I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 19 November 2018

5:30pm

Manukau Civic Building
Manukau Room

Civic Annex Ground Floor

31-33 Manukau Station Road

Manukau

 

Te Rōpū Kaitohutohu Take Āhua Iwi Kē

Ethnic Peoples Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Sunil Kaushal

 

Deputy Chairperson

Jade Tang-Taylor

 

Members

Bill Guan

 

 

Naoe Hashimoto

 

 

Anita Keestra

 

 

Ljubica Mamula-Seadon

 

 

Jessica Phuang

 

 

Anukool Sathu

 

 

Dave Tomu

 

 

 

 

Liaison councillor

Cr Alf Filipaina

 

Chief Liaison councillor

Cr Dr Cathy Casey

 

 

(Quorum 5 members)

 

 

 

Suad Allie

Governance Advisor

 

14 November 2018

 

Contact Telephone: 09 977 6953

Email: Suad.Allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.

 


Ethnic Peoples Advisory Panel

19 November 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Additional Items                                                                                                             5

5          Ethnic Peoples Advisory Panel - Participation in Local Elections                          7 

6          Consideration of Additional Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

 

3          Confirmation of Minutes

 

That the Ethnic Peoples Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 20 August 2018, as a true and correct record.

 

 

 

 

4          Additional Items

 

 

 

 


Ethnic Peoples Advisory Panel

19 November 2018

 

 

Ethnic Peoples Advisory Panel - Participation in Local Elections

 

File No.: CP2018/21923

 

  

Te take mō te pūrongo / Purpose of the report

1.       To note that on 19 March 2018, the Ethnic Peoples Advisory Panel is hosting a public meeting to discuss participation in local elections.

Whakarāpopototanga matua / Executive summary

2.       Katie Watson, Senior Advisor Voter Participation will be in attendance to address the public meeting.

 

Ngā tūtohunga / Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)      receive the feedback regarding participation in local elections.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Suad Allie - Governance Advisor

Authoriser

Shameel Sahib – Lead Officer