Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 28 November 2018 at 4:02pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

Exited the meeting at 6.53pm during Item 28.

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

ABSENT

 

Governing Body Member

Cathy Casey

 

 

 

ALSO PRESENT

 

Governing Body Member

Christine Fletcher

Entered the meeting at 5.56pm following Item 26.

Exited the meeting at 7.18pm following Item 28.

 

 

 

 

 

 

 

 


Albert-Eden Local Board

28 November 2018

 

 

 

1          Welcome

 

 

2          Apologies

  

Resolution number AE/2018/315

MOVED by Member L Corrick, seconded by Member M Watson:   

That the Albert-Eden Local Board:

a)         note the apologies from Governing Body Member Cathy Casey for absence and Governing Body Member Christine Fletcher for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number AE/2018/316

MOVED by Member M Watson, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 24 October 2018, including the confidential section, as true and correct records.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgements – Friends of Oakley Creek and the New Zealand River Stories Award

 

Resolution number AE/2018/317

MOVED by Member M Watson, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)         congratulate and acknowledge Friends of Oakley Creek for winning the nationally significant New Zealand River Stories Award at the Cawthron Institute Awards in November 2018.

CARRIED

 

 

6.2

Acknowledgement – YMCA Mt Albert Raise Up Graduates

 

Resolution number AE/2018/318

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         congratulate and acknowledge Eric Lee, Carmen Chen, Jenny Chung, Isaac Verhulst, Charmaine Yu and Sagar Bagwe for graduating from the YMCA Mt Albert Raise Up programme and for also winning the ‘Most Valuable Player’ award.

CARRIED

 

 

6.3

Acknowledgement – 100th year birthday of Olive Stoddard

 

Resolution number AE/2018/319

MOVED by Member L Corrick, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)         acknowledge and congratulate Olive Stoddard on celebrating her 100th birthday this month and notes Olive is a well-known Mt Eden resident and an inspiration, with many stories to share and is actively involved in a wide range of community organisations.

CARRIED

 

 

6.4

Acknowledgement – St Philips Presbyterian Church Centenary Year

 

Resolution number AE/2018/320

MOVED by Member M Watson, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)         congratulate the St Philips Presbyterian Church on its centenary year, noting it is one of the founding churches of the Point Chevalier Community Cooperating Parish, and has provided an important community hub and services since 1918.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

Note:               Items 9.3, 9.4, 9.5, 12, 13, 15, 16, 17, 26, 9.6, 9.2, 23, 24, 28, 14, 18, 19, 20, 21, 22, 27, 29, 30, 31 and C1 were taken in this order.

 

 

9          Public Forum

 

 

9.1

Public Forum - Proposed Playground and Toilet Facility at Kerr Taylor Reserve

 

Note:               This item was withdrawn.

 

 

9.2

Public Forum - Gribblehirst Hub Trustees’ Presentation

 

Jason Dodunski and Greer Rasmussen - Trustees – Gribblehirst Hub, was in attendance to deliver a Public Forum presentation regarding the renewal of the Hub’s lease.

 

A document and powerpoint presentation were provided.  A copy  of each have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/321

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         thank Jason Dodunski and Greer Rasmussen, Trustees – Gribblehirst Hub, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     20181128 Albert-Eden Local Board - Item 9.2 Gribblehirst Hub Trustees' Presentation - Powerpoint

b     20181128 Albert-Eden Local Board - Item 9.2 Gribblehirst Hub Trustees' Presentation - Testimonials

 

 

Note:               Chairperson Haynes adjourned the meeting at 6.39pm following Item 9.2.

                        Chairperson Haynes reconvened the meeting at 6.50pm.

 

9.3

Public Forum – Nicholas Meyer, Student Design for Mt Albert Town Centre

 

Nicholas Meyer – Student - Unitec, was in attendance to deliver a Public Forum presentation outlining his proposed design for 915 New North Road.

 

Resolution number AE/2018/322

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         thank Nicholas Meyer, Student – Unitec, for his attendance and Public Forum presentation.

CARRIED

 

 

9.4

Public Forum – Mark Thomas, Mt Eden Village Centre Charitable Trust

 

Mark Thomas – Mt Eden Village Centre Charitable Trust, was in attendance to deliver a Public Forum presentation updating the board on the trust’s recent activities and to speak to the trust’s funding application to the Albert-Eden Quick Response, Round Two 2018/2019 Grant Fund.

 

Resolution number AE/2018/323

MOVED by Member R Langton, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         thank Mark Thomas – Mt Eden Village Centre, for his attendance and Public Forum presentation.

CARRIED

 

9.5

Public Forum – Susan Li, Epsom Chinese Association

 

Susan Li - Epsom Chinese Association, was in attendance to deliver a Public Forum presentation regarding the group’s expression of interest in the lease for the Kimberley Room at 200-206 Gillies Avenue, Epsom.

 

Resolution number AE/2018/324

MOVED by Member L Corrick, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         thank Susan Li - Epsom Chinese Association, for her attendance and Public Forum presentation.

CARRIED

 

 

9.6

Public Forum – Cental United Football Club

 

Michael Marinovich and Mitch Herceg – Central United Football Club, were in attendance to deliver a Public Forum presentation regarding a proposed Junior Sports Award Ceremony in collaboration with the local board.

 

Resolution number AE/2018/325

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)         thank Michael Marinovich and Mitch Herceg – Central United Football Club, for their attendance and Public Forum presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 Notices of Motion have been received from Deputy Chairperson Fryer and Chairperson Haynes for consideration under items 12 and 13 respectively.

 

12

Notice of Motion - Deputy Chairperson Fryer - Civic Square in Mt Albert

 

Resolution number AE/2018/326

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      note that local boards are allocated decision-making power for ‘place-making’ in town centres.

b)      note that there are ‘village or civic squares’ in Kingsland, Eden Valley, Mt Eden, Sandringham and Pt Chevalier.

c)      request that work now begin on planning and budget allocation for the Mt Albert Civic Square.

d)      identifies Mt Albert Civic Square as a priority in 2021/2022 and request that a budget of $50,000 is allocated in the 2019/2020 work programme to undertake the “Albert Eden Civic Square Plan’ which includes identifying budget and the planning process, and a timescale for turning the land into a civic square”.

CARRIED

 

 

13

Notice of Motion - Chairperson Haynes - Protecting Auckland’s Urban Ngahere

 

Resolution number AE/2018/327

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)      request the Governing Body urgently to implement the high-level ‘protecting action’ to ‘explore potential for new regulatory tools to protect trees on private properties (e.g. working with central government)’ in the strategic plan Together growing Auckland’s urban ngahere for a flourishing future (adopted by the Environment and Community Committee on 20 February 2018 (ENV/2018/12)) by discussing with Government the urgent restoration of some form of general protection for urban trees.

b)      note that the findings in the report Tree loss in the Waitematā Local Board area over ten years (2006–2015) on loss of tree cover in the Waitematā Local Board area confirm that the loss of the urban ngahere has been extensive, and is indicative of the rate of decline in the central isthmus area and holds that urgent action is required to prevent further tree loss at the current rate.

c)      note that the findings in the report Tree loss in the Waitematā Local Board area over ten years (2006–2015) on loss of tree cover in the Waitematā Local Board area confirm that the most of the urban forest clearance has occurred on private land, and holds that some form of general protection is urgently required to stem the precipitous decline.

CARRIED

 

 

14

Albert-Eden Quick Response, Round Two 2018/2019 grant applications

 

Moumita Dutta – Community Grants Advisor, was in attendance to speak to this report.

 

Resolution number AE/2018/328

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)     approve the following applications for funding received during the Albert-Eden Local Board Quick Response, Round Two, 2018/2019:

App ID

Applicant

Project

Amount allocated

Decision

QR1901-208

Arts and Literature Circle Trust New Zealand Incorporated

Towards the cost of the Annual Harvest Festival celebration including venue (Mount Eden War Memorial Hall) and sound system hire, transport, promotion, materials printing, postage for pamphlets and stage decoration.

$356

Approved towards the venue hire cost (Mount Eden War Memorial Hall) of the Annual Harvest Festival celebration.

QR1901-209

Jackie Bish

Towards the cost of venue hire for the "Next Offramp Ten Year Anniversary concert" on 7 September 2019.

$300

Approved towards the cost of venue hire for the "Next Offramp Ten Year Anniversary concert" on 7 September 2019.

QR1901-224

Euphoria Entertainment Incorporated

Towards the cost of venue hire (Ferndale House) and sound equipment hire for the Euphoria Arts Festival.

$992

Approved towards the cost of venue hire (Ferndale House) for the Euphoria Arts Festival.

Note that the applicant has provided the required quotes.

QR1901-226

Proudly Asian Theatre Limited

Towards the cost of venue hire, script development for the play "Pinay" with a dramaturg (a dramatic composition advisor), a Maori advisor and professional dancer and choreographer fees to deliver the final draft of the script.

$300

Approved towards the Maori advisor fee to deliver the final draft of the script.

QR1901-234

Connected Media Charitable Trust

Towards the cost of delivering "The Outlook for Someday” free one-day film-making workshop in Albert-Eden.

$2,000

Approved towards the cost of delivering "The Outlook for Someday” free one-day film-making workshop in Albert-Eden.

Note that the applicant has provided the accountability report for the grant received on 25 October 2017 (Application LG1801-149).

QR1901-235

Auckland Youth Orchestra Incorporated

Towards the cost of storage of instruments and rehearsal venue hire for the 2019 symphony concert.

$1,000

Approved towards the cost of storage of instruments and rehearsal venue hire for the 2019 symphony concert.

QR1901-201

The Mt Eden Methodist Church Charitable Trust

Towards the cost of advertising (printing and distribution), some of the children's workshops and activities, biodegradable cups and cutlery, vouchers for volunteers and management costs for the "Little Day Out Free Family Fun Day".

$1,800

Approved towards the cost of advertising (printing and distribution), some of the children's workshops and activities, biodegradable cups and cutlery, and management costs for the "Little Day Out Free Family Fun Day", excluding the vouchers for the volunteers.

QR1901-205

Citizens Advice Bureau Auckland City Incorporated

Towards the cost of venue hire (Ferndale House) and catering for the "Volunteer Engagement Event" to be held on 8 December 2018.

$300.43

Approved towards the cost of venue hire (Ferndale House) for the "Volunteer Engagement Event" to be held on 8 December 2018 excluding the cost of catering.

QR1901-220

Youthline Auckland Charitable Trust

Towards telecommunication costs for the Youthline National Helpline for the period 1 December 2018 to 30 November 2019.

$1,000

Approved towards the telecommunication costs for the Youthline National Helpline for the period 1 December 2018 to 30 November 2019.

QR1901-222

Mount Albert Toy Library Trust

Towards the purchase of new toys, containers for toys and stationery for cataloguing toys for the period of 10 December 2018 to 31 December 2020.

$1,500

Approved towards the purchase of new toys, containers for toys and stationery for cataloguing toys for the period of 10 December 2018 to 31 December 2020.

QR1901-223

M-Y Golden Ballads'

Towards the cost of materials for handicrafts, instruments for the exhibition, music arrangement, printing, administration, musician costs, a portable public-address system and refreshments for the "2019 Chinese New Year Celebration" in February 2019.

$800

Approved towards the cost of materials for handicrafts, instruments for the exhibition, music arrangement, printing, administration and musician costs for the "2019 Chinese New Year Celebration" in February 2019, excluding the cost of purchasing a portable public-address system and refreshments.

QR1901-225

The Air Training Corps Association of New Zealand Incorporated

Towards leadership training costs for cadets, including catering costs for the leadership team, training consumables, portable easels and portable lights for safety and activities after dark.

$1,000

Approved towards leadership training costs for cadets, portable easels,  training consumables and portable lights for safety and activities after dark, excluding the catering costs for the leadership team.

QR1901-230

Communicare-Civilian Maimed Association (Auckland) Incorporated

Towards the cost of weekly venue hire for the friendship centre for one year.

$1,322

Approved towards the cost of weekly venue hire for the friendship centre for one year.

QR1901-232

Home and Family Counselling Incorporated

Towards the costs of running the afterhours counseling sessions for the Albert-Eden community.

$2,000

Approved towards the costs of running the afterhours counseling sessions for the Albert-Eden community.

QR1901-212

Point Publishing Limited

Towards the cost of fees associated with reproducing historical images for the publication "The Point: a portrait of a community".

$1,000

Approved towards the cost of fees associated with reproducing historical images for the publication "The Point: a portrait of a community".

QR1901-227

Auckland Electric Tramways Trust

Towards the costs of lifting and relocation of Auckland Tram 255, including wrapping it with plastic to prevent the destruction and further deterioration of the built heritage item.

$1,905

Approved towards the costs of lifting and relocation of Auckland Tram 255, including wrapping it with plastic to prevent the destruction and further deterioration of the built heritage item.

QR1901-229

Bharatiya Mandir Indian Temple Incorporated

Towards the material and labour costs of painting the main hall exterior.

$2,000

Approved towards the material and labour costs of painting the main hall exterior.

QR1901-210

Metro Mount Albert Softball Club

Towards the cost of purchasing softball uniform pants for junior softball players.

$1,000

Approved towards the cost of purchasing softball uniform pants for junior softball players.

QR1901-233

Alcohol Healthwatch Trust

Towards the overall cost to conduct an audit and produce a report detailing external signage at off-license premises.

$900

Approved towards the cost of design and printing of factsheet and report.

Total

 

 

$21,475.43

 

 

b)      decline the following applications for funding received during the Albert-Eden Local Board Quick Response, Round Two, 2018/2019:

App ID

Applicant

Project

Amount requested

Decision

QR1901-228

Aotea Youth Symphony Incorporated

Towards the camp hire cost, food and tutor donations for rehearsals at the Houghton's Bush Presbyterian camp for a weekend in March 2019.

$1,450

Declined noting that activity takes place outside the local board area and catering cost is considered a lower priority in the local board grants programme. The applicant is invited to apply for any future event in the Albert-Eden local board area.

QR1901-231

Kyan Krumdieck

Towards the production cost of a film "You know me", specifically the cost of cinematographer, sound, consumables, studio rental, hazer rental, camera gear, and fire extinguisher.

$1,951

Decline noting insufficient evidence of Albert-Eden Local Board area community benefits.

QR1901-206

The Auckland Irish Society Incorporated

Towards the cost of food and entertainment for the "Seniors Christmas Lunch" to be held on 9 December 2018.

$2,500

Decline noting catering costs is a lower priority in the Albert-Eden grants programme.

QR1901-213

Lifeline Foundation Charitable Trust

Towards the partial cost of purchasing a dishwasher for the "Lifeline Centre Epsom".

$595

Declined noting lower priority application in an oversubscribed grant round.

QR1901-214

Xiaomei Zhang

Towards the cost of venue hire, print advertisement, costume, banners and audio for Shu Huai performances.

$1,680

Declined noting lower priority application in an oversubscribed grant round.

QR1901-221

Pasifika Migrant Services Charitable Trust

Towards the cost of delivering the Kiribati youth healthy transformation programme for Kiribati youg people in Albert-Eden.

$4,000

Declined noting that activity takes place outside the local board area which is considered a lower priority in the local board grants programme.

QR1901-203

Mt Eden Swimming Club Incorporated

Towards the cost of Mount Eden swimming pool lane hire charged by the Dean Greenwood Swim School from 1 January 2019 to 31 March 2019.

$4,000

Declined noting lower priority application in an oversubscribed grant round.

QR1901-215

Nga Maungarongo Incorporated

Towards the cost of the installation of matting for the school's "Fitness Trail".

$2,575

Declined due to insufficient evidence of specific benefits to the wider community.

QR1901-217

The Auckland Performing Arts Centre (TAPAC) At Western Springs Incorporated

Towards the purchase of 15 new chairs for TAPAC's foyer.

$1,000

Declined noting ineligibility, the applicant has applied for the same project in this financial year (Ineligible under Community Grants Policy Section 95).

QR1901-218

Fab City Aotearoa Charitable Trust

Towards renting a trailer, running costs for a van and drivers’ wages.

$2,870

Declined noting lower priority application in an oversubscribed grant round.

Total

 

 

$22,621

 

 

c)      approve the following grant application for funding, noting it was originally deferred from the Albert-Eden Local Board Local Grants, Round One, 2018/2019, subject to Land Owner Approval being granted to the Gribblehirst Hub for use of the ex-Gribblehirst bowling greens:

App ID

Applicant

Project

Amount allocated

Decision

LG1901-145

Fab City Aotearoa Charitable Trust

Towards three interconnected, 5 meters wide and 2.5 meters high domes, which will host the prototyping space, tools and offer shelter to participants.

$7,112.40

Approved towards three interconnected 5 meter wide and 2.5 meter high domes, which will host the prototyping space, tools and offer shelter to participants.

Notes that the grant excludes the cost of catering.

Total

 

 

$7,112.40

 

 

d)      note that YMCA North Incorporated (formerly YMCA Auckland) has withdrawn its application (QR1901-219) for funding under the Albert-Eden Local Board Quick Response, Round Two, 2018/2019, and further notes that the group may reapply at a future local board funding round.

e)      thank Moumita Dutta – Community Grants Advisor, for her attendance.

CARRIED

 

Amendment by way of substitution

MOVED Member M Watson and seconded by Member L Corrick

c)         approve the following grant application for funding, noting it was originally deferred from the Albert-Eden Local Board Local Grants, Round One, 2018/2019, subject to Land Owner Approval being granted to the Gribblehirst Hub for use of the ex-Gribblehirst bowling greens:

App ID

Applicant

Project

Amount allocated

Decision

LG1901-145

Fab City Aotearoa Charitable Trust

Towards three interconnected, 5 meters wide and 2.5 meters high domes, which will host the prototyping space, tools and offer shelter to participants.

$5000

Approved towards three interconnected 5 meter wide and 2.5 meter high domes, which will host the prototyping space, tools and offer shelter to participants.

Notes that the grant excludes the cost of catering.

Total

 

 

$5000

 

LOST

 

 

15

Waterview Pathway/Alford Street Tie-In Project – Transport Capital Fund Report

 

Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2018/329

MOVED by Member M Watson, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      allocate up to $150,000 from the local board transport capital fund to allow the Waterview Pathway / Alford Street Tie-In project to proceed through detailed design and construction and request that a contribution from the Footpath Renewal Programme to fix the broken footpath.

b)      thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

 

16

Auckland Transport November 2018 update

 

Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2018/330

MOVED by Member R Langton, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      receive the Auckland Transport November 2018 update report.

b)      request Auckland Transport to provide a Rough Order of Cost (ROC) signage for the walking route from Underwood Park to Owairaka (Mt Albert).

e)      thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

MOVED by Member R Langton, seconded by Chairperson P Haynes:

c)         allocate $35,000 from the Local Board Transport Capital Fund (LBTCF) for wayfinding improvements for the Greenlane train station, as received in memorandum to the local board in February 2018.

LOST

 

MOVED by Member R Langton, seconded by Chairperson P Haynes:

d)         request Auckland Transport to provide a Rough Order of Cost (ROC) for walking/cycling path along Greenlane West from, and including, the Cornwall Cricket Club to Maungakiekie Avenue.

LOST

 

 

17

Grant of a new community lease of the Kimberly Room at 200-206 Gillies Avenue, Epsom

 

Tsz Ning Chung – Community Lease Advisor, was in attendance to speak to this report.

 

Resolution number AE/2018/331

MOVED by Member L Corrick, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)      grant a new community lease to the Epsom Chinese Association Incorporated of the Kimberly Room at 200-206 Gillies Avenue Epsom, subject to one month’s public notification, iwi consultation and with no objection, on the following terms and conditions:

i)       term - three (3) years with one right of renewal of three (3) years commencing 11 February 2019.

ii)      rent - $1.00 per annum if demanded

iii)     a community outcomes plan being negotiated with the group to be approved by the chair and deputy chair of the board and attached to the lease as a schedule

iv)     all other terms and conditions to be in accordance with Auckland Council Community Occupancy Guidelines 2012.

b)       thank Tsz Ning Chung – Community Lease Advisor, for her attendance.

CARRIED

 

 

18

Draft Contributions Policy

 

Resolution number AE/2018/332

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)     support the increase in the average urban development contribution price to around $26,000 to enable greater investment in infrastructure.

CARRIED

 

Note:               Member Lee and Member Corrick voted against resolution a) and requested that their dissenting votes be recorded.

 

Resolution number AE/2018/333

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer: 

That the Albert-Eden Local Board:

d)       support extending the timeframe for payment to help developers to pay development contributions as close as possible to the potential realisation of their investment.

c)     oppose the proposal for a new development type for student accommodation, as it does not reflect the demands students place on infrastructure.

d)     support the changes in demand factors to ensure the sharing of costs between development types is equitable.

e)     support the proposal to change the ‘size’ definition of small ancillary dwelling units and amend the definition of a ‘Retirement Village’ to align with the Unitary Plan.

f)      support the proposal to create new funding areas for transport and stormwater and change funding areas for reserves.

g)     request that the Motu Manawa Marine Reserve Boardwalk be reinstated within the Growth Funding Programme, as it is a current project and appears to have been omitted from the report in error.

CARRIED

 

 

19

Adopt the 2018 Albert-Eden Local Paths (Greenways) Plan

 

Resolution number AE/2018/334

MOVED by Member J Rose, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      adopt the 2018 Albert-Eden Local Paths (Greenways) Plan (Attachment A).

CARRIED

 

 

20

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2018/335

MOVED by Chairperson P Haynes, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      receive a summary of consultation feedback from Albert-Eden residents on the Proposed Auckland Regional Pest Management Plan.

b)      provide the following feedback on the recommended changes to the Proposed Regional Pest Management Plan:

          i)            request that Auckland Council should aim for Auckland to be a pest and weed-free city;

          ii)           support the approach that Auckland Council lead by example by managing plant and animal pests on council-owned land;

          iii)          support the identified priority parks and buffer zones mapped in the draft Regional Pest Management Plan;

          iv)          request the following additions to priority parks and buffer zones:

                        A)        Significant Ecological Areas on private land as well as public             land;

                        B)        extension of the currently mapped buffer zone of Te             Auaunga/Oakley Creek to cover Eric Armishaw Reserve and             Selwyn Retirement Village in Pt Chevalier;

                        C)        Waititiko/Meola Creek as a mapped priority park;

                        D)        Significant Ecological Area in Gribblehirst Park, Sandringham as                         a mapped priority park;

          v)           request that Auckland Council work collaboratively with large landowners to control, contain and/or eradicate pests on their land, thereby minimising the impact of pest species across the region.

          vi)          support additional funding being used to work with community groups, and increase public communications and engagement;

          vii)         anticipate that Auckland Council will include community volunteer groups in decision-making about pest management in ecological areas within which the groups work;

          viii)        support, in principle, phasing out of sale of further plant and animal pests.

CARRIED

 

 

21

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

 

A document was tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/336

MOVED by Member B Lee, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      provide feedback on the proposed topics for inclusion in the Auckland Water Strategy in the tabled document (Attachment A).

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

CARRIED

 

Attachments

a     20181128  Albert-Eden Local Board - Item 21 Feedback on proposed topies for inclusion in the Auckland Water Strategy - Local Board Feedback

 

 

22

Local board feedback on the proposed changes to the Auckland Council Public Safety and Nuisance Bylaw 2013 and consequential bylaw changes, and potential new community-led conservation projects funded by the Natural Environment Targeted Rate

 

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2018/337

MOVED by Member G Easte, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)      support the following proposed amendments to the Public Safety and Nuisance Bylaw 2013:

          i)            using central government legislation instead of a bylaw to address damage, car window washing, mind altering (psychoactive) substances, graffiti, noise, fish offal, gates in parks, fireworks on non-public places, street names and property numbering.

          ii)           moving issues about drains, signage, stormwater and traffic to existing bylaws.

          iii)          prohibiting leaving construction materials, boats, shipping containers and consumer goods in public places, unless approved by council.

          iv)          clarifying the expected behaviours and restrictions on the use of public places by improving the Bylaw structure, stating behaviours expected from all Aucklanders, including regional park rules and using explanatory notes.

          v)           clarifying how council makes controls and gives approvals.

          vi)          clarifying which public places the Bylaw applies to and enabling people in control of those public places to approve exemptions.

b)      note the removal of legacy bylaw clauses about fences.

c)      oppose moving issues about animals to the Animal Management Bylaw 2015, as a review of this bylaw is not scheduled in the forward work programme and all species will remain poorly protected until such time as a review is undertaken.

d)      note the current public consultation if Auckland Council should request the government to ban the sale of fireworks to the public.

e)      request Auckland Council increase resourcing to ensure the adequate monitoring, compliance and enforcement of all Auckland Council bylaws.

f)       delegate authority to Chairperson Haynes to approve feedback on behalf of the board by 5 December 2018 on potential new community-led conservation projects funded by the natural environment targeted rate.

CARRIED

 

 

23

Trial of online voting at the 2019 local elections

 

Jeanette Johnston - Manager Election Planning, and Charlotte Rosier – Elections Communications Lead, were in attendance to speak to this report.

 

Resolution number AE/2018/338

MOVED by Member J Rose, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      support the trial of online voting for the 2019 local body elections in Auckland, as an additional option to postal voting.

b)      note that should the trial of online voting for the 2019 local body elections in Auckland go ahead the following considerations should be prioritised:

          i)            security of the online system and users’ personal data.

          ii)           accessibility of the system to ensure the independence of voters with disabilities.

          iii)          candidate profiles accessible from the voting platform to ensure voters have sufficient information to make an informed vote.

          iv)          ensure all voting information provided online is available in a range of different languages to ensure all voters have the needed information to make an informed vote.

c)      support the trial of online voting for the 2019 local body elections in Auckland subset to include all overseas voters.

d)      support the trial of online voting for the 2019 local body elections in Auckland subset to include people with accessibility issues due to a permanent or long-term disability.

e)      recommend that voters in the Albert-Eden Local Board area be offered the option to participate in the trial of online voting for the 2019 local body elections in Auckland on condition that the Auckland District Health Board (ADHB) and Portage Licensing Trust also support online voting.

g)      thank Jeanette Johnston - Manager Election Planning, and Charlotte Rosier – Elections Communications Lead, for their attendance.

CARRIED

 

Note:               Member Corrick and Member Lee voted against the motion and requested that their dissenting votes be recorded.

 

Resolution number AE/2018/339

MOVED by Member J Rose, seconded by Chairperson P Haynes: 

That the Albert-Eden Local Board:

f)      request that a thorough evaluation be undertaken of the trial of online voting for the 2019 local body elections in Auckland upon completion of the trial.

CARRIED

 

Note:               Member Corrick and Member Lee voted against the motion and requested that their dissenting votes be recorded.

 

 

24

Local government elections 2019 – order of names on voting documents

 

Jeanette Johnston - Manager Election Planning, and Charlotte Rosier – Elections Communications Lead, were in attendance to speak to this report.

 

Resolution number AE/2018/340

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

b)      thank Jeanette Johnston - Manager Election Planning, and Charlotte Rosier – Elections Communications Lead, for their attendance.

CARRIED

 

 

25

Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter one 2018/2019

 

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2018/341

MOVED by Member B Lee, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018.

b)      allocate $25,000 2017/2018 carry forward locally driven initiative operating expenditure budget from the Local Park development programme to fund the implementation of the following projects in the 2018/2019 Community Facilities: Build, Maintain, Renew work programme:

i)       School Road Reserve – develop concept plan (2764) ($10,000); and

ii)      Morvern Reserve Concept Plan (2382) ($15,000).

c)      note that resolution b) results in $25,000 of locally driven initiative capital expenditure being returned to the pool of unallocated locally driven initiative capital budget, to be used on other projects as and when required.

CARRIED

 

 

26

Regional Facilities Auckland 2018/2019 First Quarter Report for the period ending 30 September 2018

 

Judy Lawley – Manager Local Board Engagement, was in attendance to speak to this report.

 

Resolution number AE/2018/342

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      receive the Regional Facilities Auckland 2018/2019 First Quarter Report for the period ending September 2018.

b)      thank Judy Lawley – Manager Local Board Engagement, for her attendance.

CARRIED

 

 

 

Note:               Governing Body Member Christine Fletcher entered the meeting at 5.56pm following Item 26.

 

 

 

 

27

Governance Forward Work Calendar

 

Resolution number AE/2018/343

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)      note the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

 

 

28

Governing Body Members' Update

 

Resolution number AE/2018/344

MOVED by Chairperson P Haynes, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      receive Governing Body Member Christine Fletcher’s verbal update.

CARRIED

 

Note:               Member Langton exited the meeting at 6.58pm during Item 28.

Governing Body Member Christine Fletcher exited the meeting at 7.18pm following Item 28.

 

 

29

Chairperson's Report

 

Resolution number AE/2018/345

MOVED by Member L Corrick, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      receive the Chairperson Haynes’ verbal report.

CARRIED

 

 

30

Board Members' Reports

 

Resolution number AE/2018/346

MOVED by Chairperson P Haynes, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      receive Member Watson’s Board Report for November 2018.

b)      receive Members Rose, Easte, Lee, Corrick and Deputy Chairperson Fryer’s verbal Board Report for November 2018.

CARRIED

 

 

31

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2018/347

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Notes for the workshops held on 16, 17 and 31 October and 7, 13 and 14 November 2018.

CARRIED

  

32        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

33        Procedural motion to exclude the public

Resolution number AE/2018/348

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Acquisition of land for open space  -  Mount Eden

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the Local Board seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the Local Board seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

8.20pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Acquisition of land for open space  -  Mount Eden

 

Resolution number AE/2018/349

MOVED by Member B Lee, seconded by Member G Easte:  

Restatement

d)      confirm that there be no restatement of this confidential report, attachments, or resolutions for the proposed acquisition of this land in Mt Eden.

CARRIED

 

 

Motion - To move the Albert-Eden Local Board 28 November 2018 meeting back in to open session

Resolution number AE/2018/350

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer: 

That the Albert-Eden Local Board:

a)         agree to move the meeting held on Wednesday, 28 November 2018, back in to open session.

CARRIED

  

 

8.31pm            The public was re-admitted.

 

 

8.32 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

DATE:.........................................................................

 

CHAIRPERSON:........................................................