTM/2018/139

MOVED by Member DR Roche, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      receive the urgent decision dated 10 September 2018.

 

CARRIED

 

 

20

Chair's Report

 

Resolution number WTM/2018/140

MOVED by Deputy Chair S Chambers, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      receive the Chair’s report for the period September 2018

b)      alter resolution number WTM/2018/57 (i) to delegate authority to Chair Pippa Coom to represent the local board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections.

CARRIED

21

Board member reports

 

Resolution number WTM/2018/141

MOVED by Chair P Coom, seconded by Deputy Chair S Chambers:  

That the Waitematā Local Board:

a)      receive the written reports from member R Northey and member V Tava, and the board member verbal reports for September 2018.

 

CARRIED

 

Member R Northey left the meeting at 5.12pm.

 

22

Waitematā Local Board Workshop Records

 

Resolution number WTM/2018/142

MOVED by Chair P Coom, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)      receive the workshop proceeding records for the meetings held on 28 August 2018, 4 September 2018 and 11 September 2018.

 

CARRIED

 

23

Governance Forward Work Calendar

 

Resolution number WTM/2018/143

MOVED by Chair P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      receive the governance forward work calendar September 2018 attached to the agenda.

 

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

 

 

5.22pm                                               The Chair thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON 18 SEPTEMBER 2018.

 

 

 

DATE:.........................................................................

 

 

 

CHAIR:........................................................