I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 28 November 2018

4:00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

23 November 2018

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Albert-Eden Local Board

28 November 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Proposed Playground and Toilet Facility at Kerr Taylor Reserve                                                                                                                  5

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                           6

12        Notice of Motion - Deputy Chairperson Fryer - Civic Square in Mt Albert              9

13        Notice of Motion - Chairperson Haynes - Protecting Auckland’s Urban Ngahere 17

14        Albert-Eden Quick Response, Round Two 2018/2019 grant applications            57

15        Waterview Pathway/Alford Street Tie-In Project – Transport Capital Fund Report 187

16        Auckland Transport November 2018 update                                                          193

17        Grant of a new community lease of the Kimberly Room at 200-206 Gillies Avenue, Epsom                                                                                                                         225

18        Draft Contributions Policy                                                                                        235

19        Adopt the 2018 Albert-Eden Local Paths (Greenways) Plan                                381

20        Auckland Regional Pest Management Plan consultation feedback and recommended changes                                                                                            405

21        Feedback on proposed topics for inclusion in the Auckland Water Strategy   439

22        Local board feedback on the proposed changes to the Auckland Council Public Safety and Nuisance Bylaw 2013 and consequential bylaw changes, and potential new community-led conservation projects funded by the Natural Environment Targeted Rate                                                                                                             457

23        Trial of online voting at the 2019 local elections                                                   541

24        Local government elections 2019 – order of names on voting documents       553

25        Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter one 2018/2019                                                                                               563

26        Regional Facilities Auckland 2018/2019 First Quarter Report for the period ending 30 September 2018                                                                                                    603

27        Governance Forward Work Calendar                                                                      633

28        Governing Body Members' Update                                                                          641

29        Chairperson's Report                                                                                                643

30        Board Members' Reports                                                                                          645

31        Albert-Eden Local Board Workshop Notes                                                            657  

32        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

33        Procedural Motion to Exclude the Public                                                               675

C1       Acquisition of land for open space  -  Mount Eden                                               675  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 24 October 2018, including the confidential section, as true and correct records.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Proposed Playground and Toilet Facility at Kerr Taylor Reserve

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Malia Kahu, student – Kowhai Intermediate School, will be in attendance to deliver a Public Forum presentation outlining her community service project idea involving a proposed playground and toilet facility at Kerr Taylor Reserve.

3.       Malia is hoping for the board to support and fund the project, which she envisions would be popular among local school children at nearby Mt Albert Grammar School.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      thank Malia Kahu, student – Kowhai Intermediate School, for her attendance and Public Forum presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) Notices of Motion have been received from <Member Names>  for consideration under items 12 and 13 respectively.

 


Albert-Eden Local Board

28 November 2018

 

 

Notice of Motion - Deputy Chairperson Fryer - Civic Square in Mt Albert

 

File No.: CP2018/22370

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Deputy Chairperson Fryer has given notice of a motion that she intends to propose.

2.       The notice, signed by Deputy Chairperson Fryer and Chairperson Haynes as seconder, is appended as Attachment A.

 

 

Motion

That the Albert-Eden Local Board:

a)      note that local boards are allocated decision-making power for ‘place-making’ in town centres.

b)      note that there are ‘village or civic squares’ in Kingsland, Eden Valley, Mt Eden, Sandringham and Pt Chevalier.

c)      request that work now begin on planning and budget allocation for the Mt Albert Civic Square.

d)      identifies Mt Albert Civic Square as a priority in 2021/2022 and request that a budget of $50,000 from 2018/2019 is allocated in the work programme to undertake the “Albert Eden Civic Square Plan’ which includes identifying budget and the planning process, and a timescale for turning the land into a civic square”.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Notice of Motion - Deputy Chairperson Fryer - Civic Square in Mt Albert

11

      

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 

Notice of Motion - Chairperson Haynes - Protecting Auckland’s Urban Ngahere

 

File No.: CP2018/22557

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Chairperson Haynes has given notice of a motion that he intends to propose.

2.       The notice, signed by Chairperson Haynes and Deputy Chairperson Fryer as seconder.

 

 

Motion

That the Albert-Eden Local Board:

a)      request the Governing Body urgently to implement the high-level ‘protecting action’ to ‘explore potential for new regulatory tools to protect trees on private properties (e.g. working with central government)’ in the strategic plan Together growing Auckland’s urban ngahere for a flourishing future (adopted by the Environment and Community Committee on 20 February 2018 (ENV/2018/12)) by discussing with Government the urgent restoration of some form of general protection for urban trees.

b)      note that the findings in the report Tree loss in the Waitematā Local Board area over ten years (2006–2015) on loss of tree cover in the Waitematā Local Board area confirm that the loss of the urban ngahere has been extensive, and holds that urgent action is required to prevent further tree loss at the current rate.

c)      note that the findings in the report Tree loss in the Waitematā Local Board area over ten years (2006–2015) on loss of tree cover in the Waitematā Local Board area confirm that the most of the urban forest clearance has occurred on private land, and holds that some form of general protection is urgently required to stem the precipitous decline.

 

 

 

Background

·        The Resource Management (Simplifying and Streamlining) Amendment Act 2009 and the Resource Management Amendment Act 2013 (RMAA13) amended the Resource Management Act 1991 (RMA) to prohibit territorial authorities from including rules in their plans that provide for the blanket protection of trees (by prohibiting or restricting the felling, trimming, damaging, or removal of such trees) on private land in an urban environment. However, councils may continue to protect specific trees by scheduling them.

 

·        This means that urban trees not specifically scheduled (either individually or as part of a specific allotment) in the Auckland Unitary Plan have enjoyed no protection since at least September 2013.

 

·        The report Tree loss in the Waitematā Local Board area over ten years (2006–2015) found that the amount of tree loss in the Waitemata Local Board area 2006-2015 was found to be 61.23 hectares (approximately 17 per cent) and that 65 per cent of the urban forest clearance has occurred on private land. This does not include the growth of new canopy.  (Further analysis work is underway and will be the subject of a subsequent report).

 

·        The Waitematā Local Board resolved on 21 August 2018 (WTM/2018/110) that it “(considered) that a significant part of the tree loss has been caused by the removal by central government of Council’s general tree protection rules and urges the Governing Body to advocate to government to change the law to enable Auckland Council to reintroduce general tree protection rules”.

 

·        The analysis of the Waitematā Local Board area is relevant in assessing whether the anecdotal evidence that widespread tree loss has occurred in the Albert-Eden Local Board area as the Waitematā Local Board area is adjacent and to the north of the Albert-Eden Local Board area.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20180821 Waitematā Local Board Attachment: ‘Tree loss in the Waitematā Local Board area over ten years (2006 – 2015)’

19

     

Ngā kaihaina / Signatories

Author

Peter Haynes – Chairperson, Albert-Eden Local Board

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 

Albert-Eden Quick Response, Round Two 2018/2019 grant applications

 

File No.: CP2018/20439

 

  

 

Te take mō te pūrongo / Purpose of the report

1.    To fund, part-fund or decline applications received for Albert-Eden Quick Response Round Two 2018/2019.

Whakarāpopototanga matua / Executive summary

2.   The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2018/2019 on 23 May 2018. The document sets application guidelines for community contestable grants.

 

3.    This report presents applications received in Albert-Eden Quick Response, Round Two 2018/2019 (Attachment B).

 

4.    The local board has set a total community grants budget of $120,000 for the 2018/2019 financial year.

 

5.   A total of $69,092.60 has been allocated in Quick Response Round One and Local Grants Round One 2018/2019. One grant allocated to Asthma Charitable Trust, in local grants round one (LG1901-128) was not uplifted, due to the trust receiving funding from another source for the project. This leaves a total of $53,907.40 to be allocated for one local grant and two quick response rounds, remaining in the 2018/2019 financial year.

 

6.   Thirty applications were received for Albert-Eden Quick Response, Round Two 2018/2019, requesting a total of $70,786.

 

7.   One application was deferred from the Albert-Eden Local Grants Round One 2018/2019 during the board’s business meeting held on 24 October 2018 (resolution number AE/2018/299).  This application is now presented to the local board for review and decision-making.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)    agree to fund, part-fund or decline each application in Albert-Eden Quick Response, Round Two, listed in Table One below:    

App ID

Applicant

Project

Amount requested

Eligibility

QR1901-208

Arts and Literature Circle Trust New Zealand Incorporated

Towards the cost of the Annual Harvest Festival celebration including venue and sound system hire, transport, promotion, materials printing, postage for pamphlets and stage decoration.

$956.00

Eligible

QR1901-209

Jackie Bish

Towards the cost of venue hire for the "Next Offramp Ten Year Anniversary concert" on 7 September 2019.

$1,000.00

Eligible

QR1901-224

Euphoria Entertainment Incorporated

Towards the cost of venue hire (Ferndale House) and sound equipment hire for the Euphoria Arts Festival.

$1,050.00

Eligible

QR1901-226

Proudly Asian Theatre Limited

Towards the cost of venue hire, script development for the play "Pinay" with a dramaturg (a dramatic composition advisor), a Maori advisor and professional dancer and choreographer fees to deliver the final draft of the script.

$3,500.00

Eligible

QR1901-228

Aotea Youth Symphony Incorporated

Towards the camp hire cost, food and tutor donations for rehearsals at the Houghton's Bush Presbyterian camp for a weekend in March 2019.

$1,450.00

Eligible

QR1901-231

Kyan Krumdieck

Towards the production cost of a film "You know me", specifically the cost of cinematographer, sound, consumables, studio rental, hazer rental, camera gear, and fire extinguisher.

$1,951.00

Eligible

QR1901-234

Connected Media Charitable Trust

Towards the cost of delivering "The Outlook for Someday” free one-day film-making workshop in Albert-Eden.

$4,000.00

Eligible

QR1901-235

Auckland Youth Orchestra Incorporated

Towards the cost of storage of instruments and rehearsal venue hire for the 2019 symphony concert.

$1,963.00

Eligible

QR1901-201

The Mt Eden Methodist Church Charitable Trust

Towards the cost of advertising (printing and distribution), some of the children's workshops and activities, biodegradable cups and cutlery, vouchers for volunteers and management costs for the "Little Day Out Free Family Fun Day".

$2,000.00

Eligible

QR1901-205

Citizens Advice Bureau Auckland City Incorporated

Towards the cost of venue hire (Ferndale House) and catering for the "Volunteer Engagement Event" to be held on 8 December 2018.

$500.00

Eligible

QR1901-206

The Auckland Irish Society Incorporated

Towards the cost of food and entertainment for the "Seniors Christmas Lunch" to be held on 9 December 2018.

$2,500.00

Eligible

QR1901-213

Lifeline Foundation Charitable Trust

Towards the partial cost of purchasing a dishwasher for the "Lifeline Centre Epsom".

$595.00

Eligible

QR1901-214

Xiaomei Zhang

Towards the cost of venue hire, print advertisement, costume, banners and audio for Shu Huai performances.

$1,680.00

Eligible

QR1901-219

YMCA North Incorporated (formerly YMCA Auckland)

Towards the cost of furniture and resources to transform an under utilised room in the Mt Albert Community and Leisure center into the "Mount Albert Youth Hub".

$3,948.00

Eligible

QR1901-220

Youthline Auckland Charitable Trust

Towards telecommunication costs for the Youthline National Helpline for the period 1 December 2018 to 30 November 2019.

$4,000.00

Eligible

QR1901-221

Pasifika Migrant Services Charitable Trust

Towards the cost of delivering the Kiribati youth healthy transformation programme for Kiribati youg people in Albert-Eden.

$4,000.00

Eligible

QR1901-222

Mount Albert Toy Library Trust

Towards the purchase of new toys, containers for toys and stationery for cataloguing toys for the period of 10 December 2018 to 31 December 2020.

$4,000.00

Eligible

QR1901-223

M-Y Golden Ballads'

Towards the cost of materials for handicrafts, instruments for the exhibition, music arrangement, printing, administration, musician costs, a portable public address system and refreshments for the "2019 Chinese New Year Celebration" in February 2019.

$1,543.00

Eligible

QR1901-225

The Air Training Corps Association of New Zealand Incorporated

Towards leadership training costs for cadets, including catering costs for the leadership team, training consumables, portable easels and portable lights for safety and activities after dark.

$2,823.00

Eligible

QR1901-230

Communicare-Civilian Maimed Association (Auckland) Incorporated

Towards the cost of weekly venue hire for the friendship centre for one year.

$1,322.00

Eligible

QR1901-232

Home and Family Counselling Incorporated

Towards the costs of running the after hours counseling sessions for the Albert-Eden community.

$4,000.00

Eligible

QR1901-218

Fab City Aotearoa Charitable Trust

Towards renting a trailer, running costs for a van and drivers’ wages.

$2,870.00

Eligible

QR1901-212

Point Publishing Limited

Towards the cost of fees associated with reproducing historical images for the publication "The Point: a portrait of a community".

$1,000.00

Eligible

QR1901-227

Auckland Electric Tramways Trust

Towards the costs of lifting and relocation of Auckland Tram 255, including wrapping it with plastic to prevent the destruction and further deterioration of the built heritage item.

$3,810.00

Eligible

QR1901-229

Bharatiya Mandir Indian Temple Incorporated

Towards the material and labour costs of painting the main hall exterior.

$4,000.00

Eligible

QR1901-203

Mt Eden Swimming Club Incorporated

Towards the cost of Mount Eden swimming pool lane hire charged by the Dean Greenwood Swim School from 1 January 2019 to 31 March 2019.

$4,000.00

Eligible

QR1901-210

Metro Mount Albert Softball Club

Towards the cost of purchasing softball uniform pants for junior softball players.

$1,000.00

Eligible

QR1901-215

Nga Maungarongo Incorporated

Towards the cost of the installation of matting for the school's "Fitness Trail".

$2,575.00

Eligible

QR1901-217

The Auckland Performing Arts Centre (TAPAC) At Western Springs Incorporated

Towards the purchase of 15 new chairs for TAPAC's foyer.

$1,000.00

Ineligible

QR1901-233

Alcohol Healthwatch Trust

Towards the overall cost to conduct an audit and produce a report detailing external signage at off-license premises.

$1,750.00

Ineligible

Total

 

 

$70,786.00

 

 

b)      agree to fund, part-fund or decline the deferred application from Albert-Eden Local Grants, Round One, listed in Table Two below:

App ID

Applicant

Project

Amount requested

Eligibility

LG1901-

145

 

 

Fab City Aotearoa

Charitable Trust

 

Towards two 40 feet long containers

which will host the prototyping

space, tools and offer shelter to

participants.

 

$7,800.00

Eligible

 

 

 

Horopaki / Context

6.     The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8.     The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.  The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2018/2019 on 23 May 2018 (Attachment A). The document sets application guidelines for community contestable grants.

8.     The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

 

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

 

10.    The Albert-Eden Local Board will operate three quick response and two local grant rounds for this financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

12.     One application (LG1901-145, Fab City Aotearoa Charitable Trust) was deferred from the Albert-Eden Local Grants Round One 2018/2019 during the board’s business meeting held on 24 October 2018 (resolution number AE/2018/299).  This application is now presented to the local board for review and decision-making.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that Section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

14.     A summary of each application received through Albert-Eden Quick Response, Round Two 2018/2019 is provided in Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori.

16.     Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

17.    Ten organisations applying to quick response round two have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

18.     The allocation of grants to community groups or individuals is within the adopted Long-term Plan 2018-2028 and local board agreements.

19.     The local board has set a total community grants budget of $120,000 for the 2018/2019 financial year.

20.    A total of $69,092.60 has been allocated in Quick Response, Round One and Local Grants, Round One. One grant allocated to Asthma Charitable Trust, in local grants round one (LG1901-128) was not uplifted due to the trust receiving funding from another source for the project. This leaves a total of $53,907.40 to be allocated for one local grant and two quick response rounds, remaining in the 2018/2019 financial year.

21.     Thirty applications were received for Albert-Eden Quick Response, Round Two 2018/2019, requesting a total of $70,786. 

Ngā raru tūpono / Risks

22.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

23.     Following the local board allocating funding for Albert-Eden Quick Response Round Two 2018/2019, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Albert-Eden Local Board Community Grants Programme 2018/2019

63

b

Albert-Eden Quick Response Round Two 2018/2019 grant applications

69

     

Ngā kaihaina / Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 

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Albert-Eden Local Board

28 November 2018

 

 

Waterview Pathway/Alford Street Tie-In Project – Transport Capital Fund Report

 

File No.: CP2018/22388

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To allocate the Auckland Transport Local Board Transport Capital Fund to the complete the connection of the Waterview pathway to the Great North Road pedestrian crossing by Alford Street.

Whakarāpopototanga matua / Executive summary

2.       Local boards can use the Local Board Transport Capital Fund (LBTCF) to deliver transport infrastructure projects that are not part of Auckland Transport’s (AT) work programme. There is $1,718,261 in the local board’s fund that needs to be allocated by June 2019.

3.       At its October 2018 business meeting, the Board asked Auckland Transport to provide it with options for using the LBTCF to deliver the Waterview Pathway/Alford Street Tie-In project.

4.       The aim of the Waterview/Alford Street Tie-in project is to combine the current shared path and footpath into one multi-functional wider path. The project received positive support through the public consultation process and now needs to undergo detailed design to commence before construction.

5.       Staff recommend that the Board allocate $150,000 from the LBTCF to deliver the project.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      allocate $150,000 from the local board transport capital fund to allow the Waterview Pathway /Alford Street Tie-In project to proceed through detailed design and construction.

 

 

Horopaki / Context

6.       There is currently a gap where the Waterview Pathway ends and the signalised crossing on Great North Road which provides access to Alford Street. As a result, those wishing to cross here must mount an insecure step to a small space to wait for the cross signal or take a detour up the ramp.

7.       The Board would like to understand what opportunities there are to use its LBTCF to close the gap and improve amenity at this location and has asked AT to provide advice on this.

8.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

·    be safe

·    not impede network efficiency

·    be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

9.       There is currently $1,718,261 in the Board’s LBTCF and this has to be allocated by June 2019.

Tātaritanga me ngā tohutohu / Analysis and advice

10.     In July 2017, AT, the Albert-Eden Local Board (the Board) and New Zealand Transport Agency opened the Alford Street bridge, the first part of the new Waterview Shared Pathway.  This pathway links the suburb of Waterview with Pt Chevalier and the south western cycle way.

11.     The designation for the Waterview pathway did not extend to the crossing point on Great North Road, adjacent to Alford Street and there is now a significant gap in amenity between the end of the project and the Great North Road crossing point.

12.     The Waterview Pathway/Alford Street Tie-In project aims to smooth out the transition from the northern end of the Waterview Pathway to the signalised intersection at Great North Road.

13.     The benefits of the project include being able to walk and cycle to the signalised intersection without sharp turns and without having to traverse down a narrow ramp.

14.     A diagram of the improvement is provided as Attachment A.

15.     The project was publicly consulted on in March 2018 and received positive feedback from the community and the Board, with some concerns raised by residents.

·    Concern that noise from current road works at this location is disruptive to local residents.

·    Response: These works will be undertaken off the road reserve, so most construction should happen during the daytime.

·    Concerns that removal of the sharp turns will encourage cyclists and skateboarders to travel at high speeds, creating safety hazards for pedestrians.

·    Response: AT will include red banding as present in other places on the Waterview shared pathway to alert users to upcoming intersection, slowing them down.

·    Request to install road markings to indicate to road users that this is a pedestrian and cycling crossing point (example: Intersection at Herdman Street).

·    Response: This will not be a shared pedestrian and cycle crossing. People on bikes will be expected to dismount to cross at the pedestrian crossing or ride cross on the road as a vehicle. A widened crossing to allow both pedestrians and cyclists was considered. However, it wasn’t considered feasible without major civil works, due to the narrow footpath on the northern side of Alford Street. A shared crossing would likely increase incidences of pedestrian /cycle conflict outside the dairy.

·    Suggestion to encourage cyclists to utilise the crossing at Herdman Street rather than the crossing at Alford Street, as there is a shared bicycle-pedestrian pathway at that location.

·    Response: It is agreed that it would be undesirable to encourage people on bikes to use this intersection to access shared path on western side of Great North Road. This path doesn’t start until Herdman Street, so this is where people on bikes should cross. AT is currently looking into wayfinding for the Waterview Shared Path and will take this into consideration.

16.     Other suggestions that came through the consultation included improvements to the bus stop area, providing cycle facilities on Alford Street, improvements to the western side of Great North Road by the dairy and separated cycle and pedestrian facilities. These suggestions were all out of scope for this project.

17.     As the consultation process was positive, the project is now ready to move to detailed design and construction.

The Current Situation

18.     AT has not been able to prioritise this project for delivery in the 2018/2019 financial year.

19.     AT’s rough estimate of cost of the project was $120,000 but AT considers that the project may cost closer to $150,000.  This would include contingency and allow AT to move to construction without having to come back to the Board if the project goes over the expected budget envelope. 

20.     AT recommends that the Board allocate $150,000 from the LBTCF to allow the Waterview Pathway/Alford Street Tie-In project to proceed through detailed design and construction as this project aligns well with the Board’s outcomes, delivers on transport objectives and has been long-awaited by the community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21.     The Board has been advocating for this gap in the amenity of the path to be filled as described in this report. 

22.     It meets Outcomes 1, 2 and 5 of the Local Board Plan – Albert-Eden has a strong sense of community; Our parks are enjoyed by all and Travelling around Albert-Eden is safe and easy.

Tauākī whakaaweawe Māori / Māori impact statement

23.     Iwi were engaged in the Waterview Pathway project and iwi designs and explanation has been included in the wider project.  This project is small scale to improve safety and amenity and Maori were not asked to provide comment.

Ngā ritenga ā-pūtea / Financial implications

24.     Local Board Transport Capital Fund

Albert Eden Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

$4,020,084

Amount committed to date on projects approved for design and/or construction

$2,304,823

Remaining Budget left

$1,718,261

 

25.     The remaining budget includes the Albert-Eden Local Board’s allowance as of 1 July 2018. The Board has sufficient funds to allocate funds to this project and still continue with further projects.

26.     The financial implications of the Board approving the recommendation in this report is the allocation of $150,000 from the LBTCF. This leaves $1,568,261 remaining.

Ngā raru tūpono / Risks

27.     The “Ngā ritenga ā-pūtea / Financial implications” section above summarised the Board’s LBTCF financial position. There is a large amount of money in the LBTCF that still needs to be allocated before June 2019.

28.     There are no identified risks to the Board carrying out this project.

Ngā koringa ā-muri / Next steps

29.     Auckland Transport will progress any decisions made by the local board as a result of this report and provide updates via the monthly reporting process.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Diagram of the Waterview/Alford Street Tie-In

191

     

Ngā kaihaina / Signatories

Author

Lorna Stewart – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 



Albert-Eden Local Board

28 November 2018

 

 

Auckland Transport November 2018 update

 

File No.: CP2018/22398

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Albert-Eden Local Board (the Board) on transport-related matters in its area and relevant decisions of the transport control committee.

Whakarāpopototanga matua / Executive summary

2.       This report provides:

3.       A progress update on Auckland Transport’s (AT) local board transport capital fund (LBTCF) projects in the Board area.  The Board has remaining budget of $1,718,261 and is currently investigating costs for a number of new projects including an extension of the proposed cycleway on Pt Chevalier Road, traffic calming in Mt Albert North, new footpath in Bloomfield Place and New North Road/St Lukes intersection and cycle infrastructure on Sutherland Road.  The contract for the Carrington Traffic Calming Project has now been awarded and work started in early November.

4.       A progress report on significant investigations and projects in the Albert-Eden area including completion of the Ian McKinnon Drive cycleway due in November and a pilot project to improve safety outcomes for students around Owairaka School.

5.       A six-monthly progress report on transport priorities in the Albert-Eden Local Board Plan, 2017, that outlines a number of AT projects planned and happening to meet the following outcomes:

We have transport options that are easy to access and suit the different needs of our community, and

Our streets are safe and enjoyable to use.

6.       Other AT activities including decisions of AT’s Traffic Control Committee as they affect the Board area, responses to board resolutions and current transport consultations.

7.       AT’s quarterly reporting material is appended to this report.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Auckland Transport November 2018 update report.

 

 

Horopaki / Context

8.       This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

9.       AT is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role of local boards within and on behalf of their local communities.

 

 

Quarterly Reporting July to September 2018

10.     AT has committed to providing more detailed information to local boards on its activities every quarter. Attached is information on AT’s activities from July to September 2018.

·    Attachment A – report from Auckland Transport departments on their activities in the Albert-Eden Local Board area and regionally over the last quarter (July to September 2018). The report notes the investigation on clearing the route for double decker buses on Dominion Road has finished and work has begun on cutting back verandas and adding kerb build outs. Buses are expected to commence operation on the route in late 2018.

·    Attachment B – report on Travelwise Schools activities in the Albert-Eden Local Board area over the last quarter. Eighteen of nineteen Albert-Eden schools are currently actively involved in the Travelwise programme.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

11.     The table below reflects the status of projects to which LBTCF has already been committed. Decisions on whether to proceed with Delphine Reserve and Ngauruhoe Street berm enhancement are the subject of a separate report.

12.     The current balance of the Board’s transport capital fund is noted below.

Albert Eden Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

$4,020,084

Amount committed to date on projects approved for design and/or construction

$2,304,823

Remaining Budget left

$1,718,261

 

Update on Albert-Eden LBTCF projects:

Project

Description

Status

Funds Allocated

Carrington Area Traffic Calming

Investigation and implementation of traffic calming devices in this general area

The Board resolved to move forward with the Carrington area traffic calming project at its September 2018 business meeting, allocating $242,945 from its Local Board Transport Capital Fund to add to the original approved budget of $450,000. The contract for this work has been awarded and work started in early November.

$692,945

Chamberlain Park Greenway and Bridge

Construction of shared path and bridge

The estimate of works assumes a path on the western side of the creek. The shared path will link Rawalpindi Reserve, through the proposed local park, to the North Western Cycleway. This project is being managed by Auckland Council Community Facilities. Preliminary investigation is underway, with delivery expected in the 19/20 financial year.

$700,000

Greenlane Station Beacon and wayfinding signage

Provide options for signage and other wayfinding improvements to Greenlane Station and its environs. 

The Board approved a five-metre beacon to be investigated for installation at the station entrance. Other improvements in the surrounding area were discussed at the site visit and are covered below.

AT is investigating a new design for its beacons and this project is on hold while that process is worked through.

$35,000

Greenlane Station Improvements

Provide options for the Board to consider for improving personal safety in the area around the station and to make the area more attractive.

Painting of two underpasses, walls and ceilings, including crack repairs, preparation work plus two coats of white paint and one coat of graffiti guard.

Installation of two convex mirrors for safety.

This work has been slightly delayed but should be completed during the next month.

$21,000

Ngauruhoe Street berm enhancement

Provide options for the Board to consider for replacement of the berm at the corner of Ngauruhoe Street and Mt Eden Road

Options provided exceeded the Board’s allocation.

The Board has decided not to proceed with this project.

$10,000

Delphine Reserve

Removal of four indented parking bays adjacent to Delphine Reserve, McGehan Close and reinstatement of footpath and berm.

The Board supported this project going ahead at the October business meeting.

The project has been set up in the AT system and mandate written, currently awaiting available project manager resource.

$47,000

Windmill Road mobility parking

Establishing mobility parking and traffic calming to support activities on Windmill Reserve and the netball courts.

The Board supported this project going ahead at the October business meeting.

The project has been set up in the AT system and mandate written, currently awaiting available project manager resource.

 

$58,000

 

Responses to resolutions

13.     At its October business meeting the Board requested that AT provide information regarding the Waterview pathway /Alford Street project.  This is the subject of a separate report on this agenda.

14.     At its October business meeting the Board resolved to request rough order of costs for projects in the Board area including an extension of the proposed cycleway on Pt Chevalier Road, traffic calming in Mt Albert North, new footpath in Bloomfield Place and New North Road/St Lukes intersection and cycle infrastructure on Sutherland Road. 

15.     AT will report back as the rough order of costs become available.

Progress being made on significant investigations and projects in the Albert-Eden Area

16.     The following table provides a summary of the results of investigations and progress on projects in the Board area:

Item

Update

Pt Chevalier to Westmere cycleway 

 

A dedicated cycle route along Pt Chevalier Road and Meola Road ending near the Westmere Shops. 

Progress on the route was reported to the Board in October.

The preferred treatment for Pt Chevalier Rd has been agreed.  The treatment for Meola Rd is still under design. A newsletter for residents will be out in November.

Safety Around Schools 

 

Pilot Project to improve safety outcomes in the area around Owairaka School.

Investigations are beginning into providing alternative drop-off areas around Owairaka School as well as measures to slow traffic on Richardson Road near the school gate. Concepts were discussed with the Board at the October workshop.

 

Alford Street  

 

An investigation leading to developing a design for a crossing facility on Alford Street close to Kuaka Park.

 

This investigation is included in the 2019/2020 minor improvement programme.

 

 It is still being reviewed internally before public consultation in the next few months.

Carrington Road Zebra Crossing

 

Improvements to the zebra crossing and nearby cycle lane safety improvements.

This project is continuing through detailed design and resolution processes.

 

Walking and cycling have advised that this project will be delivered in the current financial year (18/19).

 

Waterview Shared Path/Alford St Tie-In

 

To provide a more seamless connection between Alford Street and the Waterview shared path

 

The Board has asked for further information on this project with a view to considering using its transport capital fund to deliver it. A separate report has been prepared for this agenda.

Wayfinding Signage on the Northwestern and Waterview pathways

 

A project to develop wayfinding signage on these routes

Schedule is complete. Graphics are almost complete.

 

Once funding is confirmed the Waterview section will be delivered.

 

Eden Terrace Parking Survey

 

An investigation into parking patterns in this inner-city suburb is taking place with a view to introducing a residential parking zone

 

An initial survey has been completed.  AT will propose a residential parking zone to residents February 2019. The streets that will be covered under the residential parking zone are being confirmed.

 

Operation of any zone will be in the next financial year.

 

Sandringham Area LATM

 

A project to provide area wide traffic calming in the area behind the Sandringham Village shops.

 

Investigation and delivery is planned for 2019/20, dependent on prioritisation.

Manukau Road Pedestrian Improvements

 

AT has consulted on improving pedestrian facilities on Manukau Road between Greenlane West Rd and Campbell Crescent. This includes a pedestrian refuge and a signalised mid-block crossing.

 

This project has been through public consultation and is programmed for delivery early in the 2019/20 financial year.

 

 

Six-monthly progress on Albert-Eden Local Board Plan, 2017 transport priorities

17.     A progress update on Albert-Eden Local Board transport priorities, as stated in the Albert-Eden Local Board Plan, 2017, is outlined below:

18.     Priority: We have transport options that are easy to access and suit the different needs of our community.

·    The Central New Network was launched in July 2018. This project simplified the bus network, provided frequent routes and made it easier to make connections between services.

·    New bus infrastructure facilities have been added to support the routes.

·    Work on the Mt Eden Rd bus lane priority improvements including increasing bus lane operating hours will start toward the end of 2018.

·    Cycling and walking improvements are designed for Waterview (Alford St- Great North Rd crossing) and Alford Street to Kuaka Park. 

·    A new cycling route to make cycling through Grafton Gully easier and more direct is near completion on Ian McKinnon Drive.

·    The Board is funding a shared path to be built through Chamberlain Park to connect to the Northwestern cycleway.

·    Options for light rail in the Board area are being investigated by NZTA.

·    City Rail link work is continuing.

·    Local Paths project prioritisation is underway to be funded though the local board transport capital fund.

19.     Priority: Our streets are safe and enjoyable to use

·    AT has delivered a streetscape upgrade to Mt Albert on behalf of the Board, introducing wider footpaths, cycle lanes and a Barnes dance-type crossing.

·    The Board’s traffic calming project in the Carrington area has begun construction.

·    Safety improvements such as the View Rd/Esplanade Rd works have been delivered.

·    Short-term safety improvements at Asquith Avenue have been delivered while longer-term improvements are in design.

·    Minor safety projects in Kitenui Street, Parrish Road, Oxton and Arabi Streets and Mountain View Road are in design.

·    Zebra crossing upgrades are planned for Sandringham Road, St Lukes Road, Mt Eden Road, Market Road, Sherbourne Road, Great South Road

·    Safe Speed education campaign is underway.

·    AT will consult on a new by-law to support slower speeds in targeted areas.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20.     Auckland Transport attended two workshops with the Board in November 2018.

·     The first workshop provided the Board with an opportunity to discuss the draft review of the Greenway plans.

·     The second workshop briefed the Board the corridor integration programme and provided further opportunities to discuss the transport capital fund projects and their prioritisation.

Consultation

21.     Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on the proposal described below:

Street

Proposal

Board Response

Oxton Road, Sandringham

AT is proposing to install two new speed  humps on Oxton Road, near the intersection with Arabi Street.  This is expected to encourage drivers on Oxton Road to slow down on their approach, improving road safety and reducing risks by increasing driver awareness. 

No comment received.

Morningside Drive / St Lukes Road

AT seeking feedback on a proposal to improve road safety at the St Lukes Road intersection with Morningside Drive.

This would involve raising the existing zebra crossing, widening the pedestrian island and introducing a new advanced stop box for people on bikes as well as some road marking alterations and narrowing of median islands between roads.

These changes are needed in order to create a safer walking environment for the whole community, including children from the near-by school.  Raising the zebra crossing will also calm vehicle speeds, and thereby help protect more vulnerable road users whilst still maintaining the left-turn slip road.  Increasing the island size is essential as in its current state it does not provide enough space to meet the pedestrian volumes of the area.

Comments received from Board members requesting the provision of additional cycle advance stop boxes.

 

22.     Coming soon are two significant AT public consultations that will have an impact on Albert-Eden Local Board. Further information on these consultations will be sent to Board members under separate cover. For the Board’s information the consultations are:

Name

Expected Date:

Speed Management – Bylaw Consultation

TBC

Regional Public Transport Plan

19/11

 

Traffic Control Committee resolutions

23.     These are the decisions of the Traffic Control Committee that affected the Albert-Eden Local Board area in October 2018.

Street/Area

Description

Work

Decision

New North Road, Mt Albert Road, Carrington Road, Mt Albert

 

Amended Permanent Traffic and Parking changes

 

Cycle Lane, No Stopping At All Times, Cleaway, Loading Zone, P30 Parking, P60 Parking, Bus Stop, Removal of Parking Place

 

Carried

Kitenui Avenue, Alexis Avenue, Mt Albert

 

Permanent Traffic and Parking changes Combined

 

No Stopping At All Times and Stop Control

 

Carried

 

Other Auckland Transport news

Safety campaign warns Auckland drivers to slow down

24.     Auckland Transport has launched a campaign to get Aucklanders to slow down when driving. The campaign features radio, cinema, social media, outdoor and bus ads, shows the scale of the devastation wrought on Whānau, friends and communities across Auckland.

25.     Safety is the key focus for Auckland Transport, Auckland Council and the Government. Together there is planned investment for $700 million over the next decade to make our roads safer.

26.     Since 2014, there has been a 78% increase in deaths and 68% increase in serious injuries on Auckland’s roads – three times that of any other region in New Zealand. 64 people died on the roads last year including 26 drivers, 17 passengers, 10 motorcyclists, 9 pedestrians and 2 people on bikes.

27.     Auckland Transport Chief Executive Shane Ellison has outlined that safety is Auckland Transport’s number one priority and that the organisation is committed to achieving 60 per cent less deaths and serious injuries by 2028.

Tauākī whakaaweawe Māori / Māori impact statement

28.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

29.     AT has invited iwi to provide a blessing for the opening of the Ian McKinnon cycle path.

Ngā ritenga ā-pūtea / Financial implications

30.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

31.     The proposed decision of receiving the report has no risks.

32.     The Board has a considerable amount of funds left in its transport capital fund that should be allocated before June 2019.

Ngā koringa ā-muri / Next steps

33.     Auckland Transport will provide another update report to the Board next year.

34.     Rough orders of costs are currently being prepared for several transport projects requested by the Board in October 2018 to be funded through the LBTCF. Once costings are available, the Board will then prioritise the projects for decision-making at future business meetings.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Auckland Transport Quarterly Report to the Board (July to September 2018)

201

b

Auckland Transport Quarterly Report on Travelwise Schools in the Albert-Eden Local Board area (July to September 2018)

221

     

Ngā kaihaina / Signatories

Author

Lorna Stewart – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 


 


 


Albert-Eden Local Board

28 November 2018

 

 

Grant of a new community lease of the Kimberly Room at 200-206 Gillies Avenue, Epsom

 

File No.: CP2018/22400

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To grant a new community lease of the Kimberly Room at 200-206 Gillies Avenue, Epsom.

Whakarāpopototanga matua / Executive summary

2.       An expression of interest (EOI) was advertised in April 2018 seeking applications from suitable qualifying community groups to occupy the community rooms at the back of the kindergarten building at 200-206 Gilles Avenue, Epsom. The space is known as the Kimberly Room.

3.       Two groups responded to the EOI, the current lessee the New Zealand Choral Federation and the Epsom Chinese Association Incorporated.

4.       The current lessee, the New Zealand Choral Federation (NZ Choral), has leased the premises since 2013 and their lease fully expired on 31 January 2018. The group has applied for a new lease to continue their activities.

5.       The Epsom Chinese Association Incorporated currently operates from a local church hall. The group was established in 2007 and have partnered with Age Concern and other community centres and organisations.

6.       The applications supplied by each group were assessed using a tool that attributes a value to each criteria which are summarised later in the report.

7.       After assessment, the application from the Epsom Chinese Association Incorporated was the highest scoring application.

8.       This report recommends a new community lease be granted to Epsom Chinese Association Incorporated subject to conditions. The key benefits are that it meets local need for accommodation and presents better opportunities for sharing with local community groups within the local Epsom area.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      Grant a new community lease to the Epsom Chinese Association Incorporated
of the Kimberly Room at 200-206 Gillies Avenue Epsom,
subject to one month’s public notification, iwi consultation and with no objection, on the following terms and conditions:

i)        term - three (3) years with one right of renewal of three (3) years commencing 11 February 2019.

ii)       rent - $1.00 per annum if demanded

iii)      a community outcomes plan being negotiated with the group to be approved by the chair and deputy chair of the board and attached to the lease as a schedule

iv)      all other terms and conditions to be in accordance with Auckland Council Community Occupancy Guidelines 2012.

 

 

Horopaki / Context

9.       The lease to the New Zealand Choral Federation, the current tenant, commenced 1 February 2013 for a single term of five years and fully expired on 31 January 2018.

10.     As the building is council owned and the lease has reached full expiry the board requested that an expression of interest (EOI) be carried out seeking applications from suitable applicants.

11.     Two groups applied, the current lessee the New Zealand Choral Federation and the Epsom Chinese Association Incorporated.

12.     This report assesses the applications and makes a recommendation of a suitable tenant and lease terms.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     The premises are located at the Kimberly Room at 200-206 Gillies Avenue (Attachments A and B). The lease area includes office space and an adjacent storage room.

14.     This land is described as Lots 1 to 4 DP 24459 described in certificate of Title NA642/209. The land comprises 5005 square metres (more or less) and is owned fee simple by Auckland Council under the Local Government Act 2002.

15.     The two applications were assessed against criteria described and are summarised below:

Group name

The New Zealand Choral
Federation (Auckland)

 Epsom Chinese
Association Inc.

Activity / Purpose

Office, support, resource storage and preparation and rehearsal space.

Community Centre for older Chinese residents in the Epsom area.

Number served

60-member choirs, 114 individual personnel, 111 school choirs (involving 4000 students).

120.

Hours of Use per week

Group uses the premises fortnightly and monthly. Hours not specified.

26 hours per week.

Eligibility

Open membership/users: 

Federation has open membership, which is open to those of all genders, age, and ethnicities, who wish to participate in choral music.

Group has open membership for the elderly in terms of recreation activities and exercise and Chinese.

Financial details

Financial stability - accounts and funding:

Multiple funding sources
No Auckland Council funding Audited accounts are available
Affiliated to regional/national body.

Multiple funding sources including membership fees. Member and user assistance to pay rent and expenses.
Accounts available.

Financial sustainability:

Some outside support including Creative NZ funding.

Some outside support including Dragon Community Trust Ltd. 

References:

Auckland Choral Society; Cadence; GAC.

Age Concern; Chinese Conservation Education Trust.


 

Best fit

Building size, configuration, location:

Group has invested in shelving. Storage needs, and meetings, practices and preparation needs met.

The physical location is not as important for their operations.

They must split their exercise and activity groups and have different sessions to use the room on offer.

The physical location is very beneficial to the group as it is in the same neighbourhood as the majority of the group members.

Extent of usage:

No one uses the space on Sundays and Mondays.

Plans to use Monday to Saturday both morning to afternoon up to 26 hours/week.

Sharing and collaboration:

Currently shares space with Cadence, Greater Auckland Chorus and Auckland Choral and will continue to share with these groups.

The group is willing to share the facility with others noting in the application partnership with Age Concern Auckland and Chinese Conservation Education Trust. The parties had been liaising regarding the co-sharing with other community groups to use the space when it is vacant.)

Activity complies with land status:

Yes.

Yes.

Requirement for resource or building consents:

No consents required.

No consents required.

Meets identified need:

The space meets their need for storage and provides office space for their meetings.

Meets the group's need in terms of location, accessibility, and transport links.

Programmes

 

 

Alignment with Local Board Plan:

Aligns with outcome 1 and 3 in terms of celebrating diversity as the 'group reflects the region's diverse population and acknowledges the tangata whenua.

Aligns with outcome 1 and 3 in terms of celebrating diversity and feeling of belonging.

Aligns with Auckland Plan                                                                                                                                                                                                                                                                                                                     

Aligns with outcome - Belonging and Participation focusing on recognising the value of arts, culture, sports and recreation to quality of life specifically for those interested in choral music.

Aligns with outcome in terms of Belonging and Participation focusing on recognising the value of arts, culture, sports and recreation to quality of life
specifically their proposed wider connection to community including Age Concern and the Chinese community.

 

Summary of the assessment of the applications

16.     The room suits both groups in terms of configuration and location.

17.     While the points scored by each group were close when measured against the criteria summarised in the table above the application from the Epsom Chinese Association scored higher in terms of aligning with the local board plans, utilisation and opportunities to share with the local community.

18.     Outcome one of the Albert-Eden Local Board Plan indicates Albert-Eden has a strong sense of community. Enabling different parts of the community to participate will continue to be a major focus for the board. There are large and growing groups of elders, migrants and people with all levels of abilities with much to contribute and the board wishes to support them.

19.     Outcome three of the plan provides that community spaces should be well used by everyone. Shared facilities underpin the strong community. They provide diverse and inclusive spaces that meet the changing needs of people of all ethnicities and ages and are well used by multiple community groups.

20.     In surveys the community has indicated they value social connectedness, so the local board wishes to provide spaces that support people coming together. There will be investment in the community centre at Epsom, including employment of a co-ordinator to provide new ways to leverage use of facilities including the Kimberly Room. This will make the most of the space by encouraging multi-use and sharing of facilities where possible.

21.     The application from the Choral Federation although serving the community across the region does not does meet the criteria and emphasis expressed in the local board plan. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22.     This proposal was discussed at a workshop on 17 October 2018.

23.     The local board has allocated authority to consider and grant approval for community leases. 

24.     Although the Epsom Chinese Association will be a new lessee, the group has been established for some time and is considered an established group with a track record. Therefore, the recommended lease term is an initial term of three (3) years with a right of renewal of three (3) years, for a total term of six (6) years which aligns with the Albert Eden Local Board policy.

25.     A community outcomes plan is to be negotiated with the group to be approved by the chair and deputy chair of the board and attached to the community lease as a schedule.

Tauākī whakaaweawe Māori / Māori impact statement

26.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

27.     The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and Local Board Plans.

28.     The matter was discussed with iwi at the South and Central Mana Whenua forum on 31 October 2018. Subsequently, an email requesting feedback has been sent to the individual iwi groups with an interest in the area which if received will be considered along with any submissions received from the public notification.

Ngā ritenga ā-pūtea / Financial implications

29.     There are no financial implications granting the new lease.

Ngā raru tūpono / Risks

30.     there is a small risk that there will be public objection to the proposal as the occupation of the room is changing. 

Ngā koringa ā-muri / Next steps

31.     If the board approves the recommendations of this report granting a new lease, staff will arrange for public notification as required by Section 138 of the Local Government Act when granting a lease for more than six months is contemplated.

32.     If there are no objections to the public notification and iwi consultation, a draft deed of lease will be prepared and sent to the group for execution.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Aerial View

231

b

Lease Area Plan

233

     

Ngā kaihaina / Signatories

Author

Tsz Ning Chung - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 

Draft Contributions Policy

 

File No.: CP2018/22410

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek feedback from local boards on the draft Contributions Policy 2019.

Whakarāpopototanga matua / Executive summary

2.       It is estimated that the Auckland region is short 45,000 dwellings to meet current demand for housing. A further 313,000 dwellings and work places to support 250,000 jobs will be required by 2050 to meet expected growth. To manage this growth the council has identified the:

i)        location and nature of growth - through the Auckland Plan and Unitary Plan

ii)       location and type of infrastructure required to support growth - through the Development Strategy and structure plans

iii)      when and where it will invest $7.2 billion of growth-related infrastructure in the next ten years to support development - through the Long-term Plan 2018-2028 (10-Year Budget).

3.       Growth related capex has risen from $5.1 billion in the Long-term Plan 2015-2025 to $7.2 billion in the current 10-Year Budget.  We have also updated our projection of development growth across the next ten years.  The council will repay the borrowing raised to pay for the investment in infrastructure through general rates, targeted rates, user charges, third party funding (like New Zealand Transport Agency (NZTA) subsidies) and development contributions.

4.       A review has been undertaken of the current contributions policy and the council has adopted a draft Contributions Policy 2019 (see Attachment A) for consultation which includes a number of changes.

5.       To recover the increased investment in growth related infrastructure the indicative urban development contribution price rises from around $21,000 to $26,000 (excl. GST).  As a result, the development contribution revenue the council expects to collect will rise to $2.7 billion from $2.23 billion under the current policy.

6.       The demand placed on transport by different types of development has been reviewed.  The analysis shows that retail and commercial development place substantially higher demand on transport infrastructure than is reflected in the current policy.  The draft policy includes higher unit of demand factors for transport, and hence prices, for retail and commercial development with smaller decreases for other development types.  This would more fairly reflect the demand different development types place on the need to invest in infrastructure.

7.       The draft Contributions Policy 2019 also proposes:

·   extending the timeframe for the payment of development contributions on residential construction.  This will better align the time that residential builders pay their DCs with the time when they sell their developments

·   refining and changing funding areas to better match investment with beneficiaries, including adding areas for:

o transport to reflect areas where significant local infrastructure investment is planned

o reserves to provide more detail on projects and their location

·   minor amendments including changes to development types.

8.       Consultation on the draft Contributions Policy 2019 is taking place from 19 October until 15 November 2018 including:

·   Five have your say events held across the region

·   engagement with Mana Whenua Kaitiaki Forum

·   opportunity for submitters to personally present their feedback to councillors on 23 November 2018.

9.       Local board November meetings will consider the draft Contribution Policy 2019 and resolve their feedback to inform the Governing Body’s decision making in December.

10.     Consultation is supported by a Consultation Document and Supporting Information, Attachments B and C respectively, which set out:

·   an overview of how the council is responding to growth and how development contributions fit within this context

·   describes how we set development contributions charges.

11.     Details the key changes in our draft Contributions Policy and why we have proposed them.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      resolve feedback on the Contributions Policy 2019.

 

 

Horopaki / Context

12.     The current policy is known as the Contributions Policy 2015 (Variation A) and reflects the Long-term Plan (LTP) 2015-2025. Development contributions have recovered approximately $400 million of funding for growth projects in the last three years.

13.     Council reviewed the current policy and recommended that it be amended to reflect changes to capital expenditure in the 10-Year Budget. At its meeting on 30 April 2018 the Governing Body agreed to consult on the draft Contributions Policy 2019 in May 2018.

14.     Feedback from the development community requested more detailed supporting information and a longer period for consultation on the draft policy. In response, at its meeting on 27 June 2018 the Governing Body agreed to extend the current policy until 31 January 2019 so that additional supporting information for the policy could be prepared and further consultation on the 2019 policy undertaken.

15.     The policy has been reviewed in accordance with the following principles:

·   purpose and principles of development contributions under the Local Government Act 2002

·   equitable sharing of costs of growth between ratepayers, developers and other members of the community having regard to such matters as who causes the costs and who receives the benefits

·   equitable sharing of costs of growth between different types of development and different funding areas

·   revenue predictability for the council and cost certainty for developers

·   administrative simplicity

·   ensuring legislative compliance.

16.     Schedule Five to the attached draft Contributions Policy 2019 considers the appropriateness of development contributions as a funding source in accordance with the requirements of section 101(3) of the Local Government Act 2002. Our Revenue and Financing Policy sets out how the council will fund capital and operating expenditure for each of its activities including its decisions to use DCs to fund growth capital expenditure.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital expenditure and funding for Auckland’s growth

Capital investment and development contribution revenue

17.     The table below sets out the changes in development contribution (DC) revenue by activity between the current policy and the draft Contributions Policy 2019.

DC revenue by activity ($ billion)

Current DC policy

Draft DC policy 2019

 Transport

0.7

1.1

 Stormwater

0.5

0.5

 Parks and community infrastructure

1.0

1.1

Total

2.2

2.7

 

Contributions pricing

18.     The 10-Year Budget assumes that a Contributions Policy 2019 will be adopted reflecting the Revenue and Financing Policy position that growth-related infrastructure investment should be funded from development contributions.  The 10-Year Budget assumes that the policy will provide for DCs to recover $2.7 billion of the cost of the planned investment in growth infrastructure.

19.     The indicative urban DC will rise from around $21,000 to $26,000 (excl. GST).  DCs vary widely depending on the type of development and the infrastructure needed to support growth in different locations.

20.     Some infrastructure investments provide benefits across the region or respond to cost pressures driven by growth irrespective of location.  Under the proposed policy to recover these costs every development would pay $8,090 per Housing Unit Equivalent (HUE) for regional infrastructure.  However, the sub-regional and local requirements for infrastructure vary depending on the infrastructure required to support growth in that area and the capacity of existing infrastructure.  As a result, DC prices would vary across the region e.g.

·   Manurewa-Papakura - new DC price will be $42,182 to reflect increase in stormwater and parks investment

·   Manukau Central - new DC price will be $22,572 as there is capacity available in existing network infrastructure.

 

Impact of increasing DC price

21.     Raising the price of DCs:

·   better aligns DCs with actual cost of infrastructure

·   increases certainty that infrastructure will be delivered

·   encourages developers to more accurately price land purchased for development to reflect future DC costs

·   negatively impacts developers who have paid for land based on current DC prices.

22.     Economic research indicates that increasing the DC price does not generally increase house prices.  House prices are determined by the balance of supply and demand.   Development is only cost plus where the value of land for housing is the same as its value in alternative uses i.e. agriculture.  The price of land that can be developed for housing or business use in Auckland is much higher than its value in agricultural use.

23.     Developers generally establish the price they will pay for land based on:

Expected sale price of finished house (as set by the market – supply and demand)

-    Land development costs

-    Construction costs

-    Council cost including DCs

-    Profit margin

=        Price paid for land

Alternative options considered

24.     There are two alternatives to the proposed increase in development contributions;

·   defer or halt planned capital projects supporting growth

·   increase ratepayer funding of these projects.

25.     The increase in development contributions price over period of the 10-Year Budget is forecast to provide an additional $500 million of revenue.  Without this revenue the council would need to reduce its planned capital expenditure by between $1 billion and $4 billion depending on which projects were prioritised.  This sum exceeds the loss in revenue because development contributions make up varying proportions of the funding of individual projects[1].  This option was not adopted as these investments are vital to:

·   maintaining service levels in the face of growth pressures

·   supporting making land available for new development in both the greenfields and brownfields.

26.     To maintain the planned level of investment without increasing development contributions would require an increase in rates funding of between $50 million and $200 million per annum.  This is equivalent to an additional general rates increase of between 3 and 13 per cent.  Land owners, developers and the owners of new construction are the beneficiaries of the portion of investment in infrastructure that supports growth.  This option was not proposed as it is appropriate that the growth share of funding comes from the beneficiaries via development contributions not general ratepayers.

Possible legislative changes to funding of Community Infrastructure

27.     Central government has recently introduced the Local Government (Community Well-being) Amendment Bill which would restore the Council’s ability to use DCs to fund a broader range of community infrastructure (including, for example, public swimming pools and libraries).  If the legislation passes the council can consider changing its capital budgets and amending the policy to include the growth component of any qualifying expenditure.

Unit of demand factors

28.     Different types of development place different demands on infrastructure.  The council uses unit of demand factors to fairly share the cost of infrastructure across development types.

29.     Demand factors are set relative to the standard residential dwelling of between 100m2 and 249m2.  A standard residential dwelling is referred to as a household equivalent unit (HUE).  For example a retirement unit is charged 30 per cent of the rate for transport that a residential dwelling pays i.e. 0.3 HUE.

Non-residential transport

30.     Transport demand factors are calculated using data on the daily volume of trips generated from each development type.  For residential development the demand factor is adjusted for relative occupancy levels between residential development types.

31.     A review of the statistical trip generation data shows that retail and commercial developments generate substantially more trips than residential and other development types.  These results are consistent with officers’ experience of case by case analysis undertaken by the former councils of the transport impacts of this type of development.

32.     The transport demand factors proposed are set out in the tables below.  Because non-residential developments are usually larger than residential dwellings the demand factors are translated into HUEs per 100m2.

Units of demand per 100m2

Development Type

Current DC Policy

Draft DC Policy 2019

Commercial

0.37 HUE

0.73 HUE

Retail

0.47 HUE

2.79 HUE

Education and Health

0.37 HUE

0.37 HUE

Production and Distribution

0.29 HUE

0.10 HUE

Other non-residential not specified above

0.36 HUE

1.00 HUE

33.     These transport demand factors are comparable with those for other councils. Hamilton sets the rate for high demand non-residential at 2.75 HUEs (which includes retail) and Queenstown 2.83.  Christchurch and Wellington also use higher factors for commercial and retail development.

34.     The demand factors derived from the analysis above produce substantial price changes for retail and commercial development.  As this type of development represents a small proportion of overall development the price reduction for other development types is lower.

35.     As the transport component of DCs varies across the region based on the need for investment in each area the exact price effects will vary.  In broad average terms the DC transport price for retail will rise by $18,000 per 100m2 and $2,900 for commercial if the proposed demand factors are used in comparison to the current factors.  It will fall by $1,450 per 100m2 for production and $500 for a standard residential dwelling.  The impact is illustrated with examples based on two recent developments below

·   5,000m2 retail mall development in the North would pay $1.3 million under the proposed demand factors whereas they would have paid $224k under the current demand factors.

·   50,000m2 production development in the South would pay $410k under the proposed demand factors whereas they would pay $1.15 million under the current demand factors.

36.     Two alternative options to making the changes to non-residential transport unit of demand factors were considered:

·   retaining the status quo

·   move to the new factors in equal steps over a three year period.

37.     Retaining the status quo was rejected on the basis that the evidence clearly shows that transport demand is much higher for retail and commercial development than for other development types.  At present other development is effectively subsidising retail and commercial development.  Large developers operating nationwide will be aware of these differences in DC prices.

38.     As the price increases are substantial the council could consider a three year transition.  This option was rejected as it would extend the current subsidisation.  The price changes are substantial however the subsidisation is also large.  It is likely that developers operating nationwide will have been expecting this change for some time.

39.     It was also noted that a transition could create administration issues and present revenue risks that may be difficult to forecast.  Developers often lodge consents early when they become aware of pending changes to contributions prices.  A transition of this nature would create incentives for all development types around the staging of transitional price changes.  Retail developers may try to lodge consents prior to the date of changes and others may delay applications.  This is likely to have implications for both our revenue forecasts and our consenting and DC assessment teams.

Reserves acquisition, reserve development and community facilities

40.     The council’s unit of demand factors for reserves acquisition, reserve development and community facilities are based primarily on the relative occupancy of different types of residential development compared to a standard residential dwelling.

41.     Officers are reviewing the relative use of reserves and community facilities by the occupants of different residential development types.  Part of this review involves undertaking an extensive survey of usage of reserves and community facilities by Aucklanders.  To ensure this survey provides the best information it needs to cover Aucklanders’ use across seasons.

42.     The results of the survey are expected to be available early next year.  Officers will report the results of the review, including the survey data, in the first quarter of next year.  If the review suggests changes should be considered to the units of demand for reserves acquisition, reserve development and community facilities the policy can be amended at that time following consultation, if appropriate.

Remissions for Māori development and social housing

43.     The current contributions policy does not provide for remissions or waivers of DCs.  Feedback from Māori and social housing developers is that the requirement to pay DCs is an additional challenge to overcome that presents a further barrier to development.  Iwi have raised the many difficulties associated with developing Māori land, as well as noting their recent gifting of land for parks and the historic confiscation of land for public works.

44.     Officers do not recommend the use of DC remissions.  Support for Māori development and social housing is better made transparently from a fixed grant budget or considered on a case by case basis.  Grants enable the council to make decisions on the relative merits of individual proposals rather than automatically supporting or rejecting applications on predetermined criteria.

45.     The council currently offers support for DCs for Māori development through the Marae and Papakāinga grant made available through the Māori Cultural Initiatives Fund.  The policies governing the fund are currently being reviewed and will be considered by the Community Development and Safety Committee later this year.

46.     Council does not currently offer a regional grant scheme that enables funding of DCs for social housing.  The council’s position to date has been that social housing is a government responsibility.  However, the council did provide a one-off grant of $475,000 to the City Mission for the development of the HomeGround facility.  The grant was based on an estimate of DCs and consenting costs.  Officers recommend that if the council wishes to consider extending support for DCs for social housing then this should be through the development of a grants scheme as part of the Annual Plan 2019/2020.  A grant can be used to fund any development costs and not just council fees, as was the case with the HomeGround grant.

47.     DCs are set to recover the cost of planned growth infrastructure from developers. Any remission of DCs would reduce revenue. The loss of revenue from a remission scheme cannot be recovered from other developers as they are only required to pay the cost of the demand they place on infrastructure.  Remissions of DCs for some developers do not change the level of demand for infrastructure from other developers.

48.     Revenue would instead need to be made up by reductions in expenditure or increases in general rates.  Remissions administered under the Contributions Policy would need to provide for automatic trigger tests and hence an unconstrained budget.

49.     Further discussion of remissions for Māori development and social housing is set out in Attachment D.

Payment timing

50.     Developers prefer to pay development contributions as close as possible to the potential realisation of their investment e.g. sale of land or buildings.  The current payment timing for the main development types (other triggers make up a very small proportion of development contributions) are at the issue of:

·   land title for subdivisions – around one year before sale

·   building consent for residential development – around six to twelve months before sale

·   code compliance certificate for non-residential development – around time of sale.

51.     DCs invoiced on building consent for residential development are approximately 25 per cent of total DC revenue.  Residential developments are currently required to pay DCs when the building consent is issued. Officers propose to adjust the payment timing for residential developments as follows:

·   a consent that creates five or more dwelling units will be treated as non-residential development. This will allow the DCs to be invoiced at time the Code Compliance Certificate (CCC) is applied for. This will extend the time until council receives payment by an average of 12 months.

·   all other residential consents will be invoiced six months after building consent is issued.

52.     This change will support residential developers by better aligning the requirement to pay DCs with developers’ cash flows. Reducing the amount of capital investment required prior to construction will make it easier for developers to finance and progress residential projects.  This proposal formed part of consultation on the draft Contributions Policy 2019 in May and was supported by all of the 17 submissions that commented on it.

53.     The proposed changes will lead to a one-off reduction in the council’s DC revenue of $10 million for 2018/2019.  The council can manage this change within its present budget.  The change is not material over the 10-Year Budget period as all developments will still pay, just slightly later.

54.     The council includes the interest cost of the difference between the receipt of DCs and the timing of investment in growth related projects.  The cost of receiving DC payments on residential building development slightly later will be factored into the DC price.  The proposal will increase the DC price by between $100 and $200 (or less than 1 per cent) on average depending on the units of demand used for transport.

55.     Considered was also given to retaining the status quo.  However, preference was given to the easing of cash flow demands on residential builders rather than land developers focusing on subdivision and non-residential builders.  Residential builders are often operating at a smaller scale with more limited access to capital.  Providing them additional time eases their cash flow demands and supports the dwelling construction the council is seeking.

56.     Neither the proposal or the status quo present any risk to the council in terms of payment security.  The council has statutory powers to recover unpaid DCs, including registering a statutory charge on property where DCs have not been paid.  While the council has some aged DC debt this is a very small proportion of the DCs invoiced over the last 8 years.  In this time the council has written off less than $100,000 of DC debt out of $740 million invoiced.

57.     Two administrative changes are also proposed to payment timing and enforcement.  Developers who require a land use consent but cannot be assessed for DCs on a resource consent or building consent will be required to pay on land use consent.  At present non-residential developments are required to pay on issue of a code of compliance certificate (CCC) or certificate of public use (CPU).  Some developments do not require a CCC or CPU to operate and are avoiding payment.  It is proposed that all non-residential developments will be required to pay at the latest 24 months of issue of a building consent.  This provides sufficient time for developers to realise their investment whilst ensuring securing of payment for council.

Other proposed changes to the Policy

Funding areas

58.     The draft Contributions Policy 2019 includes seven additional funding areas for transport. These funding areas allocate the cost of transport infrastructure to the priority growth areas in Northwest, Dairy Flat/Wainui/Silverdale, Greater Tamaki and Albany, and transport infrastructure, solely, mainly road sealing, for the benefit of rural areas in the North, West and South.

59.     Changes have also been made to the funding areas for reserves to provide a more refined allocation of these costs to development areas.  The Greenfield, Urban and Rural funding areas have been replaced with Northern Greenfield, Southern Greenfield, Northwest Greenfield and Urban funding areas. As a result the DC costs better reflect the differences in investment required to meet the needs of future growth.  A new funding area has also been created for reserves and community facilities in Greater Tamaki to reflect the specific needs and plans for that area.

60.     Two new stormwater funding areas have also been added where investment is now planned Hauraki Gulf Islands and Omaha/Matakana.

Development Types

61.     Amendments are also proposed to the following development types to better reflect the demand they place on infrastructure or clarify definitions.  Maintaining the status quo for these areas was rejected to ensure an appropriate level of cost was recovered and reduce the administration costs associated with customer confusion.

Student accommodation

62.     Create a new ‘student accommodation units’ category for student accommodation (administered by schools/universities).  This category will have a lower price for transport and open space than a standard residential dwelling because of lower occupancy.

Small ancillary dwelling units

63.     Change the ‘size’ definition of small ancillary dwelling units to those with a gross floor area less than or equal to 65m². This aligns the Contributions Policy with the definition in the Unitary Plan to avoid customer confusion.

Retirement villages

64.     Amend the definition of a ‘Retirement Village’ to align with the Unitary Plan to avoid customer confusion.

Accommodation units for short term rental

65.     Amend the definition of Accommodation Units to clarify that they include properties used for short term rental.  Long-term rentals will continue to be treated as dwelling units.

A long-term view of growth infrastructure costs

66.     The 10-year Budget 2018-2028 includes over $26 billion of investment for Auckland including significant investment to support new development over the next 10 years. This investment is not, however, sufficient to enable all the future urban areas to be developed now or all of the intensification projects to proceed immediately.

67.     The proposed contributions policy seeks to recover a fair share of the infrastructure costs currently planned from developments that are enabled by or benefit from this planned infrastructure. In areas that already have sufficient infrastructure, or it is planned within the next ten years, the policy describes the contribution to the cost of this infrastructure that will be charged to different types of development.

68.     For areas where the infrastructure provision is not already provided or scheduled for the 2018-2028 period development cannot yet proceed due to the infrastructure constraints. We will continue to work on determining the cost and funding arrangements for the infrastructure required. The development charges for these areas included in the draft Contributions Policy 2019 do not yet fully reflect the true cost of providing infrastructure in those areas. For some of these development areas, particularly greenfield areas, the council infrastructure cost per house has been estimated at around $70,000. Once the costs and funding arrangements are clear growth charges will be updated to ensure they are paying their fair share when the areas are able to be developed.

69.     Limits on the council’s ability to borrow mean that additional investment, even if it is eventually funded by developers, would require new or alternative financing mechanisms. We continue to work on new ways to partner with others to build and finance infrastructure. If we can do this successfully this will enable more development areas to be supported earlier.

Public Consultation

70.     Public consultation will run from 19 October to 4pm on 15 November 2018.

71.     Five Have Your Say Events (HYSE) have been planned to take place during the public consultation period:

·   South - Manukau

·   North - Takapuna

·   Central – CBD

·   Retirement village developers - CBD

·   Western Springs Garden Hall (evening).

72.     The location and timing of HYSE are scheduled to provide for developers and the public to engage with the council at locations and timings organised to suit their needs and preferences.  These five HYSE events provide an opportunity for developers and other interested parties to learn more about the draft policy and provide feedback.  All comments will be captured and reported through to the Finance and Performance Committee to help inform decision-making on the final policy.

73.     It is planned to ask those providing written feedback if they would like to register their interest in personally presenting their feedback to councillors on Friday 23 November 2018.  This will provide time for 30 presentations allowing 15 minutes for each presentation including questions.  Seventeen submitters expressed an interest to be heard following the May consultation.  The invitation will note that it may not be possible to make time to hear everyone if the event is over-subscribed given the need to manage costs and limitations on councillors’ available time.  If necessary, slots would be allocated on a “first come, first served” basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

74.     The DC price varies by location depending on the cost of infrastructure required to support development in an area. The funding areas are set out in the attached policy documents.

75.     Officers provided briefings on the draft Contributions Policy 2019 to local board cluster meetings in October. 

76.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to give input on the draft Contributions Policy 2019.

77.     Local board decisions and feedback are being sought in this report to inform the Governing Body’s consideration of the adoption of the Contribution Policy 2019 in December.

Tauākī whakaaweawe Māori / Māori impact statement

78.     Council does not hold information on the ethnicity of developers.  The impact on Māori will be similar to the impact on other developers.

79.     Feedback from Māori received in the May consultation has been considered as part of the development of the revised draft Contributions Policy 2019. Key issues raised were that the Contributions Policy should:

·   reflect the Auckland Plan 2050 outcome to support Māori identify and wellbeing, for example by exempting (remitting) DCs for Māori developments 

·   include specific development types for Māori development.

80.     The remission of DCs for Māori development is discussed in this report.

81.     Development types are created based on evidence that different types of development generate different levels of demand for infrastructure. The policy does not currently contain specific Māori development types. Māori developments are categorised under broader development types based on the demand they generate. For example, kaumātua housing is treated the same as retirement villages, and marae fall under community facilities. As more Māori developments occur, evidence of demand generation can be used to reclassify developments or create new development types.

82.     Māori have expressed aspirations for their land that includes new forms of development that may not fit into existing development types. Legislation provides for the reconsideration of DC assessments for individual developments where evidence is available to show that the demand it will generate is less than its classification under the existing policy. Council also proactively reviews the availability of evidence for demand, and amends the Contributions Policy for new or adjusted development types and demand factors as evidence becomes available.  Council will continue to work with Māori to ensure that the Contributions Policy, in its design and its application, appropriately reflects the realities of Māori development.

83.     Feedback from iwi on the draft Contributions Policy 2019 will be sought as part of public consultation and via engagement with the Mana Whenua Kaitiaki Forum.  Mana Whenua will also be invited to present their feedback to the councillors through the formal engagement for stakeholders referred to in the public consultation section above.

Ngā ritenga ā-pūtea / Financial implications

84.     The financial implications are set out in the report.

Ngā raru tūpono / Risks

85.     Investment in DC funded growth related infrastructure carries the risk of development projections, and therefore DC revenue, not being met. These risks will be managed through monitoring consent applications and DC revenue.

Ngā koringa ā-muri / Next steps

86.     Public consultation on the draft Contributions Policy 2019 is to be held from 19 October to 15 November 2018 as above.  Feedback would be reported to the Governing Body workshop on 29 November 2018.  Officers would report on adoption of the final policy to the 13 December 2018 meeting of the Governing Body.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Draft Contributions Policy 2019

247

b

Consultation Document

333

c

Supporting information

355

d

Remissions of development contributions for Maori development and social housing

375

     

Ngā kaihaina / Signatories

Authors

Felipe Panteli - Senior Policy Advisor

Beth Sullivan - Principal Advisor Policy

Andrew Duncan - Manager Financial Policy

Authorisers

Matthew Walker - Group Chief Financial Officer

Louise Mason – General Manager, Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 

Adopt the 2018 Albert-Eden Local Paths (Greenways) Plan

 

File No.: CP2018/21009

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek adoption of the 2018 Albert-Eden Local Paths (Greenways) Plan.

Whakarāpopototanga matua / Executive summary

2.       The original Albert-Eden Greenways plan, written in 2013, contained 8 priority routes.  Six of these have been completed. The draft 2018 Albert-Eden Local Paths (Greenways) Plan identifies 15 additional routes and includes the two routes from the 2013 plan that have not been delivered. These new routes will further expand the track and path network.

3.       “Greenways” have been re-named as “Local Paths” with an emphasis on increasing active transport. The focus is on local connections to everyday destinations like schools, train stations and commercial areas. Express paths on major transport routes and recreational walking routes on maunga are now also included in the draft 2018 plan.

4.       Funding is required to start preliminary investigation and design on these routes.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      adopt the 2018 Albert-Eden Local Paths (Greenways) Plan (Attachment A).

 

 

Horopaki / Context

5.       The 2013 plan contained eight priority routes. Six of these have been completed. They are:

·        priority 1: Eric Armishaw Park to Great North Road Offramp

·        priority 2: Great North Road to Waterview Reserve and Howlett Reserve

·        priority 3: Heron Park to Holly Street

·        priority 4: Oakley Creek Walkway to Unitec, Phyllis Reserve, Harbutt Reserve, Soljak Place, Bollard Avenue and Alan Wood Reserve

·        priority 6: Dominion Road western parallel cycle route

·        priority 7: Dominion Road eastern parallel cycle route.

6.       Priority route 5 (Carrington Road to Tasman Avenue, Margaret Avenue, Martin Avenue, Rossgrave Terrace, Asquith Avenue, Mt Albert War Memorial Reserve and Alberton Avenue) and priority route 8 (Nicholson Park to Melville Park and Kimberley Road) still require investment and have carried over to the draft 2018 Albert-Eden Local Paths (Greenways) Plan.

7.       The draft 2018 Albert-Eden Local Paths (Greenways) Plan identifies the completed routes. It also identifies 15 new routes and includes the two routes which have not yet been completed. These will be the priorities for the next phase of Local Paths development.

Tātaritanga me ngā tohutohu / Analysis and advice

8.       The term “Greenways” has been replaced by the term “Local Paths”. Local Paths is now commonly used by Auckland Council and Auckland Transport. The new term promotes active transport connections for everyday journeys. It expands the traditional quiet, green, park pathways to include express paths on major transport routes. It connects key destinations including schools, train stations and commercial areas. Some new routes are walking trails only.

9.       Analysis of proposed routes has considered traffic calming modifications and safe crossing points, the gradient, the destination points along the route, opportunities to link with other developments, advice from Auckland Transport, likely user groups, implementation constraints and benefits to the overall network.

10.     The 17 priority routes have been chosen by balancing efficient active transport options and connecting destinations through safe and pleasant spaces.

11.     Completed routes can be celebrated during official openings, activation programmes and as transport options when attending events. Use of these facilities can be increased through creative marketing and innovative wayfinding options.

12.     Local Path connections through the Unitec site at 1 Carrington Road have not been considered in the plan. This area will be developed into high-density residential housing. Routes 3, 4 and 7 will be reviewed when more detailed plans for the housing development become available.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     The Local Board Plan (2017) contains two key initiatives which specifically support further development of the Local Path network:

·        implement the planned network of park and road connections as prioritised in the Albert-Eden Greenways Plan, particularly those that link town centres and transport hubs

·        continue to update and carry out the Albert-Eden Greenways Plan and develop new connections to existing parks.

Tauākī whakaaweawe Māori / Māori impact statement

14.     Heritage values were taken into consideration in the Albert-Eden Greenways plan (2013). This was to ensure their preservation and to connect people with local heritage items of interest. The heritage and cultural heritage maps in the 2013 plan are still relevant.

15.     Two of the new routes include walking trails which connect to and through Owairaka (Mount Albert) and Te Kōpuke (Mt St John).

16.     Mana whenua consultation will be included as each project is funded.

Ngā ritenga ā-pūtea / Financial implications

17.     Funding will largely come from the Albert-Eden Local Board’s Transport Capital Fund.

18.     Investigation and design will be progressed by Auckland Transport.

19.     There will be additional maintenance costs for all new infrastructure and green assets.

Ngā raru tūpono / Risks

20.     The costs of implementing these new priority routes is unknown. Investment is needed in investigation and design to establish accurate implementation costs. 

Ngā koringa ā-muri / Next steps

21.     A workshop will be held with the local board to consider prioritisation of routes for further investigation by Auckland Transport.

22.     Seek a Rough Order of Costs from Auckland Transport for those routes prioritized by the Local Board, with a view to allocation of Transport Capital Funding to progress planning and delivery.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

2018 Albert-Eden Local Paths (Greenways) Plan

385

     

Ngā kaihaina / Signatories

Author

Hayley Dauben - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 



Albert-Eden Local Board

28 November 2018

 

 

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

File No.: CP2018/20690

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive a summary of consultation feedback from local board residents on the Proposed Regional Pest Management Plan, and to provide feedback on recommended changes to the document.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council is currently developing a new Regional Pest Management Plan. This plan is prepared under the Biosecurity Act 1993, and describes the pest plants, animals and pathogens that will be managed in Auckland. It provides a framework to minimise the spread and impact of those pests and manage them through a regional approach. Once operative, the Regional Pest Management Plan will provide a regulatory framework to support the council’s biosecurity activities, including those funded through the natural environment targeted rate.

3.       The Proposed Regional Pest Management plan was approved for public consultation by the Environment and Community Committee in November 2017 (resolution numbers ENV/2017/161 to ENV/2017/167) and consulted on in February and March 2018 alongside the Long-term Plan 2018-2028.

4.       A workshop was held with the board on 12 September 2018 to discuss the consultation feedback and proposed staff responses.

5.       Albert-Eden Local Board residents provided 116 submissions on the plan, representing nine per cent of overall submissions. The views of local board residents were similar to regional views, with high levels of support across all topics excluding the addition of cats as a pest. The extent of cat control resulting from the plan is likely to be less extensive than the concerns noted in many submissions. Staff are exploring options to mitigate submitter concerns in the wording of the final plan.

6.       This report requests the board’s formal feedback on recommended changes to the Proposed Regional Pest Management Plan arising from key submission themes. Submission themes and corresponding changes are summarised in Attachment A.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive a summary of consultation feedback from Albert-Eden residents on the Proposed Auckland Regional Pest Management Plan.

b)      provide feedback on the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback.

 

 

Horopaki / Context

7.       Auckland Council is currently reviewing its 2007 Regional Pest Management Strategy. The new Regional Pest Management Plan will prescribe council’s approach to pest management to reflect best practice and changes to various pest plants and animals in the Auckland region. The review is also in direct response to, and compliant with, the National Policy Direction for Pest Management 2015.

8.       The review of the Regional Pest Management Plan began with an issues and options paper discussed with elected members, followed by a public discussion document which was used as a basis for engagement with mana whenua, stakeholders and elected members.

9.       At its November 2017 meeting, the Environment and Community Committee approved the proposed Regional Pest Management Plan for public consultation alongside the Long-term Plan 2018-2028 (resolution numbers ENV/2017/161 to ENV/2017/167).

Tātaritanga me ngā tohutohu / Analysis and advice

10.     Consultation on the proposed Regional Pest Management Plan took place in February to March 2018 alongside consultation on the Long-term Plan and other statutory planning documents. A total of 1,262 submissions were received, which represents a significant increase on the approximately 400 submissions that were received on the 2015 discussion document. The breakdown by submission type is shown in Table 1 below.

Table 1: Proposed Regional Pest Management Plan breakdown by submission type (Auckland-wide)

Submission type

Number of submissions

Percentage of submissions

Online form

1035

82%

Hardcopy form

183

15%

Non-form (e.g. email, letter)

44

3%

 

11.     Of the 1,262 submissions received, 23 were pro-forma submissions from Forest and Bird. The number of submission received by local board area is shown in Table 2.

Table 2: Breakdown of Proposed Regional Pest Management Plan submissions by local board area

Local board

Number of submitters

Percentage of submitters

Albert-Eden

116

9%

Great Barrier

24

4%

Devonport-Takapuna

53

4%

Franklin

50

2%

Henderson-Massey

46

4%

Hibiscus and Bays

85

7%

Howick

52

4%

Kaipātiki

98

8%

Māngere-Ōtāhuhu

17

1%

Manurewa

18

1%

Maungakiekie-Tāmaki

51

4%

Ōrākei

64

5%

Ōtara-Papatoetoe

7

1%

Papakura

21

2%

Puketāpapa

12

1%

Rodney

162

13%

Upper Harbour

41

3%

Waiheke

37

3%

Waitākere Ranges

87

7%

Waitematā

51

4%

Whau

41

3%

Regional

5

0%

Not Supplied

69

5%

Outside Auckland

55

4%

Total

1,262

 

 

12.     The consultation feedback form included eight questions relating to key programmes in the Proposed Regional Pest Management Plan that were described in a summary document (see Attachment B for details around each of the proposed approaches). The responses received for each question from residents of the Albert-Eden Local Board area are summarised below in Table 3, and show a high level of support across all these topic areas.

Table 3: Feedback from Albert-Eden residents on the Proposed Regional Pest Management Plan

Question

Response

Percentage of submissions local board

Percentage of submissions regional

1. What is your view on the proposed approach to pest plant management in parks?

Full support

30%

26%

Partial support

17%

17%

Partial do not support

4%

3%

Full do not support

0%

2%

Other comments

49%

53%

2. What is your view on the proposed approach to managing kauri dieback?

Full support

24%

27%

Partial support

35%

29%

Partial do not support

6%

5%

Full do not support

0%

2%

Other comments

35%

37%

3. What is your view on the proposed approach to prevent the spread of pests to the Hauraki Gulf Islands?

Full support

53%

46%

Partial support

16%

19%

Partial do not support

14%

12%

Full do not support

1%

2%

Other comments

16%

21%

4. What is your view on the proposed approach to managing pests on Aotea/Great Barrier?

Full support

51%

44%

Partial support

19%

20%

Partial do not support

7%

4%

Full do not support

0%

2%

Other comments

24%

30%

5. What is your view on the proposed approach to managing pests on Kawau Island?

Full support

56%

43%

Partial support

12%

23%

Partial do not support

6%

7%

Full do not support

4%

4%

Other comments

22%

23%

6. What is your view on the proposed approach to managing pests on Waiheke Island?

Full support

49%

44%

Partial support

22%

21%

Partial do not support

4%

5%

Full do not support

4%

3%

Other comments

21%

28%

7. What is your view on the proposed approach to the management of rural possums?

Full support

55%

38%

Partial support

19%

28%

Partial do not support

5%

7%

Full do not support

3%

4%

Other comments

18%

23%

8. What is your view on the proposed approach to the management of freshwater pests?

Full support

51%

46%

Partial support

25%

23%

Partial do not support

0%

4%

Full do not support

3%

3%

Other comments

22%

25%

 

13.     In addition to the eight themed questions covered in Table 3, a further open-ended question elicited responses about a wide range of other topics covered in the proposed plan.

14.     The most commonly raised topic in the open-ended question was the issue of cat management. A wide range of views on this topic were expressed, including requests for increased cat management beyond that in the proposed plan. The majority of submissions on this topic voiced concerns about cats being included as pests. These submitters cited animal welfare issues and concerns that domestic cats throughout Auckland would be at risk under the proposed plan. Staff are exploring options for mitigating these concerns, which in many cases reflect a perception of more extensive cat control than was envisaged in the plan. Options for mitigating concerns include clarifying the spatial extent of the proposed approach in the final plan, and alternatives to the use of the term ‘pest cat’.

15.     Staff have worked through submissions to determine any changes to be recommended for the final plan. Attachment A identifies key themes where amendments to pest management programmes in the proposed plan were sought by submitters, along with proposed staff responses. Feedback themes have been grouped according to the questions in Table 3 (above), along with an ‘other’ category to capture feedback related to other topics.

16.     This report seeks formal feedback from the board at its November 2018 business meeting on the recommended changes to the Proposed Regional Pest Management Plan in response to consultation feedback.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     During engagement on the issues and options paper and wider public consultation on the discussion document, key issues were raised in relation to cats, possums, widespread pest plants, and the ban of sale of some pest species. In addition to these regional issues, the Albert-Eden Local Board provided feedback on locally specific issues of importance to the area, including pigeons, weeds on council land, rabbits, and the importance of education around pests.

18.     Proposed approaches to be taken in relation to these issues were workshopped with the board in June 2017. At its August 2017 business meeting the board provided formal feedback on these proposed management approaches. A copy of this feedback is appended in Attachment C.

19.     A recent workshop with the board was held on 12 September 2018 to discuss the consultation feedback and the recommended amendments to the plan, as set out in Attachment A.

Tauākī whakaaweawe Māori / Māori impact statement

20.     Section 61 of the Biosecurity Act requires that a Regional Pest Management Plan set out the effects that implementation of the plan would have on the relationship between Māori, their culture, their traditions and their ancestral lands, waters, sites, maunga, mahinga kai, wāhi tapu, and taonga.

21.     Engagement has been undertaken with interested mana whenua in the Auckland region during development of the plan, and formal submissions were received from the mana whenua groups listed below. In addition, staff are working closely with mana whenua on the development and implementation of a range of biosecurity programmes, providing opportunities for mana whenua to exercise kaitiakitanga, through direct involvement in the protection of culturally significant sites and taonga species.

·        Mana Whenua Kaitiaki Forum

·        Te Kawerau ā Maki

·        Te Rūnanga o Ngāti Whātua

·        Te Uri o Hau

·        Te Tira Whakamātaki -  Māori Biosecurity Network

22.     Submissions were largely supportive of the approaches set out in the proposed plan, and key themes noted in feedback from mana whenua included:

·        the need to enhance rather than protect ecosystem function and resilience

·        the need to recognise ecological value outside Significant Ecological Areas

·        the need to identify performance measures to enable people to readily evaluate success

·        the need to adopt management strategies that incentivise good management approaches

·        the importance of community education and involvement in pest management

·        mana whenua participation in pest management in collaboration with Auckland Council.

23.     Staff have prepared a summary of mana whenua feedback, including proposed staff responses. This document will be circulated to mana whenua submitters for their consideration in November and December 2018. This content will be included in the final submission summary that is reported to the Environment and Community Committee in March 2019, alongside the final plan. This content will be made available to all local boards prior to the committee meeting.

Ngā ritenga ā-pūtea / Financial implications

24.     The Proposed Regional Pest Management Plan presents a major change in pest management in Auckland, and therefore requires a significant increase in investment. As part of consultation on the Long-term Plan 2018-2028, the council sought community views on two options for increased investment in the natural environment funded by a targeted rate.

25.     On 31 May 2018 the Governing Body approved the introduction of a natural environment targeted rate to raise $311 million for environmental initiatives. These initiatives include addressing kauri dieback and targeted ecological protection (resolution GB/2018/91).

26.     This level of investment allows substantial (approximately 80 per cent), but not full, implementation of the Proposed Regional Pest Management Plan. Some changes to the proposed plan will be made to fit the funding envelope, most notably reducing the spatial extent of parks supported by pest plant control in buffer zones, and removing the moth plant good neighbour rule from the Hauraki Gulf Islands. These changes are addressed in further detail in Attachment A.

Ngā raru tūpono / Risks

27.     There are no significant risks arising from the board giving feedback on the Proposed Regional Pest Management Plan at this time. However, if the board chooses not to give feedback this would create a risk that their views will not be reflected in the final Regional Pest Management Plan.

28.     If adoption of the Regional Pest Management Plan is delayed, this will create significant risks to the council’s ability to achieve targets for protecting native biodiversity, through effectively regulating the control of pest plants, animals and pathogens.

Ngā koringa ā-muri / Next steps

29.     Attachment A has been prepared to facilitate local board feedback on the recommended changes to the proposed Regional Pest Management Plan.

30.     Staff will progress development of the final Regional Pest Management Plan in line with the process and indicative timeframes outlined in Table 4 below. A copy of the final plan and supporting information (including a full submissions analysis report and staff recommendations) will be provided to local boards for information prior to Environment and Community Committee adoption in March 2019.

Table 4: Timeframes for the finalisation of the Regional Pest Management Plan

Action/Milestone

Indicative timeframe

Mana whenua engagement to address changes proposed in submissions

September – October 2018

Local boards resolve formal feedback at business meetings

November – December 2018

 

Environment and Community Committee workshop

November 2018

Staff draft final plan

December 2018 – February 2019

Environment and Community Committee adopt plan

March 2019

 

Closing the loop with local boards and submitters

April – May 2019

 

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Key submission themes and recommended amendments to the Proposed Regional Pest Management Plan consultation feedback

413

b

Proposed Regional Pest Management Plan 2018 - Summary Document

423

c

Albert-Eden Local Board feedback on the Proposed Regional Pest Management Plan - August 2017

435

     

Ngā kaihaina / Signatories

Author

Dr Imogen Bassett – Biosecurity Principal Advisor

Authorisers

Gael Ogilvie – General Manager Environmental Services

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason – General Manager, Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 


 


 


Albert-Eden Local Board

28 November 2018

 

 

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

File No.: CP2018/22411

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide formal feedback on the proposed topics for inclusion in the Auckland Water Strategy.

Whakarāpopototanga matua / Executive summary

2.       Both freshwater and marine environments in Auckland are under pressure from historic under-investment, climate change and rapid growth. The Auckland Plan 2050 identifies the need to proactively adapt to a changing water future and develop long-term solutions.

3.       In response to these challenges, the Environment and Community Committee approved the scope of a strategy for Auckland’s waters at its June 2018 meeting (resolution ENV/2018/78). The strategy will provide strategic direction for the council group to meet the challenges and opportunities for improved management for water in all its forms. It will establish the outcomes needed for Auckland’s waters, as part of implementation of the Auckland Plan.

4.       Staff from across Auckland Council, Watercare and Auckland Transport have started developing the draft Auckland Water Strategy by first identifying Auckland’s water issues.

5.       A comprehensive engagement programme has also commenced. This has included mana whenua engagement through the Mana Whenua Kaitiaki Forum as well as separate workshops with operational kaitiaki.

6.       Staff have also attended workshops with all 21 local boards, the governing body and subject matter experts to present the progress of the strategy, and to introduce key topics to be addressed in the strategy.

7.       A draft discussion document is now being developed. This document will set out the key water topics, and propose a framework for the water strategy, for public feedback. 

8.       This report provides an update on the development of the strategy and requests formal feedback from the local board on the proposed topics for inclusion in the strategy (see Attachment A). A template to guide local board feedback has been included as Attachment B to this report.

9.       Feedback from local boards will be summarised as part of a report to the Environment and Community Committee in December 2018, seeking approval of a water strategy discussion document, ahead of public consultation from February to April 2019.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      provide feedback on the proposed topics for inclusion in the Auckland Water Strategy (Attachment A of the agenda report)

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

 

Horopaki / Context

10.     The health of Auckland’s waters is a significant issue. Decades of pressure have had negative impacts on water quality, and on freshwater and marine environments. This pressure will continue to increase if changes are not made to the way that water is valued and managed. Population growth and climate change will further amplify the challenges, with greater demand for water services, and an increased risk of flooding and coastal inundation.

11.     The Auckland Plan notes a key challenge of ‘environmental degradation’ and identifies the need to proactively adapt to a changing water future and develop long-term solutions (focus area five of the Auckland Plan’s environment and cultural heritage outcome). Other focus areas of the Auckland Plan speak to the need to future-proof Auckland’s infrastructure, make sustainable choices, and fully account for past and future impacts of growth.

12.     The Environment and Community Committee agreed to the development of the Auckland Water Strategy at its 12 September 2017 meeting. The committee noted that water is often described and managed in categories, such as stormwater, wastewater and drinking water. An overarching strategy for Auckland’s waters, in all their forms, was identified as a way of ensuring the full range of desired outcomes for water are defined and achieved in an integrated way.

13.     Several drivers give weight to the timely development of this strategy. These include heightened public awareness of water quality risks, and strong support from the public for improvements to water quality through the ten-year budget, central government initiatives (such as the National Policy Statement for Freshwater Management and the Department of Internal Affairs review of three waters outcomes) and the need to update existing strategies due to significant population growth. It also responds to mana whenua aspirations surrounding te mauri o te wai.

14.     Since the strategy’s initiation in September 2017, staff have undertaken preliminary analytical work and engagement across the council group. This includes resolving the intersection of the strategy with the section 17A three waters review, mapping the council group’s current water-related activities, and analysing the public feedback on the proposed Auckland Plan and 10-year budget.

15.     An extensive local board and mana whenua engagement programme has been undertaken. In September and October 2018, staff presented the proposed topics to be addressed through the water strategy to all 21 local boards. Mana whenua have been engaged at both a governance and operational level. The Mana Whenua Kaitiaki Forum provided strategic direction while operational kaitiaki provided direction on the values. Subject matter experts from across the council group, local boards and the governing body have also provided feedback on the key topics.

16.     This report provides a progress update on the development of the strategy, and also provides an opportunity for the local board to provide formal feedback on the proposed topics for inclusion in the strategy (Attachment A).

Tātaritanga me ngā tohutohu / Analysis and advice

Purpose and proposed topics for inclusion in the Auckland Water Strategy

17.     The Auckland Water Strategy will provide strategic direction for the council group in how meet the challenges and opportunities for improved water management. It is expected that the strategy will define the approaches taken around water in other strategies and plans as they are subsequently developed and reviewed.

18.     The proposed topics for inclusion in the Auckland Water Strategy (see Attachment A) were developed through the review of the existing policies and strategies, and through a series of workshops and discussions with staff from Auckland Council family, including Watercare and Auckland Transport.

19.     Attachment A describes the current strategic context, purpose, vision, values, issues, processes and principles that are proposed to inform the development of the discussion document for the draft Auckland Water Strategy.

Request for local board feedback

20.     Further to the workshops held with local boards in September and October 2018, local boards are formally requested to provide feedback on the draft topics for inclusion in the Auckland Water Strategy, ahead of the Environment and Community Committee’s consideration in December 2018. Attachment B provides a template to guide local board feedback.

21.     The draft vision for inclusion in the Auckland Water Strategy is ‘Te mauri o te wai – the life supporting capacity of water – is protected and enhanced’. Local boards are requested to provide feedback on whether this vision is right for the communities they represent.

22.     The draft values for inclusion in the strategy are detailed below. Local boards are requested to provide feedback around whether these values cover the aspects of water that are most important to the boards:

·   ecology

·   water use

·   culture

·   recreation and amenity

·   resilience.

23.     The draft issues to be addressed through the strategy are detailed below. Local boards are requested to provide feedback on whether these categories capture the issues that are of greatest concern to them:

·   cleaning up our waterways

·   meeting future water needs

·   growth in the right places

·   adapting to a changing water future.

24.     The draft processes to be worked on through the strategy are detailed below. Local boards are requested to provide feedback on whether these categories capture the processes that they are most concerned with:

·   creating our water future together

·   setting priorities for investment

·   achieving net benefits for catchments

·   applying a Māori world view.

25.     The draft principles to be included in the strategy are detailed below. Local boards are requested to provide feedback on whether or not they agree with these principles:

·   recognise that water is a taonga

·   work with natural ecosystems

·   deliver catchment scale thinking and action

·   focus on achieving the right-sized solutions with multiple benefits

·   work together to plan and deliver better water quality outcomes

·   look to the future.

26.     As the development of the strategy has progressed, it has become clear that it will need to be developed in stages. Many of the water challenges that have been identified require more analysis and public engagement before a strategy can be agreed. For this reason, the discussion document that is proposed to be released early 2019 will be focused on identifying and agreeing the water issues that Auckland faces within a proposed framework of vision, values and principles. From there, the governing body will be able to review and agree a staged programme that builds on the framework towards a final strategy.

27.     Local board feedback on the draft topics outlined in Attachment B will be summarised as part of the report to the Environment and Community Committee in December 2018, requesting approval of a draft discussion document for public consultation. A further update on the Auckland Water Strategy will be provided to local boards in February 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

28.     Local boards have a strong interest in improving water quality across the Auckland region and currently fund many local projects focused on restoration of local waterways.

29.     Staff attended a local board chairs’ meeting on 13 November 2017 to introduce the concept of the strategy and expected range of activities arising from the strategy. Board chairs indicated their interest in continued involvement.

30.     Staff presented the scope, summary and the progress on the strategy’s development to all 21 local boards between 30 August 2018 and 23 October 2018. Key themes in the feedback provided by local boards at these workshops included the need to:

·   acknowledge water as being a precious commodity that needs to be preserved as the population grows

·   increase the focus on the health of Auckland’s harbours

·   identify future drinking water sources

·   educate people around resilience, water usage, and the impacts of their activities on the environment

·   strengthen regulation and compliance to protect waterways.

31.     This report presents the proposed topics for inclusion in the Auckland Water Strategy, and seeks a formal feedback from the local board ahead of Environment and Community Committee approval of a discussion document in December 2018 for public consultation in early 2019. Key questions to guide local board feedback have been included as Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

32.     Mauri (life force) is a fundamental concept of the Māori world view. The state of mauri is an indicator of overall environmental, cultural and social wellbeing. All water sources have an inherent mauri that can be diminished or enhanced.

33.     Enhancing the mauri of waterways is of key significance to mana whenua in their role as kaitiaki of Auckland’s waters. Early engagement with mana whenua to promote kaitiakitanga and embed mana whenua values into this work will be critical to the success of the actions outlined in this report.

34.     The development of the Auckland Water Strategy has been guided by the strategic advice provided by the Mana Whenua Kaitiaki Governance Forum. The forum has determined it will provide its own strategic advice, to ensure that core mana whenua principles and values are given the attention they need. The forum requested that one of their members be included on the governance group for the development of the strategy. This has been achieved with the Auckland’s Water Political Reference Group, and recognises the longstanding whakaaro and kōrero that mana whenua have provided on this kaupapa.

Ngā ritenga ā-pūtea / Financial implications

35.     The budget to develop the Auckland Water Strategy was included as part of the Long-term Plan 2018-2028. This budget covers operational expenses, primarily staff time, and will be used to support public engagement.

36.     The budget required to deliver any actions arising from the strategy will be sought through the Long-term Plan 2021-2031 process. 

Ngā raru tūpono / Risks

37.     An initial risk assessment for the programme has been carried out, as shown in Table 1 below.     

Table 1: Auckland Water Strategy work programme risks and proposed mitigations

Risk type

Risk description

Consequence description

Rating

(High-Medium-Low)

Mitigation/Control

Scope expansion

Water is a broad subject, and the level of detail and number of topics to cover can grow and change rapidly

Unable to deliver to time and cost

Medium

Guidance from the Political Reference Group and Executive Steering Group

Central government changes to legislation and policy

There are several central government work programmes focusing on water underway such as the Department of Internal Affairs Three Waters review and the Office of the Auditor Generals Water Programme. The strategy will need to adapt to any changes in direction from central government.

Unable to deliver to time and cost

Medium

Anticipate where possible, communication plans to include government stakeholders

Inconsistent practices and adoption of the strategy

The strategy is not adopted and reflected in the plans of the operational and delivery organisations of the council group

Outcomes of the strategy are not delivered, substantive actions to deliver the strategy are not undertaken

Medium

Ensure that the delivery teams of the council group are engaged in the development of the strategy

 

Ngā koringa ā-muri / Next steps

38.     The next steps in the development of the Auckland Water Strategy have been outlined in Table 2:

Table 2. Timeframes for the development of the Auckland Water Strategy

Activity

Expected timeframe

Formal local board feedback sought on proposed topics of the Auckland Water Strategy for the discussion document

November 2018

Internal discussions on the topics for inclusion in the draft discussion document, and presentations to the Watercare and Auckland Transport boards

November-December 2018

Draft discussion document reported to Environment and Community Committee for approval ahead of public consultation

December 2018

Public consultation on the Auckland Water Strategy discussion document

February-April 2019

Public engagement feedback presented to elected members

April 2019

Draft options for the finalisation of the Auckland Water Strategy, and associated work programmes to be presented to the Environment and Community Committee

June 2019

 

39.     Local boards will receive a further update on the Auckland Water Strategy in February 2019.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Proposed topics for inclusion in the Auckland Water Strategy

445

b

Local board feedback template for proposed topics for inclusion in the Auckland Water Strategy

453

     

Ngā kaihaina / Signatories

Author

Andrew Chin – Auckland Waters Portfolio Manager

Authorisers

Barry Potter – Director Infrastructure and Environmental Services

Louise Mason – General Manager, Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 


 


 


Albert-Eden Local Board

28 November 2018

 

 

Local board feedback on the proposed changes to the Auckland Council Public Safety and Nuisance Bylaw 2013 and consequential bylaw changes, and potential new community-led conservation projects funded by the Natural Environment Targeted Rate

 

File No.: CP2018/22413

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To note the Albert-Eden Local Board’s feedback to the current review of the Public Safety and Nuisance Bylaw 2013 and potential community-led conservation projects to be funded by the Natural Environment Targeted Rate.

Whakarāpopototanga matua / Executive summary

Proposed changes to the Public Safety and Nuisance Bylaw 2013

2.       At the 27 September 2018 meeting of the Auckland Council Governing Body, it was resolved that the following proposed amendments to the Public Safety and Nuisance Bylaw 2013, be open to public feedback:

·        use central government legislation instead of a bylaw to address damage, car window washing, mind altering substances, graffiti, noise, fish offal, gates in parks, fireworks on private property, street names and property numbering;

·        move issues about animals, signage, stormwater and traffic to existing, dedicated bylaws;

·        prohibit leaving construction materials, boats, shipping containers and consumer goods not on display for sale in public places, unless approved by council;

·        clarify the expected behaviours and restrictions on the use of public places;

·        clarify how council makes controls and gives approvals;

·        clarify which public places the Bylaw applies to and enabling people in control of those public places to approve exemptions.

3.       The public consultation feedback period will run from 26 October 2018 – 5 December 2018.

4.       Local boards have an opportunity to provide their feedback to the proposed amendments in writing and/or during a panel meeting of the Regulatory Committee, scheduled on Wednesday, 5 December 2018.

Natural Environment Targeted Rate

5.       The natural environment targeted rate programme focuses on identifying opportunities to address biodiversity issues such as the degradation of native ecosystems.

6.       Infrastructure and Environmental Services and Local Board Services staff facilitated a workshop on 12 September 2018 for the board to discuss the proposed natural environment targeted rate and to provide their informal feedback regarding potential community-led conservation projects to be funded by the natural environment targeted rate.

7.       A summary of the workshop discussion is outlined in Attachment B of this report.

8.       Final local board feedback is due by Tuesday, 5 December 2018.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      provide feedback on the proposed changes to the Public Safety and Nuisance Bylaw 2013 and other consequential bylaw changes.

b)      delegate authority to Member XXX to approve feedback on behalf of the board by 5 December 2018 on potential new community-led conservation projects funded by the natural environment targeted rate.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Statement of Proposal to amend the Public Safety and Nuisance Bylaw 2013, Animal Management Bylaw 2015 and Traffic Bylaw 2015

459

b

Memorandum: Natural Environment Targeted Rate

533

     

Ngā kaihaina / Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 


 


 


 


 


 


Albert-Eden Local Board

28 November 2018

 

 



Albert-Eden Local Board

28 November 2018

 

 

Trial of online voting at the 2019 local elections

 

File No.: CP2018/22412

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek local board feedback on:

·   the trial of online voting at the 2019 local elections

·   the subset of voters to participate in the online voting trial.

Whakarāpopototanga matua / Executive summary

2.       The postal system is declining. The frequency of postal deliveries is decreasing and the cost of sending mail is surging. An alternative method to postal voting must be put in place to secure the future of local democracy over time. Following the overall trend of transactions and activities moving online, online voting is the natural progression. It will increase convenience and accessibility for voters and has the potential to increase voter turnout.

3.       Following the 24 May 2018 Governing Body’s in-principle support for an online voting trial at the 2019 local body elections, Auckland Council has entered into a collaborative agreement with eight other councils to work together towards the trial.

4.       The project comprises three phases. The first phase, from now to December 2018, includes a procurement process aimed at selecting a preferred provider and all participating councils, seeking their Governing Body’s approval to proceed with the trial based on a full business case.

5.       The security of the online voting solution is paramount. The participating councils are committed to offering a similar or higher level of security than postal voting. The solution will fulfil stringent security requirements and will be designed, implemented and tested with the assistance from external Information and Communications Technology (ICT) security experts.

6.       In the case of Auckland Council, only a specified class of electors (a subset) will be offered to participate in the online voting trial. The other eight councils are intending to offer online voting to all their voters. In all cases, voters will retain the ability to vote by post.

7.       The Local Electoral Matters Bill states that the specified class of electors can be defined according to one or a combination of geographical areas or another common factor, like overseas residence or disability.

8.       The size of the subset is still to be confirmed by the Minister of Local Government, but will likely include between 10 and 30 per cent of Auckland’s voting population.

9.       The subset needs to be representative of the overall voting population. Staff have conducted an analysis of the population across the 21 local board areas based on a range of criteria. The preliminary results (refer Attachments A and B) show that no individual area is perfectly representative and that a combination of several areas will increase the representativeness of the sample of electors.

10.     Staff recommend also including in the subset, the voters that are most disproportionately impacted in their ability to participate with the sole postal method, i.e. the overseas and disabled voters.

11.     This paper seeks local board feedback on the participation of Auckland Council in the trial and on the subset of voters eligible to participate in the trial.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      provide feedback on:

i)        the trial of online voting at the 2019 elections

ii)       the subset of voters to participate in the trial.

 

 

Horopaki / Context

12.     For several years, Auckland Council has been supportive of trialling online voting for local body elections. At its December 2016 meeting, the Finance and Performance Committee resolved to ‘request the Minister of Local Government to explore a pilot trial of an electronic voting system including by-elections’ [resolution number FIN/2016/164].

13.     On 27 July 2017, the Governing Body approved the council’s submission on the previous parliament’s Justice and Electoral Select Committee inquiry into the 2016 local authority elections (which has not concluded yet). The submission advocated for councils to be able to trial online voting [resolution number GB/2017/83]. Local boards provided feedback and input into the submission, with several boards expressing support for online voting.

14.     At its 24 May 2018 meeting, the Governing Body agreed in principle to an online voting trial for the 2019 local body elections, subject to the following conditions:

·   the costs being acceptable

·   the legislation and regulations being in place on time

·   identified risks being manageable

·   the council giving its final approval to proceed.

15.     The Local Electoral Matters Bill, which amends the Electoral Act 1993 and the Local Electoral Act 2001 to enable the conduct of trials of new voting methods is still before Parliament. Councillor Richard Hills and staff made an oral presentation to the Justice Select Committee on Auckland Council’s submission on the bill on 29 August 2018. The select committee is due to report back on 9 November 2018.

16.     The enabling regulations are being drafted. The Department of Internal Affairs (DIA) released an exposure draft of the regulations on 19 October 2018, which is open for consultation until 2 November 2018. Two engagement events for community representatives and stakeholders have been organised in Wellington on 26 October 2018 and Auckland on 31 October 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

Why online voting?

Future-proofing local democracy

17.     The internet has become an integral part of everyday life. Many of the transactions that used to be carried out by post have long been replaced by online options, to the extent that people expect online facilities for their day-to-day activities. Online voting is therefore a natural progression and constitutes an opportunity to modernise the operation of local democracy in New Zealand.

18.     The current postal voting method relies entirely on New Zealand Post providing an effective and reliable service. It is a reality that the postal service is declining. Fewer New Zealanders choose to communicate via post, particularly first time and younger voters, many of whom have never posted a letter. The frequency of delivery is decreasing and the cost of sending mail is surging. The postal cost for the 2019 Auckland local elections will increase by an estimated 77 per cent compared with 2016, because of a postage price increase of almost 60 per cent and an increase in the number of electors of approximately 70,000.

19.     It will become increasingly difficult to deliver postal voting effectively and affordably. Therefore, it is crucial to have a viable alternative to postal voting in place, and online voting is the obvious choice.

Online voting has the potential to increase voter turnout

20.     Voter turnout has been dropping in both national and local elections in New Zealand. In the Auckland 2016 local elections, the voter turnout was 38.5 per cent. This means that almost two out of three eligible electors did not vote.

21.     Online voting has the potential to enhance participation in elections. Auckland Council conducted voter awareness research after the 2016 local elections[2]. The results strongly indicate that if online voting was available, electors would be more inclined to vote.

22.     When asked ‘If you had the choice of online voting or postal voting in the future, which would you prefer?’, 74 per cent of the respondents across all age groups in the 2016 survey said they would prefer online voting to postal voting. Focusing on the non-voter group alone, 82 per cent of respondents said they would prefer online voting to postal voting and 25 per cent said online or app-based voting would make them more likely to vote.

23.     The results reflect an appetite for online voting, particularly when faced with the inconvenience of postal voting: 13 per cent of non-voters (4 per cent of all respondents) completed voting papers but did not post them. Factors such as not knowing where to find a post box, the additional effort of physically taking papers to a post box and the confusion caused by the postal deadline and the actual close of the voting period a few days later, created further barriers to voter participation. Removing these barriers alone would potentially have pushed the overall voter participation in Auckland’s 2016 local elections from 38.5 per cent to 42.5 per cent.

24.     International experience and research demonstrates the positive effect that online voting can have on voter turnout. Some non-voters and infrequent voters are drawn to internet voting in Canada and European countries such as Estonia and Switzerland. This means that some electors who have not voted previously voted for the first time, or on a more regular basis, because online voting was an option.

25.     In Estonian parliamentary elections, turnout has increased by 2.3 per cent since online voting was introduced in 2005. Post-election surveys in Estonia show a large proportion of people indicated they wouldn’t have voted if online voting wasn’t offered.

26.     At the municipal level in Canada, researchers examining online voting over time found that internet voting increased voter turnout by 3.5 per cent.

27.     The introduction of electronic voting for overseas military voters in various United States (US) jurisdictions has resulted in significant improvements in turnout. In Cook County, one of the largest electoral jurisdictions in the US, turnout increased from 11 per cent to 53 per cent after the introduction of internet voting in 2012.

Online voting improves accessibility

28.     Currently, a large part of the disability community requires support to complete and post voting papers. People with vision impairment, for example, cannot vote secretly and without the assistance of a support person. Online voting, coupled with screen-reading technology, would allow them to vote unaided.

29.     International postal timeframes can make it difficult for overseas voters to submit their votes in time. For them as well, online voting would make it easier to participate in the New Zealand local elections.

Online voting offers a better voting experience

30.     Online voting will make the voting process easier and faster, increase the speed and accuracy of results and reduce costs of local elections over time.

31.     Estonia, where online voting has been used in elections from 2005 and is now well established nationwide, has attempted to quantify the efficiency gain for using online voting as opposed to booth voting. It calculated that, in the Estonian parliamentary elections of 2011, the cumulative time savings in online voting were 11,000 working days, or €504,000 ($890,000) in average wages.[3]

32.     Online voting offers the potential to reduce voter errors. Technology can help prevent a voter from accidentally spoiling their ballot or submitting an incorrect or invalid vote.

33.     International experience suggests that a real tangible benefit of online voting is to substantially improve the voting experience of voters, making it more convenient to vote when, where and how they want.

34.     Online voting also offers potential for greater information and engagement. It provides end-to-end verifiability so that a voter is able to verify that their vote was received. These benefits will improve the experience of those who were already intending to vote and has the potential of addressing some of the barriers for non-voters.

Booth voting is not a viable option

35.     Booth voting is provided for in the Local Electoral Act 2001 and is authorised under regulations. However, reverting to booth voting on a single election day as an alternative or complementary option to postal voting is not a viable solution.

36.     Election day is increasingly losing its meaning for people as they want the convenience to vote when it suits them, as shown by the growth in advance voting in recent years’ general elections, with a significant 47 per cent of advance voting at the 2017 general election compared with 29 per cent in 2014 and 15 per cent in 2011.[4]

37.     A third argument against using booth voting for local elections is the complexity of the local election voting process. Compared with parliamentary elections, voting in local government elections takes more thought and more time, making booth voting impractical.

38.     In Auckland for instance, electors need to vote for the Mayor, one or two councillors for their ward, between five and eight local board members, as well as District Health Board (DHB) members and, in some cases, licensing trust members. Using an actual example from the 2016 local elections, a Waitākere Ward/Henderson-Massey Local Board elector had to make a choice between 74 candidates standing for 21 positions, as follows:

·   Mayor: 19 candidates for one position

·   Waitākere Ward: nine candidates for two positions

·   Henderson-Massey Local Board: 24 candidates for eight positions

·   Waitākere Licensing Trust (Ward 2): six candidates for three positions

·   Waitematā DHB: 16 candidates for seven positions.

Making the trial happen

39.     To organise the trial, Auckland Council is partnering with eight other councils. They are Gisborne District Council, Marlborough District Council, Matamata-Piako District Council, Palmerston North City Council, Selwyn District Council, Hamilton City Council, Tauranga City Council and Wellington City Council.

40.     The nine councils have obtained in-principle political and executive approval to trial online voting at the 2019 elections, have formally entered into a participation agreement and have formed an Online Voting Working Party.

41.     The working party is working closely with the DIA to ensure the necessary legislative and regulatory framework is in place on time to enable the proposed trial in 2019.

42.     The working party is following a three-phase approach to organise the trial, as detailed below.

Phase 1 – July to December 2018

43.     The working party is currently developing a business case, which will define the scope and costs of the proposed trial, and explain how any risks to the security and integrity of the solution will be managed. The business case will also outline how the nine councils will share the costs of the trial.

44.     As part of the business case development, the working party issued a request for a proposal to potential suppliers in September 2018. Responses are being evaluated by a panel of representatives from the working party and ICT experts. A preferred provider will be selected by mid-November 2018.

45.     Based on the business case, the governing bodies of the nine councils will be asked to confirm their participation in the trial in December 2018.

46.     In the case of Auckland Council, the business case and paper seeking the approval of the Governing Body will be presented at the 13 December 2018 meeting and will include feedback from local boards.

47.     During this phase, the participating councils are also engaging with the parties that will be involved in the trial, including regional councils, DHBs and licensing trusts. Auckland Council staff have started engaging with representatives from all Auckland DHBs and licensing trusts. Overall, their reaction to the trial has been positive but the additional costs will ultimately be a decisive factor in securing their support.

Phase 2 – January to ‘go/no-go’ date

48.     After the list of participating councils has been confirmed, the councils will enter into an agreement with the provider and start developing the online voting solution.

49.     The trial can only proceed if the regulatory framework is in place on time, otherwise there will be insufficient time to be ready by October 2019. The working party and the supplier will agree the date by which regulations need to be in place for the trial to proceed – the ‘go/no‑go’ date.

50.     If the decision is ‘no-go’, the working party will negotiate with the supplier how to proceed. Options will be to either continue to develop a system to use for any by-elections, or shelve the work for a future trial.

Phase 3 – ‘Go’ date to October 2019

51.     If regulations are in place on time, phase 3 will include:

·   development, testing and audit of the online voting solution

·   deployment of the solution for the elections

·   evaluation of the trial after the elections. 

How it will work in practice

52.     Full details of how the online solution will work and how it will integrate with the election providers’ systems to ensure the integrity of the whole election process is maintained will only be available once the tender process is completed and a vendor has been selected.

53.     The chart below provides an overview of the experience of an elector choosing to cast their vote online:

Security and integrity

54.     No information technology (IT) or voting system is 100 per cent secure, but the Online Voting Working Party is committed to developing an online voting solution that will guarantee a similar or higher level of security than currently offered by postal voting.

55.     The request for proposal to vendors includes stringent requirements to ensure that the integrity and security of the online voting solution will be maintained at all times.

56.     The solution will be independently audited by international IT security experts.

57.     The participating councils are assisted by the former Chief Information Officer for the New South Wales Electoral Commission, which has been using online voting in their state elections, as well as ICT security experts from the Government Chief Digital Office. The participating councils have also enlisted additional external ICT security resources to assist with the evaluation of the vendors’ proposals and, in a later stage, with the design, implementation and testing of the online voting solution.

Selecting a subset of electors eligible to vote online

Why a subset, and what subset

58.     Any new voting system must meet the test of being free, fair and regular, provide for universal, equal and secret suffrage, and be fully trusted by voters. It therefore needs to be robustly tested and trialled.

59.     A trial will also increase public awareness of online voting and enable users to become familiar with the new technology, thereby building trust and credibility in the system. Building trust and gaining support is one of the most critical parts of the process. Without trust, the system will be unusable, and the integrity of the whole electoral system could be called into question.

60.     The Government considers that trialling online voting for the whole Auckland electorate, equalling approximately a third of the New Zealand electorate, is too big a risk. Auckland Council will only be allowed to trial online voting with a specified class of electors (a subset). Choosing a representative sample of eligible voters is therefore important to ensure that evaluation of the trial is robust.

61.     The other eight councils participating in the trial intend to offer online voting to all their voters. In all cases, voters will retain the ability to vote by post.

62.     The Local Electoral Matters Bill states that it is the regulations that will authorise the use of online voting by a specified class of elector for the trial. The bill defines a class of electors as:

·   an area or subdivision in which the specified class of electors is eligible to vote, or

·   any other characteristic that makes online voting suitable for the specified class of electors.

63.     The recommendation to the Governing Body will be to ask the Government that the subset of Auckland electors eligible to vote online be made of:

·   overseas voters

·   people with a disability

·   voters in specific local board areas.

Selection parameters for the subset

Size

64.     The first consideration for defining the subset is its size. The subset should be of reasonable size for implementation and risks to be manageable, but significant enough to enable testing, research and a robust evaluation.

65.     The initial thinking presented to the Governing Body was to include in the sample approximately 110,000 voters, or 10 per cent of the voting population. Estimating the potential uptake based on overseas experience with online voting, it is believed a maximum of 30 per cent of voters within the subset would actually use the solution and vote online. This means an online voting solution would be built for a potential 33,000 voters using the solution; only 3 per cent of the overall Auckland electorate.

66.     It is now being considered to increase the size of the subset to approximately 330,000 voters, or 30 per cent of the voting population. With the same estimated uptake of 30 per cent, approximately 99,000 voters would use the online voting solution; about 9 per cent of the overall Auckland electorate.

67.     Confirmation is pending from the DIA as to how large a subset the Minister of Local Government would allow Auckland Council to include in the trial.

68.     For comparison purposes, the other larger participating councils are the Wellington city and Hamilton city councils, with respectively an approximate 153,000 and 103,000 voters eligible to participate in the online voting trial.

Accessibility

69.     It is considered the trial should benefit those who are most disproportionately impacted in their ability to participate with the single postal method. Therefore, it is recommended having overseas and disabled voters as part of the subset. This group constitutes an estimated 30,000 voters.

70.     Because overseas and disabled voters will be enrolled across the Auckland region, they will potentially vote online for all the wards and local boards.

Representativeness

71.     The subset must be defined in such a way that it cannot call into question the neutrality and integrity of the electoral process or of the elections results.

72.     It needs to be representative of the Auckland voting population, based on a range of criteria that correlate with voter turnout. These include:

·   age

·   ethnicity

·   income

·   education level.

73.     Having a representative sample will also help conduct a more robust evaluation of the trial.

Other considerations

74.     The cost and ease of implementation of the solution must also be considered. The more voters take part in the trial, the higher the cost. Offering online voting as an option to a subset of electors will also require a targeted communication campaign. A complex subset will make communication and logistics costlier and has the potential to confuse voters. Therefore, it is preferable to avoid geographical areas where the boundaries between wards and local boards are no longer aligned, following the review of representation arrangements which is to be implemented for the 2019 local elections.

75.     It was considered whether internet accessibility needed to be a criterion. The most recent data available, which comes from the State of the Internet report released by Internet New Zealand in 2017, shows that 93 per cent of New Zealanders have access to the internet, either at home, work or both. Therefore, it is not a belief that internet accessibility will be an issue for Auckland, except for Great Barrier Island.

Selecting the geographic area(s)

76.     The council’s Research and Evaluation Unit (RIMU) has conducted in-depth statistical analysis of the population across Auckland’s 21 local boards. The analysis compares the population in each local board area against the overall Auckland population using age, ethnicity, income and qualification levels. The results of the analysis are included in Attachments A and B.

77.     The analysis considered the average voter turnout in each area compared to Auckland overall, but this added parameter did not impact the results, so it was removed from the graphs provided for simplicity purposes.

78.     The analysis shows that certain local board areas have a more diverse population make up than others, and that no single board is perfectly representative of the overall Auckland population. The subset will therefore need to be made up of a combination of local board areas, allowing larger discrepancies to cancel each other out and making the sample representative as a whole.

79.     The final combination will depend on the total number of voters allowed in the subset and will be finalised once DIA confirms that number.

80.     The final recommendation on the subset will be presented to the Governing Body at its 13 December 2018 meeting. As part of this paper, local board feedback is being sought on the possibility of this local board area being included in the final subset, to be reported to the Governing Body when they are considering the final recommendation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

81.     Trialling online voting will impact elections in all local boards areas.

82.     Local board feedback will be reported to the Governing Body for consideration when making its final decision regarding the selection of the subset and the continued participation in the trial.

Tauākī whakaaweawe Māori / Māori impact statement

83.     Voting turnout has historically been lower among Māori than non-Māori. Māori who are younger and less well-off are the least likely to vote.

84.     Findings from a recent qualitative research project focusing on Pacific and Māori revealed that online voting was popular among a large majority of participants. Participants did not express concerns about online voting and some saw the solution as more secure than postal voting.

85.     A representative sample of the Auckland Māori population will be included in the subset to participate in the trial as Māori ethnicity is one of the criteria used to choose the geographic subset.

86.     At this stage, no formal engagement has been conducted with Māori groups and community.  Staff will engage with communities and stakeholders, including Māori, as part of the development of an online voting system should a trial be confirmed to proceed for the 2019 local elections.

Ngā ritenga ā-pūtea / Financial implications

87.     The full costs of implementing an online voting solution will be known after the tender process is completed and a vendor selected.

88.     The budget for the online voting trial is not included in the long-term plan and will require approval from the Governing Body, as the financial decisions relating to election costs is part of its responsibilities. A business case detailing the costs and benefits of participating in the trial will be presented to the Governing Body at its 13 December 2018 meeting.

Ngā raru tūpono / Risks

89.     Risks and mitigation measures are covered in the analysis section of this paper.

Ngā koringa ā-muri / Next steps

90.     Feedback from the local boards will be reported to the meeting of the Governing Body on 13 December 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Local board population analysis - graphs

551

     

Ngā kaihaina / Signatories

Author

Elodie Fontaine - Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason – General Manager, Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 


 


Albert-Eden Local Board

28 November 2018

 

 

Local government elections 2019 – order of names on voting documents

 

File No.: CP2018/22383

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide feedback to the Governing Body on how names should be arranged on the voting documents for the Auckland Council 2019 elections.

Whakarāpopototanga matua / Executive summary

2.       The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

·   alphabetical order of surname

·   pseudo-random order, or

·   random order.

3.       Pseudo-random order means names are listed in a random order and the same random order is used on every voting document.

4.       Random order means names are listed in a random order and a different random order is used on every voting document.

5.       The order of names has been alphabetical for the 2010, 2013 and 2016 Auckland Council elections. An analysis conducted on these election results shows there is no compelling evidence that candidates being listed first were more likely to be elected. The analysis is contained in Attachment A.

6.       Staff recommend that the current approach of alphabetical printing is retained for the 2019 council elections, as the benefits to the voter outweigh any perception of a name order bias problem. 

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

 

 

Horopaki / ContextOptions available

7.       Clause 31 of The Local Electoral Regulations 2001 states:

(1)       The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2)       Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3)       If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4)       If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5)       In this regulation,—

pseudo-random order means an arrangement where—

(a) the order of the names of the candidates is determined randomly; and

(b) all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

Previous elections

8.       In 2013, the council resolved to use alphabetical order of names. A key consideration was an additional cost of $100,000 if the council chose the random order.

9.       In 2016, there was only a minimal additional cost to use random order due to changes in printing technology. An analysis of the 2013 election results was conducted to assess whether there were any effects due to being listed first. The analysis showed there was no compelling evidence of bias towards those listed first. Most local board feedback was to continue listing candidates alphabetically and the Governing Body resolved to use alphabetical order.

10.     All district health boards in the Auckland Council area decided to use random order of names. In the voting pack that Auckland electors received, voting documents for Auckland Council elections were alphabetical and voting documents for district health board elections were random.

11.     The following table shows the order decided by city and regional councils for the 2016 elections:

Auckland Council

Alphabetical

Hawke's Bay Regional Council

Alphabetical

Invercargill City Council

Alphabetical

Manawatu-Wanganui Regional Council

Alphabetical

Northland Regional Council

Alphabetical

Southland Regional Council

Alphabetical

Taranaki Regional Council

Alphabetical

Upper Hutt City Council

Alphabetical

West Coast Regional Council

Alphabetical

Bay of Plenty Regional Council

Random

Christchurch City Council

Random

Dunedin City Council

Random

Canterbury Regional Council

Random

Hamilton City Council

Random

Hutt City Council

Random

Napier City Council

Random

Nelson City Council

Random

Otago Regional Council

Random

Palmerston North City Council

Random

Porirua City Council

Random

Tauranga City Council

Random

Waikato Regional Council

Random

Wellington City Council

Random

Wellington Regional Council

Random

Tātaritanga me ngā tohutohu / Analysis and advice

Options for 2019

Pseudo-random order and random order

12.     Random order printing removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo-random list. The only effective alternative to alphabetical order is random order.

13.     A disadvantage to both the random printing options is voter confusion as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper. Making voting more difficult carries the risk of deterring the voter from taking part.

Alphabetical order

14.     The advantage of the alphabetical order printing is that it is familiar, easier to use and to understand. When there is a large number of candidates competing for a position, it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

15.     It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

16.     The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

Analysis of previous election results

17.     An analysis of the council’s election results for 2010, 2013 and 2016 is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

·   impact on vote share (did the candidate at the top of the list receive more votes than might be expected?)

·   impact on election outcome (did being at the top of list result in the candidate being elected more often than might be expected?).

18.     The analysis shows that for local boards, being listed first increased a candidate’s vote share by approximately 1 percentage point above that which would be expected statistically if voting was random. There was no detectable impact of being listed first on the share of votes received in ward elections.

19.     There is no compelling evidence that candidates being listed first were more likely to be elected in the last three elections.

20.     Staff recommend that the current approach of alphabetical printing is retained for the 2019 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of previous election results show does not exist. 

Online voting

21.     Auckland Council intends to offer online voting to specified classes of electors for the 2019 elections. An online voting solution has the potential to improve the voting experience, even if names are ordered randomly.

22.     Online voting should present the same voting document to users as the paper equivalent. If names are in random order on the voting document, then the same random order will need to be presented to the online user. This could increase the complexity of the voting solution.

23.     On balance, staff consider that alphabetical order of names is preferable for an online voting trial.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

24.     Feedback from local boards will be reported to the Governing Body when the Governing Body is asked to determine the matter by resolution.

Tauākī whakaaweawe Māori / Māori impact statement

25.     The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates can provide their profile statements both in English and Māori.

Ngā ritenga ā-pūtea / Financial implications

26.     There are no financial implications associated with the options for order of names.

Ngā raru tūpono / Risks

27.     If names are ordered alphabetically, there is the risk of perceived bias. If names are randomised, there is the risk of increasing the complexity of the voting experience and deterring voters. The analysis that has been conducted shows that the risk of bias is very small.

Ngā koringa ā-muri / Next steps

28.     The feedback from the local board will be reported to the Governing Body.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Order of names on voting documents

557

     

Ngā kaihaina / Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet – General Manager Democracy Services

Louise Mason – General Manager, Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

28 November 2018

 

 

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Albert-Eden Local Board

28 November 2018

 

 

Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter one 2018/2019

 

File No.: CP2018/20012

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Albert-Eden Local Board with an integrated quarterly performance report for quarter one, 1 July – 30 September 2018.

Whakarāpopototanga matua / Executive summary

1.         This report includes progress against work programmes, key challenges the board should be aware of, any risks to delivery against the 2018/2019 work programme and financial performance.

2.         The work programme is produced annually, and aligns with the Albert-Eden Local Board Plan 2017 outcomes.

3.         The key activity updates from this quarter are:

·    All Infrastructure and Environmental Services, Libraries and Information, Service, Strategy and Integration, Parks, Sport and Recreation, Plans and Places and Local Economic Development: ATEED projects are in progress.

·    All Arts, Community and Events projects are in progress except three, which are approved and will begin later in the financial year.

·    Two Community Facilities projects have been completed, seven projects have been approved and will begin later in the financial year, three projects are on hold and one project has been merged with another project to improve delivery. The remainding projects are in progress.

·    Five Community Leases projects have been completed, seven leases have been approved and are scheduled to start later in the financial year and four are cancelled as they were completed in the 2017/2018 financial year and are no longer required to be reported on. The remaining leases are in progress.

4.         All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. 116 activities are reported with a status of green (on track). Nine activities are reported with a status of amber (some risk or issues, which are being managed) and five of a status of grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

5.         An update on the approved work programme projects are contained in Attachment A.

6.         The financial performance report compared to budget 2018/2019 is contained in Attachment B. The overall operating result is 43 per cent above budget due to higher operating expenditure for asset based services and lower operating revenue in this quarter. Capital expenditure is 28 per cent below the budget.

7.         Capital expenditure carry forwards were approved by the Finance and Performance Committee on 17 October 2018. A list of the carry forwards is contained in Attachment C. A commentary on these will be included in the quarter two update.

8.         Operational expenditure budget carried forward from the 2017/2018 parks planning programme is available and appropriate to use to fund two local park concept plans currently in the 2018/2019 Community Facilities: Build, Maintain, Renew work programme. These projects are currently funded with locally driven initiative capital expenditure budget, which can be returned to the pool of capital funds and allocated to implement other projects as and when required.

 

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018.

b)      allocate $25,000 2017/2018 carry forward locally driven initiative operating expenditure budget from the Local Park development programme to fund the implementation of the following projects in the 2018/2019 Community Facilities: Build, Maintain, Renew work programme:

i)        School Road Reserve – develop concept plan (2764) ($10,000); and

ii)       Morvern Reserve Concept Plan (2382) ($15,000).

c)      note that resolution b) results in $25,000 of locally driven initiative capital expenditure being returned to the pool of unallocated locally driven initiative capital budget, to be used on other projects as and when required.

 

 

Horopaki / Context

9.         The Albert-Eden Local Board has an approved 2018/2019 work programme for the following operating departments:

·    Arts, Community and Events;

·    Parks, Sport and Recreation;

·    Libraries and Information;

·    Community Services: Service, Strategy and Integration;

·    Community Facilities: Build Maintain Renew;

·    Community Leases;

·    Infrastructure and Environmental Services;

·    Local Economic Development.

10.       Local board work programmes are produced annually, to meet the outcomes identified in the three-year Albert-Eden Local Board Plan 2017. The local board plan outcomes are:

·    Albert-Eden has a strong sense of community

·    Our parks are enjoyed by all

·    Our community spaces are well used by everyone

·    Albert-Eden has thriving town centres and a growing local economy

·    Travelling around Albert-Eden is safe and easy

·    Our natural and cultural heritage is valued

·    We respect and protect our environment.

11.       The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board or projects funded by the Transport Capital Fund, are not captured in this graph.

 

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Work Programme Snapshot

12.       The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

13.       The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the total number and percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Albert-Eden work programme by RAG status

14.       The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes. 

 

Graph 3: Work programme activity by activity status and department

Capital expenditure carry forwards from 2017/2018

15.       The Community Facilities capital expenditure carry forwards were approved by the Finance and Performance Committee on 17 October 2018. A list of the carry forwards has been provided (see Attachment C) however as this was after the end of quarter one commentary was not able to be provided. Commentary on these will be included in the quarter two update.

Key activity updates from quarter one

Arts, Community and Events work programme

16.       Community grants (400). In quarter one there was one quick response round allocating $25,591, which leaves a total of $94,409 to be allocated in two local grants round and two quick response rounds later in the financial year.

17.       Build capacity: Western Springs Community recycling centre and network development (953). Staff are currently developing a partnership with a local group called The Creative Kids Collective, who will co-ordinate activities for local community with an aim to build the network for community recycling.

18.       Increase diverse community participation: Responsive programming for identified communities (954). This programme of work consists of four projects being delivered by community organisations; Business Mentoring Support for new start-ups run by LeaderInU – Ideas to Launch; Mainstreaming conversations with people with diverse abilities led by Kahui Tu Kaha; Intercultural, Race Awareness and Increase in Awareness of services and opportunities co-ordinated by The Asian Network; and Intergenerational opportunities with Roskill Together Group.

19.       Three new integrated projects are part of this work programme. They have been workshopped with the local board and are underway. They are:

·    Community Arts and Events Programmes - Arts and Events Brokering Service (988)

·    Thriving Town Centre programmes – local placemaking (990)

·    Enabling shared use of space (1004).

 

Community Facilities: Build, Maintain, Renew work programme

20.       Chamberlain Park – deliver Master Plan (2859). Stage Two - (Public space, playground and golf course re-alignment): Resource consent has been granted and the tender documentation has been released to a pool of contractors for pricing. Next steps are to complete the physical works tender process and review submissions in late November. Negotiations with leading tenderers are expected to take place in early December. Stage Five - (Sports fields and golf course reconfiguration): Staff are conducting the needs assessment component of the strategic assessment. Next steps are to finalise the needs assessment and begin collating information for the economic case.

21.       The Pt Chevalier Community Centre interior refurbishment (2369) and roof replacement (2370) is complete.

22.       Fowlds Park – develop fields 2 and 3, install hybrid turf surfaces and lighting (2377). The project is currently out for tender and resource consent has been lodged. Physical works are expected to start in November 2018.

23.       Phyllis Reserve development stage 2 (2376). Possible floodplain and contaminated landfill issues have been identified and investigations are required to be undertaken. Work on detailed site investigation and concept design is continuing and the project team will update the board in October. Approval from the NZ Transport Agency (NZTA) to undertake investigations above the Waterview Tunnel has been received.

Infrastructure and Environmental Services work programme

24.       Mt Albert town centre transformation (432). In response to requests from the public to add more colour to the parklet, additional planting will be undertaken in the garden beds, and surface areas of the concrete plinths located within the parklet are to be painted. Auckland Transport is assessing traffic patterns in the area, as well as signage requirements while continuing enforcement of the clearway.

25.       Bike Hub (593). A workshop was held with the local board on 12 September 2018. The board confirmed that a community-led approach is preferred and that opportunities to advance the timeline to enable a bike hub service to begin operating before the end of the 2018/2019 year should be pursued.

26.       Eco-neighbourhoods (431). Two new groups have formed; Sandringham (Tī Kōuka Swamp) and Point Chevalier, bringing the total number of active groups to 16. Two groups are in the process of forming; Epsom and Mount Eden. One group in Point Chevalier is on the waiting list, and the Owairaka Ratbaggers have re-joined.

Libraries and Information work programme

27.       Support customer and community connection and celebrate cultural diversity and local places, people and heritage (1081). Epsom Library has been involved in planning an exhibition for the Auckland Heritage Festival with the Greenwood's Corner Business Association - People of Epsom with profiles of historical members of the community displayed in the library. Pt Chevalier Library staff were involved in the Community Open Day and food market held in the square in early September. Mt Albert Library hosted a talk by 'Active Asia' to promote walking and keeping healthy. The talk concluded with a walk around the Mt Albert community.

Local Economic Development: ATEED work programme

28.       Business Sustainability Development (346). Green Business HQ has been appointed as the provider for delivering the business sustainability programme.

Parks, Sport and Recreation work programme

29.       Mt Albert Aquatic Centre (2260). There was a slight decrease in customer satisfaction and a decrease in visits in the quarter, which can be attributed to the maintenance closures of some assets in September. At the 2018 New Zealand Aquatics Awards, the Aquatic Innovation Award went to Mt Albert Aquatics for its Access and Inclusion Initiative, which recognised its programmes specifically aimed at supporting minority groups who have difficulty accessing facilities.

30.       Parks services planning programme (461). Four projects were discussed and agreed by the local board in August to be funded with this budget. They are:

·    accessibility reports for Potters Park and Waterview Reserve

·    ideas for an age friendly city initiatives

·    walks to be included in a short walks brochure

·    progress on improving the park accessibility content on the Auckland Council website.

Plans and Places work programme

31.       Albert-Eden centre transformation programme (1425). A design brief for a landscape architect is being prepared for the Greenwoods Corner and Sandringham town centres. Engagement with mana whenua to inform the brief and seek early indication of involvement in development of plans has been undertaken.

Community Leases work programme

32.       The following community leases have been completed:

·    869 New North Road, Mount Albert: Lease to Auckland Resettled Community Coalition Incorporated (1289)

·    Pascoe Quarry Reserve, 99B Gillies Avenue, Epsom: Lease to Olympic Weightlifting Auckland Incorporated (2479)

·    99 Richardson Road, Mt Albert: Lease to RNZ Plunket Society Auckland City Area (2540)

·    Gribblehirst Park 225 Sandringham Road, Sandringham: Lease to Gribblehirst Community Hub Trust (2541)

·    Ferndale Reserve, 830 New North Road (2673).

Activities with significant issues

33.       There are no activities with a red status this quarter.

Activities on hold

34.       The following work programme activities have been identified by operating departments as on hold:

·    Albert-Eden Open Space Greenways - develop priority routes through parks (2390). Community Services are still leading the Greenways review planning. Upon completion and approval by the local board the project will be delivered by Community Facilities.

·    Albert-Eden Village Centres Transformation Programme (2391). Plans and Places department are leading the planning stage with the local board. This will not be completed until 2019 and therefore the capital budget will be deferred until 2019/2020.

·    Sandringham Heritage Toilet – renew facility (2371). This project is on hold until the town centre planning process for Sandringham is completed to ensure the projects are aligned.

Changes to the local board work programme

Activities merged with other activities for delivery

35.       The following activity has been merged with another activity for efficient delivery:

·    Gribblehirst Park - renew basketball court (2364). This project has been merged with Gribblehirst Park Action Plan (3016) which is listed in Attachment C as a 2017/2018 carry forward project and will be reported on in quarter two.

Cancelled activities

36.       The following activities have been cancelled as they were completed in 2017/2018 financial year and no longer need to be reported on:

·    Nicholson Park, 25 Poronui St, Mt Eden: Lease to Auckland Playcentres Association Inc - Eden/Epsom (2655)

·    Ferndale Reserve, 830 New North Road, Mt Albert: Lease to New Zealand Nepal Society Incorporated (2656)

·    Windmill Park, 48-108 Windmill Road, Epsom: Lease to AMI Auckland Netball Centre Inc (2657)

·    Windmill Park, 48-108 Windmill Road, Epsom: Lease to Recreate NZ (2671).

Change in budget source for two concept plans

37.       School Road Reserve – develop concept plan (2764) ($10,000) and Morvern Reserve Concept Plan (2382) ($15,000) are currently part of the Community Facilities: Build, Maintain, Renew department 2018/2019 work programme and funded with locally driven initiatives (LDI) capital expenditure budget.

38.       $25,000 LDI operating expenditure was carried forward from the 2017/2018 Local Parks Development programme, the parks planning budget delivered by the Parks, Sport and Recreation department.

39.       The concept plans are aligned with the intention of the parks planning budget and therefore the operating expenditure budget is best placed to fund these two projects. The LDI capital expenditure budget currently allocated to the two projects can be returned to the LDI capital budget pools and be used for other projects as and when required. Currently the remaining LDI capital expenditure budget for the 2017-2020 period is $1,435,000.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

40.       This report informs the Albert-Eden Local Board of the performance for the quarter ending 30 September 2018.

Key performance indicators

41.       As most of the long-term plan key performance indicators are annual measures and do not change quarterly, staff have removed them from the quarterly performance report and will present the key performance indicators only once, in the annual report at the end of the year.

Tauākī whakaaweawe Māori / Māori impact statement

42.       The local board’s work programme contains a number of projects which provide direct outcomes for Māori, such as:

·    Local Māori Responsiveness Action Plan (1243).  Staff have been working with Te Kura Kaupapa Māori o Ngā Maungarongo to support options for the Kai Festival in early November and hosting citizenship ceremonies in the local board area. Ngāti Whātua co-ordinated guided cultural walks on Maungawhau may be included in the intercultural tours organised for new migrants in the area to learn about other cultures.

·    Preschool Programming (1079). Mt Albert Library has started to deliver rhymetime sessions in Te Reo Māori.

·    Celebrating Te Ao Māori and strengthening responsiveness to Māori – Whakatipu I te reo Māori (1082). Mt Albert, Pt Chevalier and Epsom libraries hosted the Stardome Observatory for interactive Matariki sessions, held weaving and craft activities, special storytimes and rhymetime sessions and Wāhi Kōrero Māori spaces were created during Māori Language Week to encourage the use of Te Reo Māori. The children's librarians are receiving training on incorporating more Te Reo Māori into regular storytime sessions.

43.       The local board, through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

·    fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects

·    embedding mana whenua customary practices within the development of local projects (e.g. blessings at sod-turnings).

Financial Performance

44.       Overall revenue is slightly below budget as the revenue from Mt Albert Aquatic Centre will be received in October 2018. Revenue from community centres and community halls are slightly above target.

45.       Expenditure is above budget by $1,320,000 due to full facility parks contract which is part of Asset Based Services budget. Locally Driven Initiatives (LDI) is below budget as projects such as Albert-Eden centre transformation programme (1425), Thriving town centre programmes – local placemaking (990), Local Economic Development: ATEED projects (343, 345, 346 and 2322) and Accommodation grants (402) are in the planning stage.

46.       Capital expenditure is $660,000 for this quarter, which is $328,000 below budget. This result doesn’t portray the true picture as there has been a credit of $495,000 made against Mt Albert town centre renewal as we are awaiting the final settlement of a contractor’s account.

47.       The Albert-Eden Local Board Financial Performance report is in Attachment B.

Ngā ritenga ā-pūtea / Financial implications

48.       This report is for information only and therefore there are no financial implications associated with this report.

Ngā raru tūpono / Risks

49.       While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

50.       Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri / Next steps

51.       The local board will receive the next performance update following the end of quarter two, 31 December 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Work programme update

573

b

Financial performance report

591

c

Capital expenditure carry forwards

599

     

Ngā kaihaina / Signatories

Author

Emma Reed - Local Board Advisor Albert-Eden

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018

 

 


Albert-Eden Local Board

28 November 2018