Tira Kāwana / Governing Body

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 25 October 2018 at 9.34am.

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

From 9.36am, Item 3

 

Cr Hon Christine Fletcher, QSO

 

 

Cr Richard Hills

 

 

Cr Penny Hulse

From 9.46am, Item 8

 

Cr Mike Lee

From 9.57am, Item 8

 

Cr Daniel Newman, JP

From 9.44am, Item 8

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 9.36am, Item 3

 

Cr Wayne Walker

 

 

Cr John Watson

From 9.39am, Item 8

 

Cr Paul Young

 

 

 

ABSENT

 

 

Cr Cathy Casey

For leave of absence

 

Cr Fa’anana Efeso Collins

On council business

 

 

 

 

 

 

 

 


Governing Body

25 October 2018

 

 

 

1          Affirmation

 

His Worship the Mayor read the affirmation.

 

 

2          Apologies

  

Resolution number GB/2018/170

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

a)         accept the apologies from Cr E Collins for absence on council business and Cr A Filipaina for lateness.

CARRIED

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

Cr A Filipaina entered the meeting at 9.36 am.

Cr J Walker entered the meeting at 9.36 am.

 

 

4          Confirmation of Minutes

 

Resolution number GB/2018/171

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 27 September 2018 and the extraordinary minutes of its meeting, held on Thursday, 18 October 2018, including the confidential sections, as a true and correct record.

CARRIED

 

 

5          Petitions

 

There were no petitions.

 

 

6          Public Input

 

There was no public input.

 

 

7          Local Board Input

 

There was no local board input.

 

 

 

 

 

8          Extraordinary Business

 

8.1

Extraordinary Business - Health and safety regrding e-scooters

 

Pursuant to Standing Order 2.4.6 and with the discretion of the chair, the meeting agreed to discuss the matter of health and safety regarding e-scooters at this point.

The reason the matter was not on the agenda and could not be delayed was because of a near-miss incident experienced by Cr Fletcher on the way to the meeting and several incidents being reported in the first week of operation.

 

Cr J Watson entered the meeting at 9.39 am.

Cr D Newman entered the meeting at 9.44 am.

Cr P Hulse entered the meeting at 9.46 am.

Cr M Lee entered the meeting at 9.57 am.

 

 

 

 

The meeting requested an urgent memorandum from the Chief Executive on health and safety regarding e-scooters.  

 

 

 

9

Mayoral Housing Taskforce work programme update

 

Cr M Lee left the meeting at 10.11 am.

Cr M Lee returned to the meeting at 10.31 am.

Cr R Clow left the meeting at 10.31 am.

Cr R Clow returned to the meeting at 10.36 am.

 

 

 

Resolution number GB/2018/172

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)         note the update on progress with the recommendations of the Mayor Housing Taskforce Report contained in Attachment A of the agenda report. 

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr G Sayers requested his dissenting vote be recorded.

 

 

 

10

Auckland Council Top Risk Register - 13 September 2018

 

 

 

Resolution number GB/2018/173

MOVED by Mayor P Goff, seconded by Cr A Filipaina:  

That the Governing Body:

a)         note the September 2018 Auckland Council top risk register and top risk heat map contained in Attachment A and Attachment B of the agenda report.

CARRIED

 

 

 

 

 

 

 

 

11

Hearings Panel report on the Proposal to Revoke Legacy On-site Wastewater Bylaws

 

Resolution number GB/2018/174

MOVED by Cr G Sayers, seconded by Cr L Cooper:  

That the Governing Body:

a)      accept the Hearings Panel report on the Proposal to Revoke Legacy On-site Wastewater Bylaws in Attachment A of the agenda report

b)      revoke the following legacy on-site wastewater bylaws with effect from 1 November 2018:

i)       all clauses of the Auckland City Council Bylaws:  Bylaw No. 29 (Waiheke Wastewater Bylaw 2008) (i.e. the whole legacy bylaw)

ii)      residual clauses of the North Shore City Bylaw 2000:  Part 20 Wastewater

iii)     residual clauses of the Rodney District Council General Bylaw 1998:  Chapter 20 Wastewater Drainage

iv)     residual clauses of the Papakura District Council Wastewater Bylaw 2008

c)      note the collaborative support provided by Healthy Waters, Plans and Places, Engineering and Technical Services and Licensing and Regulatory Compliance

d)      direct staff to utilise opportunities created by the notification of this decision and to raise public awareness of the Auckland Unitary Plan’s rules for on-site wastewater systems through the Healthy Waters on-site wastewater management project.

CARRIED

 

 

 

12

Role of the Audit and Risk Committee with respect to the City Rail Link Project

 

 

 

Resolution number GB/2018/175

MOVED by Deputy Mayor BC Cashmore, seconded by Cr R Clow:  

That the Governing Body:

a)      note that the Auckland Council investor risk profile will be tabled with the Audit and Risk Committee at its meeting on 5 December 2018

b)      endorse that the Audit and Risk Committee receive regular investor risk reports with respect to the City Rail Link project, so that the committee can make appropriate enquiries, and in doing so provide assurance to the Governing Body that Auckland Council’s risks as project investor are appropriately identified and managed.

CARRIED

 

 

 

13

Submission on Proposed New Infrastructure Body

 

Cr P Hulse left the meeting at 11.49 am.

Cr A Filipaina left the meeting at 11.51 am.

Cr P Hulse returned to the meeting at 11.52 am.

Cr A Filipaina returned to the meeting at 12.02 pm.

 

 

Resolution number GB/2018/176

MOVED by Mayor P Goff, seconded by Cr C Darby:  

That the Governing Body:

a)      approve the submission on the new independent infrastructure body appended in Attachment A of the agenda report.

b)        authorise the Mayor and General Manager Auckland Plan Strategy and Research to make any minor amendments to the submission, including changes requested at this Governing Body meeting and prior to lodgment on Friday 26 October 2018.

CARRIED

 

 

14

Appointment to the Auckland Council Youth Advisory Panel

 

 

 

Resolution number GB/2018/177

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      note the process for appointing a new member to the Youth Advisory Panel

b)      note that the confidential report presents the proposed candidate’s profile in detail.

CARRIED

 

 

15

Summary of Governing Body information memos and briefings - 25 October 2018

 

 

 

Resolution number GB/2018/178

MOVED by Cr D Simpson, seconded by Cr R Clow:  

That the Governing Body:

a)      note the progress on the forward work programme

b)      receive the Summary of Governing Body information memos and briefings – 25 October 2018.

CARRIED

 

 

  

 

16        Consideration of Extraordinary Items

 

An extraordinary item had been considered earlier in the meeting under Item 8: Extraordinary Business.

 

 


 

 

17        Procedural motion to exclude the public

Resolution number GB/2018/179

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL:  Appointment to the Auckland Council Youth Advisory Panel

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains a young person's name recommended for the Youth Advisory Panel. This information should not be made public until the governing body endorses the candidate and the Ministry of Justice criminal history check is completed. 

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions was made available to the public who were present at the meeting and formed part of the minutes of the meeting.

CARRIED

 

 

 

12.06pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.09pm          The public was re-admitted.

 


 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL:  Appointment to the Auckland Council Youth Advisory Panel

 

Resolution number GB/2018/180

MOVED by Cr C Fletcher, seconded by Cr D Simpson:  

That the Governing Body:

Restatement

c)      agree that the appointment and report be made public once criminal history checks have been completed and the proposed candidate has been advised and confirmed their acceptance of the appointment.

 

  

 

12.09 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................